Agenda packet, first session — Fremont City Council, September 12, 2023

City Council Chambers
3300 Capitol Avenue
Fremont, CA

Fremont City Council

Lily Mei, Mayor
Teresa Cox, Vice Mayor
Teresa Keng, District 1
Desrie Campbell, District 2
Jenny Kassan, District 3
Yang Shao, District 4
Raj Salwan, District 5

City Staff

Karena Shackelford, City Manager
Rafael Alvarado, Jr., City Attorney
Christina Briggs, Assistant City Manager
Brian Stott, Assistant City Manager
Geneva Bosques, Communications and
Legislative Affairs Director
Allen DeMers, Assistant to the City Manager
Zoraida Diaz, Fire Chief
Tina Gallegos, Human Resources Director
Susan Gauthier, City Clerk
Hans Larsen, Public Works Director
Donovan Lazaro, Economic Development Director
David Persselin, Finance Director
Dan Schoenholz, Community Dev. Director
Suzanne Shenfil, Human Services Director
Sanford Taylor, Information Technology Director
Sean Washington, Chief of Police
Suzanne Wolf, Community Services Director
Fremont City Council Agenda and
Report
September 12, 2023

General Order of Business

1. Preliminary
• Call to Order
• Salute to the Flag
• Roll Call
• Announcements-Mayor and/or City Manager
• Report Out of Closed Session (if applicable)

2. Consent Calendar

3. Ceremonial Items

4. Public Communications

5. Scheduled Items
• Public Hearings
• Appeals
• Reports from Commissions, Boards and
Committees

6. Other Business

7. Items Referred by Councilmembers
• Council Referrals
• Appointments to Boards, Commissions,
Committees
• Legislative Actions
• Report on Committee Assignments

8. Adjournment

IMPORTANT NOTICE REGARDING THE CITY

COUNCIL MEETING
This meeting is being conducted utilizing
teleconferencing and electronic means Pursuant to
Government Code Section 54953(e) (Assembly Bill
361), The live stream of the meeting may be viewed
on the City of Fremont’s website at
www.Fremont.gov/Channel27 , which also provides
a link to the live stream; or, on Comcast Channel 27.

Please note at this time, Channel 27 is only available
to Comcast cable subscribers. The public may view
the meeting on television and/or online or attend in-
person in the Council Chamber. The lobby doors open
approximately 15 minutes prior to the start of the
meeting. The public is strongly encouraged but not
required to wear masks.

Submission of Public Comments: For those wishing
to make public comments at the September 12, 2023
Council meeting, you may either: (1) submit your
comments by email prior to the meeting, or (2) by
Spoken Public Comment during the meeting. If you
experience technical problems with the telephonic
meeting, please contact the City Clerk’s Office at
(510)284-4060 or [email protected] .

See instructions on next page.

Agenda and Report - Fremont City Council Meeting - September 12, 2023

September 12, 2023 Fremont City Council Page 2
How to submit Public Communications / Public Comment by email prior to the meeting:

Send an email to [email protected] by 4:00 p.m. the day of the meeting. Please identify the agenda item number and meeting date in the subject line of your email or specify that it is not related to an agenda item. Emails will be compiled into files by agenda item number, distributed to the City Council and staff, and published in the City's Agenda Center on www.fremont.gov. If you wish to share an attachment/exhibit during a public comment portion of the zoom meeting, submit the pdf formatted document(s) to the email above by the noted deadline. Use the “raise hand” feature to request to speak. When called upon by the Mayor, City staff can share the document(s) while you are speaking during the time allotted.

Electronic comments on agenda items for the City Council meeting may only be submitted by email. Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.

How to provide Spoken Public Comment during the meeting:
1) Attend meeting in-person in the Council Chamber, fill out a Speaker Card, and submit to the City Clerk. 2) By phone 833-430-0037 (toll free). Webinar ID: 851 6002 9897. Click *9 to raise a hand to speak. 3) By online https://us06web.zoom.us/j/85160029897
a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak.
c. When the Mayor calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak.
d. When called, please limit your remarks to the time limit allotted.

If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act, or if you do not have access to email or the internet, please contact The City Clerk’s Office at (510)284-4060 or [email protected] prior to the meeting for assistance.

Order of Discussion
Generally, the order of discussion after introduction of an item by the Mayor will include comments and information by staff followed by City Council questions and inquiries. The applicant, or their authorized representative, or interested citizens, may they speak on the item; each speaker may only speak once to each item. At the close of public discussion, the item will be considered by the City Council and action taken. Items on the agenda may be moved from the order listed.

