Fremont City Council Meeting: 07/12/22 07:00 PM
3300 Capitol Avenue Div/Dept: Community Services
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
STAFF REPORT (ID # 4640) DOC ID: 4640 A
Updated: 7/8/2022 8:07 AM by Susan Gauthier A Page 1
FACILITIES MAINTENANCE AGREEMENT FOR PLAYGROUND MAINTENANCE AND SAFETY RESURFACING - Authorize the City Manager or Designee to Execute the Facilities Maintenance Agreement with SpectraTurf, Inc.
Contact Persons:
Name: Andrew Freeman Suzanne Wolf
Title: Business Manager Community Services Director
Div/Dept: Community Services Community Services
Phone: 510-494-4757 510-494-4329
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to authorize the award and execution of Facilities Maintenance Agreement for Playground Maintenance and Safety Resurfacing at City locations to SpectraTurf.
BACKGROUND: Over the last two fiscal years, the City has successfully completed park playground maintenance and safety resurfacing at the eleven sites listed below:
Agua Caliente, Booster, Brookvale, David Jones, Frank Fisher, Irvington, Karl Nordvik, Lone Tree, Lowry, Peregrine and Westridge.
DISCUSSION/ANALYSIS: A new Request for Proposals (RFP #22-017) was publicly released on April 7, 2022 to complete additional playground maintenance and safety resurfacing work at various City locations. The RFP remained open through May 5, 2022.
Thirty-one companies viewed the RFP posting.
Playground maintenance and safety resurfacing scope of work consisted of the following surfacing work:
• Full Removal and Replacement
• Patch, Seal and Coat
• Re-Top
• Seal and Coat
If approved, City Staff expects the resurfacing work to be completed over the next five years at the 25 park playground sites listed below:
Agua Caliente, Always Dream, Blacow, Brookvale, Buena Vista, California Terrace, Centerville, Crandall Creek, David Jones, Frank Fisher, Gomes, Harvey, Irvington, Karl Nordvik, Kennedy, Lone Tree, Los Cerritos, Lowry, Northgate, Old Mission, Peregrine, Rix, Sabercat, Warm Springs and Westridge.
Staff Report (ID # 4640) Meeting of July 12, 2022
Updated: 7/8/2022 8:07 AM by Susan Gauthier A Page 2
The City received one competitive proposal for this service: SpectraTurf Inc. The proposal was evaluated by three raters applying the following factors:
• Qualifications 20 Points
• Feasibility 20 Points
• Responsiveness 20 Points
• Service Agreement 20 Points
• Service Rates 20 Points
Staff is recommending awarding the contract to SpectraTurf Inc., for a five-year term through June 30, 2027 with a total not to exceed amount of $891,344. Compensation adjustments may be considered each July 1st by playground site based on the Consumer Price Index (CPI), up to 5% yearly.
FISCAL IMPACT: All City costs associated with this agreement are covered by the budget adopted through the bi-annual CIP process (PWC 8770 Poured in Place Area Surfacing).
ENVIRONMENTAL REVIEW: The maintenance activities for the existing park play surfaces are exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15301, Existing Facilities. Prior to commencement of ground disturbing activities, the requirements of Fremont Municipal Code Section 18.218.050(b)(1) (Standard Development Requirements for Burrowing Owls) will be met.
ATTACHMENTS: None.
RECOMMENDATION: By motion, award a Facilities Maintenance Agreement through June 30, 2027 and authorize the City Manager or designee to execute the agreement with SpectraTurf, Inc., with a total not to exceed amount of $891,344.