Fremont City Council Meeting: 09/20/22 07:00 PM
3300 Capitol Avenue Div/Dept: Police Department
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
STAFF REPORT (ID # 4699) DOC ID: 4699
Updated: 9/14/2022 3:08 PM by Susan Gauthier Page 1
RADIO SERVICES PROVIDED BY EAST BAY REGIONAL COMMUNICATIONS SYSTEM AUTHORITY (EBRCSA) - Authorize the City Manager, or Designee, to Issue Purchase Orders for Annual Operating Payments/Renewals and Execute Implementing Documents with EBRCSA for Use of the Public Safety Radio Communications System
Contact Persons:
Name: Deirdre Rockefeller-Ramsey Sean Washington
Title: Police Business Manager Police Chief
Div/Dept: Police Department Police Department
Phone: 510-790-6991 510-790-6969
E-Mail: [email protected] [email protected]
Executive Summary: The Fremont Police, Fire, Public Works, Community Services, and Community Development Departments, as well as the Risk Management Division of the City Attorney’s Office, currently use approximately 914 radios on the East Bay Regional Communications System Authority (EBRCSA) public safety radio system.
Staff recommends that City Council authorize the City Manager, or designee, to issue a purchase order for the annual operating payment to EBRCSA in an amount not to exceed $329,400 for the one-year period effective July 1, 2022 through June 30, 2023 and execute implementing documents as necessary.
BACKGROUND: The EBRCSA public safety radio system was designed and built to provide coverage and interoperability to agencies in Alameda and Contra Costa counties. The system improves officer safety, eliminates duplication of overlapping independent radio systems, and provides interoperable voice communications for users. All police and fire agencies and the Sheriff’s Offices in Alameda and Contra Costa counties use the EBRCSA public safety radio system for communications. Other districts such as Ohlone Community College District, Contra Costa Community College District, Dublin-San Ramon Services District, and the University of California-Berkeley also use the EBRCSA radio system.
The EBRCSA public safety radio system provides the critical radio communications infrastructure needed by the Police and Fire Departments to deliver essential public safety services to the community and to surrounding cities in the event of a major disaster or emergency. Other City departments including Public Works, Community Services, Community Development, and City Attorney’s Office (Risk Management) currently use the EBRCSA radio system for radio communications within the respective departments, with each other, and with the Police and Fire Departments.
DISCUSSION/ANALYSIS: The annual operating payments have remained at $360 per subscriber since FY 2019/20. The EBRCSA Board of Directors will only raise the prices as large expenses are incurred due to upgrades in the system and are currently working on a 10-year cost plan.
Staff Report (ID # 4699) Meeting of September 20, 2022 Updated: 9/14/2022 3:08 PM by Susan Gauthier Page 2
In FY 2022/23, the City has approximately 914 radios on the EBRCSA public safety radio system listed in the following table:
Department/Division
Number of
Radios
Police 506
Fire 255
Public Works/Engineering, Street Maintenance, Facilities, Transportation, Streets, Sanitation, Fleet, and Hazardous Materials 91 Community Development/Building Inspection, Plans and Permits, Code Enforcement
29 Community Services/Parks Maintenance, Park Rangers, Boathouse, Environmental Services
32 City Attorney’s Office/Risk Management 1
TOTAL RADIOS 914
FISCAL IMPACT: The cost for the annual Operating Payments for the one-year period of July 1, 2022, through June 30, 2023, is $329,040 (914 radios at $360 per user). There are sufficient funds for the annual Operating Payments appropriated in the FY 2022/23 operating budgets for each department/division.
ENVIRONMENTAL REVIEW: The proposed action is not subject to the California Environmental Quality Act (CEQA) because it is not a project that has the potential for causing a significant effect on the environment as defined in CEQA Guidelines Section 15061(b)(3).
ATTACHMENTS: None.
RECOMMENDATION: Staff recommends that City Council authorize the City Manager, or designee, to issue a purchase order for the annual operating payment to EBRCSA in an amount not to exceed $329,040 for the one-year period effective July 1, 2022 through June 30, 2023 and execute implementing documents as necessary.