Agenda packet, first session — Fremont City Council, June 21, 2022

City Council Chambers
3300 Capitol Avenue
Fremont, CA

Fremont City Council

Lily Mei, Mayor
Raj Salwan, Vice Mayor
Teresa Keng, District 1
Rick Jones, District 2
Jenny Kassan, District 3
Yang Shao, District 4
Teresa Cox, District 6

City Staff

Karena Shackelford, City Manager
Rafael Alvarado, Jr., City Attorney
Christina Briggs, Assistant City Manager
Brian Stott, Assistant City Manager

Geneva Bosques, Communications and
Legislative Affairs Director
Allen DeMers, Human Resources Director
Susan Gauthier, City Clerk
Curtis Jacobson, Fire Chief
Hans Larsen, Public Works Director
David Persselin, Finance Director
Dan Schoenholz, Community Dev. Director
Suzanne Shenfil, Human Services Director
Sanford Taylor, Information Technology Director
Sean Washington, Chief of Police
Suzanne Wolf, Community Services Director
Fremont City Council
Agenda and Report
June 21, 2022

General Order of Business

1. Preliminary
• Call to Order
• Salute to the Flag
• Roll Call

2. Consent Agenda

3. Ceremonial Items

4. Public Communications

5. Scheduled Items
• Public Hearings
• Appeals
• Reports from Commissions, Boards and
Committees

6. Report from City Attorney

7. Other Business

8. Council Communications

9. Adjournment

IMPORTANT NOTICE REGARDING THE

CITY COUNCIL MEETING
This meeting is being conducted utilizing
teleconferencing and electronic means Pursuant to
Government Code Section 54953(e) (Assembly Bill
361), The live stream of the meeting may be viewed
on the City of Fremont’s website at
www.Fremont.gov/Channel27 , which also provides
a link to the live stream; or, on Comcast Channel 27.

Please note at this time, Channel 27 is only
available to Comcast cable subscribers. The public
may only view the meeting on television and/or
online and not in the Council Chamber.

Submission of Public Comments: For those wishing
to make public comments at the June 21, 2022
Council meeting, you may either: (1) submit your
comments by email prior to the meeting, or (2) by
Spoken Public Comment during the meeting. If you
experience technical problems with the telephonic
meeting, please contact the City Clerk’s Office at
(510)284-4060 or [email protected] .

See instructions on next page.

Agenda and Report - Fremont City Council Meeting - June 21, 2022

June 21, 2022 Fremont City Council Page 2
How to submit Public Communications / Public Comment by email prior to the meeting:

Send an email to [email protected] by 4:00 p.m. the day of the meeting. Please identify the agenda item number and meeting date in the subject line of your email or specify that it is not related to an agenda item. Emails will be compiled into files by agenda item number, distributed to the City Council and staff, and published in the City's Agenda Center on www.fremont.gov. If you wish to share an attachment/exhibit during a public comment portion of the zoom meeting, submit the pdf formatted document(s) to the email above by the noted deadline. Use the “raise hand” feature to request to speak. When called upon by the Mayor, City staff can share the document(s) while you are speaking during the time allotted.

Electronic comments on agenda items for the City Council meeting may only be submitted by email. Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.

How to provide Spoken Public Comment during the meeting:
1) By phone 833-430-0037 (toll free). Webinar ID: 841 6371 7111. Click *9 to raise a hand to speak. 2) By online https://us06web.zoom.us/j/84163717111
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Mayor calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak.
d. When called, please limit your remarks to the time limit allotted.

If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act, or if you do not have access to email or the internet, please contact The City Clerk’s Office at (510)284-4060 or [email protected] prior to the meeting for assistance.

Order of Discussion
Generally, the order of discussion after introduction of an item by the Mayor will include comments and information by staff followed by City Council questions and inquiries. The applicant, or their authorized representative, or interested citizens, may they speak on the item; each speaker may only speak once to each item. At the close of public discussion, the item will be considered by the City Council and action taken. Items on the agenda may be moved from the order listed.

Consent Calendar
Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered separately.

Additionally, other items without a “Request to Address the City Council” card in opposition may be added to the consent calendar. The City Attorney will read the title of ordinances to be adopted.

Oral Communications
Any person desiring to speak on a matter which is not scheduled on this agenda may do so under the Oral Communications section of Public Communications. Please submit your speaker card to the City Clerk prior to the commencement of Oral communications. Only those who have submitted cards prior to the beginning of Oral Communications will be permitted to speak. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item which does not appear on the agenda, unless the item meets stringent statutory requirements. The Mayor will limit the length of your presentation (see instructions on speaker card) and each speaker may only speak once on each agenda item.

The City Council Agendas may be accessed by computer at the following World Wide Web Address:
www.fremont.gov

Availability of Public Records
All disclosable public records relating to an open session item on this agenda that are distributed by the City to all or a majority of the City Council less than 72 hours prior to the meeting will be available for public inspection in specifically labeled binders located in the lobby of Fremont City Hall, 3300 Capitol Avenue during normal business hours, at the time the records are distributed to the City Council.

Information about the City or items scheduled on the Agenda and Report may be referred to:

Address: City Clerk
City of Fremont
3300 Capitol Avenue, Bldg. A
Fremont, California 94538
Telephone: (510) 284-4060

Your interest in the conduct of our City’s business is appreciated.

June 21, 2022 Fremont City Council Page 3
Agenda
Fremont City Council Regular Meeting
June 21, 2022
City Council Chambers, 3300 Capitol Avenue, Building A
7:00 PM

1. Preliminary
A. Call to Order
B. Salute the Flag
C. Roll Call
D. Announcements by Mayor / City Manager

2. Consent Calendar
Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Calendar and considered separately. Additionally, other items without a “Request to Address Council” card in opposition may be added to the consent calendar. The City Attorney will read the title of ordinances to be adopted.

A. Motion To: Waive Further Reading of Proposed Ordinances (This permits reading the title only in lieu of reciting the entire text.) B. Approval of Minutes

1. APPROVAL OF MINUTES – for the Special Meeting of May 31, 2022, the Special and Regular Meetings of June 7, 2022, and the Special and Regular Meetings of June 14, 2022
Contact Persons:

Name: Susan Gauthier
Title: City Clerk
Dept: City Clerk's Office
Phone: 510-284-4076
E-Mail: [email protected]

RECOMMENDATION: Approve minutes.

C. SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY OF FREMONT AMENDING FREMONT MUNICIPAL CODE TITLE 12, STREETS, SIDEWALKS AND PUBLIC PROPERTY, CHAPTER 12.20 PARKS AND
RECREATION AREAS, SECTION 12.20.060 PROHIBITED CONDUCT

GENERALLY, REGARDING DRONES IN PARKS AND RECREATION AREAS RECOMMENDATION: Adopt ordinance.

June 21, 2022 Fremont City Council Page 4
D. RENEWAL OF COMMUNICATIONS WRITING ASSISTANCE SERVICES CONTRACT- Authorize the City Manager to Execute a Service Agreement with The Hoffman Agency for Communications Writing Assistance Services Contact Persons:

Name: Geneva Bosques Amanda Gallo
Title: Director of Communications
and Legislative Affairs
Management Analyst II
Dept: City Manager's Office City Manager's Office
Phone: 510-284-4094 510-284-4016
E-Mail: [email protected] [email protected]

RECOMMENDATION: Authorize the City Manager, or her designee, to execute a two-year service agreement with The Hoffman Agency for communications writing assistance services, in an annual amount not to exceed $60,000, for a total amount of $120,000.

E. RENEWAL OF ALAMEDA COUNTY LIBRARY SERVICES AGREEMENT- Authorize the City Manager to Execute a Service Agreement with Alameda County Library for Additional Library Service Hours at Centerville Library and Fremont Main Library
Contact Persons:

Name: Amanda Gallo
Title: Management Analyst II
Dept: City Manager's Office
Phone: 510-284-4016
E-Mail: [email protected]

RECOMMENDATION: By motion, authorize the City Manager or designee to execute a service agreement with Alameda County Library to maintain additional library hours at the Fremont Main Library and Centerville Library for a five-year term (2022-2027).

F. EAST BAY AGENCY FOR CHILDREN CONTRACT - Authorization for City Manager to Enter into a FY 2022-2025 three-year Welcome Center Services Agreement with East Bay Agency for Children
Contact Persons:

Name: Alina Kwak Suzanne Shenfil
Title: Management Analyst II Director
Dept: Human Services Department Human Services Department Phone: 284-4014 510-574-2051
E-Mail: [email protected] [email protected]

RECOMMENDATION: By motion, authorize the City Manager or her designee to enter into an agreement with East Bay Agency for Children, effective July 1, 2022 through June 30, 2025, for an amount not to exceed $215,481.

June 21, 2022 Fremont City Council Page 5
G. FAMILY RESOURCE CENTER ADA UPGRADES PROJECT - Approval of Plans and Specifications and Award of Contract to TGN Build, Inc. in the amount of $476,100 (including 15% Contingency) for the Fremont Family Resource Center I & II ADA Upgrades Project (PWC 9073); Exempt from Environmental Review per CEQA Guideline Section 15301
(Existing Facilities)
Contact Persons:

Name: Martha Martinez Hans Larsen
Title: Facilities Project Manager Public Works Director Dept: Public Works Public Works
Phone: 510-494-4750 510-494-4722
E-Mail: [email protected] [email protected]

RECOMMENDATION: By motion, approve the following actions related to the Family Resource Center I & II ADA Upgrades Project (PWC 9073):

1. Approve the Plans and Specifications for the project;

2. Accept the Bid and award the construction contract to the lowest responsive and responsible bidder TGN, Inc. in the amount of $414,000 and allocate a 15% contingency in the amount of $62,100 for a total construction contract amount of $476,100 and authorize the City Manager or designee to execute the contract; and

3. Find that the project is exempt from CEQA review pursuant to CEQA Guideline section 15301 as a repair or modification of an existing facility involving negligible or no expansion of use.

H. BIENNIAL REVIEW OF THE CITY OF FREMONT CONFLICT OF INTEREST CODE - Review Conflict of Interest Code and Authorize the Execution of the Biennial Review Notice
Contact Persons:

Name: Susan Gauthier Christina Briggs
Title: City Clerk Assistant City Manager
Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4076 510-284-4022
E-Mail: [email protected] [email protected]

RECOMMENDATION: Direct staff to review the conflict of interest code and authorize execution of the Biennial Review Notice regarding whether amendments are required, not later than October 3, 2022.

I. I-680/MISSION INTERCHANGE PROJECT - Adopt a Resolution Approving a Funding Agreement with Caltrans; Appropriate Funds in the Amount of $7.2 Million for the I-680 Interchange Modernization Project at North Mission Boulevard (PWC9021); and Make Findings of CEQA Exemption.

Contact Persons:

Name: Anne Quasarano Hans Larsen
Title: Senior Civil Engineer Public Works Director
Dept: Engineering Public Works
Phone: 510-494-4767 510-494-4722
E-Mail: [email protected] [email protected]

June 21, 2022 Fremont City Council Page 6

RECOMMENDATION: Adopt a resolution:

1. Appropriating Senate Bill 170 funds in the amount of $7.2 million to the I-680/North Mission Boulevard Interchange Modernization Project - PWC 9021 52;

2. Authorizing the City Manager or designee to execute a funding agreement with Caltrans for the transfer of the grant and prepare any other documents required to implement said agreement; and

3. Finding that the action is exempt from CEQA review.

3. Ceremonial Items
A. Resolution: Honoring Major General Garrett Yee in Recognition of His Retirement
B. Certificates of Recognition: Youth Voter Movement Leaders (League of Women Voters)

4. Public Communications
A. Oral and Written Communications
INDUSTRIAL DEVELOPMENT AUTHORITY - None.

PUBLIC FINANCING AUTHORITY - None.

CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR

5. Scheduled Items
A. CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 ANNUAL ACTION PLAN - Public Hearing (Published Notice) on the Use of Federal Community Development Block Grant Funds for Fiscal Year (FY) 2019-20 and FY 2022- 24; Adopting a Resolution Approving the FY 2022-23 Annual Action Plan, Amending the FY 2019-20 Action Plan, amending CARES Act Funding; and Authorizing the City Manager to Execute Agreements with the U.S.

Department of Housing and Urban Development and CDBG Grantees and Programs and Making FIndings of CEQA Exemption
Contact Persons:

Name: Robert Lopez Suzanne Shenfil
Title: CDBG Administrator Director
Dept: Human Services Department Human Services Department Phone: 510-574-2043 510-574-2051
E-Mail: [email protected] [email protected]

RECOMMENDATION: Staff recommends that the City Council:

1. Hold a public hearing on the proposed FY 2022-24 CDBG Program Final Statement of Community Development Objectives and Projected Use of Funds and the FY 2022/23 Annual Action Plan, and the Amendment to the FY 2019/20 Action Plan;

June 21, 2022 Fremont City Council Page 7
b. As required by CDBG regulations, approves the reallocation of $340,000 in CDBG CARES Act funding to the following projects:
• $190,000 for Project Homekey operating costs (contingent on project approval).
• $150,000 for Safe Parking Program.
c. Amends the City’s FY 2019/20 CDBG Action Plan to incorporate new CARES Act funded project, as recommended by staff in the amounts stated herein.
d. Authorizes the City Manager or his designee to submit the FY 2022-24 CDBG Program Final Statement of Community Development
Objectives and Projected Use of Funds, and the City’s CDBG FY 2022/23 Annual Action Plan, as recommended by staff in the amounts stated herein.
e. Authorizes staff to:
• Allocate additional funds to public service projects should the City receive additional program income in FY 2021/22 or a greater entitlement allocation from HUD in FY
2022/23.
• Reserve unallocated funds to provide gap funding or
fund projects that meet emerging needs.
f. Approves and authorizes the City Manager or her designees to execute CDBG Entitlement and funding agreements with HUD. g. Approves and authorizes the City Manager or her designees to execute agreements effective July 1, 2022, with the grantees recommended for funding by staff in the amounts set forth herein, contingent upon a finding of no significant impact in the corresponding environmental assessments and completion of the required public comment period.

6. Report from City Attorney - None.

7. Other Business - None.

8. Council Communications
A. Council Referrals - None.

B. Oral Reports on Meetings

9. Adjournment
June 21, 2022 Fremont City Council Page 8
June 21, 2022 Fremont City Council Page 9

ACRONYMS

ABAG Association of Bay Area Governments GIS Geographic Information System ACE Altamont Commuter Express GPA General Plan Amendment ACFCD Alameda County Flood Control District HARB Historical Architectural Review Board ACTC Alameda County Transportation
Commission
HBA Home Builders Association
HRC Human Relations Commission
ACWD Alameda County Water District ICMA International City/County Management Association ARB Art Review Board
BAAQMD

BART
Bay Area Air Quality Management
District
Bay Area Rapid Transit District
JPA Joint Powers Authority
LLMD Lighting and Landscaping Maintenance
District
BCDC Bay Conservation & Development
Commission
LOCC League of California Cities
LOS Level of Service
BMPs Best Management Practices MOU Memorandum of Understanding BMR Below Market Rate MTC Metropolitan Transportation
Commission
CALPERS California Public Employees’ Retirement
System
NEPA
NLC
National Environmental Policy Act
National League of Cities
CBC
CDD
California Building Code
Community Development Department
NPDES National Pollutant Discharge Elimination
System
CC & R’s Covenants, Conditions & Restrictions NPO Neighborhood Preservation Ordinance CDBG Community Development Block Grant PC Planning Commission CEQA California Environmental Quality Act PD Planned District CERT Community Emergency Response Team PDA Priority Development Area CIP Capital Improvement Program PUC Public Utilities Commission CNG Compressed Natural Gas PVAW Private Vehicle Accessway COF City of Fremont PWC Public Works Contract
COPPS Community Oriented Policing and Public
Safety
RFP Request for Proposals
RFQ Request for Qualifications
CSAC California State Association of Counties RHNA Regional Housing Needs Allocation CTC California Transportation Commission ROP Regional Occupational Program dB Decibel RRIDRO Residential Rent Increase Dispute
Resolution Ordinance DEIR Draft Environmental Impact Report DU/AC Dwelling Units per Acre RWQCB Regional Water Quality Control Board EBRPD East Bay Regional Park District SACNET

Southern Alameda County Narcotics
Enforcement Task Force EDAC Economic Development Advisory Commission (City)
EIR
EIS
Environmental Impact Report (CEQA)
Environmental Impact Statement
STIP State Transportation Improvement
Program

ERAF
(NEPA)
Education Revenue Augmentation Fund
TCRDF Tri-Cities Recycling and Disposal Facility
TOD Transit Oriented Development
EVAW
FAR
Emergency Vehicle Accessway
Floor Area Ratio
TS/MRF Transfer Station/Materials Recovery
Facility
FEMA Federal Emergency Management Agency UBC See CBC
FFD Fremont Fire Department VTA Santa Clara Valley Transportation Authority
FMC Fremont Municipal Code WMA Waste Management Authority FPD Fremont Police Department
FRC Family Resource Center ZA Zoning Administrator
FUSD Fremont Unified School District ZTA Zoning Text Amendment

June 21, 2022 Fremont City Council Page 10

UPCOMING MEETING AND CHANNEL 27

BROADCAST SCHEDULE
Date Time Meeting Type Location
Cable
Channel
27 June 21, 2022 5:30 p.m. City Council Closed Session
Meeting
Council
Chambers Live
June 21, 2022 7:00 p.m. City Council Meeting Council
Chambers Live
June 28, 2022 5:30 p.m. CC/FUSD Liaison Committee
Meeting City Hosts Live
June 28, 2022 No 7 PM City Council
Meeting (4th Tuesday)
July 5, 2022 7:00 p.m. City Council Meeting Council
Chambers Live
July 12, 2022 7:00 p.m. City Council Meeting Council
Chambers Live
July 19, 2022 7:00 p.m. City Council Meeting Council
Chambers Live
July 26, 2022 5:30 p.m. CC/FUSD Liaison Committee
Meeting City Hosts Live
August Recess – No City Council Meetings
September 6, 2022 7:00 p.m. City Council Meeting Council Chambers Live
September 13, 2022 7:00 p.m. City Council Meeting Council Chambers Live
September 20, 2022 7:00 p.m. City Council Meeting Council Chambers Live
September 27, 2022 5:30 p.m. CC/FUSD Liaison Committee
Meeting FUSD Hosts Live
Monday,
October 3, 2022 5:30 p.m. Joint City Council/FUSD
Meeting
FUSD
Hosts Live
October 4, 2022 7:00 p.m. City Council Meeting Council
Chambers Live
October 11, 2022 7:00 p.m. City Council Meeting Council Chambers Live
October 18, 2022 7:00 p.m. City Council Meeting Council Chambers Live
October 25, 2022 5:30 p.m. CC/FUSD Liaison Committee
Meeting City Hosts Live

Fremont City Council Meeting: 06/21/22 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Approval of Minutes

SCHEDULED
Sponsors:

STAFF REPORT (ID # 4651) DOC ID: 4651
Updated: 6/16/2022 10:07 AM by Susan Gauthier Page 1
APPROVAL OF MINUTES – for the Special Meeting of May 31, 2022, the Special and Regular Meetings of June 7, 2022, and the Special and Regular Meetings of June 14, 2022
Contact Persons:

Name: Susan Gauthier
Title: City Clerk
Div/Dept: City Clerk's Office
Phone: 510-284-4076
E-Mail: [email protected]

APPROVAL OF MINUTES – for the Special Meeting of May 31, 2022, the Special and Regular Meetings of June 7, 2022, and the Special and Regular Meetings of June 14, 2022

ATTACHMENTS:
• Draft Minutes

RECOMMENDATION: Approve minutes.

2.B.1
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MINUTES

FREMONT CITY COUNCIL SPECIAL MEETING
MAY 31, 2022

VIRTUAL MEETING VIA ZOOM
5:30 P.M.

Call to Order: Mayor Mei called the mee ting to order at 5:30 p.m.

Roll Call: Present: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, J ones, Kassan, Shao, and Cox

Public Comment: None.

CONVENED TO A CLOSED SESSION at 5:33 p.m.

CONFERENCE WITH LABOR NEGOTIATOR: The City Council will hold a special meeting which will commence as an open meeting and then adjourn to a closed session as authorized by subdivision (a) of Section 54957.6 of the Government Code for the purpose of reviewing its position for upcoming employee negotiations and for instructing Karena McGee Shackelford, City Manager; Rafael E. Alvarado, Jr., City Attorney; Brian Stott, Assistant City Manager; Christina Briggs, Assistant City Manager; David Persselin, Finance Director; Allen DeMers, Human Resources Director; Tina Gallegos, Human Resources Manager; and Jonathan Holtzman, Designated Representative; as the City’s negotiators regarding salaries, salary schedules, compensation paid in the form of fringe benefits of its represented and unrepresented employees, and for any other matters within the statutorily provided scope of representation.

