Fremont City Council Meeting: 07/19/22 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
STAFF REPORT (ID # 4644) DOC ID: 4644
Updated: 7/14/2022 6:22 PM by Susan Gauthier Page 1
DELEGATION OF AUTHORITY TO CITY MANAGER DURING COUNCIL RECESS - Adopt a Resolution Delegating Authority to City Manager during City Council Recess, July 20, 2022 through September 5, 2022
Contact Persons:
Name: Susan Gauthier Christina Briggs
Title: City Clerk Assistant City Manager
Div/Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4076 510-284-4022
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to notify the City Council of administrative matters potentially requiring action during the Council recess between July 20, 2022 and September 5, 2022. The City Council is being asked to delegate authority to the City Manager or designee to approve contracts and other administrative matters required to be approved during the City Council’s scheduled recess. Actions taken during this period will be reported out to Council at the first Council meeting following the Council recess, which is scheduled for September 6, 2022.
BACKGROUND: Fremont Municipal Code Sections 2.10.080(p) and 3.20.070(b)(2) provide procedures by which the City Council may delegate authority to the City Manager to approve contracts and other administrative matters required to be approved during the City Council’s scheduled recess. A report of actions taken will be provided to the City Council the first scheduled meeting after the recess. The following items have been identified as potentially requiring action during the recess:
1. Title: Approval of service agreement with DLT, a Tech Data Company, for Amazon Web Service (AWS) GovCloud
storage in an annual amount not to
exceed $168,000.
Staff Contact: David Yu, Infrastructure Services Manager, 510-494-4826
Name of Contracting Party: DLT, a Tech Data Company
Budgeted Amount: $168,000
Fund/Account Code: 620.17016
Recommended Action: Authorize the City Manager or designee to enter into a three-year service agreement in an annual amount
not to exceed $168,000 for Amazon Web Services
(AWS) GovCloud storage and execute any
implementing documents and take any necessary
implementing actions.
2. Title: Establishment of Shinn Park Maintenance Fund PWC to Support Special Shinn Park Projects that will be
funded by an Annual Gift from the East Bay
Community Grant Funds
Staff Report (ID # 4644) Meeting of July 19, 2022
Updated: 7/14/2022 6:22 PM by Susan Gauthier Page 2
Staff Contact: Andrew Freeman, Community Services Business Manager, 510-494-4757
Name of Contracting Party: East Bay Community Foundation (Gift) Budgeted Amount: $10,000 first year and additional annual gifts in the amount of $10,000 anticipated with no General
Fund Impact
Fund/Account Code: PWC 9085-545
Recommended Action: Authorize the City Manager or designee to accept and appropriate the use of the $10,000 gift in PWC
9085 and any additional annual gifts provided by
East Bay Community Grant Funds to support special
Shinn Park arboreal and park maintenance projects.
3. Title: Approval of Social Service Grant Agreement with Tri-City Volunteers
Staff Contact: Guadalupe Gonzalez, Management Analyst I, 510- 574-2087
Name of Contracting Party: Tri-City Volunteers
Budgeted Amount: $130,000
Fund/Account Code: 102.53140
Recommended Action: Authorize the City Manager or designee to enter into an agreement with Tri-City Volunteers, in an amount
not to exceed $130,000, effective July 1, 2022
through June 30, 2023,
4. Title: Approval of Social Service Grant Agreement with Abode Services
Staff Contact: Guadalupe Gonzalez, Management Analyst I, 510- 574-2087
Name of Contracting Party: Abode Services
Budgeted Amount: $150,000
Fund/Account Code: 102.53140
Recommended Action: Authorize the City Manager or designee to enter into an agreement with Abode Services, in an amount not
to exceed $150,000, effective July 1, 2022 through
June 30, 2023,
5. Title: FY 22/23 Fremont Unified School District Task Order Staff Contact: Annie Bailey, Youth and Family Services Division Administrator, 510-574-2111
Name of Contracting Party Fremont Unified School District Budgeted Amount: $113,563
Fund/Account Code: 102.53410
Recommended Action: Authorize the City Manager or designee to enter into a Task Order with Fremont Unified School District in
an amount not to exceed $113,563 for Youth and
Family Services Division to provide School-Based
Mental Health Counseling; Why Try Cognitive
Behavioral Groups as an Alternative to Suspension
Program for At-Risk Youth; Substance Use Disorder
Staff Report (ID # 4644) Meeting of July 19, 2022
Updated: 7/14/2022 6:22 PM by Susan Gauthier Page 3
Treatment Services for Adolescents at Robertson and
Kennedy High Schools; and the Family Resource
Center Division to provide Family Support Services
(Case Management) for the 2022-2023 school year
(August 16, 2022 through June 15, 2023).
