Resolution 2023-XX Page 1 of 3
RESOLUTION NO. 2023-XX
A RESOLUTION OF THE CI TY COUNCIL OF THE CI TY OF
FREMONT AUTHORIZING SPECIAL EVENT SPONSO RSHIP
PROGRAM GRANTS TO THIRTEEN RECIPIENTS FOR FY 2023/24
WHEREAS, in December 2019, the City Council approved the Special Events Sponsorship Program (SESP) in response to special event organizers' requests for City financial support; and
WHEREAS, the SESP is available to support established event organizers that have held successful events in the City, and their events required City services on the day(s) of the event or who hire a third-party vendor to provide such services (e.g., hiring a City-approved traffic vendor to conduct road closures); and
WHEREAS, applicants for SESP grants may request up to 50% of their overall event budget or the total estimated cost for City services, whichever is higher, and sponsorship grants are effective July 1 of each year, contingent upon budget approval; and
WHEREAS, due to COVID, most major events were cancelled in FY 2020/21, a few events returned in FY 2021/22, and City Council approved $300,000 in FY 2022/23 for nine special events that applied to the program; and
WHEREAS, in Spring 2023, the City opened the SESP application process for FY 2023/24, and the FY 2023/24 Proposed Operating Budget includes $300,000 of funding for the SESP; and
WHEREAS, the City received fourteen SESP applications, but one application was not eligible as the event does not utilize City services; and
WHEREAS, staff recommends awarding SESP grants to all thirteen applicants; and
WHEREAS, on June 13, 2023, the City Council conducted a hearing on the proposed SESP grants, afforded the public an opportunity to be heard, and considered the staff report including the staff recommendations therein.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FREMONT AS FOLLOWS:
SECTION 1. The City Council hereby awards the Special Event Sponsorship Program grants for FY 2023/24 to the thirteen recipients in the amounts listed in Exhibit A to this resolution.
ADOPTED ________________, 2023, by the City Council of the City of Fremont by the following vote:
Resolution 2023-XX Page 2 of 3
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST: APPROVED AS TO FORM:
City Clerk City Attorney
Resolution 2023-XX Page 3 of 3
EXHIBIT A to Resolution 2023-XX
FY 2023/24 SESP Grant Recipients
Special Event SESP Grant Award
1. 4th of July Parade $33,000
2. Fremont Street Eats $12,100
3. Festival of Arts $97,400
4. Festival of India $64,500
5. Niles Car Show $3,200
6. Niles Antique Fair $33,300
7. End of Summer Fair $3,400
8. Olive Festival $900
9. Gurdwara Diwali & New Year’s Eve $10,300
10. Festival of Lights $23,600
11. Chanukah Lighting $600
12. Arts Mosaic Fair $3,400
13. Burger & Brew Fest $14,300
Total $300,000