Fremont City Council Meeting: 05/17/22 07:00 PM
3300 Capitol Avenue Div/Dept: Community Services
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
STAFF REPORT (ID # 4601) DOC ID: 4601
Updated: 5/12/2022 8:05 AM by Alberto Quintanilla Page 1
GENERAL SERVICES AGREEMENT FOR WEED AND WASTE ABATEMENT SERVICES - Authorize the City Manager or Designee to Execute the General Services Agreement with Imhof Tractor Services, Inc. for Weed and Waste Abatement Services Throughout the City
Contact Persons:
Name: Andrew Freeman Suzanne Wolf
Title: Business Manager Community Services Director
Div/Dept: Community Services Community Services
Phone: 510-494-4757 510-494-4329
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to authorize the award and execution of General Services Agreement for Weed and Waste Abatement Services to Imhof Tractor Services, Inc.
BACKGROUND: Since July 2017, the City has contracted weed and waste abatement services consisting of the abatement of weeds, vegetation and waste throughout the City where the City has maintenance rights.
DISCUSSION/ANALYSIS: A Request for Proposals (RFP# 22-014) to renew this service was publicly released on March 9, 2022. The RFP remained opened through March 31, 2022.
The scope of work consists of abatement and waste work through discing, handwork, mowing, special equipment as needed and debris removal.
The City received two competitive proposals for this service: H & N Enterprises A Resource Management Company and Imhof Tractor Services, Inc. These proposals were evaluated by three raters applying the following factors: qualifications, feasibility, responsiveness, service agreement and rates. Imhof Tractor Services, Inc., proposal scored the highest.
Staff is recommending awarding the contract to Imhof Tractor Services Inc. for a five-year term through June 30, 2027, with a total not to exceed amount of $1,128,435.02. Annual adjustments based on the change in the consumer price index, up to 5%, may be considered beginning July 1, 2023. The not to exceed amount for fiscal year 2022/23 is $204,218.30.
FISCAL IMPACT: The funding for Weed and Waste Abatement Services is accounted for in the Community Service Department’s operating budget adopted through the annual budget process.
ENVIRONMENTAL REVIEW: The project activities to be undertaken are exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15301, Existing Facilities, as the activities consist of maintenance of existing landscaping and/or native growth. Prior to commencement of ground disturbing activities, the requirements of Fremont Municipal Code Section 18.218.050(b)(1) (Standard Development Requirements for Burrowing Owls) will be met.
Staff Report (ID # 4601) Meeting of May 17, 2022
Updated: 5/12/2022 8:05 AM by Alberto Quintanilla Page 2
ATTACHMENTS: None
LINKS: None
RECOMMENDATION: Award general services agreement through June 30, 2027 and authorize the City Manager or designee to execute the agreement with Imhof Tractor Services Inc., for a total not to exceed amount of $1,128,435.02. The contract not to exceed amount for fiscal year 2022/23 is $204,218.30