6. Title: FY 22/23 Task Orders with the City of Newark
Staff Contact: Shawn Fong, Management Analyst II, 510-574-2033 Name of Contracting Party: City of Newark
Budgeted Amount: $298,052
Fund/Account Code: 176.53520 (Paratransit) (TBD – Case Management) Recommended Action: Authorize the City Manager or designee to execute task orders to the existing Joint Powers Agreement
with the City of Newark for: (1) the provision of
FY 2022/23 case management services, in the
amount of $5,000,and (2) the provision of
FY 2022/23 paratransit services, in the amount not
to exceed $293,052.
7. Title: Health Promotion Project
Staff Contact: Karen Grimsich, Administrator, 510-574-2062 Name of Contracting Party: Alameda County Health Care Agency Budgeted Amount: $200,603
Fund/Account Code: 104.53310
Recommended Action: Authorize the City Manager or designee to execute a contract with the Alameda County Health Care
Services Agency in the amount of $200,603 for the
period of July 1, 2022 through July 30, 2023 for the
Health Promoter Project.
ATTACHMENTS:
• Draft Resolution Delegation of Authority to City Manager During Council Recess
RECOMMENDATION: Adopt a resolution authorizing the City Manager or designee to take the following actions, as necessary, during the City Council recess period:
1. Authorize the City Manager or designee to enter into a three-year agreement, in an annual amount not to exceed $168,000, for Amazon Web Services (AWS) GovCloud storage, and execute any implementing documents and take any necessary implementing actions.
2. Authorize the City Manager or designee to accept and appropriate the use of the $10,000 gift in PWC 9085-545 and any additional annual gifts provided by East Bay Community Grant Funds to support special Shinn Park arboreal and park maintenance projects.
3. Authorize the City Manager or designee to enter into an agreement with Tri-City Volunteers, in an amount not to exceed $130,000, effective July 1, 2022 through June 30, 2023,
Staff Report (ID # 4644) Meeting of July 19, 2022
Updated: 7/14/2022 6:22 PM by Susan Gauthier Page 4
4. Authorize the City Manager or designee to enter into an agreement with Abode Services, in an amount not to exceed $150,000, effective July 1, 2022 through June 30, 2023,
5. Authorize the City Manager or designee to enter into a Task Order with Fremont Unified School District in an amount not to exceed $113,563 for the Youth and Family Services Division to provide School-Based Mental Health Counseling; Why Try Cognitive Behavioral Groups as an Alternative to Suspension Program for At-Risk Youth; Substance Use Disorder Treatment Services for Adolescents at Robertson and Kennedy High Schools; and the Family Resource Center Division to provide Family Support Services (Case Management) for the 2022-2023 school year (August 16, 2022 through June 15, 2023).
6. Authorize the City Manager or designee to execute task orders to the existing Joint Powers Agreement with the City of Newark for: (1) the provision of FY 2022/23 case management services, in the amount of $5,000, and (2) the provision of FY 2022/23 paratransit services, in an amount not to exceed $293,052.
7. Authorize the City Manager or designee to execute a contract with the Alameda County Health Care Services Agency in the amount of $200,603 for the period of July 1, 2022 through July 30, 2023 for the Health Promoter Project.