The names of the organizations representing employees in question are:

City Fremont Employee Association
Operating Engineers Local Union 3
Teamsters Local 856
Fremont Police Association
Fremont Police Managers’ Association
Professional Engineers and Technicians Association
Fremont Association of Management Employees
Fremont Fire Fighters
Fremont Fire Fighters Battalion Chiefs

The Special Meeting of the Fremont City Council adjourned at 8:11 p.m.

A t t e s t : A p p r o v e d :

_________________________________ ___________________________ Alberto Quintanilla, Assistant City Clerk LILY MEI, Mayor

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Attachment: Draft Minutes (4651 : Approval of Minutes - 2022-05-31 - 2022-06-14)

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MINUTES

FREMONT CITY COUNCIL SPECIAL MEETING
JUNE 7, 2022

VIRTUAL MEETING VIA ZOOM
5:30 P.M.

Call to Order: Mayor Mei called the mee ting to order at 5:31 p.m.

Roll Call: Present: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, J ones, Kassan, Shao, and Cox

Public Comment: None.

CONVENED TO A CLOSED SESSION at 5:33 p.m.

The names of the organizations representing employees in question are:

The Special Meeting of the Fremont City Council adjourned at 6:12 p.m.

A t t e s t : A p p r o v e d :

_____________________________ ___________________________ S u s a n G a u t h i e r , C i t y C l e r k L I L Y M E I , M a y o r

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Attachment: Draft Minutes (4651 : Approval of Minutes - 2022-05-31 - 2022-06-14)

*Consent Items

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MINUTES

FREMONT CITY COUNCIL MEETING
JUNE 7, 2022

VIRTUAL MEETING VIA ZOOM
7:00 P.M.

1. PRELIMINARY

A. Call to Order: Mayor Mei called the mee ting to order at 7:00 p.m.

B. Flag Salute: Councilmember Jones led the salute to the flag.

C. Roll Call: Present: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, J ones, Kassan, Shao, and Cox

D. Announcements by Mayor/City Manager/City Attorney

Mayor Mei announced the Boards and Commissions vacancies and shared information regarding items of Council/community interest.

City Attorney Alvarado reported that the Council conducted a conference with labor negotiators regarding the employee organizations listed on the closed session agenda.

The Council provided direction but took no reportable action.

2. CONSENT CALENDAR

* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.

On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council waived further readings of proposed ordinances.

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None

Absent: None
A
bstain: None

* B. Approval of Minutes Mayor Mei opened consideration of Approval of Minutes

On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council approved the minutes for the Regular Meeting of May 3, 2022, the Regular Meeting of May 10, 2022, and the Special and Regular Meetings on May 17, 2022

2.B.1.a
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Attachment: Draft Minutes (4651 : Approval of Minutes - 2022-05-31 - 2022-06-14)

*Consent Items

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Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Shao, and Cox
Noes: None

Absent: Councilmembe
r Kassan
Abstain: None

* C. Mayor Mei opened consideration of Second Reading and Adopt ion of an Ordinance of the City of Fremont Amending Chapter 12.05 (Enchroachment to Streets and Sidewalks) Under Fremont Municipal Code (FMC) Title 12 (Streets, Sidewalks, and Public Properties) and Chapter 18.25 (Definitions) and Chapter 18.190 (Special Provisions Applying to Miscellaneous Uses) Under FMC Title 18 (Planning and Zoning) to Simplify the Application Process, Development Standards, and Operational Requirements for Outdoor Commercial Patios on City Owned and Private Property (PLN2022-00315)

City Attorney Alvarado read the title of the ordinance.

On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council adopted Ordinance No. 06-2022.

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None
A
bsent: None
Abstain: None

* D. Mayor Mei opened considerati on to Adopt a Resolution Approving a List of Projects for Funding by Revenues Authorized by the Road Repair and Accountability Act of 2017 (SB1) to Align with State Guidelines for Use of Funds (2022 SB1 Project List)

On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council adopted Resolution No. 2022-25 approving a List of Projects Funded by SB1, the Road Repair and Accountability Act for FY 2022/23.

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None

Absent: None
Abstain: None

* E. Mayor Mei opened consideration to Authorize the City Manag er, or Designee, to Enter into a Master Lease Agreement with Ricoh USA Inc. effective July 1, 2022 through January 14, 2026 for a Total Annual Amount Not-To-Exceed $250,000; and to Execute Any Implementing Documents and Take Any Implementing Actions as Necessary (Multi-Function Print/Scan/Copy Devices Contract)

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Attachment: Draft Minutes (4651 : Approval of Minutes - 2022-05-31 - 2022-06-14)

*Consent Items

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On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council authorized the City Manager, or Designee, to enter into a Master Lease Agreement with Ricoh USA Inc. effective July 1, 2022 through January 14, 2026, with an option to extend for five one-year periods through January 25, 2031, for a total annual amount not to exceed $250,000; and to execute any implementing documents and take any implementing actions as necessary

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None

Absent: None
Abstain: None

* F. Mayor Mei opened consideration to Authorize the City Manag er to Execute Two Memoranda of Understanding with the Alameda County Health Care Services Agency for FY 2022/23 Medi-Cal Administrative Activities and Targeted Case Management Services

On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council adopted Resolution No. 2022-26: (1) authorizing the City Manager or designee to execute a Memoranda of Understanding with the Alameda County Health Care Services Agency to enable the City’s Human Services Department to receive reimbursement for eligible FY 2022/23 expenses through Alameda County’s Targeted Case Management (TCM) and Medi- Cal Administration Activities (MAA) programs, as described in this staff report; and (2) delegating to the City Manager, Finance Director, or designee the authority to sign, certify or execute documents on behalf of the City with respect to the MAA and TCM programs.

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None

Absent: None
Abstain: None

* G. Mayor Mei opened consideration to Award of Contract to Bea r Electrical Solutions, Inc., for Maintenance of Streetlights, Exterior Public Facilities Lights and Support Services, for Five Years, in an amount not to exceed $5,292,803 (including $2,500,000 contingency for unanticipated maintenance costs); Exempt from CEQA Review Per CEQA Guidelines Section 15301 (Existing Facilities)

On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council by motion:

1. Found that this project is exem pt from California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301 as the repair, maintenance or minor alteration of existing facilities involves no or negligible expansion of use beyond that presently existing.

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2. Awarded the contract to Bear E lectrical Services, Inc. for a five-year term for a total amount not to exceed $5,292,803 (including $2,500,000 contingency for unanticipated maintenance costs), effective July 1, 2022, through June 30, 2027.

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None

Absent: None
Abstain: None

* H. Mayor Mei opened consideration of Annual Approval of Inves tment Policy and Delegation of Authority to City Treasurer to Manage Investments

On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council adopted Resolution No. 2022-27 approving the City’s Investment Policy for FY 2022/23 and delegating the City Council’s authority to invest and reinvest public funds, and to sell or exchange securities so purchased, to the Finance Director/Treasurer for one year or until earlier revoked by the City Council

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None

Absent: None
Abstain: None

* I. Mayor Mei opened consideration of Introduction of an Ordin ance Amending Fremont Municipal Code Title 12, Streets, Sidewalks and Public Property, Chapter 12.20 Parks and Recreation Areas, Section 12.20.060 Prohibited Conduct Generally, Regarding Drones and Other Motorized Devices in Parks and Recreation Areas and to find the Adoption of the Ordinance Exempt from the Requirements of the California Environmental Quality Act (CEQA) Under Various CEQA Guidelines (Prohibited Conduct In Parks)

City Attorney Alvarado read the title of the ordinance.

On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council waived the first reading and introduce an ordinance amending Section 12.20.060 (“Prohibited conduct generally”).

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None

Absent: None
Abstain: None

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* J. Mayor Mei opened consideration of Authorization to Amend a nd Execute Agreements for Ride-On Tri-City’s Wheelchair Accessible Van Service, Taxi Service and Ride- Hailing Service and Making Finding of CEQA Exemption (Transportation Services for Older Adults and People with Disabilities (Ride-On Tri-City!))

On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council authorized the City Manager or her designees to:

1. Execute an amendment with MV P ublic Transportation, Inc., for wheelchair accessible van services, not to exceed $700,000, through June 30, 2023;

2. Execute an agreement with Si ddiq, Inc. for taxi services, not to exceed $225,000 annually, through June 30, 2025;

3. Execute an amendment with Lyf t, Inc. for Ride-Hailing Services, increasing the current not to exceed amount by $45,000 and extending the term through June 30, 2025, not to exceed $225,000 annually, and

4. Execute an agreement with G oGo Technologies, Inc. to operate a ride-hailing call center, not to exceed $30,000 annually, through June 30, 2025.

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None
A
bsent: None
Abstain: None

3. CEREMONIAL ITEMS

A. Ceremonial Resolution: Major General Garrett Yee (Rescheduled, see Green Sheet)

B. Proclamation: Old Mission San Jose (Removed, see Green Sheet)

C. Proclamation: Pride Month

D. Proclamation: National Gun Violence Awareness Day, June 3, 2 022

E. Certificate of Recognition: Y outh Voter Movement Leaders (League of Women Voters) (Rescheduled, see Green Sheet)

F. Certificate of Recognition: City of Fremont 2021 STEM Winners

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4. PUBLIC COMMUNICATIONS

A. Oral and Written Communications

Email submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file. The following persons commented: Kelly Abreu, Marie Hughes (member of Fremont For Everyone), and Manaal Shafi (Bloom Energy).

5. SCHEDULED ITEMS

A. Mayor Mei opened consideration of Public Hearing (Published Notice) on the Levy of Annual Assessments for Landscaping Assessment District 88, Adopt a Resolution Confirming Diagrams and Assessments for District 88 for Fiscal Year 2022/23, and Find that the Action is Exempt from Review under the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Sections 15061(b)(3) and 15301

Mayor Mei and Vice Mayor Salwan exited the meeting, as they live or have property within the Landscape Assessment District 88 area. No presentation from staff. Councilmember Jones opened the public hearing. There being no speakers, Councilmember Jones closed the public hearing. No comments nor questions from Councilmembers.

On a motion by Councilmember Cox, seconded by Councilmember Jones, the City Council:

1. Opened the Public Hearing;

2. Considered all oral stateme nts and written comments.

3. Closed the public hearing.

4. Levy the proposed assessmen t by adopting Resolution No. 2022-28 confirming Diagrams and Assessments for Fiscal Year 2022/23 for Fremont Landscaping Assessment District 88; and

5. Found the project exempt under CEQA Guidelines Sections 1506 1(b)(3) and 15301.

A
yes: Councilmembers: Ken g, Jones, Kassan, Shao, and Cox Noes: None

Absent: Ma
yor Mei and Vice Mayor Salwan
Abstain: None

B. Mayor Mei opened consideration of First Public Hearing (Pub lished Notice) on FY 2022/23 Proposed Operating Budget

Finance Director, David Persselin responded to questions from Councilmembers. Mayor Mei opened the public hearing. The following persons commented: Kelly Abreu, Lynn Miller (representing the community non-profit Tri-City Urban Forest Alliance now renamed Urban Forest Friends), and Steve Skala. There being no additional speakers, Mayor Mei closed the public hearing. No action taken.

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6. REPORT FROM CITY ATTORNEY – None.

7. OTHER BUSINESS – None.

8. COUNCIL COMMUNICATIONS

A. Council Referrals – None.

B. Oral Reports on Meetings

Councilmembers reported on their various meetings.

Mayor Mei held a moment of silence in memory of victims of recent gun violence.

9. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 7:50 p.m.

A t t e s t : A p p r o v e d :

_____________________________ ___________________________ S u s a n G a u t h i e r , C i t y C l e r k L I L Y M E I , M a y o r

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MINUTES

FREMONT CITY COUNCIL SPECIAL MEETING
JUNE 14, 2022

VIRTUAL MEETING VIA ZOOM
5:30 P.M.

Call to Order: Mayor Mei called the mee ting to order at 5:31 p.m.

Roll Call: Present: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, J ones, Kassan, Shao, and Cox

Public Comment: None.

CONVENED TO A CLOSED SESSION at 5:32 p.m.

CONFERENCE WITH LABOR NEGOTIATOR: The City Council will hold a special meeting which will commence as an open meeting and then adjourn to a closed session as authorized by subdivision (a) of Section 54957.6 of the Government Code for the purpose of reviewing its position for upcoming employee negotiations and for instructing Karena McGee Shackelford, City Manager; Rafael E. Alvarado, Jr., City Attorney; Brian Stott, Assistant City Manager; Christina Briggs, Assistant City Manager; David Persselin, Finance Director; Allen DeMers, Human Resources Director; Tina Gallegos, Human Resources Manager; Sean Washington, Police Chief; and Jonathan Holtzman, Designated Representative; as the City’s negotiators regarding salaries, salary schedules, compensation paid in the form of fringe benefits of its represented and unrepresented employees, and for any other matters within the statutorily provided scope of representation.

The names of the organizations representing employees in question are:

The Special Meeting of the Fremont City Council adjourned at 7:04 p.m.

A t t e s t : A p p r o v e d :

_____________________________ ___________________________ S u s a n G a u t h i e r , C i t y C l e r k L I L Y M E I , M a y o r

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MINUTES

FREMONT CITY COUNCIL MEETING
JUNE 14, 2022

VIRTUAL MEETING VIA ZOOM
7:00 P.M.

1. PRELIMINARY

A. Call to Order: Mayor Mei called the mee ting to order at 7:08 p.m.

B. Flag Salute: Councilmember Keng led the salute to the flag.

C. Roll Call: Present: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, J ones, Kassan, Shao, and Cox

D. Announcements by Mayor/City Manager/City Attorney

Mayor Mei announced the Boards and Commissions vacancies.

City Attorney Alvarado reported that the Council conducted a conference with labor negotiators regarding the employee organizations listed on the closed session agenda.

The Council provided direction but took no reportable action.

2. CONSENT CALENDAR

* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.

On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council waived further readings of proposed ordinances.

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None

Absent: None
A
bstain: None

* B. Approval of Minutes – None.

* C. Mayor Mei opened consideration to Consider Making Findings to Allow the City Council and the Legislative Bodies of the City of Fremont to Continue Holding Meetings via Videoconference pursuant to AB 361

On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council made the following findings in order to continue holding videoconference meetings for the City Council and the City’s legislative bodies:

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1. The City Council has reconsider ed the circumstances of the COVID-19 state of emergency;

2. The state of emergency conti nues to directly impact the ability of the members to meet safely in person; and

3. Staff is directed to schedule reconsideration of these findings at the regularly scheduled City Council meeting on July 12, 2022.

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None
A
bsent: None
Abstain: None

* D. Mayor Mei opened consideration to Authorize the City Manag er or Designee to Execute a Master Licensing Agreement with e-Plan, Inc., for the City’s Electronic Plan Review System for a Three-year Term and a Not-to-Exceed amount of $493,680 and Making Findings of CEQA Exemption (e-Plan, Inc. Master Licensing Agreement)

On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council authorized the City Manager or Designee to execute a Master Licensing Agreement with e- Plan, Inc., for electronic plan review SaaS services for a three-year term and a not-to-exceed compensation of $493,680.

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None

Absent: None
Abstain: None

* E. Mayor Mei opened consideration to Approve Special Event Sp onsorship Awards for FY 2022/23 (Special Event Sponsorship Program)

On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council allocated FY 2022/23 special event sponsorship awards to the nine eligible events as specified in this report.

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None

Absent: None
Abstain: None

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* F. Mayor Mei opened consideration to Authorize Amendment for Curbside Processing Compensation Effective Through Contract Term Expiration of May 31, 2026 (Curbside Processing Agreement Amendment)

On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council authorized the City Manager, or her designee, to execute the Sixth Amendment to the Agreement between the City of Fremont and BLT Enterprises of Fremont, LLC for Curbside Recyclable Materials and Curbside Organic Waste Services consistent with the terms outlined in this staff report. This amendment would include a payment of 649,304.60 from the Integrated Waste Management Disposal Differential Reserve for processing costs associated with curbside material delivered by the City from January 1, 2022 through April 30, 2022.

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None

Absent: None
Abstain: None

* G. Mayor Mei opened consideration of Authorization to execute a contract amendment with Alameda County Behavioral Health for Adolescent Substance Use Disorder Services provided by the Human Services Department’s Youth and Family Services Division for FY 2022/23; Appropriate Additional Funds and Making Findings of CEQA Exemption (Alameda County Behavioral Health Care Services Master Contract)

On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council by motion:

1. Authorized the City Manager, or her designees, to execute a FY 2022/23 master contract with Alameda County Behavioral Health for the delivery of adolescent substance use disorder intervention and treatment services, for the period of July 1, 2022 through June 30, 2023 in an amount not to exceed $516,881.

2. Increased the revenue estim ate in the approved budget and appropriate an additional $47,885 in the ACBH YFS Fund (Fund 170).

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None

Absent: None
Abstain: None

* H. Mayor Mei opened consideration of Authorization to Contrac t with Alameda County Behavioral Health and La Familia to provide Mental Health Services; and Appropriate Additional Funds and Making Findings of CEQA Exemption (Mental Health Services Agreements)

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On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council by motion:

1. Authorize the City Manager or her designees to execute two FY 2022/23 agreements totaling $2,449,711 including:
a. an agreement with Alameda Count y Behavioral Health (ACBH), in the amount of $2,194,260 to provide mental health services;
b. an agreement with LaFamilia, in the amount of $255,451 to pr ovide mental health counseling services to adults transitioning to work.

2. Appropriated an additional $38,557 in the ACBH Aging and Family Services Fund (Fund 104), an additional $114,240 in the ACBH Youth and Family Services Fund (Fund 170), and an additional $23,223 in the ACBH FRC Behavioral Health Fund (Fund 172).

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None

Absent: None
Abstain: None

* I. Mayor Mei opened consideration of Transmittal and Acceptan ce of Fiscal Year 2020/21 Audit Reports

This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. Kelly Abreu commented. There being no additional speakers, Mayor Mei closed the public comment period.

On a motion by Councilmember Cox, seconded by Councilmember Jones, the City Council received financial audit reports for Fiscal Year 2020/21 and file.

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, an
d Cox
Noes: None

Absent: None
Abstain: None

3. CEREMONIAL ITEMS

A. Proclamation: Recognizing Juneteenth, June 19, 2022

B. Proclamation: Elder Abuse Awareness Month

C. Resolution: Honoring John A. Dutra

D. Resolution: School Resource Officer Program

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4. PUBLIC COMMUNICATIONS

A. Oral and Written Communications

5. SCHEDULED ITEMS

A. Mayor Mei opened consideration of Second Public Hearing (Pu blished Notice) and Adoption of the FY 2022/23 Operating Budget and Appropriations Limit

Finance Director David Persselin responded to questions from Councilmembers. Mayor Mei opened the public hearing. Kelly Abreu commented. There being no additional speakers, Mayor Mei closed the public hearing. This was followed by comments from Councilmembers.

On a motion by Councilmember Jones, seconded by Vice Mayor Salwan, the City Council:

1. Held a Public Hearing on the proposed operating budget for FY 2022/23.

2. Adopted Resolution No. 2022-29 a pproving the City of Fremont FY 2022/23 Operating Budget.

3. Adopted Resolution No. 2022-30 c reating an appropriations limit of $877,488,604 for FY 2022/23.

Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None

Absent: None
Abstain: None

6. REPORT FROM CITY ATTORNEY – None.

7. OTHER BUSINESS – None.

8. COUNCIL COMMUNICATIONS

A. Council Referrals – None.

B. Oral Reports on Meetings

Councilmembers reported on their various meetings.

Mayor Mei held a moment of silence in memory of former City Councilmember John A. Dutra who passed away on May 29, 2022, at the age of 86.

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9. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 8:08 p.m.

A t t e s t : A p p r o v e d :

_____________________________ ___________________________ S u s a n G a u t h i e r , C i t y C l e r k L I L Y M E I , M a y o r

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Attachment: Draft Minutes (4651 : Approval of Minutes - 2022-05-31 - 2022-06-14) Fremont City Council Meeting: 06/21/22 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Code Adoptions & Amendments

SCHEDULED
Sponsors:

STAFF REPORT (ID # 4649) DOC ID: 4649
Updated: 6/8/2022 11:18 AM by Susan Gauthier Page 1

SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY OF FREMONT AMENDING FREMONT MUNICIPAL CODE TITLE 12, STREETS, SIDEWALKS AND PUBLIC PROPERTY, CHAPTER 12.20 PARKS AND
RECREATION AREAS, SECTION 12.20.060 PROHIBITED CONDUCT GENERALLY,

REGARDING DRONES IN PARKS AND RECREATION AREAS
Contact Persons:

Name: Susan Gauthier Kim Beranek
Title: City Clerk Deputy Director
Div/Dept: City Clerk's Office Community Services
Phone: 510-284-4076 510-494-4330
E-Mail: [email protected] [email protected]

Executive Summary: Drones were specifically prohibited in all City of Fremont park and recreation areas in June 2021. Staff is recommending an amendment to the existing subsection (y) of Section 12.20.060 to better reflect the authority of the City under the Federal Aviation Administration (FAA) regulations and to add subsection (z) to Section

12.20.060 to clarify the manner that drones and other devices may be operated in the airspace above City parks.

