Fremont City Council Meeting: 03/01/22 07:00 PM
3300 Capitol Avenue Div/Dept: Maintenance
Fremont, CA 94538 Category: Property Acquisitions & Dispositions
SCHEDULED
Sponsors:
STAFF REPORT (ID # 4541) DOC ID: 4541
Updated: 2/23/2022 4:15 PM by Susan Gauthier Page 1
PURCHASE OF FLEET VEHICLES - Approval of Purchase Order with Tymco, Inc. for the Purchase of One Street Sweeper in an Amount Not to Exceed $345,280.95; with Peterson Trucks, Inc. for the Purchase of One Dump Truck in an Amount Not to Exceed $140,993.69 and; with The Ford Store San Leandro for the Purchase of Seven Police Vehicles in an Amount Not to Exceed $354,163.89. Exempt from CEQA Review per Guideline 15061.
Contact Persons:
Name: Mark Collins Hans Larsen
Title: Fleet Maintenance Manager Public Works Director
Div/Dept: Maintenance Public Works
Phone: 510-979-5739 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to authorize the purchase of one dump truck, one street sweeper, and seven police vehicles to replace current aging equipment.
BACKGROUND: The dump truck, street sweeper, and seven police vehicles that staff recommend for replacement have reached the end of their useful life and are incurring increased mechanical failures, downtime, and maintenance costs that require they be replaced before costs become prohibitive. The dump truck, street sweeper, and seven police vehicles are scheduled for replacement and funds for that purpose have been appropriated for Fiscal Year 2021/22. The dump truck is used for street maintenance, the street sweeper is used for solid waste removal operations, and the police vehicles will be replacing four patrol vehicles and three Community Service Officer (CSO) vehicles.
In 2021, staff met with departments and determined the vehicle make and models that would best meet their operational needs for the dump truck, the street sweeper, and the seven police vehicles. In December 2021, staff formally solicited bid #22-015 for the purchase of one dump truck and determined that the Peterson Trucks, Inc. provides the lowest and responsible bid for the dump truck.
Staff compared the available vendor pricing and contract pricing from other public agencies for the purchase of the sweeper and the seven police vehicles and determined the pricing from Tymco Inc. from the Houston-Galveston Area Council (HGAC) Contract #SW04-20 and the pricing from The Ford Store San Leandro from the Alameda County RFQ Master Contract #901979 provide fair and competitive pricing for the street sweeper and the seven police vehicles, respectively.
DISCUSSION/ANALYSIS: The City has the opportunity to realize cost savings for the purchase of one dump truck from Peterson Trucks, Inc. that provided the lowest and responsible bid; for the purchase of one street sweeper from Tymco, Inc. using the HGAC cooperative purchasing program that is a political subdivision of the state of Texas which offers publicly solicited contracts to government entities nationwide that uses public competitive solicitation and award process similar to the City’s that is required by the City’s Staff Report (ID # 4541) Meeting of March 1, 2022
Updated: 2/23/2022 4:15 PM by Susan Gauthier Page 2
Purchasing Code and; for the purchase of seven Utility Hybrids from The Ford Store San Leandro using the Alameda County RFQ Master Contract #901979.
Staff recommends that Council authorize the City Manager or designee to execute a purchase order with Peterson Trucks, Inc. for the purchase of the one dump truck in an amount not to exceed $140,993.69; with Tymco, Inc. for the purchase of one street sweeper in an amount not to exceed $345,280.95 and; with The Ford Store San Leandro in an amount not to exceed $354165.89.
Vehicle and Equipment Cost and Funding:
VEHICLE TYPE VENDOR CITY BID# OR
GOVERNMENT
PURCHASE CONTRACT
COST FUNDING
SOURCE
ONE DUMP
TRUCK
PETERSON
TRUCKS, INC.
CITY BID #22-015 $140,993.69 FUND 610
STREET
SWEEPER
TYMCO, INC. HGAC CONTRACT
#SW04-20
$345,280.95 FUND 115
SEVEN UTILITY
HYBRIDS
THE FORD
STORE SAN
LEANDRO
ALAMEDA COUNTY RFQ
MASTER CONTRACT
#901979
$354,165.89 FUND 610
TOTAL COST $840,440.53
FISCAL IMPACT: The FY 2021/22 adopted budget for the Vehicle Replacement Fund (Fund 610) is $2,167,529 and provides sufficient funds for the purchase of the dump truck and seven police vehicles. The FY 2021/22 adopted budget for the vehicle replacement reserve in the Integrated Waste Management Fund (Fund 115) has sufficient funding available for the purchase of one street sweeper.
ENVIRONMENTAL REVIEW: Purchase of this equipment is not subject to the review under the California Environmental Quality Act (CEQA) as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per the CEQA Guidelines Section 15061 (b) (3).
ATTACHMENTS: None.
RECOMMENDATIONS:
1. Authorize the City Manager or Designee to execute a purchase order with Peterson Trucks, Inc. for the purchase of one dump truck in an amount not to exceed $140,993.69.
2. Authorize the City Manager or Designee to execute a purchase order with Tymco, Inc. for the purchase of one street sweeper in an amount not to exceed $345,280.95.
3. Authorize the City Manager or Designee to execute a purchase order with The Ford Store San Leandro for the purchase of seven Ford Utility Hybrids in an amount not to exceed $354,165.89.