Fremont City Council Meeting: 02/07/23 07:00 PM
3300 Capitol Avenue Div/Dept: Landscape Architecture
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 4786) DOC ID: 4786
Updated: 2/2/2023 11:19 PM by Susan Gauthier Page 1
AWARD A CONSTRUCTION CONTRACT FOR RIX PARK BASKETBALL COURT PROJECT (PWC 9012) – Approve the transfer of $80,700 from Park Cost and Scope Contingency, PWC8101; approve the Plans and Specifications; award a Construction Contract in the amount of $329,358 to Silicon Valley Paving, Inc., plus a 10% Construction Contingency in the amount of $32,936 for a total construction contract amount of $362,294; and find the project is exempt from review under the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15302 (Replacement or Reconstruction) and Section 15303 (New Construction or Conversion of Small Structures).
Contact Persons:
Name: Jennie Suen Roger Ravenstad
Title: Landscape Architect II Parks Planning and Design Manager
Div/Dept: Landscape Architecture Community Services
Phone: 510-494-4744 510-494-4723
E-Mail: [email protected] [email protected]
Executive Summary: The report recommends that the City Council transfer funds from the Park Cost and Scope Contingency, PWC8101-541 of $80,700 to PWC 9012-541; approve the plans and specifications for Rix Park Basketball Court Project, accept the bid, and award the construction contract to Silicon Valley Paving, Inc. for the Base Bid amount of $329,358, with 10% Construction Contingency amount of $32,936, for a total Contract amount of $362,294; and to consider exemptions from the requirements of the California Environmental Quality Act (CEQA).
BACKGROUND: The existing half size basketball court located in the southern section of Rix Park has been in use since 1964. The court is separated from the main gravel pathway by turf with no dedicated pathway to the court itself. The surface of the basketball court is in disrepair and has exceeded its usable lifespan. The City has received numerous complaints regarding the condition and usability of the existing court.
The project scope will include: demolition and removal of the existing basketball court; backfill and conversion of the old court footprint to lawn; installation of two n ew back-to- back half courts with basketball standards nearer to Seneca Park Loop street, with an accessible concrete path from the street; installation of concrete paving and mow bands; installation of site furnishings; minor grading; modification to existing irrigation at additional new sod installation; and off-haul of excess excavated soils.
DISCUSSION/ANALYSIS: The proposed removal of the old basketball court from its existing location and the installation of the new basketball court adjacent to Seneca Park Loop provides a new playing court for residents with dedicated hardscape access to the court from the existing main circulation park pathway. The new location will enhance neighborhood eyes on the court, reducing vandalism and unwanted behaviors. The included Council Staff Report (ID # 4786) Meeting of February 7, 2023 Updated: 2/2/2023 11:19 PM by Susan Gauthier Page 2
site furnishing (i.e. trash and recycle receptacles) at the court will help to reduce maintenance cost for the court and immediate area.
Rix Park Basketball Court Project was funded and approved as a part of the 2019/20 – 2023/24 and 2021/22 - 2025/26 Capital Improvement Programs. The project was bid and advertised on December 6th, 2022 and December 13th, 2022. The bids were opened on January 6th, 2023.
Bid Results: The City received nine (9) bids for the construction of the project on January 6th, 2023. The apparent low bid was submitted by Silicon Valley Paving, Inc. All bidders and their respective bid amounts are listed below:
Contractor Rank Base Bid
Silicon Valley Paving, Inc 1 $329,358
Terecons Inc. 2 $338,135
Grade Tech Inc. 3 $350,407
Radius Earthwork, Inc 4 $351,700
Tri Valley Excavating Co., Inc. 5 $395,135
Galeb Paving, Inc. 6 $423,649
Kerex Engineering, Inc. 7 $433,510*
IBS USA, Inc. 8 $484,085*
Gatos General Engineering, Inc. 9 $585,134
*Mathematically Corrected - Corrected for computation errors pursuant to Instructions to Bidders Part 6.1(A)
The low monetary bidder for the project, Silicon Valley Paving, Inc., is a bidder experienced in this type of work and has provided a responsive bid since all bid docum ents are in order.