The ordinance was introduced by the City Council at its June7, 2022 meeting. The ordinance is now before the Council for adoption.

ATTACHMENTS:
• Draft Ordinance Drones in Parks

RECOMMENDATION: Adopt ordinance.

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Ordinance No. XX- 2022 Page 1 of 3 DRAFT

ORDINANCE NO. XX-2022

AN ORDINANCE OF THE CITY OF FREMONT AMENDING
FREMONT MUNICIPAL CO DE TITLE 12, STREETS,
SIDEWALKS AND PUBLIC PROPERTY, CHAPTER 12.20
PARKS AND RECREATION AREAS, SECTION 12.20.060

PROHIBITED CONDUCT G ENERALLY, REGARDING

DRONES IN PARKS AND RECREATION AREAS

THE CITY COUNCIL OF THE CITY OF FREMONT DOES ORDAIN AS FOLLOWS:

SECTION 1. FMC § 12.20.060 AMENDED
Fremont Municipal Code Title 12, Chapter 12.20, Section 12.20.060 is amended to read as follows:

Sec. 12.20.060 Prohibited conduct generally.

Within the limits of any public park or recreation area of the city of Fremont, no person shall:

{Subsections (a) through (x) remain unchanged}

(y) No person shall lLaunch, land, fly, or operate a drone within any park or recreation area or within the 400 feet above any park or recreation area. This subsection shall not apply to an emergency landing by a drone within any park or recreation area. The owner or operator of the drone has the burden of demonstrating, to the satisfaction of the Community Services Director, that a real emergency existed that justified the landing.

(z) Engage in any activity, or operate, where permitted or authorized in any park or recreation area, any device, drone, motorized device, motor vehicle, vessel, model craft, electric bicycle, bicycle or cycle of any type or design in such a manner that endangers any person, wildlife, or property or that is negligent, reckless, or with willful or intentional disregard for the environment, or the health, safety, or welfare of any wildlife, person or property.

SECTION 2. CEQA
The City Council finds this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA),without limitation, based upon the following sections of Title 14 of the California Code of Regulations, each serving as a separate and independent basis:
(1)
CEQA Guidelines Section 15061(b)(3), in that the ordinance does not have the potential to

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Attachment: Draft Ordinance Drones in Parks (4649 : Second Reading and Adoption of an Ordinance - Amending Section 12.20.060 Ordinance No. XX- 2022 Page 2 of 3 cause a significant effect on the environment, and is not subject to CEQA review; (2) CEQA Guidelines Section 15378(b)(2) and/or (5), as the ordinance involves and administrative activity of a governmental agency that does not have the potential to cause a significant physical effect on the environment, directly or indirectly, and/or (3) CEQA Guidelines Sections 15307 and/or 15308 as an action by the City for the protection of birds and other wildlife and other natural resources and the environment in City parks.

SECTION 3. SEVERABILITY
If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held by a court of competent jurisdiction to be invalid, such a decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Fremont hereby declares that it would have passed this Ordinance and each section or subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid.

SECTION 4. EFFECTIVE DATE
This Ordinance shall take effect and will be enforced thirty (30) days after its adoption.

SECTION 5. PUBLICATION AND POSTING
The City Clerk has prepared and published at least five days before the date of adoption, this ordinance once in a newspaper of general circulation printed and published in Alameda County and circulated in the City of Fremont. A certified copy of the full text of the ordinance was posted in the office of the City Clerk since at least five days before this date of adoption. Within fifteen (15) days after adoption of this ordinance, the City Clerk shall cause the ordinance to be published again with the names of those City Council members voting for and against the ordinance; and the City Clerk shall post in the office of the City Clerk a certified copy of the full text of this adopted ordinance with the names of those City Council members voting for and against the ordinance.
* * *
The foregoing ordinance was introduced before the City Council of the City of Fremont at the regular meeting of the City Council, held on the ____ day of ______, and finally adopted at a regular meeting of the City Council held on the ____ day of _______, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

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_________________________________
Mayor
ATTEST:
__________________________________
City Clerk
APPROVED AS TO FORM:
_________________________________
City Attorney

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Attachment: Draft Ordinance Drones in Parks (4649 : Second Reading and Adoption of an Ordinance - Amending Section 12.20.060 Fremont City Council Meeting: 06/21/22 07:00 PM
3300 Capitol Avenue Div/Dept: City Manager's Office
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

STAFF REPORT (ID # 4641) DOC ID: 4641
Updated: 6/15/2022 1:35 PM by Alberto Quintanilla Page 1

RENEWAL OF COMMUNICATIONS WRITING ASSISTANCE SERVICES
CONTRACT- Authorize the City Manager to Execute a Service Agreement with The Hoffman Agency for Communications Writing Assistance Services Contact Persons:

Name: Geneva Bosques Amanda Gallo
Title: Director of Communications and
Legislative Affairs
Management Analyst II
Div/Dept: City Manager's Office City Manager's Office
Phone: 510-284-4094 510-284-4016
E-Mail: [email protected] [email protected]

Executive Summary: The City has successfully positioned itself as a recognized leader among Bay Area cities and an economic force in Silicon Valley through a strong partnership with The Hoffman Agency (Hoffman), an award winning and regionally recognized public relations firm. Staff recommends continuing the partnership currently in place with Hoffman as it pertains to communications writing assistance services and is requesting approval for the City Manager, or her designee, to execute a two-year service agreement with an annual amount not to exceed $60,000.

BACKGROUND: Delivering a robust and dedicated communications and civic engagement strategy is a high priority for the City. In December 2012, the City began working with Hoffman to promote Fremont and establish a media plan to communicate a positive impression of Fremont to target audiences, primarily focused on economic development activities and efforts. Based on the success of this initial effort, the program was expanded and the City entered into a service agreement with Hoffman for communications and writing assistance services in 2013. Over the past nine years, the City’s partnership with Hoffman has resulted in implementing an integrated campaign that has built the Fremont brand with increased local, national, and international media coverage highlighting the City of Fremont in several major publications, websites, and news broadcasts.

With the support of Hoffman’s services, the City has completed several major communications initiatives across City operations during the last contract period, further enhanced by access to communications writing assistance services. A brief sample of accomplishments includes:
• Ongoing Economic Development Media Relations - Hoffman has continued to assist the City with leveraging its large Advanced Manufacturing industry presence and overall innovative initiatives such as the BACK to Work Program (formerly Earn and Learn Pilot Program), and the new Small Business Hub, resulting in Fremont being highlighted as a leader in regional publications increasing Fremont’s visibility in local and national media continues to climb. • Blog posts for Think Silicon Valley – Hoffman has continued to help share Fremont’s story. In December a new blog post was drafted to share Fremont Fire’s Microgrid deployments and to promote Delta Electronics’ byline in Solar

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Staff Report (ID # 4641) Meeting of June 21, 2022
Updated: 6/15/2022 1:35 PM by Alberto Quintanilla Page 2 Power World. According to the U.S. Department of Energy, Fremont is currently home to three of the five fire stations nationwide which use solar microgrids. • Police Patrol Electric Vehicle (EV) Pilot Program – Continuing the success story of FPD’s EV pilot program, Hoffman assisted the City in developing a news release and media strategy detailing the deployment of a second EV patrol car, a Tesla Model Y, that resulted in coverage in publications such as Fox Business, CleanTechnica, and Government Fleet, furthering Fremont’s position as a leader in sustainability and private-public sector relationships. • Writing projects have included articles and social media for Redistricting/Census City employee recruitment efforts, Police Chief’s transition plan, small cell project, Dine Out in Fremont, traffic safety, housing programs and State of the City.

Fremont.gov website –The Hoffman Agency was a valuable partner in the development of the new Fremont.gov. The Hoffman team assisted staff with drafting and updating content, design elements and PR communications to announce its’ launch.In November 2021, the City renewed its Public Relations Program service agreement with Hoffman for a three-year term. Staff wishes to also renew the City’s partnership with Hoffman for communications writing assistance services in order to ensure continued expansion and consistency of the City’s communications functions, brand, and outreach.

DISCUSSION/ANALYSIS: As the City of Fremont continues to grow and the public expectation to receive timely information across multiple channels, the demand for citywide communications is at an all-time high. To manage the volume of communication required, across a variety of digital platforms and print media, staff relies upon third-party public relations and graphic design services to supplement its efforts. The City’s continued partnership with Hoffman, as well as with the other smaller third-party support services is paramount in supporting the City’s overall effort. It allows for access to technical assistance, resources and expertise on high-level Citywide and strategic business initiatives and City priorities.

City staff and Hoffman have developed the following scope of continued writing assistance services for the upcoming service agreement through June 30, 2024. The goal of the communications writing assistance program is to continue to promote the City of Fremont’s programs, services, events, and its employees in the following but not limited to, areas:

• Advertisements for local papers
• News and media releases (1-3 per quarter)
• City Newsletters: Three city newsletters, the Fremont Connection, and several ad hoc specialized newsletters per year (e.g., Traffic newsletter) • News Briefs: Develop media alerts that are sent out to the City’s media list and posted on the City website
• Social Media and website content for Fremont.gov and Think Silicon Valley • Mayor and City Manager Messaging: Develop speaking points, letters to the community, speeches, newsletter columns, blog posts, etc., as necessary • Internal Communications to employees: Develop articles, emails, etc., as necessary • Other ad-hoc writing projects that are unforeseen. Hoffman will work with Fremont to prioritize writing projects should an unexpected project come up.

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Staff Report (ID # 4641) Meeting of June 21, 2022
Updated: 6/15/2022 1:35 PM by Alberto Quintanilla Page 3 Based on the above project requirements, Hoffman will continue to provide the following resources and hours to engage with Fremont on the communications writing projects:

• Deliver 40 hours per month to Fremont to support City communications efforts. • Hours will be allocated to team members already engaged on the current Fremont/Hoffman PR team.
• An additional 4 – 8 hours per month will be allocated to a senior member of the current Fremont/Hoffman PR team to provide senior counseling on the communications writing projects.

Over the next year, Hoffman will continue to work with the City of Fremont to produce vital communication writing assistance services that support the City’s goal to build a cohesive Citywide communications and public relations strategy, allowing for increased coverage and a greater ability to target messaging to the appropriate audiences.

FISCAL IMPACT: Sufficient funding was appropriated in the FY 2022/23 Adopted Operating Budget to cover the $60,000 cost of the first year of the agreement. The cost of the following contract year will be requested as part of the annual budget process for FY 2023/24.

ENVIRONMENTAL REVIEW: None.

ATTACHMENTS: None.

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Fremont City Council Meeting: 06/21/22 07:00 PM
3300 Capitol Avenue Div/Dept: City Manager's Office
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

STAFF REPORT (ID # 4642) DOC ID: 4642
Updated: 6/15/2022 1:36 PM by Alberto Quintanilla Page 1 RENEWAL OF ALAMEDA COUNTY LIBRARY SERVICES AGREEMENT- Authorize the City Manager to Execute a Service Agreement with Alameda County Library for Additional Library Service Hours at Centerville Library and Fremont Main Library
Contact Persons:

Name: Amanda Gallo
Title: Management Analyst II
Div/Dept: City Manager's Office
Phone: 510-284-4016
E-Mail: [email protected]

Executive Summary: Staff is requesting Council approval to authorize the City Manager or designee to execute a service agreement with Alameda County Library to continue to provide additional library hours at the Fremont Main Library and Centerville Library. The service agreement is for a five-year term. The cost of additional library hours is budgeted at $569,230 for Fiscal Year 2022/23. Following Fiscal Year 2022/23 the annual amount of the agreement shall reflect an amount that is equal to the County’s budgeted costs for the additional Sunday library hours, with any increase not to exceed 5% of the previous fiscal year’s cost.

BACKGROUND: In June 2017, Council authorized the City Manager to enter into an agreement with Alameda County Library to provide the public with access to additional weekend library hours. The County and City agreed to seven additional hours on Saturday for Centerville Library and four additional hours on Sunday for Fremont Main Library. That contract concludes June 30, 2022.

DISCUSSION/ANALYSIS: Alameda County Library provides a base service of 69 hours per week that is split up between the four library branches in Fremont. Cities have the option to pay for additional hours of service at their branches.

Staff is requesting Council approval to authorize the City Manager or designee to execute a service agreement with Alameda County Library to continue to provide the same number of additional library hours at the Centerville Library and Fremont Main Library. With the continuation of these additional eleven hours, Fremont libraries will remain open for a total of 80 hours per week.

The service agreement is proposed for a five-year term. The cost of additional library hours for Fiscal Year 2022/23 is $569,230 ($231,525 for Centerville and $337,705 for Fremont Main). Following Fiscal Year 2022/23, the annual amount of the agreement will equal the County’s budgeted costs for the additional library hours, but with any increase not to exceed 5% of the previous fiscal year’s cost.

FISCAL IMPACT: Sufficient funding was appropriated in the FY 2022/23 adopted operating budget to cover the cost of the first year of the agreement. Amounts for future contract years will be requested as part of the City’s annual budget process.

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Staff Report (ID # 4642) Meeting of June 21, 2022
Updated: 6/15/2022 1:36 PM by Alberto Quintanilla Page 2

ENVIRONMENTAL REVIEW: None.

ATTACHMENTS: None.

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Fremont City Council Meeting: 06/21/22 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

STAFF REPORT (ID # 4643) DOC ID: 4643
Updated: 6/15/2022 1:41 PM by Alberto Quintanilla Page 1 EAST BAY AGENCY FOR CHILDREN CONTRACT - Authorization for City Manager to Enter into a FY 2022-2025 three-year Welcome Center Services Agreement with East Bay Agency for Children
Contact Persons:

Name: Alina Kwak Suzanne Shenfil
Title: Management Analyst II Director
Div/Dept: Human Services Department Human Services Department Phone: 284-4014 510-574-2051
E-Mail: [email protected] [email protected]

Executive Summary: Staff is recommending the City Council to approve and authorize the City Manager or her designee to enter into a FY 2022-2025 three-year agreement with East Bay Agency for Children (EBAC) for Welcome Center services. EBAC Resource Specialists will staff the Welcome Center at the Fremont Family Resource Center in the amount of $215,481. Funding for the first year of this contract was appropriated as part of the FY 2022/23 Adopted Budget and will be appropriated during the FY 2023/24 and FY 2024/25 budget process.

BACKGROUND: Established in 2000, the Fremont Family Resource Center (FRC) co-locates 20+ State, County, City and non-profit agencies working together to support families, children and individuals. The FRC, led by the FRC Core team, is the lead organization providing services to the community in the FRC collaborative consisting of the 20+ agencies, and is a division of the City of Fremont Human Services Department. Described as a “one-stop shop,” the FRC offers a myriad of services including benefit assistance, financial coaching and free tax preparation, mental health services, State Department of Rehabilitation and State Employment assistance, child care support, family support, homeless service assistance, and housing assistance etc. A core value of the FRC is to provide culturally and linguistically appropriate services. The Welcome Center has been an integral piece of providing these services by staffing multi-lingual resource specialists who provide assistance with information, referrals, and public benefits application assistance.

DISCUSSION/ANALYSIS: EBAC is highly experienced in delivering culturally and linguistically appropriate family resource center services. EBAC’s Fremont Healthy Start (FHS) program began in 1992 and provides multi-lingual assistance with information, referrals, and public benefits application assistance.

This unique experience supports EBAC’s ability to assist families who arrive at the FRC Welcome Center in nine different languages in addition to English: Mandarin, Cantonese, Dari, Korean, Pashto, Spanish, Punjabi, Hindi, and Urdu. At the Fremont FRC, multi-lingual resource specialists assist the public with in-person services in multiple languages as well as by phone. During the pandemic, these services shifted to 100% remote and were critical to delivering FRC services such as public benefit application assistance and food distribution hours. Hours of assistance are Monday through Friday from 8:30 a.m.-5:00 p.m.

This contract is proposed to be awarded on a sole-source basis, without competitive bidding.

The FRC is in partnership with over twenty State, City, County and non-profit agencies co-

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Staff Report (ID # 4643) Meeting of June 21, 2022
Updated: 6/15/2022 1:41 PM by Alberto Quintanilla Page 2 located at the FRC, and has external partners through its SparkPoint financial coaching program. EBAC, however, is the only provider of multi-lingual language assistance with information, referrals, and benefits application assistance in the Tri-City Area.

FISCAL IMPACT: Funding for the recommended contract was appropriated as part of the FY 2022/23 Adopted Budget. This contract has no impact on the General Fund and will be paid out of the Family Resource Center Fund.

ENVIRONMENTAL REVIEW: The proposed action is exempt from and not subject to review under the California Environmental Quality Act (CEQA) pursuant to, without limitation CEQA Guidelines Section 15378(b) and/or 15061(b)(3), in that it is an administrative action that has no possibility to cause, directly or indirectly, as significant environmental impact of a governmental entity. Each of the foregoing provides a separate and independent basis for CEQA exemption.

ATTACHMENTS: None.

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Fremont City Council Meeting: 06/21/22 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

STAFF REPORT (ID # 4639) DOC ID: 4639
Updated: 6/16/2022 5:06 PM by Susan Gauthier Page 1
FAMILY RESOURCE CENTER ADA UPGRADES PROJECT - Approval of Plans and Specifications and Award of Contract to TGN Build, Inc. in the amount of $476,100 (including 15% Contingency) for the Fremont Family Resource Center I & II ADA Upgrades Project (PWC 9073); Exempt from Environmental Review per CEQA Guideline Section 15301 (Existing Facilities)
Contact Persons:

Name: Martha Martinez Hans Larsen
Title: Facilities Project Manager Public Works Director Div/Dept: Public Works Public Works
Phone: 510-494-4750 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate the construction of accessibility improvements to the Fremont Family Resource Center (FRC) buildings, consistent with the Americans with Disabilities Act (ADA).

BACKGROUND: The FRC Buildings I & II, located at 39155 Liberty Street, are approximately 55,000 square-feet of combined space and were constructed in 1981. The FRC houses staff from multiple public and non-profit agencies providing services including but not limited to Veteran’s services, counseling, employment, social services, and services for people with disabilities. This project is part of a citywide effort to address the ADA issues identified in the City’s ADA Transition Plan. Funding for the project has been obtained from a Community Development Block Grant.

DISCUSSION/ANALYSIS: The proposed ADA scope of work modifications will improve the accessibility of public spaces, restrooms, kitchen cabinets, and signage throughout the buildings. Construction is scheduled to begin in July 2022 with completion expected by November 2022.

Bid Results:

The project was advertised on April 12 and 19, 2022. The Engineer’s Estimate is $450,000.

Five Bids were received and opened on May 4, 2022 as shown below:

Bidder Bid Amount

1. TGN Build Inc. $414,000

2. JPB Designs Inc. $494,000

3. Xcede Construction $676,000

4. Ron Paris Construction Co. Inc. $734,593

5. Streamline Builders $748,000

The low bidder, TGN Build, Inc., submitted a responsive bid and all documents are in order.

The contractor is a responsible bidder experienced in this type of work and has satisfactorily completed contracts of a similar nature.

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Staff Report (ID # 4639) Meeting of June 21, 2022
Updated: 6/16/2022 5:06 PM by Susan Gauthier Page 2
Project Cost and Funding:

Estimated Project Costs:

Design and Project Administration $82,000

Construction Cost – Low Bid $414,000

Construction Contingency (15%) $62,100

Construction Inspection and Administration $41,400

Project Contingency $20,700

Estimated Total Project Costs: $620,200

Source of Funding
PWC 9073 – Fund 105 – CDBG $620,200

Funds Available for Project $620,200

Based on the contract amount and the project cost estimates, there are sufficient funds budgeted for this project.

FISCAL IMPACT: The estimated project cost of $620,200 will be funded from the Community Development Block Grant (CDBG) Program (PWC9073).

ENVIRONMENTAL REVIEW: The project is Categorically Exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines section 15301, as the repair, maintenance or modification of existing facilities involving no or negligible expansion of use beyond that which presently exists.

ATTACHMENTS: None.

RECOMMENDATION: By motion, approve the following actions related to the Family Resource Center I & II ADA Upgrades Project (PWC 9073):

1. Approve the Plans and Specifications for the project;

3. Find that the project is exempt from CEQA review pursuant to CEQA Guideline section 15301 as a repair or modification of an existing facility involving negligible or no expansion of use.

