Fremont City Council Meeting: 01/11/22 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
STAFF REPORT (ID # 4520) DOC ID: 4520 A
Updated: 1/7/2022 9:05 AM by Susan Gauthier A Page 1
AUTHORIZE AMENDMENT FOR CONDOR SECURITY OF AMERICA, INC. - Authorize the City Manager to Execute an Amendment with Condor Security of America to Provide Security Services at the Fremont Family Resource Center Contact Persons:
Name: Alina Kwak Suzanne Shenfil
Title: Management Analyst II Director
Div/Dept: Human Services Department Human Services Department Phone: 284-4014 510-574-2051
E-Mail: [email protected] [email protected]
Executive Summary: In April 2020, the City released a Request for Proposal (RFP) for security services at the Fremont Family Resource Center (FRC). Condor Security of America, Inc. (Condor) was selected as the new security provider. Staff wishes to amend an existing $83,881 agreement with Condor. Staff recommends the City Council authorize the City Manager to execute an amendment for a three year eight-month extension of the contract in an amount not to exceed $461,046.
BACKGROUND: Since 2000, the Fremont Family Resource Center (FRC) has had security services to ensure the safety of clients and staff for its 20+ agencies. In April 2020, the City released an RFP for security services and Condor Security Services of America, Inc. was selected as the provider. An agreement was executed in the amount of $83,881 from September 4, 2020 to August 31, 2021, and a two-month letter of extension was signed by Condor to extend the terms of the agreement through October 31, 2021.
DISCUSSION/ANALYSIS: The current $83,881 agreement with Condor includes 50 hours of weekly on-site security and 9 hours of patrol during nights, weekends, and holidays.
Amendment #1 extends the term of the Agreement for a three-year eight-month term from November 1, 2021 through June 30, 2025 and adjusts security costs to reflect annual cost of living adjustments for a total agreement amount not to exceed $461,046.
FISCAL IMPACT: The recommended action has no impact on the General fund. Costs for the security agreement are covered through Fund 108 from tenant lease proceeds. In anticipation of this contract, sufficient funding was appropriated in Fund 108 as part of the FY 2021/22 Adopted Budget.
Agreement Time Period Amount
Current Agreement 9/4/20 - 10/31/21 $83,881
Amendment #1 11/1/21 - 6/30/22 $66,972
7/1/22 - 6/30/23 $101,709
7/1/23 - 6/30/24 $103,378
7/1/24 - 6/30/25 $105,106
Total: $461,046
Staff Report (ID # 4520) Meeting of January 11, 2022
Updated: 1/7/2022 9:05 AM by Susan Gauthier A Page 2
Upon execution of the recommended amendment, the total contract amount for these programs will be a not to exceed amount of $461,046.
ENVIRONMENTAL REVIEW: The action is exempt from review under the California Environmental Quality Act, pursuant to, without limitation, CEQA Guidelines Section 15378(b) and/or 15061(b)(3), each as a separate and independent basis, as it is an administrative or fiscal activity that has no possibility of directly or indirectly causing a significant effect on the environment
ATTACHMENTS: None.
RECOMMENDATION: Authorize the City Manager to execute an amendment with Condor Security of America, Inc. in an amount not to exceed $461,046.