Consent Calendar
Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which case the item will be removed from the Consent Calendar and considered separately.

Additionally, other items without a “Request to Address the City Council” card in opposition may be added to the consent calendar. The City Attorney will read the title of ordinances to be adopted.

Oral Communications
Any person desiring to speak on a matter which is not scheduled on this agenda may do so under the Oral Communications section of Public Communications. Please submit your speaker card to the City Clerk prior to the commencement of Oral communications. Only those who have submitted cards prior to the beginning of Oral Communications will be permitted to speak. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item which does not appear on the agenda, unless the item meets stringent statutory requirements. The Mayor will limit the length of your presentation (see instructions on speaker card) and each speaker may only speak once on each agenda item.

The City Council Agendas may be accessed by computer at the following World Wide Web Address:
www.fremont.gov

Availability of Public Records
All disclosable public records relating to an open session item on this agenda that are distributed by the City to all or a majority of the City Council less than 72 hours prior to the meeting will be available for public inspection in specifically labeled binders located in the lobby of Fremont City Hall, 3300 Capitol Avenue during normal business hours, at the time the records are distributed to the City Council.

Information about the City or items scheduled on the Agenda and Report may be referred to:

Address: City Clerk
City of Fremont
3300 Capitol Avenue, Bldg. A
Fremont, California 94538
Telephone: (510) 284-4060

Your interest in the conduct of our City’s business is appreciated.

September 12, 2023 Fremont City Council Page 3
Agenda
Fremont City Council Regular Meeting
September 12, 2023
City Council Chambers, 3300 Capitol Avenue, Building A
7:00 PM

1. Preliminary
A. Call to Order
B. Salute the Flag
C. Roll Call
D. Announcements-Mayor and/or City Manager
E. Report Out of Closed Session (if applicable)

2. Consent Calendar
Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Calendar and considered separately. Additionally, other items without a “Request to Address Council” card in opposition may be added to the consent calendar. The City Attorney will read the title of ordinances to be adopted.

A. Motion To: Waive Further Reading of Proposed Ordinances (This permits reading the title only in lieu of reciting the entire text.) B. Approval of Minutes

1. APPROVAL OF MINUTES – for the Special and Regular Meetings of June 20, 2023, the Special and Regular Meetings of July 11, 2023, the Regular Meeting of July 18, 2023, and the Special Meeting of August 15, 2023 Contact Persons:

Name: Susan Gauthier
Title: City Clerk
Dept: City Clerk's Office
Phone: 510-284-4076
E-Mail: [email protected]

RECOMMENDATION: Approve minutes.

C. REPORT OF ACTIONS TAKEN DURING COUNCIL RECESS - Report of Actions Taken by the City Manager during Council Recess, July 19, 2023 through September 4, 2023
Contact Persons:

Name: Susan Gauthier Allen DeMers
Title: City Clerk Assistant to the City Manager
Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4076 510-494-4651
E-Mail: [email protected] [email protected]

RECOMMENDATION: Receive report acknowledging actions taken by the City Manager or designee during the recess.

September 12, 2023 Fremont City Council Page 4
D. ALAMEDA COUNTY PROBATION DEPARTMENT (ACPD) MASTER CONTRACT FOR JUVENILE JUSTICE CRIME PREVENTION ACT (JJCPA) - Authorization to Execute a Third Amendment to Contract with Alameda County Probation Department for Juvenile Justice Crime Prevention Act (JJCPA) Grant Funded Trauma-Focused Mental Health and Parenting Classes Provided by the Human Services Department’s Youth and Family Services Division for FY 2023/34; and a First Amendment to Subcontract with Seneca Family of Agencies (Seneca), and Make Findings of CEQA Exemption
Contact Persons:

Name: Annie Bailey Suzanne Shenfil
Title: Youth and Family Services
Administrator
Director
Dept: Human Services Department Human Services Department Phone: 510-574-2111 510-574-2051
E-Mail: [email protected] [email protected]

RECOMMENDATIONS:

1. Authorize the City Manager or her designee to execute a Third Amendment with Alameda County Probation Department in the amount of $63,084, increasing the total not to exceed amount from $278,616 to $341,700 over the term of the agreement for the purpose of allowing the City to continue to provide the youth group and parenting programs through June 30, 2024;

2. Appropriate an additional $10,955, as described in the report, to equal the actual amendment amount of $63,084; and

3. Authorize the City Manager or her designee to execute an Amendment to a sub-contract with Seneca, for the additional amount of $45,564, increasing the not to exceed amount to $154,998 over the term of the agreement.