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Fremont City Council Meeting: 06/21/22 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Plans, Policies and Studies

SCHEDULED
Sponsors:

STAFF REPORT (ID # 4646) DOC ID: 4646
Updated: 6/6/2022 3:03 PM by Susan Gauthier Page 1

BIENNIAL REVIEW OF THE CITY OF FREMONT CONFLICT OF INTEREST CODE - Review Conflict of Interest Code and Authorize the Execution of the Biennial Review Notice
Contact Persons:

Name: Susan Gauthier Christina Briggs
Title: City Clerk Assistant City Manager
Div/Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4076 510-284-4022
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to request City Council to direct staff to review the conflict of interest code and authorize execution of the Biennial Review Notice regarding whether amendments are required, not later than October 3, 2022.

BACKGROUND: The Political Reform Act requires every local government agency to review its conflict of interest code of designated positions and reporting categories, every two years to determine if it is accurate, or alternatively, to determine if the code must be amended.

No later than July 1 of each even-numbered year, the code reviewing body (the City Council) must notify their jurisdiction to review its conflict of interest code, and by October 1, a Biennial Report Notice must be filed with the Fair Political Practices Commission (FPPC). If revisions are required, they must be reviewed and adopted within ninety days.

The City Council last amended the Fremont Conflict of Interest Code in 2020. Since that time, changes in the City staff organizational structure and responsibilities have changed and a review of the disclosure categories and amendments are necessary to include new positions and revise titles of existing positions to reflect these changes.

DISCUSSION/ANALYSIS: The City Clerk with participation from the City Attorney’s Office will make recommendations to the Council regarding amendments to the Code. Staff anticipates returning to Council in 90 days for review and adoption of the updated Conflict of Interest Codes for the City of Fremont.

FISCAL IMPACT: None.

ENVIRONMENTAL REVIEW: N/A

ATTACHMENTS: None.

RECOMMENDATION: Direct staff to review the conflict of interest code and authorize execution of the Biennial Review Notice regarding whether amendments are required, not later than October 3, 2022.

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Fremont City Council Meeting: 06/21/22 07:00 PM
3300 Capitol Avenue Div/Dept: Engineering
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

STAFF REPORT (ID # 4650) DOC ID: 4650
Updated: 6/16/2022 4:47 PM by Susan Gauthier Page 1
I-680/MISSION INTERCHANGE PROJECT - Adopt a Resolution Approving a Funding Agreement with Caltrans; Appropriate Funds in the Amount of $7.2 Million for the I-680 Interchange Modernization Project at North Mission Boulevard (PWC9021); and Make Findings of CEQA Exemption.

Contact Persons:

Name: Anne Quasarano Hans Larsen
Title: Senior Civil Engineer Public Works Director
Div/Dept: Engineering Public Works
Phone: 510-494-4767 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate the planning, environmental clearance, and design to modernize the Interstate 680 (I-680)/North Mission Boulevard interchange. The project was approved for funding as part of State Senate Bill 170 (SB 170), and the City must enter into a funding agreement with Caltran and appropriate the funds.

BACKGROUND: In September 2021, the California State Legislature approved SB 170 which made appropriations for a variety of statewide legislative priorities. Pursuant to Section 174 of SB 170, $7.2 million were appropriated from the State General Fund to the California Department of Transportation (Caltrans) to be allocated to the City of Fremont for the I-680/North Mission Boulevard Interchange Modernization Project.

Caltrans requires a funding agreement with the City under which Caltrans will authorize the transfer of state funds for staff time, professional services, and contracts related to planning reports, preliminary engineering, environmental clearance and final design of the project.

DISCUSSION/ANALYSIS: The I-680/North Mission Boulevard Interchange Modernization Project will improve safety and enhance multimodal mobility along the corridor. The project will improve southbound offramp vehicle operations and safety, implement enhanced transit facilities to provide travel alternatives and ease congestion along Mission Boulevard, and provide complete street upgrades to improve safety and access for bicyclists and pedestrians.

The project has been approved by the City Council and is currently funded by ACTC for the scoping phase. The state grant would fully fund the project for the planning, environmental clearance and final design phases. It is recommended that the City Council authorize the City Manager to execute a funding agreement with Caltrans for the transfer of the $7.2 million grant.

FISCAL IMPACT: The amount of $7.2 million would be appropriated to PWC 9021 (Fund 525) for the project. No funding match is required with the SB 170 funds.

ENVIRONMENTAL REVIEW: Environmental review is not required for the execution of this funding agreement (exempt pursuant to CEQA Guidelines Sections 15061 (b)(3) and

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Staff Report (ID # 4650) Meeting of June 21, 2022
Updated: 6/16/2022 4:47 PM by Susan Gauthier Page 2
15378(b)). Appropriate environmental review will be prepared for this project as part of the project development process.

ATTACHMENTS:
• Draft Resolution PWC 9021 Caltrans Fund Transfer

RECOMMENDATION: Adopt a resolution:

1. Appropriating Senate Bill 170 funds in the amount of $7.2 million to the I-680/North Mission Boulevard Interchange Modernization Project - PWC 9021-52;

2. Authorizing the City Manager or designee to execute a funding agreement with Caltrans for the transfer of the grant and prepare any other documents required to implement said agreement; and

3. Finding that the action is exempt from CEQA review.

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Resolution 2022-XX Page 1 of 2 DRAFT
RESOLUTION NO. 2022-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT

WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION ,
APPROPRIATING SENATE BILL 170 FUNDS IN THE AMOUNT OF
$7,200,000 FOR THE I-680/NORTH MISSION BOULEVARD INTERCHANGE

PROJECT, AND MAKING FINDINGS OF CEQA EXEMPTIONS

WHEREAS, pursuant to Senate Bill 170 (“SB 170”), the State of California made funding available to cities through the California Department of Transportation, which administers those funds and contracts with local agencies to fund allowable projects; and

WHEREAS, SB 170 authorized funding in the amount of $7,200,000 for the City of Fremont’s I-680/North Mission Boulevard Interchange Modernization Project (the “Project”), for which Caltrans requires a funding agreement approved by the City by no later than June 25, 2022; and

WHEREAS, the Project is on the Section 174 Priority List and is eligible for funding under SB 170.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES AS FOLLOWS:

Section 1. The City Council authorizes the City Manager or designee to execute a funding agreement with the California Department of Transportation and to prepare all required documents to implement the agreement in accordance with the requirements of SB 170.

Section 2. The City Council authorizes appropriation of SB 170 funds in the amount of $7,200,000 and said funds shall be allocated to the I-680/North Mission Boulevard Interchange Modernization Project.

Section 3. The City Council finds that approval of the funding agreement and appropriation of funds for the Project are exempt from environmental review under CEQA Guidelines, Sections 15061 and 15378.

Section 4. This resolution shall take effect immediately upon its adoption.

Section 5. The City Council directs the City Clerk to transmit a copy of this resolution to the State of California Department of Transportation.

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Attachment: Draft Resolution PWC 9021 Caltrans Fund Transfer (4650 : I-680/MISSION INTERCHANGE PROJECT) Resolution 2022-XX Page 2 of 2 ADOPTED, ______, 2022 by the City Council of the City of Fremont, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Mayor

ATTEST: APPROVED AS TO FORM:

________________________ ______________________________ City Clerk City Attorney

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Attachment: Draft Resolution PWC 9021 Caltrans Fund Transfer (4650 : I-680/MISSION INTERCHANGE PROJECT) Fremont City Council Meeting: 06/21/22 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

STAFF REPORT (ID # 4637) DOC ID: 4637 D
Updated: 6/16/2022 8:02 PM by Alberto Quintanilla D Page 1 CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 ANNUAL ACTION PLAN - Public Hearing (Published Notice) on the Use of Federal Community Development Block Grant Funds for Fiscal Year (FY) 2019-20 and FY 2022-24; Adopting a Resolution Approving the FY 2022-23 Annual Action Plan, Amending the FY 2019- 20 Action Plan, amending CARES Act Funding; and Authorizing the City Manager to Execute Agreements with the U.S. Department of Housing and Urban Development and CDBG Grantees and Programs and Making FIndings of CEQA Exemption
Contact Persons:

Name: Robert Lopez Suzanne Shenfil
Title: CDBG Administrator Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2043 510-574-2051
E-Mail: [email protected] [email protected]

Executive Summary: The Citizens Advisory Committee (CAC) and staff have completed the Community Development Block Grant (CDBG) proposal process which covers FY 2022/23 and 2023/24.

Approximately $3,441,950 in CDBG funds will be available to be allocated over the next two years. Staff and the CAC recommend allocating $2,714,780 to projects and programs and holding $727,170 for any potential project contingencies or emerging priorities. It is recommended the City Council take the following actions:

1. Hold a public hearing on the proposed FY 2022-24 CDBG Program Final Statement of Community Development Objectives and projected Use of Funds.

2. Approve $2,714,780 in CDBG funding allocations over the next two fiscal years, including:
a. $1,250,000 for capital projects,
b. $280,000 for microenterprise projects,
c. $513,705 for public services, including $218,000 for housing public services programs and $295,705 for social service programs, and d. $671,075 for administration

3. Adopt a resolution approving the FY 2022-24 CDBG Program Final Statement of Community Development Objectives and Projected Use of Funds, and the FY 2022/23 Annual Action Plan;

4. Authorize and approve the City Manager or her designees to enter into agreements with HUD and nonprofit grantees.

In addition to its annual CDBG entitlement, the City was awarded CDBG Coronavirus Aid, Relief and Economic Security Act (CARES Act) funds for the purpose of preventing, preparing for and responding to the COVID-19 pandemic. It is recommended that the City Council take the following actions:

1. Re-allocate $340,000 in CDBG CARES Act funding to the following projects:

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Staff Report (ID # 4637) Meeting of June 21, 2022
Updated: 6/16/2022 8:02 PM by Alberto Quintanilla D Page 2 a. $190,000 for Project Homekey Motel 6 operating costs (contingent on project approval by the State)
b. $150,000 for Safe Parking Program

2. Adopt a resolution amending the City’s FY 2019/20 CDBG Action Plan.

BACKGROUND:

Annual CDBG Entitlement Funding: The CDBG Program is funded through federal entitlement funds from the U.S. Department of Housing and Urban Development (HUD). The primary objectives of the CDBG program are to develop viable urban communities, principally for low- and moderate-income households, through the provision of decent housing, a suitable living environment, and economic opportunity. CDBG funds must be used for activities which:

1. Primarily benefit low- and moderate-income families. Most households receiving benefit from this program cannot earn more than 80% of the median income.

For example, an eligible family of three cannot earn more than $98,650. Most funds, however, based on current CDBG usage, serve families with even lower incomes, which are under 50% of the median income ($61,650 for a family of three);

2. Aid in the elimination of slum or blight; or

3. Other activities designed to meet urgent community needs when conditions may pose an immediate threat to the health or welfare of the community. Federal rules allow each community to tailor its program to address specific local needs.

The City Council’s funding decisions are submitted to HUD as part of the City’s annual application (annual Action Plan) for CDBG funds, which includes a final Statement of Community Development Objectives and Projected Use of Funds (see Exhibit 2), as well as an Action Plan.

The City allocates CDBG funds in two-year funding cycles. This allows agencies to better budget their resources and reduces the amount of paperwork they need to complete each year. The City commits a portion of its estimated funding sources in the first year and holds the remaining funds for unforeseen project contingencies and emerging projects in the second year. This funding recommendation is for FY 2022-23 through FY 2023-24.

CDBG CARES Act Funding: In addition to the annual entitlement funds described above, during national economic or social emergencies, the Federal government sometimes utilizes the CDBG program as a mechanism for quickly distributing funding to local entitlement jurisdictions, for the purpose of supporting low and moderate- income residents.

In 2020, HUD awarded the City two special allocations of CDBG Coronavirus Aid, Relief and Economic Security Act (CARES Act) funding, including $995,082 in CARES Act Round 1 funding and $1,362,522 in CARES Act Round 3 funding, for the purpose of preventing, preparing for and responding to the COVID-19 pandemic. HUD also issued emergency administrative waivers that allowed the City to quickly amend its FY 2019/20 Action Plan to utilize these funding allocations immediately.

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Staff Report (ID # 4637) Meeting of June 21, 2022
Updated: 6/16/2022 8:02 PM by Alberto Quintanilla D Page 3 Permanent Supportive Housing: Building on the success of Project Roomkey, which secured hotel and motel rooms for vulnerable homeless persons to rest and recuperate during the COVID-19 pandemic, the State of California created the Homekey program as the next phase of a COVID-19 response to protect homeless Californians. Homekey is an opportunity for state, regional, and local public entities to develop a broad range of housing types, including but not limited to hotels and motels, into permanent or interim housing for the chronically homeless population.

On January 18, 2022, the City Council authorized the submittal of a $40.2 million Homekey Round 2 application to the State of California Housing and Community Development Department (HCD) for the conversion of Motel 6 at 46101 Research Avenue to permanent affordable supportive housing. If approved by the State, this project would provide 156 units of affordable supportive housing for homeless individuals. As part of this Council action, the City allocated $190,000 in CDBG CARES Act funding for operating costs and $750,000 in CDBG Entitlement funding for construction.CDBG regulations require the City to incorporate these actions via Resolution and Action Plan Amendments. If the City’s HomeKey project application is not approved by the State, funds can be re-allocated for other CDBG eligible uses.

DISCUSSION/ANALYSIS:

CDBG CARES ACT Funding Recommendations

Eligible activities must also be consistent with the Housing and Community Development Act of 1974, including a focus on benefitting households earning 80% of area median income ($88,700 for a family of three) or below. In alignment with CDBG program requirements, staff recommends reallocating $340,000 to the following programs in Table 1:

Table 1: Proposed CDBG CARES Projects Amount

1. Project Homekey Operating Costs
Operating Costs associated with Motel 6 conversion to
permanent affordable housing for chronically homeless.
$190,000

2. Safe Parking Program
Set-up and operation of alternate non-congregate shelters. $150,000

Project #1 – Project Homekey Permanent Supportive Housing: The City has pursued numerous strategies to provide resources and shelter to unhoused residents. In 2021, in anticipation of the state of California’s Project Homekey Round 2, the City accepted a proposal by from Shangri-La Industries, Inc. (SLI), a Los-Angeles-based for-profit affordable housing developer, to convert a Motel 6 within Fremont to permanent supportive housing for chronically homeless households. Staff identified funding sources to assist with this project including $190,000 in Federal CDBG CARES Act funds for operating costs. The recommended action will allow for the timely expenditure of the available CDBG CARES Act funds as required by CDBG timeliness rules.

Project #2 – Safe Parking Program: On June 15, 2021, Council adopted an ordinance amending Fremont Municipal Code (FMC) Chapter 18.25 (Definitions) and Chapter 18.190 (Special Provisions Applying to Miscellaneous Uses), which defined “safe parking site” and

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Staff Report (ID # 4637) Meeting of June 21, 2022
Updated: 6/16/2022 8:02 PM by Alberto Quintanilla D Page 4 allowed safe parking sites as an ancillary use at properties with permitted assembly uses, quasi-public facilities (operated by a private, nonprofit educational, religious, recreational, charitable or medical institution with the primary purpose of serving the general public), and public facilities.

The value of this resource has become even more apparent during the COVID-19 pandemic.

The non-congregate shelter provided by the safe parking program allows at-risk homeless residents to socially isolate themselves, and practice good hygiene.

This program will continue to target Fremont residents experiencing homelessness, that are also considered COVID-19 at-risk (seniors or those with underlying health conditions).

Human Services Department staff will continue to work with other City departments, including the Police, Community Services, and Community Development Departments, to identify and refer eligible candidates for this temporary shelter opportunity. The recommended action would assist in setting up and operating Safe Parking sites.

Annual CDBG Entitlement Funding Recommendations

Table 2 shows the funding sources for the FY 2022/23 and FY 2023/24 CDBG Entitlement Program.

Table 2: FY 2022/23 and 2023/24 CDBG Entitlement Funding Sources FY 2022-23 FY 2023-24

1. CDBG Entitlement $1,744,934 $1,570,441*

2. Estimated Program Income $20,000 $20,000

3. Reprogrammed Funds and Project Reserve $89,324 $0
Total FY 2022/23 – 23/24 CDBG Funding $1,851,509 $1,590,441 *the actual entitlement amount will not be confirmed until March 2023. but does assume a 10% reduction in case HUD reduces annual awards.

CDBG RFP Process: The availability of CDBG funds was advertised through the newspaper, the City’s web page, the City’s cable channel, and an extensive mailing to social services agencies. The RFP process was conducted as follows:
* RFP materials were made available to the public on January 20, 2022. * On January 20, 2022 staff conducted a publicly noticed grant proposal workshop for prospective CDBG applicants. The workshop gave new agencies the opportunity to understand the proposal process, including proposal criteria and the CAC’s role in the process. The CAC is a committee which is advisory to City staff in the review of CDBG funding requests. Seven (7) prospective applicants attended the workshop.
* Proposals for CDBG funding were submitted by the deadline of February 17, 2022 * On March 3, 2022, staff and the CAC held a public meeting to develop supplemental questions for applicants to answer. In reviewing the projects, the CAC and staff evaluated each proposal based on the following criteria:
• Benefit to low- and moderate-income households;
• Ability of the project to address the most critical local needs of lower income residents;

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• Cost effectiveness;
• Impact of funding on the outcome of the proposed activity; • Management and performance capacity of the project sponsor; and • Completeness of the proposal.
* On March 17, 2022, the CAC and staff conducted a public hearing to interview agencies regarding their proposals.
* On April 7, 2022, the CAC and staff held a public hearing to develop recommendations for the City Council.

As a member of the Alameda County HOME Consortium, the City also participates in the Consortium’s citizen participation process. The Consortium will hold a pre-draft public hearing at HCD’s Housing and Community Development Advisory Committee Meeting and will consist of an overview of the Action Plan and request for input on housing and community development needs.

Capital Recommendations: As mentioned earlier, if the funds for Project Homekey $750,000) are not approved by the State, then this funding will go into the project contingency reserve to be made available for allocation at a later time. Additionally, the CAC and staff recommend $500,000 for Habitat for Humanity to continue their Housing Rehabilitation Program over the next two fiscal years. These projects in Table 2 are designed to address the needs of low- and moderate-income households with incomes under 80% of the area median income and are consistent with the City’s FY 2020-2024 Strategic Plan.

Table 3: Capital Project Recommendations
Proposed Capital Projects Amount
Requested
Recommended
Funding
Project Homekey Round 2 –(1/18/22) $750,000 $750,000
Habitat for Humanity East Bay/Silicon Valley
Housing Rehabilitation Program
$500,000 $500,000*
Capital Projects Subtotal: $1,250,000 $1,250,000
*$250,000 for FY 2022-23 and $250,000 for FY 2023-24

Public Service and Administration Recommendations: Approximately $513,705 will be available over the next two fiscal years for public service programs. The CAC and staff recommend $513,705 in funding as follows:
• $218,000 to be allocated to Project Sentinel to carry out the Fair Housing and landlord/tenant counseling programs over the next two fiscal years. • $295,705 to be allocated to fund a combination of social services provided by the City’s Human Services Department, as well as social service grant agencies recommended by the Human Relations Commission.

Table 4: Public Service and Recommendations
Proposed Projects Funding
Requested
Recommended
Funding
2022/23 2023/24 2022/23 2023/24

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Updated: 6/16/2022 8:02 PM by Alberto Quintanilla D Page 6 Project Sentinel, Inc. – Fair
Housing and Landlord/Tenant
Counseling
$118,500 $118,500 $109,000 $109,000
Safe Alternatives to Violent
Environments (SAVE) – Domestic
violence shelter & assistance
$65,000 $65,000 $65,000 $65,000
Public Service Projects –Provided by
the City’s Human Services
Department and non-profit social
service grantees
$120,063 $120,063 $101,139 $64,566
Public Service Projects Subtotal: $303,563 $303,563 $275,139 $238,566 Two Year Total: $607,126 $513,705

Additionally, staff administration cost is capped by HUD at 20% of the sum of entitlement grant and projected program income each fiscal year. Staff recommends that $352,987 be allocated to administration in FY 2022-23 and $318,088 in FY 2023-24.

Staff is request ing that the City Council authorize the City Manager or her designees to increase the CDBG funding for the approved public service projects and administration in FY 2023-24 if additional funds are available.

