Fremont City Council Meeting: 09/06/22 07:00 PM
3300 Capitol Avenue Div/Dept: Landscape Architecture
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
STAFF REPORT (ID # 4682) DOC ID: 4682 A
Updated: 8/31/2022 4:00 PM by Alberto Quintanilla A Page 1
SERVICE AGREEMENT FOR INVESTIGATION, ASSESSMENT AND DESIGN OF
THE SHORELINE RENOVATIONS FOR THE LAKE ELIZABETH SHORELINE STABILIZATION PROJECT (PWC 8897) - Authorize the City Manager or her designee to execute a Service Agreement with Cal Engineering & Geology, Inc., to investigate, assess and develop designs for the renovation of various segments of Lake Elizabeth Shoreline Stabilization Project (PWC 8897).
Contact Persons:
Name: Jennie Suen Suzanne Wolf
Title: Landscape Architect II Community Services Director Div/Dept: Landscape Architecture Community Services
Phone: 510-494-4744 510-494-4329
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this staff report is to recommend that the City Council to authorize the City Manager, or her designee, to execute a Service Agreement for the Lake Elizabeth Shoreline Stabilization Project with Cal Engineering & Geology, Inc. to investigate, assess and develop designs to renovate various segments of the Lake Elizabeth Shoreline, with a contract amount of $301,000, plus a 15% contingency amount of $45,150, for a total service agreement contract amount of $346,150.
BACKGROUND: Constructed in 1968, Lake Elizabeth is a man-made freshwater lake at the City of Fremont’s Central Park. Owned by the Alameda County Flood Control District and Water District (ACFCWD), the lake is a flood control measure that typically holds 580 acre - feet of water while covering an area of 83 acres. The City has an extended license agreement with ACFCWD to use the lake and surrounding property for recreation purposes.
The shoreline’s edge, which is comprised of segments of stacked wall construction, concrete grouted rip rap, naturalized treatment, or combination thereof, is exhibiting various stages of deterioration and over-growth. Renovation of the various edge treatments is needed to repair the deteriorating shoreline edge, minimize erosion, reduce avian pollution into the lake, enhance water quality, and improve park users experience at the water’s edg e, while maintaining flood control requirements.
DISCUSSION/ANALYSIS: In March 2022, the City issued a Request for Proposals from engineering firms for the assessment, preliminary engineering and final designs for the renovation and repair of Lake Elizabeth’s Shoreline. The request included providing conceptual design options for shoreline treatment, renovation strategies for the stacked wall and environmental clearance for the work along Lake Elizabeth’s Shoreline.
Cal Engineering & Geology, Inc. was the sole proposal received. The company has performed design and engineering work on the Lake Elizabeth shoreline in the past, and is familiar with requirements of oversight agencies at Lake Elizabeth. Cal Engineering & Geology, Inc. meets the qualification requirements set forth in the proposal with relevant experience in shoreline engineering and design, working familiarity with local, state and Staff Report (ID # 4682) Meeting of September 6, 2022
Updated: 8/31/2022 4:00 PM by Alberto Quintanilla A Page 2 federal agencies, and exhibiting project understanding and approach. The agreement with Cal Engineering & Geology, Inc. includes the following services:
1. Assessment Report – Collect site data, including a bathymetric survey, and provide engineering assessments of existing conditions.
2. Environmental Review – Prepare environmental studies and facilitate the environmental review process and project approval with various state and federal permitting agencies on behalf of the City of Fremont.
3. Concept Planning – Prepare conceptual plans and options for shoreline treatment and/or renovations.
4. Final Design – Subject to project approval, prepare final design plans for segments of shoreline for strategic renovation and support City efforts for bid and construction.
FISCAL IMPACT: The funding for this project is from Park Development Impact Fees Funds 533, 541R, and 543 as allocated in the 2019/20 – 2023/24 and the 2021/22 – 2025/26 CIP budgets for a combined total project budget of $2,078,913 in PWC 8897. Based on the contract amount and project cost, there are sufficient funds budgeted to cover the Service Agreement and associated contingency of $346,150, with City Staff time for project management and future construction costs.
ENVIRONMENTAL REVIEW: The execution of this agreement is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, each as a separate and independent basis for CEQA compliance, (1) CEQA Guidelines Section 15306, as the agreement’s scope of work is for the collection of information that will not result in a serious or major disturbance to an environmental resource; and (2) the agreement is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) and it has no possibility of a significant effect on the environment, as specified in CEQA Guidelines Section 15061(b)(3).
ATTACHMENTS: None.
LINKS: None.
RECOMMENDATIONS:
1. Find that the execution of the service agreement is exempt from review under the California Environmental Quality Act (CEQA) per, without limitation, each on a separate and independent basis, (1) CEQA Guidelines Sections 15306, and (3) CEQA Guidelines Section 15378(b).Authorize the City Manager, or her designee, to execute a Service Agreement with Cal Engineering & Geology, Inc., to investigate, assess and develop designs for the renovation of various segments of the Lake Elizabeth Shoreline, for a contract amount of $301,000, plus a 15% contingency amount of $45,150, for a total service agreement contract amount of $346,150.