Fremont City Council Meeting: 06/13/23 07:00 PM
3300 Capitol Avenue Div/Dept: Maintenance
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 4934) DOC ID: 4934
Updated: 6/7/2023 10:16 AM by Alberto Quintanilla Page 1 ELEVATOR MAINTENANCE SERVICES - Approval of a Service Agreement with Elevated Technologies Inc., DBA Metro Elevator, for Maintenance Support Services of Nine City-Owned Elevators, in the Amount Up to $240,265 for a Five- Year Period; Make Findings of CEQA Exemption
Contact Persons:
Name: Pat Kendrick Hans Larsen
Title: Building Maintenance Manager Public Works Director Div/Dept: Maintenance Public Works
Phone: 510-979-5768 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to obtain maintenance support services for nine elevators located in City of Fremont owned buildings.
BACKGROUND: The City of Fremont owns nine elevators. These elevators are located in the following buildings: Main Library (3), Police Center (2), Maintenance Center (2), Development Center, and Patterson House.
All elevators except the Patterson House elevator have been recently modernized with upgraded interior spaces and all new electrical and mechanical equipment. The Patterson House is equipped with an historic elevator installed in the 1940’s and is only occasionally used.
Currently there is a service agreement for elevator maintenance taking place on a monthly basis. The continued routine service of City elevators is vital as it reduces the number of trouble calls, downtime, and entrapments.
DISCUSSION/ANALYSIS: Contractual services with the current vendor will expire on June 30, 2023. The City issued a Request for Proposals (RFP) on April 19, 2023, for City of Fremont Elevator Maintenance. A “job walk” site review of City buildings was conducted on April 25, 2023, for interested proposers. The City received proposals on May 10, 2023 from three contractors.
A panel consisting of City staff evaluated the submitted proposals. After review, it was determined that the proposer, Elevated Technologies Inc., DBA Metro Elevator, is qualified and has the means necessary to perform the services as outlined in the RFP.
Staff recommends executing a service agreement with Elevated Technologies Inc., DBA Metro Elevator, for a five-year period from July 1, 2023 through June 30, 2028.
Proposed compensation would include:
• $1,834 monthly recurring cost for routine maintenance ($110,040 for 5-year term) • $25,000 annual contingency for as needed minor repair work ($125,000 for 5-year term)
• $5,225 one-time cost for performance and payment bonds covering full 5-year term Council Staff Report (ID # 4934) Meeting of June 13, 2023 Updated: 6/7/2023 10:16 AM by Alberto Quintanilla Page 2
FISCAL IMPACT: The recommended action has a total not to exceed amount of $240,265.00 over a 5-year period, though June 30, 2028. The source of funding is from the General Fund operating budget for Public Works Building Maintenance.
ENVIRONMENTAL REVIEW: The project is Categorically Exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines section 15301, as the repair, maintenance or modification of existing facilities involving no or negligible expansion of use beyond that which presently exists.
ATTACHMENTS: None.
RECOMMENDATION: Authorize the City Manager or designee to execute a Service Agreement with Elevated Technologies Inc., DBA Metro Elevator, to provide Elevator Maintenance Services effective July 1, 2023, through June 30, 2028 with a total contract amount for a five-year period not to exceed $240,265.