*Consent Items
MINUTES
FREMONT CITY COUNCIL MEETING
OCTOBER 18, 2022
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
7:00 P.M.
1. PRELIMINARY
A. Call to Order: Mayor Mei called the meeting to order 7:00 p.m.
B. Flag Salute: Councilmember Jones led the salute to the flag.
C. Roll Call: Present: Mayor Mei, Vice Mayor Keng, Councilmembers: Jones, Kassan, Shao, Salwan, and Cox
D. Announcements by Mayor/City Manager/City Attorney
Mayor Mei announced the Boards and Commissions vacancies.
2. CONSENT CALENDAR
* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.
On a motion by Councilme Jones, seconded by Councilmember Cox, the City Council waived further readings of proposed ordinances.
Ayes: Mayor Mei, Vice Mayor Keng Councilmembers: Jones, Kassan, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* B. Approval of Minutes – None.
* C. Mayor Mei opened consideration of Approval of the Information and Assistance Contract for Older Adults for FY 2022/23 with Alameda County Social Service Agency (Authorize City Manager to Enter into Contract and Increase Appropriations)
On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council authorized the City Manager, or her designee, to execute an agreement with Alameda County Social Services Agency for Information and Assistance services in an amount not to exceed $100,000; and recognize revenue and appropriate an additional $46,931 in the Ageing and Family Services Fund.
*Consent Items
Ayes: Mayor Mei, Vice Mayor Keng Councilmembers: Jones, Kassan, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* D. Mayor Mei opened consideration to Authorize City Manager or her designee to execute Amendment No. 1 to the Recreation Service Agreement with Nanogan Science & Services dba Mad Science of the Bay Area to increase the amount not to exceed $300,000 for the current contract term through December 31, 2023 (Amendment to Recreation Service Agreement No. 21-0428)
On a motion by Councilmember Jones, seconded by Councilmember Cox, the City Council authorized the City Manager or her designee to execute Amendment No. 1 to the Recreation Service Agreement with Nanogan Science & Services dba Mad Science of the Bay Area to increase the not-to-exceed compensation amount to $300,000 for the rrent contract term ending December 31, 2023.
Ayes: Mayor Mei, Vice Mayor Keng Councilmembers: Jones, Kassan, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* E. Mayor Mei opened consideration to Authorize the City Manager or Designee to Enter into Agreements and Issue Purchase Orders with Keenology Corporation dba CIPPlanner Corporation for the Software Installation, Hardware Refresh, and Professional Services for the City’s Capital Improvement Program Software System in an Amount Not to Exceed $84,000 and to Authorize Annual Support and Maintenance for a Five-Year Period in an Amount Not to Exceed $74,328 (CIPPLANNER/CIPACE Consulting Services and Support Contracts)
This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. Chris commented. There being no additional speakers, Mayor Mei closed the public comment period.
On a motion by Councilmember Jones, seconded by Councilmember Keng, the City Council:
1. Authorized the City Manager or designee to execute an agreement with Keenology Corporation dba CIPPlanner Corporation, in an amount not-to-exceed $84,000, to provide software installation, hardware refresh, and professional services for the Capital Improvement Program management software.
2. Authorized the City Manager or designee to execute a 5-year agreement with Keenology Corporation dba CIPPlanner Corporation, in a total amount not-to-exceed $74,328, to provide annual support and maintenance for the Capital Improvement Program management software.
*Consent Items
3. Authorized City Manager or designee to execute any implementing documents and take any implementing actions as necessary.
Ayes: Mayor Mei, Vice Mayor Keng Councilmembers: Jones, Kassan, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* F. Mayor Mei opened consideration to Accept and Appropriate Federal Emergency Management Agency Hazard Mitigation Grant Funds in the amount of $187,500 to Update the Local Hazard Mitigation Plan
This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. Kelly Abreu commented. There no additional speakers, Mayor Mei closed the public comment period.
On a motion by Councilmember Shao, seconded by Councilmember Cox, the City Council:
1. Accepted the HMGP funding the amount of $187,500.
2. Recognized the grant revenue and appropriate $187,500, as well as any additional supplemental funding, in the Federal Operating Grants Fund (Fund 199).
3. Authorized the City Manager or designee to execute all necessary agreements and documents in connection with the grant
Ayes: Mayor Mei, Vice Mayor Keng Councilmembers: Jones, Kassan, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
3. CEREMONIAL ITEMS
A. Proclamation: Hindu Heritage Month and
Proclamation: Hindu American Awareness and Appreciation Month
B. Proclamation: Muslim Appreciation and Awareness Month
4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications
The following person(s) commented: Salim Mastan, Chris, Iris, Moina Shaiq, Gamila Abdelhalim, and Dee Dalwani.
