Fremont City Council Meeting: 11/15/22 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
STAFF REPORT (ID # 4728) DOC ID: 4728
Updated: 11/8/2022 11:06 AM by Alberto Quintanilla Page 1 2023 PAVEMENT CRACK SEAL PROJECT - Approval of Specifications and Award of Contract to Global Road Sealing, Inc. in the Amount of $228,700 (Including 20% Contingency) for the 2023 Citywide Pavement Crack Seal Project (PWC8195-V1); Make Findings of CEQA Exemption.
Contact Persons:
Name: Edward Nakayama Hans Larsen
Title: Senior Civil Engineer Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4775 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to initiate the construction of a project to seal pavement cracks at various locations citywide, consisting of 34 street segments and totaling 10 miles in length.
BACKGROUND: The City’s Engineering and Street Maintenance divisions jointly monitor the pavement condition of all streets and annually perform two types of pavement treatments:
• Preventive maintenance treatments – Treatments include cape seals, slurry seals, and crack seals, which involve the application of sealant materials over pavements to extend the pavement life at a relatively low cost.
• Rehabilitation treatments – Treatments include pavement overlays and pavement base repairs, which involve the replacement of all or portions of pavements at a relatively high cost.
Sealing cracks is the first step in the City’s pavement preventive maintenance program.
Crack sealing extends the life of asphalt pavement by filling in cracks greater than ¼” in width with a modified asphalt material, which prevents water intrusion into the pavement structure.
DISCUSSION/ANALYSIS: This project will seal pavement cracks along 34 street segments consisting of 10 centerline miles of roadway. The streets included in this crack seal project are also planned to be included in subsequent pavement improvement projects.
Bid Results: Bids were received on October 18, 2022. The bidders with their respective bid amounts are shown below. The Engineer’s Estimate is $290,000.
Bidder Bid
1. Global Road Sealing, Inc. $ 190,700
2. Pavement Coatings Co. $ 265,880
3. JJ Construction and Design, Inc. $ 278,000
4. Bond Blacktop, Inc. $ 327,700
5. Graham Contractors, Inc. $ 415,660
Staff Report (ID # 4728) Meeting of November 15, 2022
Updated: 11/8/2022 11:06 AM by Alberto Quintanilla Page 2 The low bidder, Global Road Sealing, Inc., submitted a responsive bid and all documents are in order. The contractor is experienced in this type of work and has satisfactorily completed contracts of similar nature with the City and other public agencies.
Project Costs and Funding:
Estimated Project Costs
Construction Contract – Low Bid $ 190,700
Construction Inspection and Administration $ 30,000
Construction Contract Contingency $ 38,000
TOTAL ESTIMATED PROJECT COSTS $ 258,700
Sources of Funding:
PWC8195-501 General Fund $ 3,100,000
FUNDS AVAILABLE $ 3,100,000
Based on the contract amount and project cost estimates, there are sufficient funds budgeted for this project. The remaining funds for this project are reserved for work in the upcoming cape and slurry seal project.
Traffic Control: Due to the size and scope of this project, City residents and the traveling public will experience some inconvenience during construction. To minimize exposure of vehicles to the pavement work, staff and the contractor will limit access and use of the roadways during construction. Individual traffic lanes and, if necessary, project st reet sections will be closed to traffic briefly in order to perform the pavement work. To mitigate the impact of traffic delays on the public, the contractor is required to prepare traffic control plans. City staff will review and approve all traffic control plans prior to construction and will monitor traffic control work during construction to minimize the impact to the public.
Nearby businesses and residences will also receive notices informing them of the work and any parking restrictions that may be implemented. The contractor will be required to post signs for parking restrictions on project streets no less than 72 hours before the start of work. For locations near schools the contractor will be required to perform the work when school is either not in session or during periods outside of the peak hours when the school pick up or drop off is occurring.
FISCAL IMPACT: This project will be funded through the Pavement Maintenance account (PWC8195) appropriated for this purpose through the Capital Improvement Program process.
ENVIRONMENTAL REVIEW: This project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301 as the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently exists.
ATTACHMENTS: None.
RECOMMENDATION: Approval of the following actions related to the 2023 Citywide Pavement Crack Seal Project (PWC8195-V1):
Staff Report (ID # 4728) Meeting of November 15, 2022
Updated: 11/8/2022 11:06 AM by Alberto Quintanilla Page 3
1. Find the project is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301 as the maintenance, repair or minor alteration of existing facilities involving negligible or no expansion of use beyond that presently exists.
2. Approve the specifications for the project.
3. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, Global Road Sealing, Inc. in the amount of $190,700 and allocate a 20% construction contingency in the amount of $38,000 for a total construction contract amount of $228,700 and authorize the City Manager or designee to execute the contract.