Fremont City Council Meeting: 05/03/22 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
STAFF REPORT (ID # 4598) DOC ID: 4598
Updated: 4/27/2022 3:40 PM by Alberto Quintanilla Page 1 SENIOR CENTER FLAT ROOF REPLACEMENT - Approval of Plans and Specifications and Award of Contract to State Roofing Systems, Inc. in the amount of $217,753 (including 15% Contingency) for the Senior Center Flat Roof Replacement Project (PWC 8393); Exempt from Environmental Review per CEQA Guideline Section 15301 (Existing Facilities)
Contact Persons:
Name: Jimmy Chen Hans Larsen
Title: Facilities Manager Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4715 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to facilitate improvements to the Senior Center Building at Central Park which includes replacing the flat roof and installing fall protection measures.
BACKGROUND: The Senior Center Building, also known as the Age Well Center at Lake Elizabeth, is a 12,330 square-foot building constructed in 1980 and located at 40086 Paseo Padre Boulevard, Fremont. The Senior Center Building offers services to seniors by providing meals, live classes, training, groceries, and health services. The existing building flat roof area consists of tar and gravel, has reached the end of its life cycle, and needs to be replaced.
DISCUSSION/ANALYSIS: The proposed roof replacement will improve the water tightness of the structure and will reduce the high demand for maintenance staff services in response to roof leaks. In addition, the proposed fall protection measures will improve safety for the maintenance staff when working on the roof. Construction is scheduled to begin in May 2022 with completion expected by August 2022.
Bid Results: The project was advertised in the Tri-City Voice on March 15, 2022. The Engineer’s Estimate is $150,000. Three bids were received and opened on April 6, 2022 as shown below:
Bidders Bid Amount
1. State Roofing Systems, Inc. $189,350
2. Stronger Building Services $235,000
3. Best Contracting Services $434,911
The low bidder, State Roofing Systems, Inc., submitted a responsive bid and all documents are in order. The contractor is a responsible bidder experienced in this type of work and has satisfactorily completed contracts of a similar nature with other nearby agencies.
Project Cost and Funding:
Estimated Project Costs:
Staff Report (ID # 4598) Meeting of May 3, 2022
Updated: 4/27/2022 3:40 PM by Alberto Quintanilla Page 2
Design and Project Administration $ 38,000
Construction Contract – Low Bid $ 189,350
Construction Contingency (15%) $ 28, 403
Construction Inspection and Administration $ 18,935
Project Contingency (5%) $ 9,468
Estimated Total Project Costs: $ 284,156
Source of Funding
PWC 8393 – 501 – Buildings - Capital Replacement $ 284,156
Total Funds $ 284,156
Based on the contract amount and the project cost estimates, there are sufficient funds budgeted for this project.
FISCAL IMPACT: The estimated project cost of $284,156 is funded from sources in the adopted Capital Improvement Program (PWC 8393).
ENVIRONMENTAL REVIEW: The project is Categorically Exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines section 15301, as the repair, maintenance or modification of existing facilities involves no or negligible expansion of use beyond that which presently exists.
ATTACHMENTS: None.
RECOMMENDATION: Approval of the following actions related to the Senior Center Flat Roof Replacement Project (PWC 8393):
1. Find the project is exempt from CEQA review pursuant to CEQA Guideline Section 15301 as a repair or modification of an existing facility involving negligible or no expansion of use.
2. Approve Plans and Specifications for the Senior Center Flat Roof Replacement Project.
3. Accept the bid and award the construction contract to the lowest responsive and responsible bidder State Roofing Systems, Inc. in the amount of $189,350 and allocate a 15% contingency in the amount of $28,403 for a total construction contract amount of $217,753 and authorize the City Manager or designee to execute the contract.