*Consent Items
5. SCHEDULED ITEMS
A. Mayor Mei opened consideration of a Public Hearing (Published Notice) in Accordance with the Tax Equity and Fiscal Responsibility Act (TEFRA) to Consider the Issuance of Tax-Exempt Bonds by California Municipal Finance Authority (CMFA) for Fremont Pacific Associates II, LP. (Osgood Apartments South)
No presentation. Mayor Mei opened the public hearing. The following persons commented:
Keith Parker, Chris, Mervin, Katherine (FFE), Blair Beekman, and Lisa Danz. There being no additional speakers, Mayor Mei closed the public comment period. Staff responded to questions from Councilmembers.
On a motion by Councilmember Cox, seconded by Councilmember Keng, the City Council:
1. Held a public hearing in accordance with the TEFRA;
2. Adopted Resolution No. 2022-56 approving the Issuance of Multifamily Housing Revenue Bonds by the California Municipal Finance Authority for the purpose of financing an affordable housing project in the City of Fremont to be developed by Fremont Pacific Associates II, LP.
Ayes: Mayor Mei, Vice Mayor Keng, Councilmembers: Jones, Kassan, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
6. REPORT FROM CITY ATTORNEY – None.
7. OTHER BUSINESS
A. Mayor Mei opened consideration of Presentation of Year-End Results for FY 2021/22 and Recommended Fund Balance Allocation; Update on Revenue and Expenditure Estimates for FY 2022/23 (Year-end Report and Budget Update)
Finance Director, David Persselin provided a presentation. Staff responded to questions from Councilmembers. Mayor Mei opened the public comment period. The following persons commented: Chris, Kelly Abreu, Vinita Verma, Blair Beekman, Katherine (FFE), and John Hinds. There being no additional speakers, Mayor Mei closed the public comment period. This was followed by another question and answer period between Councilmembers and staff.
On a motion by Councilmember Cox, seconded by Councilmember Keng, the City Council:
1. Accepted the report and presentation.
2. Increased the Budget Uncertainty Reserve by $2.5 million.
3. Transferred the remaining $10.7 million of unanticipated General Fund unreserved ending fund balance to the Capital Improvements Fund (Fund 501). *Consent Items
Ayes: Mayor Mei, Vice Mayor Keng, Councilmembers: Jones, Shao, Salwan and Cox
Noes: Councilmember Kassan
Absent: None
Abstain: None
B. Mayor Mei opened consideration to Revise City Council Handbook of Rules and Procedures
See Green Sheet on file. No presentation. City Attorney Alvarado responded to questions from Councilmembers. Mayor Mei opened the public comment period. The following persons commented: Vinita Verma, Chris, Katherine (FFE), and Marie Hughes. There being no additional speakers, Mayor Mei closed the public comment period. This was followed by questions and comments from Councilmembers.
On a motion by Councilmember Salwan, seconded by Councilmember Keng, the City Council:
1. Adopted Resolution No. 2022-57 amending the City Council Handbook of Rules and Procedures; and
2. The City Council did not adopt a resolution approving a list of Annual Ceremonial Celebrations. The list will be reviewed at the 2023 City Council Retreat.
Ayes: Mayor Mei, Vice Mayor Keng, Councilmembers: Jones, Shao, Salwan and Cox
Noes: Councilmember Kassan
Absent: None
Abstain: one
C. Mayor Mei opened consideration to Receive Staff Report Responding to Council Referral to Research and Detail Homelessness Mitigation Strategies and Practices
Assistant to the City Manager Allen DeMers and Homeless Services Manager Laurie Flores provided a presentation. Staff responded to questions from Councilmembers. Mayor Mei opened the public comment period. The following persons commented: Chris, Blair Beekman, Lisa Danz, Marie Hughes, and Katherine (FFE). There being no additional speakers, Mayor Mei closed the public comment period. This was followed by another question and answer period. Councilmembers provided comment.
The City Council received the staff report responsive to the Mayor’s referral updating the City Council on the City’s ongoing efforts to address homelessness in Fremont.
8. COUNCIL COMMUNICATIONS
A. Council Referrals – None.
B. Oral Reports on Meetings – None.
*Consent Items
9. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 11:28 p.m.
Attest: Approved:
_________________________________ ___________________________ Susan Gauthier, City Clerk LILY MEI, Mayor