*Consent Items
MINUTES
FREMONT CITY COUNCIL MEETING
JUNE 21, 2022
VIRTUAL MEETING VIA ZOOM
7:00 P.M.
1. PRELIMINARY
A. Call to Order: Mayor Mei called the meeting to order at 7:11 p.m.
B. Flag Salute: Councilmember Shao led the salute to the flag.
C. Roll Call: Present: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
D. Announcements by Mayor/City Manager/City Attorney
Mayor Mei announced the Boards and Commissions vacancies.
City Attorney Alvarado reported that the Council conducted a conference with labor negotiators regarding the employee organizations listed on the closed session agenda.
The Council provided direction but took no reportable action.
2. CONSENT CALENDAR
* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.
On a motion by Councilmember Cox, seconded by Councilmember Jones, the City Council waived further readings of proposed ordinances.
Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None
Absent: None
Abstain: None
* B. Mayor Mei opened consideration of Approval of Minutes
On a motion by Councilmember Cox, seconded by Councilmember Jones, the City Council approved the minutes for the Special Meeting of May 31, 2022, the Special and Regular Meetings of June 7, 2022, and the Special and Regular Meetings of June 14, 2022
Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None
Absent: None
Abstain: None
*Consent Items
* C. Mayor Mei opened consideration of Second Reading and Adoption of an Ordinance of the City of Fremont Amending Fremont Municipal Code Title 12, Streets, Sidewalks and Public Property, Chapter 12.20 Parks and Recreation Areas, Section 12.20.060 Prohibited Conduct Generally, Regarding Drones in Parks and Recreation Areas
On a motion by Councilmember Cox, seconded by Councilmember Jones, the City Council adopted Ordinance No. 07-2022.
Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None
Absent: None
Abstain: None
* D. Mayor Mei opened consideration to Authorize the City Manager to Execute a Service Agreement with The Hoffman Agency for Communications Writing Assistance Services
This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. Kelly Abreu commented. There being no additional speakers, Mayor Mei closed the public comment period.
On a motion by Councilmember Shao, seconded by Councilmember Cox, the City Council authorized the City Manager, or her designee, to execute a two-year service agreement with The Hoffman Agency for communications writing assistance services, in an annual amount not to exceed $60,000, for a total amount of $120,000.
Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None
Absent: None
Abstain: None
* E. Mayor Mei opened consideration to Authorize the City Manager to Execute a Service Agreement with Alameda County Library for Additional Library Service Hours at Centerville Library and Fremont Main Library
On a motion by Councilmember Cox, seconded by Councilmember Jones, the City Council authorized the City Manager or designee to execute a service agreement with Alameda County Library to maintain additional library hours at the Fremont Main Library and Centerville Library for a five-year term (2022-2027).
Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None
Absent: None
Abstain: None
*Consent Items
* F. Mayor Mei opened consideration of Authorization for City Manager to Enter into a FY 2022-2025 Three-Year Welcome Center Services Agreement with East Bay Agency for Children
On a motion by Councilmember Cox, seconded by Councilmember Jones, the City Council authorized the City Manager or her designee to enter into an agreement with East Bay Agency for Children, effective July 1, 2022 through June 30, 2025, for an amount not to exceed $215,481.
Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None
Absent: None
Abstain: None
* G. Mayor Mei opened consideration of Approval of Plans and Specifications and Award of Contract to TGN Build, Inc. in the amount of $476,100 (including 15% Contingency) for the Fremont Family Resource Center I & II ADA Upgrades Project (PWC 9073); Exempt from Environmental Review per CEQA Guideline Section 15301 (Existing Facilities)
On a motion by Councilmember Cox, seconded by Councilmember Jones, the City Council approve the following actions related to the Family Resource Center I & II ADA Upgrades Project (PWC 9073):
1. Approved the Plans and Specifications for the project;
2. Accepted the Bid and award the construction contract to the lowest responsive and responsible bidder TGN, Inc. in the amount of $414,000 and allocate a 15% contingency in the amount of $62,100 for a total construction contract amount of $476,100 and authorize the City Manager or designee to execute the contract; and
3. Find that the project is exempt from CEQA review pursuant to CEQA Guideline section 15301 as a repair or modification of an existing facility involving negligible or no expansion of use.
Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None
Absent: None
Abstain: None
* H. Mayor Mei opened consideration to Review Conflict of Interest Code and Authorize the Execution of the Biennial Review Notice
On a motion by Councilmember Cox, seconded by Councilmember Jones, the City Council directed staff to review the conflict of interest code and authorize execution of the Biennial Review Notice regarding whether amendments are required, not later than October 3, 2022
*Consent Items
Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None
Absent: None
Abstain: None
* I. Mayor Mei opened consideration to Adopt a Resolution Approving a Funding Agreement with Caltrans; Appropriate Funds in the Amount of $7.2 Million for the I-680 Interchange Modernization Project at North Mission Boulevard (PWC9021); and Make Findings of CEQA Exemption. (I-680/Mission Interchange Project)
This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. Kelly Abreu and Gopalakrishnan Padma commented. There being no additional speakers, Mayor Mei closed the public comment period.
On a motion by Vice Mayor Salwan, seconded by Councilmember Keng, the City Council adopted Resolution No.2022-31:
1. Appropriating Senate Bill 170 funds in the amount of $7.2 million to the I‑680/North Mission Boulevard Interchange Modernization Project - PWC 9021-52;
2. Authorizing the City Manager or designee to execute a funding agreement with Caltrans for the transfer of the grant and prepare any other documents required to implement said agreement; and
3. Finding that the action is exempt from CEQA review.
Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None
Absent: None
Abstain: None
3. CEREMONIAL ITEMS
A. Resolution: Honoring Major General Garrett Yee in Recognition of His Retirement
B. Certificates of Recognition: Youth Voter Movement Leaders (League of Women Voters)
4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications
The following persons commented: Yuvraj Walia and John Hinds.
*Consent Items
5. SCHEDULED ITEMS
A. Mayor Mei opened consideration of Public Hearing (Published Notice) on the Use of Federal Community Development Block Grant Funds for Fiscal Year (FY) 2019-20 and FY 2022-24; Adopting a Resolution Approving the FY 2022-23 Annual Action Plan, Amending the FY 2019-20 Action Plan, amending CARES Act Funding; and Authorizing the City Manager to Execute Agreements with the U.S. Department of Housing and Urban Development and CDBG Grantees and Programs and Making Findings of CEQA Exemption (CDBG Funding Recommendations and FY 2022-23 Annual Action Plan)
No presentation provided by staff. Mayor Mei opened the public hearing. Marie Hughes (member of the Fremont For Everyone (FFE) Leadership Team and a Safe Parking volunteer) commented. There being no additional speakers, Mayor Mei closed the public hearing. This was followed by comments from Councilmembers.
On a motion by Councilmember Shao, seconded by Councilmember Cox, the City Council:
1. Held a public hearing on the proposed FY 2022-24 CDBG Program Final Statement of Community Development Objectives and Projected Use of Funds and the FY 2022/23 Annual Action Plan, and the Amendment to the FY 2019/20 Action Plan;
2. Adopted Resolution No. 2022-32 that:
a. Allocates CDBG funds for FY 2022/23 and FY 2023/24 in the amounts specified in the Final Statement of Community Development Objectives and Projected Use of Funds (“Final Statement”), as set forth in Exhibit 3 to this Staff Report. b. As required by CDBG regulations, approves the reallocation of $340,000 in CDBG CARES Act funding to the following projects:
• $190,000 for Project Homekey operating costs (contingent on project approval). • $150,000 for Safe Parking Program.
c. Amends the City’s FY 2019/20 CDBG Action Plan to incorporate new CARES Act funded project, as recommended by staff in the amounts stated herein. d. Authorizes the City Manager or his designee to submit the FY 2022-24 CDBG Program Final Statement of Community Development Objectives and Projected Use of Funds, and the City’s CDBG FY 2022/23 Annual Action Plan, as recommended by staff in the amounts stated herein.
e. Authorizes staff to:
• Allocate additional funds to public service projects should the City receive additional program income in FY 2021/22 or a greater entitlement allocation from HUD in FY 2022/23.
• Reserve unallocated funds to provide gap funding or fund projects that meet emerging needs.
f. Approves and authorizes the City Manager or her designees to execute CDBG Entitlement and funding agreements with HUD.
g. Approves and authorizes the City Manager or her designees to execute agreements effective July 1, 2022, with the grantees recommended for funding by staff in the amounts set forth herein, contingent upon a finding of no significant impact in the *Consent Items
corresponding environmental assessments and completion of the required public comment period.
Ayes: Mayor Mei, Vice Mayor Salwan, Councilmembers: Keng, Jones, Kassan, Shao, and Cox
Noes: None
Absent: None
Abstain: None
6. REPORT FROM CITY ATTORNEY – None.
7. OTHER BUSINESS – None.
8. COUNCIL COMMUNICATIONS
A. Council Referrals – None.
B. Oral Reports on Meetings
Councilmembers reported on their various meetings.
9. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 7:55 p.m.
Attest: Approved:
_____________________________ ___________________________ Susan Gauthier, City Clerk LILY MEI, Mayor