Microenterprise Recommendations: Approximately $280,000 is available over the next two fiscal years for this funding category. Of this amount, the CAC and staff recommend the following allocations:
• $90,000 to be allocated to Afghan Coalition Microenterprise over the next two fiscal years
• $90,000 to be allocated to the Community Child Care Council of Alameda County (4C’s) over the next two fiscal years
• $100,000 to be allocated to the Fremont Family Resource Center SparkPoint Family Economic Success over the next two fiscal years
Table 5: Microenterprise Project Recommendations:

Proposed Projects Funding Requested Recommended
Funding
2022-23 2023-24 2022-23 2023-24
Afghan Coalition $45,000 $45,000 $45,000 $45,000
Community Child Care Council of
Alameda County (4C’s)
$45,000 $45,000 $45,000 $45,000
Fremont Family Resource Center
SparkPoint Family Economic Success
$50,000 $50,000 $50,000 $50,000
Public Service Projects Subtotal: $140,000 $140,000 $140,000 $140,000 Two Year Total: $280,000 $280,000

CDBG Contingency Reserve: After taking into consideration the additional allocation recommendations found in Table 5, there is a total of $727,170 in remaining funds.

To ensure that entitlement jurisdictions fulfill their citizen participation obligation in a timely manner, HUD advised that jurisdictions include “contingency provisions” language in

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Updated: 6/16/2022 8:02 PM by Alberto Quintanilla D Page 7 their action plans, which explains how the jurisdictions will adjust their proposed plan to match their actual CDBG entitlement allocation amounts. At the funding recommendations meeting, the CAC and staff agreed on the following contingency plan: if additional CDBG funds are available, the funds will be kept in reserve to be used for gap funding for current capital projects and for emerging needs projects.

The FY 2022-23 Action Plan, Proposed Final Statement of Community Development Objectives and Projected Use of Funds:

Under the 1990 National Affordable Housing Act, localities eligible to receive federal funding for housing and community development programs (CDBG, HOME, etc.) administered by HUD are required to prepare an annual Action Plan to report on the programs and activities that address community development information on federal, state and local funding sources for community development and affordable housing activities, a description of activities to be undertaken using federal funding sources, a description of other actions the City will be taking to reduce barriers to affordable housing, lead-based paint hazards, and poverty, as well as a description of efforts to improve institutional structure, public/private coordination, and public housing resident initiatives. The City’s Draft FY 2021-22 Action Plan is enclosed (Exhibit 2). The City is also required to submit a Proposed Final Statement of Community Development Objectives and Projected Use of Funds (Exhibit 3).

FISCAL IMPACT: There is no general fund impact or match requirement for this funding.

The appropriation of the funds was included in the FY 2022/23 Adopted Operating Budget.

ENVIRONMENTAL REVIEW:

All of the projects being recommended are exempt from review under the California Environmental Quality Act (CEQA), pursuant to, without limitation, pursuant to CEQA Guidelines Section 15301 as the repair, maintenance or minor alteration of existing facilities involving negligible or no expansion of use, and/or CEQA Guidelines Section 15302. as replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site and have substantially the same purpose and capacity as the replaced structure. Each of the foregoing provides a separate and independent basis for CEQA exemption.

Consistent with NEPA regulations, funding will not be distributed to a project until appropriate NEPA review and clearance is completed for that project.

ATTACHMENTS:
• Exhibit 3 - FY 2022-2024 Proposed Final Statement Final • Exhibit 1 - Staff Analyses FY 2022-2024
• Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan • Exhibit 4 - Resolution FY 22-23 CDBG Funding Recommendations Clean

RECOMMENDATION: Staff recommends that the City Council:

1. Hold a public hearing on the proposed FY 2022-24 CDBG Program Final Statement of Community Development Objectives and Projected Use of Funds

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2. Adopt a resolution that:
a. Allocates CDBG funds for FY 2022/23 and FY 2023/24 in the amounts specified in the Final Statement of Community Development Objectives and Projected Use of Funds (“Final Statement”), as set forth in Exhibit 3 to this Staff Report. b. As required by CDBG regulations, approves the reallocation of $340,000 in CDBG CARES Act funding to the following projects:
• $190,000 for Project Homekey operating costs (contingent on project approval).
• $150,000 for Safe Parking Program.
c. Amends the City’s FY 2019/20 CDBG Action Plan to incorporate new CARES Act funded project, as recommended by staff in the amounts stated herein. d. Authorizes the City Manager or his designee to submit the FY 2022-24 CDBG Program Final Statement of Community Development Objectives and Projected Use of Funds, and the City’s CDBG FY 2022/23 Annual Action Plan, as recommended by staff in the amounts stated herein.
e. Authorizes staff to:
• Allocate additional funds to public service projects should the City receive additional program income in FY 2021/22 or a greater entitlement allocation from HUD in FY 2022/23.
• Reserve unallocated funds to provide gap funding or fund projects that meet emerging needs.
f. Approves and authorizes the City Manager or her designees to execute CDBG Entitlement and funding agreements with HUD.
g. Approves and authorizes the City Manager or her designees to execute agreements effective July 1, 2022, with the grantees recommended for funding by staff in the amounts set forth herein, contingent upon a finding of no significant impact in the corresponding environmental assessments and completion of the required public comment period.

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Exhibit 3

PROPOSED FINAL STATEMENT OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)

OBJECTIVES AND PROJECTED USE OF FUNDS

Proposed FY 2022-2024 Community Development Objectives:

1. To make available public services designed primarily to address the most critical needs of low- and moderate-income households

2. To promote the rehabilitation of homes occupied by low and moderate -income households in order to eliminate conditions that threaten the health and safety of occupants including accessibility improvements for disabled renters

3. To provide grants for emergency home repairs to correct health and safety problems and facilitate access in housing occupied by low -income elderly, disabled or single parent homeowners.

4. To provide fair housing services to investigate and resolve c omplaints of illegal discriminatory practices; provide educational outreach to discourage and prevent illegal housing practices; and increase public awareness of fair housing laws and services available to detect and challenge illegal practices.

Projected Use of Funds:

Project FY 2022-
2023
FY 2023-
2024
Afghan Coalition:

Build and expand microenterprise program for women with the objective of increasing self-sufficiency. (570.201 (o)(1)(ii))
$45,000 $45,000
Project Homekey – Motel 6 Project
Acquire and convert motel for 156 units of affordable housing. $750,000 $0
Community Child Care Coordinating Council (4Cs):

Maintain family childcare development program with the goal of pro viding childcare and small business training to potential family child prov iders. (570.201(o)(1)(ii) $45,000 $45,000
Fremont Family Resource Center, SparkPoint Program:

Provide technical assistance, advice, and support services to clients with the goals of developing micro-enterprises or attaining homeownership. (570.201(o) and 570.201(n))
$50,000 $50,000
Habitat for Humanity
Provide Housing Rehabilitation Loan, Minor Home Repair and Emergency Repair Program for low-income single-family home owners and mobile home owners. (citywide activity) ((570.202(a)(1) & 570.202(b))
$250,000 $250,000
Safe Alternatives to Violent Environments (SAVE):

Shelter and assistance for victims of domestic violence. $65,000 $65,000
Project Sentinel:

Administer the fair housing and landlord/tenant program. The program provides counseling, and information and referral to all rental housing providers and rental housing consumers. (570.201(e))
$109,000 $109,000
Social Service: Funds to support the City’s Social Service grant funding to provide basic needs services, crisis intervention services and prevention and enabling services to people with the fewest resources and who are most in need. (570.201(e)) $101,139 $64,566

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CDBG Program Administration:

Administer new and existing projects for compliance with CDBG regulations (570.206(a)).
$352,987 $318,088
Total Uses: $2,714,780

General Administration and Public Service Cap Calculations:

FY 2022/23
Public Service Cap: ($1,744,934 + $89,324) x.15 = $275,139 CDBG Administration Cap: ($1,744,934 + $20,000) x .20 = $352,987 FY 2023/24 (anticipates a 10% reduction in entitlement) Public Service Cap: ($1,570,441 + $20,000) x .15 = $238,566 CDBG Administration Cap: ($1,570,441 + $20,000) x .20 = $318,088

It is projected that at least 80% of the CDBG funds allocated to the above projects will benefit low a nd moderate-income households. The City will appropriate any additional income r eceived during FY 2022- 2023 and FY 2023-2024 to eligible CDBG projects.

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Attachment: Exhibit 3 - FY 2022-2024 Proposed Final Statement Final [Revision 1] (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022- Exhibit 1

1 CITY OF FREMONT
STAFF ANALYSIS OF FY 2022-2023 & FY 2023-2024 CDBG PROPOSALS

Amount Requested:

FY 2022-2023: $45,000
FY 2023-2024: $45,000

Citizens Advisory Committee and Staff Recommendation:

FY 2022-2023: $45,000
FY 2023-2024: $45,000

Proposal
4C’s is requesting $45,000 in CDBG funding to support the expansion and stabilization of family childcare businesses operated by low-income residents in Fremont. The project will help build and maintain the supply of high-quality, licensed family childcare available to families, especially those with infants and toddlers, in Fremont. The CDBG funds will enable the agency to continue to recruit and train new and existing family childcare providers through the supply building/training model of the California Child Care Initiative Project (CCIP).

The agency proposes to provide recruitment, training, and technical assistance to 16 (6 new and 10 existing) family childcare providers who are Fremont residents and who will offer quality care for infants and toddlers. The training and technical assistance are designed to help participants to develop and improve their understanding of child development as well as small business management skills so they can become economically self-sufficient.

Background
4C’s of Alameda County has been providing services to families and childcare providers since 1972. 4C’s was one of the first agencies in California to receive funding from the California Department of Education to provide childcare information and referral services. 4C’s mission is to “develop and coordinate resources to strengthen families and children”.

4C’s serves as a coordinating body for childcare services and family resources in southern Alameda County. 4C’s has an office at the Family Resource Center (FRC) where they provide childcare referral and payment services for Fremont families and work in partnership with FRC agencies. 4C’s provides free childcare referral services to all families in southern Alameda County. 4C’s cited several advantages to using family childcare, including more flexible hours of operation and caring for multiple age groups.

Many families prefer the home-like environment for their young children. Infant care in family childcare homes tends to be more “affordable” for families.

APPLICANT: Community Child Care (4C’s) of Alameda County

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2 4C’s is well-known as the “go to” organization for those either seeking or providing childcare services. Individuals who want to open childcare businesses often contact the agency first to find out what steps to take. The agency also hosts licensing orientation for prospective family childcare providers on a monthly basis.

Analysis
The 2019 California Child Care Portfolio describes the current childcare shortage in Alameda County. 50,907 licensed childcare spaces were used for the county’s children ages 0-12 who have parents in the workforce. To meet the needs of the culturally diverse communities they serve, 4C’s employs many bicultural and bilingual staff, and services and publications are offered in Chinese, English, and Spanish.

Families in Fremont need high-quality, affordable, and flexible childcare in order to work and to ensure their children receive early care and education experiences that promote their development and enhance their learning skills. The project will address the following community needs in Fremont:

1. Expand business opportunities for extremely low, low, and moderate-income individuals.

2. Resources for sustaining new childcare businesses.

3. Availability of high-quality licensed childcare for families.

The agency is requesting $45,000 in funding for two years, which is their current contract amount with the City to cover the rising costs of staff, trainers, training materials, utilities, and incentives. Incentives generally come in the form of items such as finger printing reimbursements, fire extinguishers and other items that will help the participants in the set-up of their childcare operation. Under the current contract with the City, 4C’s main program goal is to serve six (6) new and ten (10) existing childcare providers for a total of sixteen (16) participants.

Recommendation
The CAC and staff recommend the City Council appropriate $45,000 funding each in FY 2022-2023 and FY 2023-2024 for 4C’s. The following conditions shall apply:

1. FY 2023-2024 funding is contingent on 4Cs’ performance in FY 2022-2023 and funding availability.

2. Prior to release of funds, 4Cs will comply with all National Environmental Protection Act (NEPA) requirements as outlined in 24CFR58.30.

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3 CITY OF FREMONT
STAFF ANALYSIS OF FY 2022-2023 & FY 2023-2024 CDBG PROPOSAL

Amount Requested:

FY 2022-2023: $45,000
FY 2023-2024: $45,000

Citizens Advisory Committee and Staff Recommendation:

FY 2022-2023: $45,000
FY 2023-2024: $45,000

Proposal
Afghan Coalition is requesting $45,000 in CDBG funding to continue to improve and deliver their microenterprise program, which teaches refugees and immigrants entrepreneurial skills with the objective of increasing self-sufficiency in a supportive environment.

Afghan Coalition proposes to expand the Microenterprise Services Project that it has developed and implemented in partnership with the City of Fremont through CDBG funding over the last 9 years. The agency has been successful in working with low- income, refugee and immigrant Afghan women, many of whom have suffered domestic violence, to explore the home-based businesses of jewelry making, making food-related products for commercial sale, catering, and clothing accessories. This beginning level of Microenterprise Services model includes gaining financial literacy skills and mentorship that builds their confidence as entrepreneurs.

The agency proposes to serve 20 unduplicated participants per year to increase social connections, entrepreneurial skills and reduce isolation. The program involves 80 hours of training and support which includes at least 18 hours from guest speakers. The training includes business plan development, financial literacy, marketing, business terminology, and strategic planning. The program will also provide four (4) sales events per year, referral systems to facilitate access to credit and other small business development assistance, and training to two (2) participants to become trainers. Afghan Coalition also plans to revitalize their Community Kitchen program, which allows participants the opportunity to develop their businesses in a commercial and licensed Co-op kitchen.

Background
The Afghan Coalition has been providing support for Afghan refugees and immigrants having difficulty adjusting in the United States. Serving over 1,000 community members per year, particularly immigrant women and children, the agency’s bilingual/bicultural advocates bridge the language and cultural gaps between community members and APPLICANT: AFGHAN COALITION

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4 financial and social services. This support provides Afghan families access to resources such as social benefits including health services and translation support, language classes, parenting information, education and social networks.

The agency’s goal is to foster self-esteem, motivation, hope and community service so that participants can become self-sufficient contributing members of society.

Analysis
According to a study by Dr. Carl Stempel of California State University East Bay, 76% of Afghan’s living in the Bay Area are isolated due to language barriers caused by illiteracy in both English and their native language. The study found that Afghan refugees also have high rates of employment, with 11% of those being between the ages of 18-64.

Afghan women have tremendous barriers in accessing community services for themselves and their families due to a lack of bilingual/ bicultural staff in local health care facilities and social service agencies, unfamiliarity with information and services that social service agencies offer and difficulty adjusting to unfamiliar models of service delivery. These women often suffer from physical and mental health issues related to war trauma, as well as immigration-related stressors, loss of social networks, difficulty accessing health and human services, unemployment and poverty.

Although this microenterprise program is designed for Afghan women, the program is open to anyone who is eligible based on CDBG income criteria.

Recommendation
The CAC and staff recommend the City Council appropriate $45,000 funding each in FY 2022-2023 and FY 2022-2023 for Afghan Coalition. The following conditions shall apply:

1. FY 2023-2024 funding is contingent on Afghan Coalition’s performance in FY 2022-2023 and funding availability.

2. Prior to release of funds, Afghan Coalition will comply with all National Environmental Protection Act (NEPA) requirements as outlined in 24CFR58.30.

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5 CITY OF FREMONT
STAFF ANALYSIS OF FY 2022-2023 & FY 2023-2024 CDBG PROPOSAL

Amount Requested:

FY 2022-2023: $118,500
FY 2023-2024: $118,500

Citizens Advisory Committee and Staff Recommendation:

FY 2022-2023: $109,000
FY 2023-2024: $109,000

Proposal
Project Sentinel proposes a program that includes the following fair housing & landlord tenant services:

• Investigation and referral of complaints of housing discrimination within the City • Conciliation services in cases with evidence indicating illegal discrimination • Provide support for cause cases moving from investigation to enforcement • Fair housing training and education
• Assist low income housing search through counseling, and use of the Assisted Housing Directory
• Community education and outreach to home seekers and apartment managers/owners on federal and State housing laws
• Facilitation of audit/evaluation testing to determine fair housing and/or discriminatory practices.
• Neutral and confidential counseling on rights and responsibilities for landlords and tenants
• Offer “Rent Watch” articles for publication to print media reaching the Fremont area
• Information and referral services for landlords and tenants.

Background
Project Sentinel was founded in 1978 by the Stanford Mid-Peninsula Urban Coalition and incorporated in 1991. Project Sentinel currently administers fair housing services for 27 cities and county agencies and tenant/landlord counseling services for 15 jurisdictions in California. The total population pool within the scope of Project Sentinel’s direct service contracts is in excess of 2.5 million residents. It also contracts with Mountain View to provide administrative support for the Mountain View’s Community Stabilization and Fair Rent Act and mediation/ arbitration services for the APPLICANT: PROJECT SENTINEL/ FREMONT FAIR HOUSING

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6 City of Hayward’s Residential Rent Stabilization Ordinance and the Mobile Home Space Stabilization Ordinance.

In addition to its Fremont office at the Family Resource Center, Project Sentinel maintains offices in Redwood City, Gilroy, Santa Clara and Modesto.

Analysis
FY 2022-2024 will be the twnetieth year that Project Sentinel has provided a combined Fair Housing and Tenant Landlord program to City residents. Up until FY 2011/12, these services have been funded from a combination of CDBG funding (for the fair housing portion) and Office of Housing and Redevelopment Affordable Housing funds (for the tenant/landlord portion). Due to the dissolution of RDAs, Affordable Housing funds are no longer available to support this program. In addition, the availability of CDBG funds has been diminishing over the past several years. As a result, CAC and staff are unable to recommend full funding for this agency.

In March 2021, staff conducted a mid-year evaluation on the program. Staff is satisfied with the overall service level and professionalism of Project Sentinel. Project Sentinel did not receive any findings on the mid-year evaluation and its overall performance is above satisfactory.

Recommendation
The CAC and staff recommend a total of $109,000 in FY 2022-2023 funding to Project Sentinel. CAC and staff also recommend that council allocate a total of $109,000 in FY 2023-2024 funding to Project Sentinel. An additional $10,000 from the Rent Review Ordinance fund will be provided to fulfill the funding request. The following conditions apply:

1. FY 2023-2024 funding is contingent on Project Sentinel’s performance in FY 2022-2023 and funding availability.

2. Prior to release of funds, Project Sentinel will comply with National Environmental Protection Act (NEPA) requirements as outlined in 24CFR58.30.

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7 CITY OF FREMONT
STAFF ANALYSIS OF FY 2022-2023 & FY 2023-2024 CDBG PROPOSAL

Amount Requested:

FY 2022-2023: $250,000
FY 2023-2024: $250,000

Citizens Advisory Committee and Staff Recommendation:

FY 2022-2023: $250,000
FY 2023-2024: $250,000

Proposal
Habitat for Humanity East Bay / Silicon Valley is requesting $250,000 in CDBG funding for FY 2022-2023 and FY 2023-2024 to provide a full range of emergency and minor home repair services to low and moderate income home owners of single family homes. Habitat is also proposing to use a portion of the CDBG funds to cover administrative costs related to their Mobile Home Rehabilitation Loan program and the agency is seeking to serve as Program Administrator for the City’s Rehabilitation Loan Program for owners of single-family homes.

Background
Since FY 2012, Habitat has leveraged funding sources to provide repair services to qualified households throughout Alameda, Contra Costa and Santa Clara counties. The repairs typically include improvements to indoor air quality such as mold/mildew remediation, roof replacement, damaged siding, ceiling repairs, and window and door replacements. Habitat also makes repairs to improve accessibility and safety including ramps, fences, and grab bars. Other repairs include plumbing, electrical work, insulation, abatement work and exterior paint.

In FY 2021-2022 Habitat received $250,000 to provide emergency and minor home repair services to low- and moderate-income owners of conventional single family homes in Fremont.

Under the same contract, Habitat also provides administrative support to owners of mobile homes in Fremont who receive a housing rehabilitation loan from Habitat.

The Alameda County Community Development Agency (ACCDA) Healthy Homes program has administered the City’s Housing Rehabilitation Loan Program since 1995 for owners of single- family homes. In December of 2017, Alameda County’s Healthy Homes program notified city staff that they no longer had the capacity to administer the City’s Rehabilitation Loan Program.

Due to Habitat’s good track record under its CDBG contract with the City, Habitat was asked by the City to take on Healthy Home’s program. Habitat has taken over the Healthy Home’s Housing Rehabilitation Loan program as of March 2018.

Analysis
In its CDBG proposal, Habitat proposes to continue to provide services under the Emergency and Minor Home Repair Grant Program and Mobile Home Loan Program. Habitat is also seeking to serve as the program administrator for Housing Rehabilitation Loan Program for single family homes. Habitat has experience and the capacity to administer, manage, and oversee effective use of the City’s CDBG grant and loan funds and has successfully done so on similar programs.

