Fremont City Council Meeting: 01/18/22 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
STAFF REPORT (ID # 4526) DOC ID: 4526 A
Updated: 1/6/2022 3:17 PM by Susan Gauthier A Page 1
TRANSPORTATION SERVICES FOR OLDER ADULTS AND PEOPLE WITH DISABILITIES (RIDE-ON TRI-CITY!) – Authorization to Amend the Agreement with MV Public Transportation, Inc. for Wheelchair Accessible Van Services and Making Finding of CEQA Exemption
Contact Persons:
Name: Shawn Fong Suzanne Shenfil
Title: Paratransit Program Manager Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2033 510-574-2051
E-Mail: [email protected] [email protected]
Executive Summary: The City of Fremont has been providing a wide array of transportation services for older adults and people with disabilities living in the Tri -City area.
As the needs of our community have changed, the City has developed new ways to address transportation service gaps and to ensure that seniors and people with disabilities have access to reliable and affordable modes of transportation to get to doctor’s appointments, grocery shop, run errands and engage in social and recreational activities that are essential to a high quality of life. The City’s program, known as Ride-On Tri-City!, currently provides subsidized rides on wheelchair accessible vans, taxis and ride-hailing services. These services continue to be the foundation of the City’s transportation service in FY 2021/22.
Staff recommends the City Council authorize the City Manager to execute a $250,000 amendment to the service agreement with MV Public Transportation, Inc., to continue wheelchair accessible van services from January 1, 2022 through June 30, 2022.
BACKGROUND: The Alameda County Transportation Commission (Alameda CTC) administers Measures B and BB, the Alameda County transportation sales tax that provides direct local distribution payments to cities to implement special transportation services for seniors and people with disabilities. The City’s Ride-On Tri-City! Program is entirely funded through Measure B and BB funding.
MV Transportation, Inc. has been the City’s wheelchair accessible van service provider since July 1, 2015. Through MV Transportation, the City provides door-to-door, wheelchair- accessible transportation services for seniors and people with disabilities who are registered with the City’s transportation program. Rides are primarily reserved in advance; there is limited same-day ride availability at present. Wheelchair accessible rides are available within the Tri-City area, seven days a week, from 8 am to 6pm. Program participants pay $4 per ride. The subsidized portion of the ride is determined by the amount of time the vehicle is in service for a given ride and is paid for using the City’s Measure B Paratransit funding (Fund 178). The agreement with MV Public Transportation expired on December 31, 2021.
DISCUSSION/ANALYSIS: The City’s bid process for selecting a transportation vendor for the next contract period has been delayed due to COVID-19 and factors related to service coordination with Union City and Newark. The request to extend the contract with MV Public Transportation, Inc. will allow the City to appropriately plan for wheelchair accessible van Staff Report (ID # 4526) Meeting of January 18, 2022
Updated: 1/6/2022 3:17 PM by Susan Gauthier A Page 2
services for the next 3-5 years; a bid process will be initiated in the next 2 months to select a transportation vendor to provide services under a new contract beginning July 1, 2022.
FISCAL IMPACT: There is no fiscal impact on the City’s General Fund. Program costs and project staffing for all components of Ride-On Tri-City!, including the Wheelchair Accessible Van service, are funded through Measure B/BB direct local distribution funding. The City of Fremont also receives reimbursement for transportation services provided to Newark and Union City as specified in the yearly Task Orders to the Joint Powers Agreements that the City of Fremont has executed with each city.
As part of the FY 2021/22 Adopted Budget, City Council appropriated sufficient funds ($650,000) in the Measure B Paratransit Fund (Fund 178) for Ride-On Tri-City! Wheelchair Accessible Van services. The City’s service agreement with MV Public Transportation, Inc. for services for the first half of FY 2021/22 was for $400,000. The proposed $250,000 amendment will extend the agreement through June 30, 2022, with a new total not to exceed amount of $650,000.
ENVIRONMENTAL REVIEW: These actions are not subject to review under the California Environmental Quality Act (CEQA) pursuant to, without limitation, CEQA Guidelines section 15378 (b)(2), (3) and/or (4) and/or section 15061 ,as it can be seen with certainty that these activities will not have a significant effect on the environment. Each of the foregoing provides a separate and independent basis for CEQA exemption.
ATTACHMENTS: None.
RECOMMENDATION: Authorize the City Manager or her designee to execute an amendment to the agreement with MV Public Transportation, Inc., to continue wheelchair accessible van services for the period from January 1, 2022 to June 30, 2022, with a not to exceed compensation of $650,000 for FY 2021/22 services.