Fremont City Council Meeting: 12/13/22 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
STAFF REPORT (ID # 4742) DOC ID: 4742
Updated: 12/8/2022 12:39 PM by Alberto Quintanilla Page 1 CONCRETE REPAIRS AND INTERSECTION RAMPS PROJECT - Approval of Specifications and Award of Contract to JJR Construction, Inc. in the Amount of $3,036,285.10 (Including 15% Contingency) for the 2023 Citywide Concrete Repairs and Intersection Ramps Project (PWC8483-G); Make Findings of CEQA Exemption.
Contact Persons:
Name: Edward Nakayama Hans Larsen
Title: Senior Civil Engineer Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4775 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to initiate the construction of a project to perform concrete repairs to damaged curbs, gutters, sidewalks, and driveways and to install curb ramps at various locations citywide.
BACKGROUND: The five-year Capital Improvement Plan (CIP) includes funds for concrete repairs in the City. Typically, these repairs have included replacement of sidewalk, curb, gutter, and driveway approaches as well as tree root pruning and tree replacements (as needed).
Under the current program, staff receives citizen requests for sidewalk area repairs which are then forwarded to the Street Maintenance Division so temporary repairs can be made.
The Street Maintenance Division makes temporary repairs with either an asphalt patch or by pavement grinding until permanent repairs can be made by the property owner or as part of a City program, if approved funding is available. As enabled by State law, the City’s Municipal Code designates the responsibility for sidewalk and street tree conditions to the adjoining property owner.
Community requests for sidewalk repairs are all logged into a database to identify problem areas geographically. The areas with the most serious or highest concentration of problems become candidates for concrete repair projects.
The City of Fremont Capital Improvement Program also includes funds to construct intersection ramps. Ramp locations are determined from a combination of citizen requests, pavement work that requires new ramps to be installed, and safety needs identified by the Safe Routes to School program.
DISCUSSION/ANALYSIS: The project includes concrete repairs to 148 locations consisting of street segments where concrete damage is highly concentrated and individual citywide locations where damage is especially severe. In addition to concrete repairs, the project includes the construction of 291 ramps at 142 locations throughout the City. The project will install ramps at intersections where none currently exist or where exi sting ramps, built under an old standard, need to be replaced with new ramps that conform to current accessibility requirements.
Staff Report (ID # 4742) Meeting of December 13, 2022
Updated: 12/8/2022 12:39 PM by Alberto Quintanilla Page 2
Bid Results: Bids were received on November 15, 2022. The bidders with their respective bid amounts are shown below. The Engineer’s Estimate is $3,200,000.
Bidder Bid Amount
1. JJR Construction, Inc. $2,636,285.10*
2. Spencon Construction $2,729,968.00
3. Rosas Brothers Construction $2,977,476.00
4. Sposeto Engineering, Inc. $3,431,874.40
5. FBD Vanguard Construction, Inc. $3,934,429.20
6. Kerex Engineering, Inc. $3,940,020.00
* mathematically corrected
The low bidder, JJR Construction, Inc. submitted a responsive bid and all documents are in order. The contractor is experienced in this type of work and has satisfactorily completed contracts of similar nature.
Project Costs and Funding:
Estimated Project Costs:
Construction Contract – Low Bid $ 2,636,285.10
Construction Contract Contingency $ 400,000.00
Construction Administration and Inspection $ 400,000.00 Consultant Services (Arborist) $ 40,000.00
Project Contingency $ 300,000.00
TOTAL ESTIMATED PROJECT COSTS $3,776,285.10
Source of Funding:
PWC8234-134 SB1 $ 5,521,000
PWC8239-518 Measure B $ 847,000
PWC8444-136 HUTA State Gas Tax $ 105,000
PWC8444-515 Measure BB $ 25,000
PWC8444-518 Measure B $ 1,354,000
PWC8483-136 HUTA State Gas Tax $ 34,000
PWC8483-514 ACTC VRF $ 100,000
TOTAL FUNDS AVAILABLE $7,986,000
Based on contract amount and the project cost, there are sufficient funds budgeted for the project. Remaining funds in each of the PWCs listed above will be used for future concrete repair, curb ramp, and pavement projects.
Staff Report (ID # 4742) Meeting of December 13, 2022
Updated: 12/8/2022 12:39 PM by Alberto Quintanilla Page 3 FISCAL IMPACT: This project will be funded through the Concrete Repair, Curb and Gutter Repair, and Intersection Ramps programs (PWCs 8239, 8483, and 8444) appropriated for this purpose through the CIP process. Additionally, this project is further funded through the Pavement Rehabilitation program (PWC8234) for those locations where concrete repairs and intersection upgrades are necessitated by pavement work.
ENVIRONMENTAL REVIEW: This project is categorically exempt from review under California Environmental Quality Act (CEQA) pursuant to CEQA Guideline section 15301 as the repair, maintenance or minor alteration of an existing facility involving no or negligible expansion of use beyond that presently exists.
ATTACHMENTS: None.
RECOMMENDATION: Approval of the following actions related to the 2023 Citywide Concrete Repairs and Intersection Ramps Project (PWC8483-G):
1. Approve the specifications for the project.
2. Accept the bid and award the contract to the lowest responsive and responsible bidder, JJR Construction, Inc. in the amount of $2,636,285.10 and allocate a 15% construction contingency in the amount of $400,000.00 for a total construction contract amount of $3,036,285.10 and authorize the City Manager or designee to execute the contract.
3. Find that the project is categorically exempt from review under California Environmental Quality Act (CEQA) pursuant to CEQA Guideline section 15301 as the repair, maintenance or minor alteration of an existing facility involving no or negligible expansion of use beyond that presently exists.