APPLICANT: Habitat for Humanity

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8 The Housing Rehabilitation Program includes the following goals and objectives for FY 2022-23:

• Provide sixteen (16) emergency and minor home repair grants of up to $15,000 to make necessary improvements for low-income home owners.
• Provide necessary ancillary services to market the above programs, verify the eligibility of program applicants, provide technical assistance to qualified applicants, prepare and execute all loan and construction documents, monitor the rehabilitation and repair work, ensure code inspections are made, authorize progress payments, provide services required for financial and performance monitoring, and ensure compliance with all federal CDBG requirements.

Habitat will administer the program based on the City of Fremont’s Housing Rehabilitation and Energy Efficiency Program policies. City staff will continue to manage the Program’s loan portfolio, including the processing of loan repayments, which will continue to be credited as CDBG program income, and will monitor Habitat’s program performance.

Recommendation
The CAC and staff recommend the City Council appropriate $250,000 CDBG funds in FY 2022- 2023 and $250,000 in FY 2023-2024 to Habitat for Humanity East Bay/ Silicon Valley. The following conditions shall apply:

1. FY 2023-2024 funding will be contingent on Habitat’s performance in FY 2022-2023 and funding availability.

2. Prior to release of funds, Habitat for Humanity East Bay/ Silicon Valley will comply with all National Environmental Protection Act (NEPA) requirements as outlined in 24CFR58.30.

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9 CITY OF FREMONT

STAFF ANALYSIS OF FY 2022-23 & FY 2023-2024

CDBG ADMINISTRATIVE ACTIVITIES

Citizens Advisory Committee and Staff Recommendation:

FY 2022-2023: $352,987
FY 2023-2024: $318,088

Proposal
CDBG Administrative Funding: Under Community Development Block Grant rules, a maximum of 20% of the City’s CDBG entitlement, plus 20% of the anticipated program income may be spent for CDBG program administration. The administration budget for FY 2022-2023 is $352,987 and FY 2023-2024 is $318,088, which is consistent with CDBG regulations. This budget covers the following:

• Cost of developing and administering CDBG projects and providing technical assistance to grant recipients.
• Cost of monitoring all ongoing projects for compliance with federal and other funding requirements and ensures submittal of CDBG program reports to HUD.

Analysis
This funding will support the administration and oversight of new and existing projects for compliance with CDBG regulations.

Recommendation
The CAC and staff recommend a total of $352,987 in FY 2022-2023 and $318,088 in FY 2023-2024 funding for CDBG administrative activities.

Environmental Review
N/A

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Attachment: Exhibit 1 - Staff Analyses FY 2022-2024 (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 ANNUAL ACTION PLAN)

2022-2023
Annual Action Plan
DRAFT

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Attachment: Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 City of Fremont
Human Services Department
2022-2023 Annual Action Plan

City of Fremont 2022-2023 Annual Action Plan
AP-05 Executive Summary Page 3
PR-05 Lead & Responsible Agencies Page 9
AP-10 Consultation Page 10
AP-12 Participation Page 19
AP-15 Expected Resources Page 23
AP-20 Annual Goals and Objectives Page 26
AP-35 Projects Page 29
AP-38 Project Summary Page 31
AP-50 Geographic Distribution Page 42
AP-75 Barriers to Affordable Housing Page 45
AP-85 Other Actions Page 46
AP-90 Program Specific Requirements Page 54
Appendix A – Public Comments from Open Comment Period Final Draft Only Appendix B – Public Comment Period Notices Final Draft Only Appendix C – Survey Final Draft Only
Appendix D – SF 424’s Final Draft Only
Appendix E – Certifications Final Draft Only

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Attachment: Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 2022-23 Annual Action Plan
OMB Control No: 2506-0117 (exp. 06/30/2018)
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AP-05 Executive Summary – 24 CFR 91.200(c), 91.220(b)

1. Introduction

The City of Fremont is the second most populous city in Alameda County, with an estimated population of approximately 230,964 based on the 2017 American Community Survey (ACS).

The southernmost City in the County, Fremont also covers the second largest geographic area (approximately 92 square miles) of any city in the Bay Area behind San Jose. It has a diverse racial and ethnic population, with persons identifying as Asian making up 57.4 percent of the population and persons identifying as Latino making up 13.5 percent of the population. People of color, non-White persons, make up approximately 75.1 percent of Fremont’s population.

The City has a mixed economic base, with a 3.6 percent of families and 5.4 percent of individuals living below the poverty level. The median household income in 2017 was $122,191. The City also has a relatively high homeownership rate at 62.4 percent. By comparison, the percentage of homeownership units in Alameda County was 53.3 percent and 54.6 percent in all of California.

The City of Fremont is a Community Development Block Grant (CDBG) entitlement jurisdiction that receives annual CDBG funds directly from the U.S. Department of Housing and Urban Development (HUD). The primary objectives of the CDBG program are to develop viable urban communities, principally for low- and moderate-income households, through the provision of decent housing, a suitable living environment, and economic opportunity. CDBG funds may be used for public service activities, public facilities improvement projects, economic and community development activities, and rehabilitation of housing. The City will receive $1,744,934for the 2022-23 program year (PY).

The City is also a member of the Alameda County HOME Consortium. The Consortium was formed so that participating jurisdictions could receive HOME funding from HUD. While the City is the lead agency for CDBG funds, the County is the lead agency for HOME funds. HOME

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Attachment: Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 2022-23 Annual Action Plan
OMB Control No: 2506-0117 (exp. 06/30/2018)
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funds are dedicated to housing activities that meet local housing needs. HOME funds may be used for acquisition, construction, and rehabilitation of housing. They may also be used for tenant based rental assistance and homebuyer assistance. The City will receive $442,489 for the 2022-23 program year.

To receive funding each year, the City of Fremont, in conjunction with the Alameda County HOME Consortium, must complete a Five-Year Consolidated Plan. The Consolidated Plan is an assessment of the needs in the community relating to housing, social and public services, and public infrastructure. The analysis looks at the populations most affected by the current housing stock, state of the economy and the ability to meet daily living needs. The Consolidated Plan then outlines priorities and goals to address those needs. The Alameda County Consolidated Plan contains the full data analysis for the area and the Fremont Consolidated Plan contains an abbreviated data analysis. The two documents work together, along with Consolidated Plans from other Cities in the Alameda County HOME Consortium, to complete the full analysis and strategies for the area.

The City of Fremont completes an Action Plan on an annual basis to update the Consolidated Plan and to outline specific projects and funding resources that will meet the Consolidated Plan goals.

At the end of each year, the City of Fremont will write a Consolidated Annual Performance and Evaluation Report to report the progress towards each of the Consolidated Plan goals. These three documents enable the public, elected officials and HUD to understand the needs in the community, provide input and measure progress and investment in the community.

This program year 2022-23 Annual Action Plan represents the second year of the five-year Consolidated Plan period.

2. Summarize the objectives and outcomes identified in the Plan

The City’s PY 2022-23 Action Plan activities with priorities, goals, and objectives are described in detail in other parts of this Action Plan. All of the activities being proposed by the City of

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Attachment: Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 2022-23 Annual Action Plan
OMB Control No: 2506-0117 (exp. 06/30/2018)
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Fremont are consistent with its five-year Strategic Plan and HUD’s outcome performance measurement objectives:

• Promote Affordable Housing
• Support Community Development (non-housing) Needs
• Address Homelessness
• Increase Supportive Housing
• Reduce Lead Based Pant Hazards

The City proposes to use available CDBG resources to fund public facility improvements; public service; fair housing administration; microenterprise programs; and housing related activities, including affordable rental housing rehabilitation activities, single family housing rehabilitation, and minor home repair activities.

The City also proposes to allocate up to $352,987 to administration. Under CDBG rules, a maximum 20% of the sum of the City’s CDBG entitlement plus anticipated program income for the current program year, may be spent for CDBG program administration. In addition to developing and administering CDBG projects and providing technical assistance to grant recipients, staff monitors all ongoing projects for compliance with federal and other funding requirements and ensures submittal of CDBG program reports to HUD.

3. Evaluation of past performance

In the 2020-2021 Action Plan, the City of Fremont addressed five different goals. The Plan focused on improving public facilities, homeownership creation, homeownership stabilization, fair housing and critical safety net services. Accomplishments from the first year of the 2020- 2024 Consolidated Plan include:

• Homeowner housing improved – 9 homes repaired or renovated • Support public services for those in need – 2,527 people served

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Attachment: Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 2022-23 Annual Action Plan
OMB Control No: 2506-0117 (exp. 06/30/2018)
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• Assist microenterprise businesses with startup costs – 25 businesses served • Rehabilitated 42 units to maintain affordable housing for low-income residents.

It should be noted that these accomplishments were from programs and projects funded July 1, 2020 through June 30, 2021.

The City is responsible for ensuring compliance with all CDBG rules and regulations. The City regularly meets performance and regulatory standards established by HUD. During the FY 2020- 2024 Strategic Plan period, the City had one monitoring visit by HUD. This visit concluded with one finding and two concerns, which were immediately addressed and resolved with HUD.

4. Summary of citizen participation process and consultation process

As a member of the Alameda County HOME Consortium, the City participates in the Consortium’s citizen’s participation process as well as its own public process for the purpose of developing the Strategic Plan.

Community Needs Survey: As part of developing the Strategic Plan, in November 2019 the City deployed a Community Needs Survey. The survey was sent to a wide group of residents, grantee agencies, city staff, public officials, and community organizations. The survey was also available on the City’s website. 457 responses were submitted. The data from these surveys were considered to help determine the priority needs stated in the strategic plan.

Public Hearings: The City held four public hearings, which resulted in projects proposed in this Action Plan. Utilizing these CDBG funds, in conjunction with local, state, and federal sources, the City will continue to meet the Affordable Housing Needs, Community Development (non- housing) Homeless Needs and Support Housing Needs priorities for low and moderate-income Fremont residents, as outlined in the City’s FY 20
20-2025 Strategic Plan.

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Attachment: Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 2022-23 Annual Action Plan
OMB Control No: 2506-0117 (exp. 06/30/2018)
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On January 20, 2022, staff and the Citizens Advisory Committee (CAC) issued Request for Proposals (RFP) for projects beginning July 1, 2022. The availability of funds was advertised through the Tri-City Voice Newspaper, the City’s web page, the City’s cable channel and an extensive mailing to social service agencies serving Fremont residents.

On January 20, 2022, staff conducted a public meeting to determine funding priority. Two (2) members of the public attended the virtual hearing. On March 3, 2022 the CAC and staff conducted a public hearing to develop questions for agencies regarding their proposals. On April 7, 2022 the CAC and staff held a public hearing to develop recommendations to be forwarded to the City Council. The fourth and final public hearing is to take place at the May 4, 2021 City Council meeting.

As a member of the Alameda County HOME Consortium, the City participates in the Consortium’s citizen participation process as well as its own public process for the purpose of development of this Action Plan. On May 25, 2022, the County published all members’ Action Plans for a period of 30 days, ending on June 21, 2022. Comments from this 30-day comment period will be included in the final submission to HUD.

5. Summary of public comments

No public comments were received.

6. Summary of comments or views not accepted and the reasons for not accepting them

No public comments were received.

7. Summary

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This Action Plan and the Consolidated Plan are part of the efforts by the entire Consortium and community stakeholders to make the City of Fremont an affordable place to work and live for all households in the community. The document will outline the projects and programs receiving CDBG funding in FY 2022 to address the priorities and goals of the 2020 – 2024 Consolidated Plan.

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Attachment: Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 2022-23 Annual Action Plan
OMB Control No: 2506-0117 (exp. 06/30/2018)
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PR-05 Lead & Responsible Agencies - 91.200(b)

1. Describe agency/entity responsible for preparing the Consolidated and Action Plan and those responsible for administration of each grant program and funding source

The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
CDBG Administrator City of Fremont Human Services Department Table 1– Responsible Agencies
The City of Fremont is the Lead Agency for the United States Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Program. It is responsible for the development of Annual Action Plans and Consolidated Annual Performance Evaluation Reports (CAPER).

Consolidated Plan Public Contact Information
Robert Lopez
Community Development Block Grant Administrator
3300 Capitol Avenue, Building B | Fremont, CA 94538
email: [email protected]
phone: 510.574.2043

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Attachment: Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 2022-23 Annual Action Plan
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AP-10 Consultation - 91.100, 91.110, 91.200(b), 91.300(b), 91.215(l) and 91.315(l)

1. Introduction
The structure through which the City of Fremont will implement its housing and community development plan consists of consultation and coordination with various public and private agencies. The following provides a brief outline of the delivery system.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)).

The City outreached to more than 250 agencies, interested residents, service providers (including health and mental health providers), a public agency or department, affordable housing providers, advocates, public officials, consumers of homeless services and family members or caregivers of homeless consumers. The primary service deliverers and managers of the varied housing and supportive housing programs mentioned above are nonprofit agencies serving the Fremont area. These agencies assist in implementing the City’s housing and community development priorities by expanding the supply of affordable housing, providing emergency housing and/or transitional housing, and meeting special (homeless and non-homeless) housing needs. There are many experienced and well-managed non-profit organizations providing services in the Fremont area.

The City also coordinates with the State Housing and Community Development (HCD). HCD provides oversight to the major state housing planning process, the Housing Element of a jurisdiction’s General Plan. HCD is responsible for an annual State Housing Element and provides technical assistance to and certification of the local Housing Elements. Each local government in the State is required to develop a Housing Element which includes a housing assessment including projected housing needs, a land inventory, an analysis of governmental and non-governmental constraints on housing and housing programs and quantified objectives

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Attachment: Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 2022-23 Annual Action Plan
OMB Control No: 2506-0117 (exp. 06/30/2018)
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that will be met over the Housing Element’s planning period.

The Alameda County Housing and Community Development (HCD) is the lead agency in implementing the Alameda County HOME Consortium and other County-sponsored programs around housing, homelessness, and community development. HCD administers several programs including Shelter Plus Care and Housing Opportunities for People with Aids (HOPWA), as well as two programs for the City of Fremont: Mortgage Credit Certificate (MCC) Program and the Housing Rehabilitation and Emergency Repair Grant Program.

Housing Authority of the County of Alameda (HACA) serves the City of Fremont. The Authority administers several county-wide programs designed to assist low and moderate– income households and those with special needs. These programs include the tenant-based Section 8 Existing Certificate and Voucher Program, the project-based Section 8 Moderate Rehabilitation and Rental Rehabilitation Program, and the Low Rent Housing Program.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness

Activities to address the housing needs of the homeless, extremely low-income persons with serious mental illness and/or those living with HIV/AIDS are based on the implementation of the EveryOne Home Plan to End Homelessness. The 2018 Strategic update to EveryOne Home Plan to End Homelessness calls for every member of the local Continuum of Care (CoC) in the community to act with renewed urgency in their efforts. The update was produced through a ye- long community process that include 25 key stakeholder interviews, six focus groups attended by 70 people currently homeless in the county, multiple community forums with over 200 participants, and a review of best practices and plans from community with similar homeless populations and housing markets. The update includes four broad strategies to expand capacity, increase investment, build stronger partnerships, and align public policies. The proposed five- year targets include:

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Attachment: Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 2022-23 Annual Action Plan
OMB Control No: 2506-0117 (exp. 06/30/2018)
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1. Reduce the number of people becoming homeless;

2. Increase the number of people returning to permanent homes;

Implementation of the EveryOne Home Plan is spearheaded by a community-based organization of the same name. The Leadership Board comprised of jurisdictional appointed members and key community constituencies such as consumers, cities, nonprofit service providers and housing developers, businesses, law enforcement, housing authorities and faith-based organizations guide this organization.

EveryOne Home envisions a system of housing and services in Alameda County that, by 2023, ensures all extremely low-income residents have a safe, supportive, and permanent place to call home along with services available to help them stay housed and improve the quality of their lives.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS

The Alameda County Housing and Community Development Department, through HMIS and participation in the EveryOne Home Results Based Accountability Committee, supports the EveryOne Home initiative to establish system wide outcomes and to evaluate effectiveness of programs against those outcomes. These outcomes include shortening the period of time homeless and reducing the recidivism rates for homeless people.

Consultation with EveryOne Home, the Alameda Countywide Continuum of Care, on the use of Emergency Solutions Grant (ESG) funds, began in early 2012, when representatives from the City of Berkeley, the City of Oakland, Alameda County Housing and Community Development Department (Urban County grantee), and EveryOne Home worked together to

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Attachment: Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 2022-23 Annual Action Plan
OMB Control No: 2506-0117 (exp. 06/30/2018)
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implement the new ESG requirements in a way that would be consistent county-wide and would continue a collaboration, beginning in 2009 with American Recovery and Reinvestment Act (ARRA) Homelessness Prevention and Rapid Re-housing (HPRP) funds. This collaboration resulted in the creation of Priority Home Partnership (PHP), which was a single county-wide program to implement HPRP. EveryOne Home held a community-wide meeting at which additional consultation and public input into the use of ESG funds was solicited. A series of meetings with EveryOne Home and the ESG grantees continues through the year and a coordinated ESG program was established and began implementation in early 2013. This coordinated program will continue to use this same structure for the next five years.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities

1 Agency/Group/Organization Midpen Housing Corporation
Agency/Group/Organization Type Services - Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
The agency participated in the CDBG
Orientation and Community Needs
hearing and articulated the need for
Pickering Place rehabilitation, a 43-unit
affordable apartment complex.
2 Agency/Group/Organization ALZHEIMER'S SERVICES OF THE

EAST BAY
Agency/Group/Organization Type Services-Persons with Disabilities Neighborhood Organization
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs

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Attachment: Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 2022-23 Annual Action Plan
OMB Control No: 2506-0117 (exp. 06/30/2018)
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Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
The agency participated in the CDBG
Orientation and Community Needs
hearing and articulated the need for
support around their adult day-care
program.
3 Agency/Group/Organization ALAMEDA COUNTY HOUSING &

COMMUNITY DEVELOPMENT

Agency/Group/Organization Type Housing
Services - Housing
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Service-Fair Housing
Other government - County
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Annually consult with as part of the
City Action Plan Community Needs
Assessment.
4 Agency/Group/Organization Fremont Family Resource Center

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Attachment: Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 2022-23 Annual Action Plan
OMB Control No: 2506-0117 (exp. 06/30/2018)
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Agency/Group/Organization Type Housing
Services - Housing
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Service-Fair Housing
Other government - County
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy

Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Annually consult with as part of the
City Action Plan Community Needs
Assessment.
5 Agency/Group/Organization City of Fremont – All Agencies Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Annually consult with as part of the
City Action Plan Community Needs
Assessment.

Table 2– Agencies, groups, organizations who participated

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Attachment: Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 2022-23 Annual Action Plan
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Identify any Agency Types not consulted and provide rationale for not consulting The City strives to conduct a comprehensive outreach program and utilized a variety of outreach methods to solicit participation from a wide range of agencies and organizations involved in providing housing and community development services. No specific types of relevant agencies were excluded from the process.

Other local/regional/state/federal planning efforts considered when preparing the Plan

Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with
the goals of each plan?

Continuum of Care

EveryOne Home
The priority to create safer
communities through
stabilization of housing for
homeless families and services
for those at-risk matches those
of the CoC for the area.

Regional Analysis of
Impediments to Fair Housing
Choice

County of Alameda
The goals set by the City of
Alameda as part of the
Analysis of Impediments to
Fair Housing Choice have
been incorporated as part of
the goals of the Consolidated
Plan.

Table 3– Other local / regional / federal planning efforts

Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l))

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The City of Fremont Human Services Department was the lead agency in developing this Strategic Plan. It has worked to get the cooperation of input of various critical governmental and community- based agencies in developing the priorities discussed above.

The City of Fremont is a member of the Alameda County HOME Consortium and works with Alameda County and other jurisdictions in sharing data and resources and creating overall priority needs for the County of Alameda. The Consortium is also developing performance measures based on input from each jurisdiction’s individual public input processes.

The Human Services Department also worked with other City departments to get their input on priority needs. The Department worked with the Housing Department to create a comprehensive view of the needs found within the City of Fremont. The Housing Department is responsible for developing the City’s Housing Element. The Human Services Department assisted in the development of the City’s Housing Element and the ongoing implementation of the Housing Element’s Housing Program Strategy. The Housing Department was also consulted to determine progress made toward affordable housing goals.

The City also received input from the City’s Aging and Family Services Division in developing needs of youth, families, and seniors.

Narrative
The City of Fremont has partnered with the Alameda County HOME Consortium to complete the 2020 – 2024 Analysis of Impediments to Fair Housing (AI). The County of Alameda served as lead agency, and multiple participating jurisdictions, including the cities of Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City; the housing authorities for the cities of Alameda, Berkeley, Livermore, and Oakland; and the Housing Authority of the County of Alameda, formed a regional collaborative for the purpose of completing an Analysis of Impediments to Fair Housing Choice (Regional Analysis of Impediments) while meeting their goals and

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obligations under the fair housing rules to affirmatively further fair housing. The process for the development of the AI began in the fall of 2019 and wrapped up in winter 2020. The AI can be found on the Alameda Housing Authority website at
http://www.alamedahsg.org/cms/one.aspx?pageId=3760617. The City of Fremont must, and will, partner with the entire consortium to implement fair housing initiatives as part of the Consolidated Plan.

