Fremont City Council Meeting: 10/04/22 07:00 PM
3300 Capitol Avenue Div/Dept: Landscape Architecture
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
STAFF REPORT (ID # 4716) DOC ID: 4716
Updated: 9/29/2022 10:32 AM by Alberto Quintanilla Page 1
CALIFORNIA NURSERY HISTORICAL PARK PRE-FABRICATED RESTROOM - Authorize the purchase of a pre-fabricated restroom for California Nursery Historical Park and award a contract to the Public Restroom Company pursuant to SourceWell Cooperative Contract #081721, to design, fabricate, deliver and install a restroom for a contract amount not to exceed $663,255 (including a 10% contingency); and issue findings of CEQA compliance
Contact Persons:
Name: Rico Lardizabal Suzanne Wolf
Title: Associate Landscape Architect Community Services Director Div/Dept: Landscape Architecture Community Services
Phone: 510-494-4743 510-494-4329
E-Mail: [email protected] [email protected]
Executive Summary: Staff recommends the City Council accept the proposal from the Public Restroom Company, Inc (PRC) and authorize the City Manager or designee, to execute an agreement with Public Restroom company, Inc., through SourceWell Cooperative Contract #081721, to design, fabricate, deliver and install a restroom at California Nursery Historical Park for a base amount of $602,959, plus a 10% contingency of $60,296, for a total contract amount of $663,255; and find that the project is consistent with the adopted California Nursery Historical Park Master Plan, for which an Environmental Impact Report (EIR) was previously prepared and certified in accordance with the requirements of the California Environmental Quality Act (CEQA).
BACKGROUND: The California Nursery Historical Park Prefabricated Restroom Project is a project included in the implementation of the California Nursery Historical Park Master Plan that was adopted by Council on December 12, 2017. This project will be funded under the California Nursery Master Plan PWC8837 that was initially funded in the (CIP) FY 2013/14 – 2017/18 Capital Improvement Program, with the additional funding allocated in the (CIP) FY 2017/18 – 2024/25 Capital Improvement Program. California Nursery Historical Park is a 20-acre park site, located at 36501 Niles Boulevard, recently reopened to the public in July 2023 after being closed due to the backbone improvement projects included in the implementation of the master plan. The backbone improvements included new accessible walkways, parking, park furnishings and amenities, allowing for more recreational programming, thus expectations for a significant increase in park users. This proposed new restroom will be located towards the south of the park and will supplement the existing “adobe” restroom building that has been renovated and is open to the public during park hours.
DISCUSSION/ANALYSIS: The installation of this restroom will serve users of the existing developed park, and the undeveloped, future joint use park. This prefabricated bathroom will be located at the southerly side of the park site, adjacent to the Boxed Tree Forest and Historic Orchard. This building will have a traditional men’s and women’s restroom with two (2) stalls each; one (1) all gender restroom, two (2) storage rooms, and a maintenance chase. The roof line and exterior aesthetics will be like the restroom that is proposed at Staff Report (ID # 4716) Meeting of October 4, 2022
Updated: 9/29/2022 10:32 AM by Alberto Quintanilla Page 2 Centerville Community Park, as well as the one installed at Lila Bringhurst Community Park, also created, and installed by Public Restroom Company.
This building footprint is based on an off-the-shelf model and has been customized to meet the City’s needs in terms of the number of stalls provided, storage and maintenance access.
The City will further customize elements to meet its needs, such as selecting exterior aesthetics, plumbing fixtures and other building elements, as required per City Building Maintenance Standards.
Cooperative Purchase
The prefabricated restrooms will be purchased from the Public Restroom Company through a cooperative contract (cooperative purchasing/piggybacking) with SourceWell (formerly National Joint Powers Alliance, NJPA). SourceWell is a public agency/cooperative created by the Minnesota legislature to provide purchasing contracts that are competitively bid nationally and at lower prices to other public entities.
Fremont Municipal Code (FMC) Section 3.20.310 authorizes the City to participate in cooperative agreements with other public agencies to purchase goods and services, including incidental labor and public works components, at prices established by the cooperative purchasing agency (SourceWell) through a competitive bidding process that meets the City’s procurement goals and objectives. Authority for cooperative purchases is also codified in Public Contract Code sections 10298 and 10299.