E. ALAMEDA COUNTY PROBATION DEPARTMENT CONTRACT - Authorization to execute a Second Amendment to a Master Service Contract, under a Joint Powers Agreement with Alameda County Probation Department for Programs Supporting At-Risk Youth and Families, through December 31, 2023 and Making Findings of CEQA Exemption
Contact Persons:

RECOMMENDATION: Authorize the City Manager or her designee to execute a Second Amendment to a multi-year joint powers agreement for the additional amount of $221,000, and a total not to exceed amount of $2,431,000 over the term of the Contract, with Alameda County to provide delinquency intervention and prevention services for at-risk youth and families in Fremont and Newark.

September 12, 2023 Fremont City Council Page 5
F. MULTIPURPOSE SENIOR SERVICES PROGRAM (MSSP) PROGRAM
CONTRACT - Adopt a Resolution Authorizing the City Manager to Execute a FY 2023/24 Contract with the California Department on Aging to Provide Multipurpose Senior Services Program (MSSP) and Making Findings of CEQA Exemption
Contact Persons:

Name: Karen L. Grimsich Suzanne Shenfil
Title: Family Services
Administrator
Director
Dept: Human Services Department Human Services Department Phone: 510-574-2062 510-574-2051
E-Mail: [email protected] [email protected]

RECOMMENDATION: Adopt a resolution authorizing the City Manager or her designee to execute the contract MS-2324-37 with the California Department on Aging to provide MSSP services for FY 2023/24 in an amount not to exceed $546,312.

G. LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FUNDS - Accept and Appropriate the Local Agency Technical Assistance Grant Funds in the amount of $500,000 to assist with pre-construction expenses that facilitate development of broadband network deployment to unserved and underserved constituents in the City of Fremont.

Contact Persons:

Name: Jeremy Huynh Sanford Taylor
Title: Management Analyst II IT Director
Dept: Information Technology
Services
Information Technology Services
Phone: (510) 494-4847 510-494-4802
E-Mail: [email protected] [email protected]

RECOMMENDATIONS:

1. Accept the LATA funding in the amount of $500,000.

2. Recognize the grant revenue and appropriate $500,000, as well as any additional supplemental funding, in the Federal Operating Grants Fund (Fund 199).

3. Authorize the City Manager or designee to execute all necessary agreements and documents in connection with the grant award.

H. ACCEPTANCE OF THE STATE FUNDING GRANT FOR THE SIX COMMERCIAL DISTRICTS WI-FI ACCESS EXPANSION PROJECT - Accept and Appropriate the State of California Department of Housing & Community Development funding grant in the amount of $1,500,000 for the Commercial District Wi- Fi Access Expansion Project
Contact Persons:

RECOMMENDATIONS:

1. Accept the HCD grant funding in the amount of $1,500,000;

2. Appropriate $1,500,000, as well as any additional supplemental funding, to the Commercial District Wi-Fi Access Expansion Project – PWC9108-525; and September 12, 2023 Fremont City Council Page 6

3. Authorize the City Manager or designee to execute all necessary agreements and documents in connection with the grant award.

I. ACCEPTANCE OF THE FEDERAL FUNDING GRANT FOR THE SIX
COMMERCIAL DISTRICTS WI-FI ACCESS EXPANSION PROJECT - Accept and Appropriate the U.S. Department of Housing and Urban Development funding grant in the amount of $1,500,000 for the Commercial District Wi- Fi Access Expansion Project
Contact Persons:

RECOMMENDATIONS:

1. Accept the HUD grant funding in the amount of $1,500,000;

2. Appropriate $1,500,000, as well as any additional supplemental funding, to the Commercial District Wi-Fi Access Expansion Project – PWC9108-522; and

3. Authorize the City Manager or designee to execute all necessary agreements and documents in connection with the grant award.

J. PURCHASE OF MOTOROLA PORTABLE RADIOS FOR THE FIRE DEPARTMENT - Authorize the City Manager to Purchase Motorola Portable Radios for the Fire Department from Telepath Corporation Through a Cooperative Agreement with HGAC-Buy, for an amount not to exceed $110,000 Contact Persons:

Name: Corina Campbell Heather Mozdean
Title: Business Manager Deputy Fire Chief
Dept: Fire Department Fire Department
Phone: 510-494-4200 (510) 494-4281
E-Mail: [email protected] [email protected]

RECOMMENDATION: Authorize the City Manager or Designee to issue a purchase order to Telepath Corporation for an amount not to exceed $110,000 to purchase Motorola Portable Radios through a cooperative agreement with HGAC-Buy.