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AP-12 Participation - 91.105, 91.115, 91.200(c) and 91.300(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal setting As a member of the Alameda County HOME Consortium, the City participates in the Consortium’s citizens’ participation process as well as its own public process for the purpose of developing the Strategic Plan.

Public Hearings: On January 20, 2022, in conjunction with its FY 2022-2024 CDBG Funding Orientation, the Citizen’s Advisory Committee (CAC), a citizen's body advisory to City staff on CDBG matters, held a public hearing on housing and community development needs in the City of Fremont.

A Request for Proposals for FY 2022-2023 CDBG funding was issued on January 20, 2022; five (5) proposals were received by the February 17, 2022 deadline. CAC and City Staff had a public hearing on March 3, 2022, where they reviewed the proposals and compiled additional questions for the agencies. CAC and City Staff held a public hearing on March 16, 2022, where the applicant agencies were interviewed. On April 7, 2022, CAC and City Staff provided individual scores for the agencies and finalized funding recommendations to be presented to the City Council at the June 21, 2022 City Council Meeting.

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Attachment: Exhibit 2 - Fremont - DRAFT 2022-2023 Annual Action Plan (4637 : CDBG FUNDING RECOMMENDATIONS AND FY 2022-23 2022-2023 Annual Action Plan
OMB Control No: 2506-0117 (exp. 06/30/2018)
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Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of
response/attendance
Summary of
comments received
Summary of
comments
not accepted
and reasons
URL (If
applicable)
1 Outreach
via Survey
Non-
targeted/
broad
community
In November 2019, the
City deployed a
Community Needs Survey
and received 457
responses to the survey.

The respondents feel that the highest
level of need in Fremont is for lower
income families, children from lower
income families, and lower income
individuals. Respondents felt that there
is a need for the creation of new,
affordable housing, housing with
supportive services, and rent assistance
for low income tenants.

There is also a need for social services,
including mental health services, health
services, and homeless programs.

Additionally, respondents felt there was
a need to maintain community centers
and address needs for upgrades and
rehabilitation.

All comments
accepted

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2 Public
hearing
Non-
targeted/
broad
community
January 20, 2022 Citizens
Advisory Committee
Meeting to provide an
orientation to the City’s
Goals and Strategies for
the next five years.

Determine needs in the
community. Seven (7)
agencies participated in
the hearing
The following needs were identified:
● Maintain affordable housing
units
● Rehabilitation of community
facilities
● Social/mental health/health
service needs
● Housing with supportive
services
● Transitional housing
All comments
accepted

3 Public Non- March 3, 2022 – Initial review of applications from All comments hearing targeted/
broad
community
Citizens Advisory agencies and prepared a list of accepted Committee meeting to questions for each organization.
prepare additional
questions for agencies
who submitted a proposal.
4 Public Non- April 16, 2022 – Citizens Interview of individual applicants about All comments hearing targeted/ Advisory Committee their application for CDBG funding. accepted broad meeting to interview
community applicants for CDBG
funding.

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2022-2023 Annual Action Plan FREMONT 22

5 Public
hearing
Non-
targeted/
broad
community
April 7, 2022 – Citizens
Advisory Committee
meeting to approve
applications and make
recommendations to the
City Council.

Meeting to approve applications and
make recommendations to the City
Council.

All comments
accepted

6 Thirty Day Non- For a thirty-day period
from May 25, 2022 through
June 23, 2022.

A summary of comments will be
Comment targeted/ included as part of the final draft.

Period broad
community

Table 4– Citizen Participation Outreach

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PY 2022-23 Annual Action Plan FREMONT 23

AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)

In the upcoming fiscal year, the City will receive $1,744,934 in Community Development Block Grant (CDBG) entitlement funds. The City will also have approximately $86,575 in reprogrammed funds. The City collected $89,234 of Program Income in PY 2021-22. Lastly, the City anticipates $20,000 in PY 2022-23 program income. The City’s total CDBG program budget is $1,851,509. It is projected that at least 100 percent of residents benefiting from the CDBG program will be low- and moderate-income households as defined by the Department of Housing and Urban Development (HUD).

Table 5 - Program Year 2022-2023 CDBG Annual Budget
CDBG Program Year 2022-2023 Annual Budget
PY 2022-2023 Budget $1,851,509

Administration $352,987
Public Services $275,139
Homeless Services $65,000
Homelessness Prevention $61,000
Fair Housing $48,000
Safety Net $101,139
Community Development $1,223,383
Economic Development Support $140,000
Affordable Housing Preservation $250,000
Public Improvements including Project Reserve $833,383
Total $1,851,509

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PY 2022-23 Annual Action Plan FREMONT 24
Expected Resources

Program Source
of
Funds
Uses of Funds Expected Amount Available Year 2 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$

CDBG

Public-
federal
Acquisition,
Admin and
Planning,
Economic
Development,
Housing, Public
Improvements,
Public Services

$1,744,934

$20,000

$86,575

$1,851,509

$1,411,947*
As a CDBG entitlement
jurisdiction, the City of
Fremont receives annual
CDBG entitlement allocations
from HUD. CDBG funds can
be used for a variety of housing
and community development
activities which benefit low- and
moderate-income persons.

Table 6 - Anticipated Resources

*Note: The Expected Amount Available Remainder of Con Plan includes the estimated allocation for years 2022-2023 plus the estimated program income, minus the amount the City expects to expend on Admin.

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PY 2022-23 Annual Action Plan FREMONT 25
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied

The City of Fremont will seek all applicable state and federal funding sources that will support the activities outlined in the 5-year Strategic Plan. Leveraging of federal funds will be accomplished through the use of local funds such as those from public and/or private sources of affordable housing. In addition, the City uses leveraging ratios of its sub recipients as a criterion for funding. Matching requirements for HUD programs will be satisfied with acceptable sources of non-federal financing. Sources may include private donations, owner funds, state funds, city and foundation funds and other acceptable non- federal sources of financing.

If appropriate, describe publicly owned land or property located within the state that may be used to address the needs identified in the plan The City of Fremont does not anticipate using any publicly owned land for projects identified in this Plan.

Discussion

The primary activities the City of Fremont will fund in the next year are:

• Strong Public Services
• Increase economic opportunities
• Promote affordable housing;
• Non-Housing Community Development (Public Improvements) • Advocate for Fair Housing

Each of these activities and projects will require resources outside of the CDBG funding.

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Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information (One Year) - Table 7

Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome Indicator
1 Public Services
- Safety Net
2021 2022 Non-Housing
Community
Development
City-wide
initiatives
Strong Public
Services
CDBG:
$101,139
Public service activities other than
Low/Moderate Income Housing
Benefit:
350 Persons Assisted
2 Homeless
Services
2021 2022 Non-Housing
Community
Development
City-wide
initiatives
Address
Homelessness
CDBG:
$65,000
Public service activities other than
Low/Moderate Income Housing
Benefit:
100 Persons Assisted
3 Homelessness
Prevention
2021 2022 Homeless City-wide
initiatives
Address
Homelessness
CDBG:
$61,000
Public service activities other than
Low/Moderate Income Housing
Benefit:
20 Persons Assisted
4 Economic
Development
Support
2021 2022 Non-Housing
Community
Development
City-wide
initiatives
Economic
Development/
Microenterprise
Assistance
CDBG:
$140,000

Public service activities other than
Low/Moderate Income Housing
Benefit:
20 Businesses Assisted
5 Affordable
Housing
Preservation
2021 2022 Affordable
Housing
City-wide
initiatives
Promote
Affordable
Housing
CDBG:
$250,000
Homeowners Housing
Rehabilitated: 6 Units

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6 Public
Improvements
2021 2022 Non-Housing
Community
Development
City-wide
initiatives
Non-Housing
Public
Improvements
CDBG:
$833,383
Other: 1 Facility
7 Administration 2021 2022 Administration
and Fair
Housing
City-wide
initiatives
Administration
and Fair
Housing
CDBG:
$352,987

8 Fair Housing 2021 2022 Administration
and Fair
Housing
City-wide
initiatives
Administration
and Fair
Housing
CDBG:
$48,000
Public service activities for
Low/Moderate Income Housing
Benefit:
20 Persons Assisted

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Table 8 - Goal Descriptions

1 Goal Name Public Services - Safety Net
Goal
Description
Support programs for low income residents, preserving safety net services for families and individuals who are vulnerable or “in crisis.” 2 Goal Name Homelessness Services
Goal
Description
Maintain, improve, and expand (as needed) the capacity of the housing, shelter, and services for individuals and families, including integrated healthcare, employment services, and other services.
3 Goal Name Homelessness Prevention
Goal
Description
Maintain and expand activities designed to prevent those currently housed from becoming homeless.
4 Goal Name Economic Development – Support
Goal
Description
Fund economic development initiatives and support services that help job seekers to receive additional training or enter the job market, including microenterprise assistance.
5 Goal Name Affordable Housing Preservation
Goal
Description
Preserve existing affordable rental and ownership housing for low- and moderate-income households.
6 Goal Name Public Improvements
Goal
Description
Make improvements, including those for ADA accessibility, to public facilities, such as curbs and sidewalks, neighborhood parks and recreational improvements, tree planting, homeless facilities, and other public facilities/community centers.
7 Goal Name Administration
Goal
Description
Improve the administration of funding and coordination among project providers.
8 Goal Name Fair Housing
Goal
Description
Support fair housing efforts in the community, including providing assistance to individuals facing discrimination.

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AP-35 Projects - 91.420, 91.220(d)
Introduction
This Action Plan covers the period from July 1, 2022 through June 30, 2023. The City will receive $1,744,934 in CDBG entitlement funds for PY 2022-23. Other CDBG funds noted in the Plan for PY 2022 include reprogramming of $86,575 in reprogrammed funds that were not expended by projects. The City also collected $89,234 of Program Income in PY 2021-22.

Lastly, the City anticipates $20,000 in PY 2022-23 program income. Public service and administration projects are funded at the maximum allowed by HUD.

The City of Fremont is one of eight members of the Alameda County HOME Consortium.

The Consortium was formed so participating jurisdictions could receive HOME funding from the U.S. Department of Housing and Urban Development (HUD). As the lead agency for the Consortium, the County of Alameda prepares and submits a Strategic Plan that describes the planned use of HOME funds by the Consortium. The City of Fremont expects to invest $442,489 of HOME funding from the Alameda County HOME Consortium within its borders.

Additional federal, state, local, and grant resources expected to be leveraged and available during the planning period.

# Project Name
1 CDBG Administration
2 Community Child Care Coordinating Council (4C’s) Childcare Initiative Project 3 Afghan Coalition
4 SparkPoint Fremont Family Resource Center
5 Senior Peer Counseling
6 Youth and Family Services
7 Project Sentinel – Fair Housing Program
8 Project Sentinel – Landlord/Tenant Services

9 Habitat for Humanity East Bay/Silicon Valley Housing Rehabilitation and Minor Home Repair Program
10 Project Homekey – Motel 6 Rehabilitation
11 Safe Alternatives to Violent Environments Shelter Operation 12 Acquisition, Rehabilitation and Infrastructure for Affordable Housing Sites and Public Facilities Table 9 – Project Information

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Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
In preparing the PY 2022-23 Action Plan, the City of Fremont consulted with many community-based service providers. Those open conversations about the continuing needs in the community are held throughout the entire year. This enables the staff responsible for implementing programs to remain connected to the community and not solely focused on the day-to-day implementation of grant regulations.

Recognizing the effect of the declining economy on low -income Fremont residents, the City Council also identified an increased need for public services and rent relief for families who have faced added stress from the COVID-19 pandemic.

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AP-38 Project Summary
Project Summary Information

1 Project Name CDBG Administration
Target Area City-wide
Goals Supported Administration
Needs Addressed Fair Housing and Administration
Funding CDBG: $352,987
Description Provide technical assistance to grantees, monitor all ongoing projects for compliance with federal and other funding
requirements and ensures submittal of CDBG reports to HUD.

This project is eligible under 24 CFR 570.206 (a).

Target Date 6/30/2023
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
3300 Capitol Avenue, Bldg. B, Fremont, CA 94538
Planned Activities Provide technical assistance to grantees, monitor all ongoing projects for compliance with federal and other funding
requirements and ensures submittal of CDBG reports to HUD. 2 Project Name Community Child Care Coordinating Council (4C's) Childcare Initiative Project
Target Area City-wide
Goals Supported Economic Development - Support

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Needs Addressed Economic Development/Microenterprise Assistance Funding CDBG: $45,000
Description The program provides home-based childcare microenterprise development assistance.

Target Date 6/30/2023
Estimate the
number and type of
families that will
benefit from the
proposed activities
The agency will use CDBG funds to support the creation and expansion of home-based child-care businesses in Fremont.

Participants will be low- and moderate-income residents of Fremont.

Location
Description
City-wide
Planned Activities The agency will use CDBG funds to support the creation and expansion of home-based child-care businesses in Fremont.

Participants will be low- and moderate-income residents of Fremont.
3 Project Name Afghan Coalition
Target Area City-wide
Goals Supported Economic Development - Support
Needs Addressed Economic Development/Microenterprise Assistance Funding CDBG: $45,000
Description The program teaches refugees and other immigrants entrepreneurial skills with the objective of increasing self- sufficiency. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

Target Date 6/30/2023

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Estimate the
number and type of
families that will
benefit from the
proposed activities
The program teaches approximately ten refugees and other immigrants’ entrepreneurial skills with the objective of increasing self-sufficiency.

Location
Description
39155 Liberty Street, Ste. D460 Fremont, CA 94538
Planned Activities Afghan Coalition will use the CDBG funds to provide microenterprise technical assistance to ten low- and moderate- income residents who expressed interests in developing
microenterprise.
4 Project Name SparkPoint Fremont Family Resource Center Target Area City-wide
Goals Supported Economic Development - Support
Needs Addressed Economic Development/Microenterprise Assistance Funding CDBG: $50,000
Description The program provides technical assistance, advice and support services to clients with the goals of developing micro-enterprise.

The project is eligible under 24 CFR 570.201 (o) (1) (ii) and will have a low to moderate income clientele benefit.

Target Date 6/30/2023
Estimate the
number and type of
families that will
benefit from the
proposed activities
The Fremont Family Resource Center will use the CDBG funds to provide technical assistance to ten low- and moderate-income individuals who express interests in developing microenterprise.

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Location
Description
Fremont Family Resource Center 39155 Liberty Street, Ste. A 110, Fremont, CA 94538
Planned Activities The program provides technical assistance, advice and support services to clients with the goals of developing micro-enterprise. 5 Project Name Senior Peer Counseling
Target Area City-wide
Goals Supported Public Services - Safety Net
Needs Addressed Strong Public Services
Funding CDBG: $66,997
Description The program uses the skills and life experience of senior volunteers in self-help approach to meeting emotional needs of seniors. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

Target Date 6/30/2023
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 50 seniors will benefit from this proposed activity.

Location
Description
3300 Capitol Avenue, Bldg. B, Fremont CA 94538
Planned Activities The program uses the skills and life experience of senior volunteers in self-help approach to meeting emotional needs of seniors. 6 Project Name Youth and Family Services
Target Area City-wide
Goals Supported Public Services - Safety Net

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Needs Addressed Strong Public Services
Funding CDBG: $34,142
Description The Youth and Family Services Counselor will provide family and individual counseling to help improve family relationships in times of stress or crisis, with special attention to teen- related issues. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

Target Date 6/30/2023
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 25 youth and their families will benefit from this proposed activity.

Location
Description
39155 Liberty Street, Ste. E500 Fremont, CA 95438
Planned Activities The Youth and Family Services Counselor will provide family and individual counseling to help improve family relationships in times of stress or crisis, with special attention to teen-related issues. 7 Project Name Project Sentinel - Fair Housing
Target Area City-wide
Goals Supported Fair Housing
Needs Addressed Fair Housing and Administration
Funding CDBG: $48,000
Description Administer the City's fair housing program at the Fremont Family Resource Center. The project is eligible under 24 CFR 570.206 (c) and will benefit all protected classes.

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Target Date 6/30/2023
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 24 households in Fremont will benefit from the proposed activities.

Location
Description
39155 Liberty Street, Ste. D440 Fremont CA
Planned Activities Administration of the City of Fremont's fair housing program. 8 Project Name Project Sentinel - Landlord Tenant Project Target Area City-wide
Goals Supported Homelessness Prevention
Needs Addressed Address Homelessness
Funding CDBG: $61,000
Description Provide housing search information and referral assistance. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

Target Date 6/30/2023
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 150 renters in Fremont will benefit from
the proposed activities.

Location
Description
39155 Liberty Street, Ste. D440 Fremont CA

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Planned Activities Administration of the City of Fremont's fair housing program. Provide landlord/tenant services at the Fremont Family Resource Center and housing search information and referral assistance.
9 Project Name Habitat for Humanity East Bay/ Silicon Valley Housing Rehabilitation and Minor Home Repair Program
Target Area City-wide
Goals Supported Affordable Housing Preservation
Needs Addressed Promote Affordable Housing
Funding CDBG: $250,000
Description Provide housing rehabilitation loan and minor home repair services to low income households. The project is eligible under 24 CFR 570.202 (a)(1) and will have a low to moderate income housing benefit.

Target Date 6/30/2023
Estimate the
number and type of
families that will
benefit from the
proposed activities
Six single family homeowners will receive minor home repair and emergency repair grants.

Location
Description
City-wide
Planned Activities CDBG funds will also be used to provide loans and repair grants to single family homeowners.
10 Project Name Project Homekey – Motel 6 Rehabilitation Target Area City-wide

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Goals Supported Affordable Housing
Needs Addressed Housing Community Development
Funding CDBG: $750,000
Description Acquire and renovate a Motel 6 for the purpose of permanent supportive housing for homeless individuals.

Target Date 06/30/2023
Estimate the
number and type of
families that will
benefit from the
proposed activities
Th3 project will rehabilitate approximately 325 units for permanent supportive housing for homeless individuals.

Location
Description
46101 Research Ave., Fremont CA 94539
Planned Activities CDBG funds are being used to acquire and renovate a Motel 6 for the purpose of permanent supportive housing for homeless individuals. Costs to be incurred may be for acquisition and/or construction costs.
11 Project Name Safe Alternatives to Violent Environments Shelter Operation Target Area City-wide
Goals Supported Homeless Services
Needs Addressed Address Homelessness
Funding $65,000

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Description SAVE will provide bed nights of safe refuge for battered women and their children who have fled abusive and dangerous homes.

Services include emergency housing, counseling, case management and a 24-hour crisis hotline. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

Target Date 6/30/2023
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 50 victims of domestic violence will benefit from these proposed activities.

Location
Description
Suppressed
Planned Activities SAVE will provide bed nights of safe refuge for battered women and their children who have fled abusive and dangerous homes.

Services include emergency housing, counseling, case management and a 24-hour crisis hotline.

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12 Project Name Acquisition, Rehabilitation and Infrastructure for Affordable Housing Sites and Public Facilities - Project Reserve
Target Area City-wide
Goals Supported Public Improvements
Needs Addressed Non-Housing Community Development
Funding $83,383
Description CDBG funds will be used to support the acquisition, rehabilitation, and infrastructure for affordable housing sites and public facilities.

Target Date 6/30/2023
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
N/A
Planned Activities CDBG funds will be used to support the acquisition, rehabilitation, and infrastructure for affordable housing sites and public facilities.

Table 10: Project Summary Information

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AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed In general, the most common housing problem for low to moderate-income households in the City of Fremont is cost burden greater than 30 percent of income and/or overcrowding.

Renters struggle to afford rental rates and homeowners struggle to afford the cost of household maintenance and repairs for the aging housing stock. Poorly maintained homes in turn lead to additional repair problems, higher utility costs, etc., further restricting household funds and contributing to the deterioration of housing units. One persistent problem throughout the City is that 37.9 percent of the total renter households are cost burdened, and about 24.2 percent of owner households having cost burden. For severe cost burden, the proportions are 15.7 percent and 9.1 percent for renters and owners, respectively (2014-2018 ACS).

The City of Fremont has a diverse population with no one race comprising a majority in 2018.

White persons account for 24.1 percent of the population, Asian persons represent 58.4 percent and Hispanics and Latinos represent 13.4 percent of the population City-wide. Black or African American persons represent 3.1 percent of the population, followed by the remaining category of “other” which is at 14.4 percent.

