RESOLUTION NO. 2023-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FREMONT DELEGATING AUTHORITY TO THE CITY MANAGER OR
DESIGNEE TO AWARD CONTRACTS AND TO EXECUTE
AGREEMENTS ON BEHALF OF THE CITY OF FREMONT DURING
THE CITY COUNCIL'S ANNUAL SCHEDUL ED R ECESS FROM
JULY 19, 2023 THROUGH SEPTEMBER 4, 2023
WHEREAS, Fremont Municipal Code Sections 2.10.080(p) and 3.20.070(b)(2) provide procedures by which the City Council may delegate authority to the City Manager to approve contracts and administrative matters otherwise within the authority of the City Council during the City Council’s scheduled recess; and
WHEREAS, City Council will be in recess from July 19, 2023 through September 4, 2023; and
WHEREAS, City staff is aware of specific actions that will be needed for ongoing projects and programs during the Council recess.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES AS FOLLOWS:
SECTION 1. The City Manager or designee is hereby authorized to consider, approve, and execute contracts and other administrative matters needed for the on-going operation of the City within existing budgetary appropriations during the City Council’s scheduled recess, including the following:
1. Authorize the City Manager or designee to approve the plans and specifications for the Central Park Pathways Renovation Project; and accept the bid, award a construction contract with the lowest responsive and responsible bidder. Lowest responsive and responsible bidder is to be determined.
2. Authorize the City Manager or designee to approve Plans and Specifications, accept, award and execute the construction contract with the lowest responsible bidder for the Pickleball Conversion at Central Park Knoll Project in the amount of $520,000.
3. Authorize the City Manager or designee to approve Plans and Specifications, accept, award and execute the construction contract with the lowest responsible bidder for the Central Park Cricket Field Shades Project in the amount of $120,000.
4. Authorize the City Manager or designee to approve Plans and Specifications, accept, award and execute the construction contract with the lowest responsible bidder for the Senior Center Trash Enclosure Project in the amount of $205,000.
5. Authorize the City Manager or designee to accept the grant from the BSCC in an amount not to exceed $117,949.89
6. Authorize the City Manager or designee to enter into an agreement with All City Management Services, LLC in an amount not to exceed $1,381,309.00 Effective August 1, 2023 through July 31, 2026.
7. Authorize the City Manager or designee to enter into a Memorandum of Understanding with the Fremont Unified School District for the cost-sharing of the Crossing Guard Program for FY 2023/24 to FY 2026/27.
8. Authorize the City Manager or designee to enter into an agreement with Tri-City Volunteers, in an amount not to exceed $139,000, effective July 1, 2023 through June 30, 2024.
9. Authorize the City Manager or designee to enter into an agreement with Abode Services, in an amount not to exceed $157,000, effective July 1, 2023 through June 30, 2024.
10. Authorize the City Manager or designee to enter into an agreement with Health Care Services Agency, in an amount not to exceed $199,245, effective July 1, 2023 through June 30, 2024.
11. Authorize the City Manager or designee to enter into a Task Order with Fremont Unified School District in an amount not to exceed $40,000 for Youth and Family Services Division to provide School-Based Mental Health Counseling; Why Try Cognitive Behavioral Groups as an Alternative to Suspension Program for At-Promise (At-Risk Youth); Substance Use Disorder Treatment Services for Adolescents at Robertson and Kennedy High Schools; and the Family Resource Center Division to provide Family Support Services (Case Management) for the 2023-2024 school year (August 16, 2023 through May 31, 2024).
12. a. Authorize the City Manager or designee to execute a task order to the existing Joint Powers Agreement with the City of Newark for the provision of FY 2023/24 case management services, in the amount of $5,000.
b. Authorize the City Manager or designee to execute a task order to the existing Joint Powers Agreement with the City of Newark for the provision of FY 2023/24 paratransit services, in an amount not to exceed $293,052.
13. Authorize the City Manager or designee to amend the Service Agreement with GoGo Technologies, Inc. to increase the annual not to exceed amount to $75,000 for FY 2023/24 and $75,000 for FY 2024/25.
14. a. Authorize the City Manager or designee to issue a purchase order to Tyler Technologies, Inc., in the amount of $215,183.36, to execute implementing documents for the annual software support for the Tyler Munis financial management system and include the Tyler Cashiering system for one-year effective August 26, 2023 through August 25, 2024;
b. Authorize the City Manager or designee to renew the annual software support and services for the Tyler Munis financial management system and Tyler Cashiering system for two additional one-year periods in an amount not to exceed a seven percent (7%) increase over the prior year’s costs.
15. Authorize the City Manager or designee to increase an existing agreement with Oracle America, Inc. by the amount of $164,628.59 for the annual software support and maintenance for Oracle Databases, in a total amount of $354,584.66.
16. Authorize the City Manager or designee to approve the Plans and Specifications and accept, award and execute the construction contract to the lowest responsive and responsible bidder for the Old Canyon Road Bridge Slope Repair Project (PWC8120-H) in an amount not to exceed $150,000.
17. Authorize the City Manager or designee to execute an amendment to extend the existing agreement with American Portables for rental and maintenance servicing of portable restrooms and handwashing stations at various homeless encampment and vehicle habitation sites. for three months through September 30, 2023, and increasing the contract amount from $94,480 to $108,480.
SECTION 2. The City Manager shall report to the City Council regarding the actions taken under this Resolution at the September 5, 2023 City Council Meeting.
ADOPTED, ____________ by the City Council of the City of Fremont by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________
Mayor
ATTEST:
__________________________________
City Clerk
APPROVED AS TO FORM:
________________________________
City Attorney