K. SERVICE AGREEMENT FOR PRINTING AND MAILING SERVICE WITH FOLGER GRAPHICS - Approve and Authorize the City Manager or Designee to Execute a Service Agreement for Recreation Division Printing Services with Folger Graphics
Contact Persons:

Name: Michael Sa Suzanne Wolf
Title: Recreation Superintendent II Community Services Director Dept: Community Services Community Services
Phone: 510-494-4372 510-494-4329
E-Mail: [email protected] [email protected]

RECOMMENDATION: Award the agreement and authorize the City Manager or designee to execute a five-year contract, through June 30, 2028, with Folger Graphics in an amount not-to-exceed $125,000 annually, with up to a 5% annual Consumer Price Index adjustment that the City may consider, for a total not-to- exceed amount of $691,000.

September 12, 2023 Fremont City Council Page 7
L. STATE RECYCLING GRANTS APPLICATION AUTHORIZATION - Adopt a Resolution Authorizing the Submittal of Applications for CalRecycle Grant and Payment Programs, Authorizing the Execution of Any Documents to Accept CalRecycle Funding, and Authorizing the Implementation of the Grant or Payment Program Project
Contact Persons:

Name: Allyn McAuley Suzanne Wolf
Title: Environmental Specialist I Community Services Director Dept: Environmental Services Community Services
Phone: 510-494-4576 510-494-4329
E-Mail: [email protected] [email protected]

RECOMMENDATION: Adopt resolution authorizing the City Manager or her designee to submit CalRecycle grant and payment program applications, execute all documents necessary to secure funds, and implement CalRecycle grants and payment programs through September 12, 2028.

M. CITY HALL ROOF REPLACEMENT - Approval of Plans and Specifications and Award of Contract to Diablo Roofing, Inc. in the amount of $3,318,210 (including 15% Contingency) for the City Hall Buildings A & B Roof Replacement Project (PWC9095); Exempt from Environmental Review per CEQA Guideline Section 15301 (Existing Facilities)
Contact Persons:

Name: Jimmy Chen Hans Larsen
Title: Facilities Manager Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4715 510-494-4722
E-Mail: [email protected] [email protected]

RECOMMENDATION: Approval of the following actions related to the City Hall Buildings A & B Roof Replacement Project (PWC9095):

1. Find the project is exempt from CEQA review pursuant to CEQA Guideline Section 15301 as a repair or modification of an existing facility involving negligible or no expansion of use.

2. Approve Plans and Specifications for the City Hall Buildings A & B Roof Replacement Project.

3. Accept the Bid and award the construction contract to the lowest responsive and responsible bidder Diablo Roofing, Inc. in the amount of $2,885,400 and allocate a 15% contingency in the amount of $432,810 for a total construction contract amount of $3,318,210 and authorize the City Manager or designee to execute the contract.

September 12, 2023 Fremont City Council Page 8

3. Ceremonial Items
A. Proclamation: Childhood Cancer Awareness Month

4. Public Communications
A. Oral and Written Communications
INDUSTRIAL DEVELOPMENT AUTHORITY - None.

PUBLIC FINANCING AUTHORITY - None.

CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR

5. Scheduled Items - None.

6. Other Business - None.

7. Items Referred by Councilmembers
A. Councilmember Referrals - None.

B. Appointments to Boards, Commissions, Committees

1. MAYOR MEI REFERRAL: Appointments and Reappointments to Advisory Bodies
Contact Persons:

Name: Lily Mei
Title: Mayor
Dept: City Council
Phone: 510-284-4011
E-Mail: [email protected]

APPOINTMENTS:

Advisory Body Appointee Term
Expires

Recreation Commission Bruce Brackett 12/31/2026

Youth Advisory Commission Samhita Balakrishnan
12/31/2023
Emily Sison 12/31/2023
Phi Chanda 12/31/2023
Rohan Bhagra 12/31/2024
Riya Patel 12/31/2024
Allyson Wong 12/31/2023

REAPPOINTMENTS:

Advisory Body Appointee Term
Expires

Youth Advisory Commission Edison Liu 12/31/2024
Kyle Leung 12/31/2024
September 12, 2023 Fremont City Council Page 9

RECOMMENDATION: Approve appointments & reappointments.