Due to the City’s racial and ethnic diversity, mixed economic base and large geographic area, programs are primarily implemented on a community-wide basis unless otherwise noted. The City implements programs that meet the national objectives of serving low- and moderate- income clientele (LMC) or low- and moderate-income housing (LMH), with each activity benefitting low- and moderate-income individuals, families or households. The City may also undertake activities meeting the national objective of low and moderate area benefit (LMA) in eligible census tracts, using the upper-quartile exception approved by the Department of Housing and Urban Development. Certain projects, receiving funding, may be located in other jurisdictions if the agency receiving funding serves Fremont residents.

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Geographic Distribution

Target Area Percentage of
Funds
City-wide Initiatives 100%
Table 11 - Geographic Distribution

Rationale for the priorities for allocating investments geographically In making funding decisions, the City of Fremont will give priority to activities that:

• Meet a goal of the 2020-2024 Consolidated Plan
• Demonstrate a significance of need
• Serve an eligible area within Fremont
• Project or program is eligible under HUD rules
• Create a visual impact in the neighborhood, particularly if an infrastructure project • Participation in a larger revitalization project that includes new affordable housing opportunities

Discussion
Most of the programs the City of Fremont funds with its annual allocation directly benefit low or moderate-income individuals or households. Through programs like Project Sentinel, Youth and Family Services, the Afghan Coalition, 4C’s Child Care Initiative and Senor Peer Counseling, the City will focus resources on support services and empowerment services needed by the area’s residents.

At the same time, there are many low-income or disabled homeowners and renters who live in Fremont, and assistance will be provided home repair assistance to qualified households. The City works continuously with City departments, other public agencies, community-based organizations, and neighborhoods to identify and address obstacles to meeting underserved needs.

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AP-75 Barriers to Affordable Housing

Introduction
The development, preservation, and availability of affordable and market-rate housing is an important goal for the City. The City continues to proactively support and implement programs that will facilitate affordable housing and also programs that would help to eliminate barriers and constraints to housing development. A variety of factors can inhibit or constrain housing development, including environmental and market conditions, and government regulations.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment:

The development, preservation, and availability of affordable and market-rate housing is an important goal for the City. The City continues to proactively support and implement programs that will facilitate affordable housing and also programs that would help to eliminate barriers and constraints to housing development. A variety of factors can inhibit or constrain housing development, including environmental and market conditions, and government regulations.

The City took action to remove or ameliorate the following negative effects of public policies that serve as barriers to housing, including affordable housing:
- Modify the density ranges used in residential development. - Modify parking requirements.
- Allow for mixed-use development.
- Continue to zone land to maintain a land inventory capable of meeting regional needs. for lower income households.
- Amend the City's ordinances and policies to conform to SB-2.

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Discussion
The City also has the following programs/ policies/ ordinances in place to facilitate the preservation and creation of affordable housing:
- Preserve, Maintain, and Improve the Existing Affordable Housing Supply to provide loans and grants to eligible rental property owners and homeowners through the Housing Rehabilitation Loan and Grant Program.
- Continue to monitor affordable housing developments that could be at risk for converting to market rate. There are four developments at risk during the 2015-2023 timeframe representing 165 total units.
- Continue to require long-term affordability restrictions for existing and new housing units assisted with public funds.
- Continue to work with affordable housing developers to acquire and rehabilitate multifamily rental units at risk of conversion to market rate housing. - Preserve existing mobile homes and continue to enforce the City’s Mobile Home Space Rent Stabilization Ordinance.
- Continue to encourage development of second units
- Continue to operate “Stay Housed” Self Sufficiency Program to prevent households from becoming homeless
- Adopted the Rent Review Ordinance to allow tenants the right to have their rent increase to be heard before the Rent Review Board if the proposed rent is more than 5%.
- Adopted a Commercial Linkage Fee to support the development of affordable housing.

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AP-85 Other Actions - 91.420, 91.220(k)

Introduction
The City’s strategies in meeting underserved needs and promoting and maintaining affordable housing are described in detailed in the sections below.

Actions planned to address obstacles to meeting underserved needs Over the past few years, the City has made substantial changes to its zoning and land use controls to remove or ease these governmental constraints. In particular, the City acted to:

• Zone land in excess of that required to meet the regional housing needs allocation • Adopt a conforming density bonus ordinance
• Create a new multi-family zoning district with improved flexibility in setbacks, increased height allowance and open space requirements
• Update the City’s Second Unit ordinance to make development of second units more feasible; and eliminate impact fees on second units to encourage their construction Modify parking requirements to link the number of spaces to bedroom count and create findings for parking reductions (e.g., reductions near transit, services or need of residents).

Allowing for mixed-use development in a variety of commercial districts, has expanded opportunities for new housing. In the fall of 2017, the State of California adopted a package of fifteen bills aimed at increasing the production of new housing. Many of the bills impose new requirements on local governments. In March 2018, the City Council adopted amendments to Title 17 (Subdivisions) and Title 18 (Planning and Zoning) of the Fremont Municipal Code (FMC) for conformance with the 2017 housing legislation. The code amendments clarified or created new definitions, procedures and required findings, and standards. In addition, amendments to the Multifamily Design Guidelines were adopted to add new design rules which are intended to be supplemental objective design standards for new multifamily projects.

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Actions planned to foster and maintain affordable housing

The City was awarded a $5 million grant from the State of California’s Local Housing Trust Fund Program in 2021. The City’s Affordable Housing Ordinance provides for the production and preservation of affordable housing through requirements for market rate housing to mitigate its impact on the need for affordable housing. The ordinance provides various incentives and options for developers to meet the requirements under the ordinance; these include, but are not limited to, partnership with non-profit developers to produce affordable rental units, land dedication, preservation of units at-risk of loss, and payment of affordable housing fee. The City is in the process of updating its affordable housing ordinance from 2015 to continue to stimulate the production and preservation of affordable housing and incentivize market rate developers to incorporate affordable housing into their projects.

In November 2016, Alameda County voters enacted the Measure A1 affordable housing bond, which provided more than $50 million in funding for five new affordable rental housing projects in Fremont. In June 2017, the City Council considered and approved a new fee on non-residential development to support affordable housing. These continued efforts to generate resources for affordable housing have resulted in numerous projects that are recently completed, underway or in the planning stages, including:

• Innovia—a 290-unit transit-oriented mixed-use affordable housing development near the South Fremont/Warm Springs BART Station, which opened for service in March 2017. Innovia was fully leased up at the end of 2020 • Central Commons – a 30-unit Habitat for Humanity townhome project for low- income homebuyers broke ground in March 2017. The first phase of construction which produced 11 units was completed in January 2019 and the second phase which produced 19 units was completed in the fall of 2020.
• Pauline Weaver Apartments – a 90-unit affordable senior apartment project that began construction in mid-201, was completed in Spring 2019. • Stevenson Family Apartments – an 80-unit affordable housing project that has

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received a funding award from the City. The developer began construction in early 2017, with construction completed in Spring 2019.
• Fairfield Residential Geo Apartments—102-unit (Fairfield Geo Apartment) transit-oriented affordable projects near the new South Fremont/ Warm Springs BART station was completed in the late summer of 2020.
• Reilly Station and Canyon Flats (Toll Brothers /Eden Housing) 132-unit transit- oriented affordable projects also near the new South Fremont/Warm Springs BART Station. Reilly Station, a 61-unit development was completed in the fall of 2020 and Canyon Flats, a 71-unit development was completed in the spring of 2021. • City Center Apartments - 60 unit affordable and supportive housing development on 1.1 acres in the Centerville district of Fremont. Construction on the project has begun and is anticipated to be completed in the summer of 2021. • Irvington Senior Apartments – 89-unit affordable and supportive development for seniors with units set-aside for formerly homeless veterans in the Irvington district of Fremont. The developer will begin construction at the end of April 2021 and is anticipated to be completed in late 2022.
• Granite Ridge Apartments – 73-unit affordable development for low income families located in the Northgate neighborhood of Fremont. The developer will start construction in May 2021 and the development is anticipated to be completed in late 2022.

In addition to these new affordable housing projects, the City of Fremont has established other creative approaches to increase affordable housing. The City offers a home sharing program that creates affordable housing options from the existing housing stock by matching people who have spare bedrooms available with those seeking a place to reside, resulting in a mutually beneficial solution for the community.

The Housing Element also reports that the high cost of acquiring land and construction is a major nongovernmental constraint towards the production of housing, especially affordable housing. There is very little the City can do to affect the cost of land or construction because

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they are the result of private market forces; however, the City’s overall strategy to produce affordable housing helps mitigate these constraints by making land available at higher densities, providing financial assistance to affordable housing developments, and working with motivated and experienced developers to better contain project costs.

Actions planned to reduce lead-based paint hazards:

The Alameda County Lead Poisoning Prevention Department (ACLPPD) is an integrated health, environmental, and housing program. It provides case management of lead poisoned children throughout Alameda County and property owner services, education, and lead hazard remediation within a County Service Area which includes the HOME Consortium cities of Alameda and Emeryville. The Alameda County Environmental Health Services Department provides compliance and enforcement support for properties related to a lead-poisoned child.

Primary Prevention Education/Services

Property owner services and public education provided in the four -city County Service Area for Lead Poisoning Prevention are focused on raising awareness of the sources of lead in residential buildings and helping property owners to address hazards in a lead- safe manner with the goal of exposing fewer children, property owners, and workers to lead.

Case Management/Secondary Prevention

The ACLPPD receives State of California Department of Public Health funds for Public Health Nursing case management services to lead poisoned children and their families, advocacy for blood lead screening, and marketing and consultations to the medical provider community and Medi-Cal Managed Care Organizations.

Environmental Investigations are conducted in the homes of children with elevated blood lead levels. A Registered Environmental Health Specialist provides property owners with a risk assessment report detailing the environmental test results and recommendations for addressing the lead hazards.

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Training

Trained contractors and workers are needed to ensure that renovation and remodeling of housing is done lead-safely. The ACLPPD provide State accredited classes and the HUD/EPA- approved Lead Safety for Remodeling, Repair and Painting class since the standardized class materials became available in 2004. The ACLPPD offers a 2 -hour Lead Safe Work Practice class for homeowners.

Compliance/Enforcement

Effective January 2003, the State of California Health and Safety Code was amended to include lead hazards as a violation of State housing code and to clarify the authority of local code compliance, public health, and environmental health agencies to investigate and require treatment of lead hazards.

In addition to the above programs, the City of Fremont will use CDBG funds to undertake lead- based paint hazard mitigation when required by the housing rehabilitation regulations. This can include inspection, risk assessment, specification writing, abatement, clean up, disposal work and clearance testing. This assistance will be in accordance with 24 CFR 35, et al. (9/15/99). A clearance test is performed after all lead paintwork is completed.

Actions planned to reduce the number of poverty-level families The City expects to allocate approximately $829,506 in FY 2022-23 from the general fund to nonprofit public service agencies or programs. The grants to the public service agencies are designed to foster the independence of service recipients and prevent the need for services in the future, while also providing support to those organizations that assist persons in crises and those who lack the basic necessities of life. All the funded agencies provide services primarily to extremely low to moderate income clients.

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Actions planned to develop institutional structure
The entities comprising the institutional structure through which the City of Fremont will carry out its housing and community development plan are detailed in the City’s Strategic Plan. The strengths of this institutional delivery system include the City’s coordination with and between the numerous nonprofit agencies providing housing and services to Fremont residents. Several agencies have multiple partnership or funding relationships with the City.

The City's Fremont Family Resource Center houses over 22 City, County, State and non-profit agencies. Approximately 21 agencies will receive Social Service Grant funding from the City in FY 2022. Over 7 agencies will also receive CDBG capital, administration or public service funding. In addition to receiving City funding, agencies also partner with the City to provide direct services.

Gaps within the delivery system include limited public and private resources available to address affordable housing and supportive services. The dissolution of redevelopment agencies and state takeaways have negatively affected the City's ability to fund affordable housing projects in the City, and local budget cuts have affected the City's ability to fund the Social Service Grants Program at levels sufficient to keep pace with increased costs of service delivery.

Actions planned to enhance coordination between public and private housing and social service agencies
The City of Fremont has continued to encourage the coordination of activities between various housing and social services agencies. As stated above, the City promotes collaboration and coordination between social services agencies to reduce duplication of services and maximize the use of public resources available to fund these types of services.

A prime example of collaboration is the FRC. The FRC houses approximately 24 City, County, state and non-profit social service agencies. The goal of the FRC is to create a “one- stop shopping” center for people in need of social services and encourage mutually beneficial relationships between agencies. For the HOME Program, the City will continue to administer

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its local HOME-funded activities with Alameda County HCD.

Historically, the City has participated in Participating Public Jurisdiction (PPJ) Agreements to provide greater efficiency in activities such as monitoring and disbursement of funds. PPJ Agreements outline the various responsibilities of local public entities involved in jointly funded projects serving residents of many cities. In the past, the City has entered into PPJ Agreements for various projects with the cities of Hayward, San Leandro, Union City, Livermore, Milpitas, and the County. The City will continue to utilize PPJ Agreements for jointly funded projects.

Discussion:

As a recipient of HUD funds, the County of Alameda and City of Fremont certifies it will affirmatively further fair housing choice by conducting an analysis of impediments to fair housing choice, take appropriate actions to overcome the effects of any impediments identified, and maintain records reflecting the analysis and actions taken in this regard. The County of Alameda, as lead agency, and multiple participating jurisdictions, the cities of Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City; the housing authorities for the cities of Alameda, Berkeley, Livermore, and Oakland; and the Housing Authority of the County of Alameda, have formed a regional collaborative for the purpose of completing an Analysis of Impediments to Fair Housing Choice (Regional Analysis of Impediments) while meeting their goals and obligations under the fair housing rules to affirmatively further fair housing.

Each jurisdiction set goals to address during the fiscal years 2020-2024. Some initiatives from the 2020 Analysis of Impediments to Fair Housing that will be implemented include:
• Allocate approximately $35,000 of CDBG funds annually over the next five-year AI period to fund one or multiple agencies to provide these services. • Meet with fair housing organization(s) annually to evaluate program effectiveness and determine any changes/ improvements.

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• Allocate resources (as available) to support agencies such as CRIL and DCARA that help people with disabilities locate housing. Funding resources are allocated through the City ’s Social Service grant funding process.
• Continue to implement and enforce mobile home stabilization ordinance. • Provide information on AB 1482 and other applicable housing legislations to the extent practicable, on City’s website.
• The City will periodically review existing inclusionary housing in-lieu fees to produce affordable units in a manner consistent with current housing market conditions and applicable law.
• Aim to implement the programs described in the City ’s Housing Element within the current Housing Element cycle.
• Continue to work together with other jurisdictions to fund a study to seek adjustments to the FMRs as needed.
• Continue to educate landlords and tenants on the requirements through workshops, website and other marketing materials, consistent with applicable state/local source of income discrimination requirement.
• Continue to fund minor home repair program and rehabilitation loan program.

Support Renew AC program through advertising and referrals. • Continue to administer the City’s Affordable Housing Ordinance and provide local funding support to affordable housing developments subject to funding availability. • Continue to administer the BMR program and promote AC Boost. The City may consider funding homeownership projects if need and if funding is available. • Continue to fund home-based childcare projects and microenterprise projects with CDBG funds, as long as same levels of funding continue. • Subject to funding availability, the City will continue to support the operation of the local year-around homeless shelter and homeless wellness center. Continue to operate a seasonal shelter during the winter months. Continue to operate a mobile hygiene unit.

Continue to
have a mobile evaluation team to provide mental health support. Operate a homeless navigation center for at least one year.
• Continue to assist affordable housing developers in advertising the availability of BMR units via the City website, email interest lists, other media outlets, and community

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centers.
• Continue to provide General Fund support to 2-1-1 as funding is available. The City will also advertise 2-1-1 on its website. Continue to require Social Service and CDBG to promote 211 on their website.
• Continue to provide key information on programs in multiple languages.

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AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4)

Introduction
This Action Plan covers the period from July 1, 2022 through June 30, 2023 (PY/FY 2022).

The City of Fremont will receive an allocation of $1,744,934 in Community Development Block Grant (CDBG) entitlement funds. The City will also have approximately $86,575 in reprogrammed funds and the City collected $89,234 of Program Income in PY 2021-22.

Lastly, the City anticipates receiving $20,000 in PY 2022-23 program income. The City’s total CDBG program budget is $1,851,509.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed $0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan
$0

3. The amount of surplus funds from urban renewal settlements $0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan $0

5. The amount of income from float-funded activities $0 Other CDBG Requirements

1. The amount of urgent need activities $0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low-and moderate-income 100%

3. Overall Benefit – A consecutive period of one, two, or three years may be used to determine that a minimum overall benefit of 70 percent of CDBG funds is used to benefit persons of low-and moderate-income. Specify the years that include this Annual Action Plan.
7/1/2022-
6/30/2023

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DRAFT

RESOLUTION NO. 2022-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT APPROVING AND AUTHORIZING THE SUBMITTAL OF THE FY 202 2- 2024 FINAL STATEMENT OF CDBG COMMUNITY DEVELOPMENT

OBJECTIVES AND PROJECTED USE OF FUNDS AND THE CDBG
ACTION PLAN ; AND AUTHORIZING THE EXECUTION OF CDBG

AGREEMENTS WITH THE UNITED STATES DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT AND GRANTEE AGENCIES;

AND MAKING FINDINGS OF CEQA EXEMPTION

WHEREAS, the City has been allocated $1,744,934 in CDBG entitlement funding from the United States Department of Housing and Urban Development (HUD) for FY 2022/2023; and

WHEREAS, Fremont residents have been afforded an adequate opportunity to participate in an advisory role in planning the CDBG entitlement program as City staff held a public workshop on the CDBG process on February 11, 2021, and the Citizens Advisory Committee held public hearings on January 20, 2022, March 3, 2022, and April 7, 2022 where the public had an opportunity to be heard; and

WHEREAS, the CDBG-funded capital projects are exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to, without limitation, pursuant to CEQA Guidelines Section 15301 as the repair, maintenance or minor alteration of existing facilities involving negligible or no expansion of use, and/or CEQA Guidelines Section 15302 as replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site and have substantially the same purpose and capacity as the replaced structure. Each of the foregoing provides a separate and independent basis for CEQA exemption. Funding will not be distributed for a project until appropriate National Environmental Policy Act (“NEPA”) review and clearance is completed;

WHEREAS, on June 21, 2022, the City Council conducted a public hearing on the proposed FY 2022-23 CDBG Program Final State of Community Development Objectives and projected Use of Funds and the FY 2022/23 Annual Action Plan and the Amendment to the FY 2019/20 Action Plan, afforded the public an opportunity to be heard, and considered the staff report including the staff recommendations therein

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES AS FOLLOWS:

SECTION 1. CDBG Funds for FY 2022/23 and FY 2023/24 are allocated as specified in Exhibit 3, to the Staff Report accompanying this item (“Staff Report”) the Final Statement of Community

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Development Objectives and Projected Use of Funds (“Final Statement”).

SECTION 2. As required by CDBG regulations, the reallocation of $340,000 in CDBG CARES Act funding is approved as follows:

a. $190,000 for Project Homekey Motel 6 operating costs, in which an application to be submitted to the State of California was approved by City Council on January 18, 2022. b. $150,000 for the Safe Parking Program, which was approved by City Council on June 15, 2021.

SECTION 3. The City’s FY 2019/2020 CDBG Action Plan, is amended to incorporate new CARES Act funded projects.

SECTION 4. The City’s FY 2022/2023 CDBG Action Plan attached as Exhibit 2 to the Staff Report (“Action Plan”) and the Final Statement are approved, and the City Manager or designee is authorized to submit the approved Action Plan and Final Statement to HUD and to execute assurances of compliance with applicable laws and regulations, and to take all other necessary actions for implementation of the FY 2022/2023 Action Plan and the CDBG program.

SECTION 5. The City Manager or designee shall take such actions necessary to:

a. Allocate additional funds to public service projects should the City receive additional program funds in FY 2021-22 or a greater entitlement allocation from HUD in FY 2022-23.
b. Reserve unallocated funds to provide gap funding or fund projects that meet emerging needs.

SECTION 6. The City Manager or designee is authorized to execute the CDBG entitlement funding agreements with HUD.

SECTION 7. The City Manager or designee is hereby authorized to execute CDBG agreements effective July 1, 2022 with the grantees recommended for funding in the amounts set forth in the FY 2022/2023 Action Plan contingent upon a finding of no significant impact in the corresponding environmental assessments, and contingent upon adoption of the budget.

ADOPTED, , 2022, by the City Council of the City of Fremont, by the following vote:

AYE:

NOES:

ABSENT:

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ABSTAIN:

Mayor

ATTEST: APPROVED AS TO FORM:

City Clerk City Attorney

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Fremont City CouncilJune 21, 2022

Fremont City Council
June 21, 2022