The low bidder’s price is 5.1% below the Engineer’s Estimate of $347,000.
FISCAL IMPACT:
Project Budget and Funding: Rix Park Basketball Court Project was funded with a total of $450,000 of Park Dedication Fees and was approved as part of the 2019/20-2023/24 and 2021/22 -2025/26 Capital Improvement Programs. The amount in the fund will cover the design, consultant fees and the construction bid for the project. Due to escalation of construction costs and recent spikes in inflation, the project budget will not be able to cover the construction contingency and construction administration and management. The deficit is proposed to be covered through a transfer of funds from Park Cost and Scope Contingency, PWC8101-541.
Transfer of Funds: As of January 1, 2023, the Park Cost and Scope Contingency, PWC8101-541 has a balance of $267,360. These funds are eligible for use in the Rix Park Basketball Court Project. This report includes a recommendation to transfer $80,700 from Park Cost and Scope Contingency, PWC8101-541 to fund PWC 9012-541-R to cover the Council Staff Report (ID # 4786) Meeting of February 7, 2023 Updated: 2/2/2023 11:19 PM by Susan Gauthier Page 3
construction contingency and administration of the project. The remaining balance of the Park Cost and Scope Contingency, PWC8101-541 will be $186,660 after the transfer. At project close out, any remaining funds will be transferred back to 541 fund balance for reconsidering during the next Capital Improvement Program
Once the funds are transferred, PWC 9012-541 will have a fund amount of $530,700.
1. Funds appropriated to the project:
Fund 541-R Park Dedication Fees (Renovation) $450,000 541 Fund Balance Park Dedication Fees (renovation) $ 80,700 TOTAL FUNDS AVAILABLE: $530,700
2. Project Expenses to Date:
• Project Management, Design and Administration $ 79,000 • Other Contractual Services $ 34,000
3. Remaining Planned Expenditures (For Construction):
• Construction (Base Bid and Construction Contingency) $362,294 • Construction Administration and Management (Estimated) $ 55,406
4. TOTAL PLANNED PROJECT EXPENDITURES: $530,700
5. ESTIMATED PROJECT BALANCE AT END OF PROJECT: $ 0
ENVIRONMENTAL REVIEW: The proposed project is exempt from the requirements of the California Environmental Quality Act (CEQA) per, without limitation, each on a separate and independent basis, CEQA Guidelines Section 15301 (Existing Facilities), in that the project involves minor alterations to an existing park facility involving negligible or no expansion of the existing use, CEQA Guidelines Section 15302 (Replacement or Reconstruction), in that the project involves replacement of an existing basketball court with a new court with substantially the same purpose and capacity, and CEQA Guidelines Section 15303 (New Construction or Conversion of Small Structures), in that the project involves the construction of small basketball facilities appurtenant to the existing park use.
ATTACHMENTS: None.
LINKS: The bid plans and specifications are located on the City’s website for City Award reference only under https://www.fremont.gov/government/departments/parks-planning- design/design-projects/rix-park-basketball-court.
RECOMMENDATIONS:
1. Find the project to be categorically exempt under California Environmental Quality Act (CEQA) Guidelines Section 15302 as the replacement or reconstruction of existing structures and facilities involving negligible or no expansion and Section 15303 new construction or conversion of small structure appurtenant to existing park use.
2. Approve and transfer the amount of $80,700 from Park Cost and Scope Contingency, PWC8101-541 to PWC 9012-541.
3. Approve the plans and specifications for the Rix Park Basketball Court Project, PWC 9012.
Council Staff Report (ID # 4786) Meeting of February 7, 2023 Updated: 2/2/2023 11:19 PM by Susan Gauthier Page 4
4. Accept the bid, award and execute the construction contract to Silicon Valley Paving, Inc. for the bid of $329,358, plus 10% contingency in the amount of $32,936, for a total construction contract amount of $362,294 for the Rix Park Basketball Court Project, PWC 9012.