Based on staff’s review, SourceWell’s competitive bidding process meets the City’s procurement goals and objectives. The Public Restroom Company will design, manufacture, deliver and install the prefabricated restrooms at a cost saving to the City compared to typical on-site construction methods. Savings will largely be achieved in architectural and labor costs reductions resulting from redesigned floor plans and construction taking place offsite. This method of project delivery also expedites the project timeline since buil ding fabrication is the longest lead item on this type of project.
Completion of site improvement plans and other work to bring utilities into the park to support the restroom and the future park development will be designed and publicly bid, and the contract for this work will be presented to the Council for approval.
Project Schedule
The Public Restroom Company has provided a delivery schedule to finalize the fixtures and finishes, revise all drawings and submit to the City for permitting, construct the bathroom structure, deliver to the site, and install, a time frame of 240 working days from the issuance of a Notice to Proceed. Based on the rough schedule, staff anticipates a target delivery date after June 1, 2023.
All underground utilities and sitework servicing the building, are currently being designed separately. These improvements will be installed by public bid by a separate contractor and completed prior to or concurrently with the delivery and installation of the prefabricated bathroom.
FISCAL IMPACT: This California Nursery Historical Park Prefabricated Restroom project is to be funded with $663,255 of Park Impact Fees, from the California Nursery Master Plan, Staff Report (ID # 4716) Meeting of October 4, 2022
Updated: 9/29/2022 10:32 AM by Alberto Quintanilla Page 3 PWC 8837 Fund 540. There is adequate funding for the construction base bid, 10% Construction Contingency, and 10% estimated Construction Management, Inspection and Administration. As of September 9, 2022, PWC8837 Fund 540 has an unencumbered balance of approximately $3,750,000, which is eligible for used for this project. Once this amount of $663,255 is appropriated to this restroom project, the California Nursery Historical Park Project (PWC 8837) will have a remaining balance of approximately $3,086,745 which is earmarked for the supporting site work and utilities project, as well as upcoming California Nursery Historical Park Master Plan implementation projects. Any unused contingency amount will return to PWC 8837 at project closeout. See table below.
1. Total Funds appropriated to the project
a. PWC8837-540 $3,750,000
b. PWC8837-545 $17,910
CURRENT FUNDING BALANCE $3,767,910
2. Remaining Planned Expenditures
a. Public Restroom Company $663,255
b. MEP Consultant - Site Utility Design (estimated) $10,000 c. Sitework and Underground Site Utility Construction and Installation (estimated) $146,000
d. Project/Consultant Management (estimated) $47,000
SUBTOTAL $866,255
Estimated Remaining Funds $2,901,655
ENVIRONMENTAL REVIEW: The proposed California Nursery Historical Park Prefabricated Restroom Project is consistent with the adopted California Nursery Historical Park Master Plan, for which an Environmental Impact Report (EIR) (SCH#2015062024) was previously prepared and certified in accordance with the requirements of the California Environmental Quality Act (CEQA). No changes to the project or its circumstances have occurred, and no new information has become available since certification of the EIR that would require preparation of additional environmental documentation. The proposed action to award the contract for the for the California Nursery Historical Park Prefabricated Restroom Project is exempt from the California Environmental Quality Act (CEQA) per CEQA Guideline 15061(b)(3), as that action does not have the potential for causing a significant impact on the environment.
ATTACHMENTS: None
RECOMMENDATIONS:
1. Find the project is consistent with the adopted California Nursery Historical Park Master Plan, for which an Environmental Impact Report (EIR) was previously prepared and certified in accordance with the requirements of the California Environmental Quality Act (CEQA).
2. Authorize the City Manager or designee to accept the proposal and execute an agreement with the Public Restroom Company (PRC) through the SourceWell Cooperative Contract #081721, to design, fabricate, deliver, and install a new restroom at California Nursery Historical Park for a base amount of $602,959, plus a 10% contingency of $60,296, for a total contract amount of $663,255.