C. Legislative Actions - None.

D. Report on Committee Assignments

8. Adjournment
September 12, 2023 Fremont City Council Page 10
September 12, 2023 Fremont City Council Page 11

ACRONYMS

ABAG Association of Bay Area Governments GIS Geographic Information System ACE Altamont Commuter Express GPA General Plan Amendment ACFCD Alameda County Flood Control District HARB Historical Architectural Review Board ACTC Alameda County Transportation
Commission
HBA Home Builders Association
HRC Human Relations Commission
ACWD Alameda County Water District ICMA International City/County Management Association ARB Art Review Board
BAAQMD

BART
Bay Area Air Quality Management
District
Bay Area Rapid Transit District
JPA Joint Powers Authority
LLMD Lighting and Landscaping Maintenance
District
BCDC Bay Conservation & Development
Commission
LOCC League of California Cities
LOS Level of Service
BMPs Best Management Practices MOU Memorandum of Understanding BMR Below Market Rate MTC Metropolitan Transportation
Commission
CALPERS California Public Employees’ Retirement
System
NEPA
NLC
National Environmental Policy Act
National League of Cities
CBC
CDD
California Building Code
Community Development Department
NPDES National Pollutant Discharge Elimination
System
CC & R’s Covenants, Conditions & Restrictions NPO Neighborhood Preservation Ordinance CDBG Community Development Block Grant PC Planning Commission CEQA California Environmental Quality Act PD Planned District CERT Community Emergency Response Team PDA Priority Development Area CIP Capital Improvement Program PUC Public Utilities Commission CNG Compressed Natural Gas PVAW Private Vehicle Accessway COF City of Fremont PWC Public Works Contract
COPPS Community Oriented Policing and Public
Safety
RFP Request for Proposals
RFQ Request for Qualifications
CSAC California State Association of Counties RHNA Regional Housing Needs Allocation CTC California Transportation Commission ROP Regional Occupational Program dB Decibel RRIDRO Residential Rent Increase Dispute
Resolution Ordinance DEIR Draft Environmental Impact Report DU/AC Dwelling Units per Acre RWQCB Regional Water Quality Control Board EBRPD East Bay Regional Park District SACNET

Southern Alameda County Narcotics
Enforcement Task Force EDAC Economic Development Advisory Commission (City)
EIR
EIS
Environmental Impact Report (CEQA)
Environmental Impact Statement
STIP State Transportation Improvement
Program

ERAF
(NEPA)
Education Revenue Augmentation Fund
TCRDF Tri-Cities Recycling and Disposal Facility
TOD Transit Oriented Development
EVAW
FAR
Emergency Vehicle Accessway
Floor Area Ratio
TS/MRF Transfer Station/Materials Recovery
Facility
FEMA Federal Emergency Management Agency UBC See CBC
FFD Fremont Fire Department VTA Santa Clara Valley Transportation Authority
FMC Fremont Municipal Code WMA Waste Management Authority FPD Fremont Police Department
FRC Family Resource Center ZA Zoning Administrator
FUSD Fremont Unified School District ZTA Zoning Text Amendment

September 12, 2023 Fremont City Council Page 12

UPCOMING MEETING AND CHANNEL 27

BROADCAST SCHEDULE
Date Time Meeting Type Location
Cable
Channel
27 September 12, 2023 7:00 p.m. City Council Meeting Council Chambers Live
September 19, 2023 7:00 p.m. City Council Meeting Council Chambers Live
September 26, 2023 CANCELLED: CC/FUSD
Liaison Committee Meeting
Monday,
October 2, 2023 5:30 p.m. CC/FUSD Joint Meeting Council Chambers Live
October 3, 2023 7:00 p.m. City Council Meeting Council
Chambers Live
October 10, 2023 7:00 p.m. City Council Meeting Council Chambers Live
October 17, 2023 7:00 p.m. City Council Meeting Council Chambers Live
October 24, 2023 5:30 p.m. CC/FUSD Liaison Committee
Meeting City Hosts Live
October 31, 2023 No City Council Meeting
(5th Tuesday)
November 7, 2023 7:00 p.m. City Council Meeting Council Chambers Live
November 14, 2023 7:00 p.m. City Council Meeting Council Chambers Live
November 21, 2023 7:00 p.m. City Council Meeting Council Chambers Live
November 28, 2023 5:30 p.m. CC/FUSD Liaison Committee
Meeting FUSD Hosts Live
December 5, 2023 7:00 p.m. City Council Meeting Council Chambers Live
December 12, 2023 7:00 p.m. City Council Meeting Council Chambers Live
December 19, 2023 7:00 p.m. City Council Meeting Council Chambers Live
December 26, 2023 CANCELLED: CC/FUSD
Liaison Committee Meeting Live

Fremont City Council Meeting: 09/12/23 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Approval of Minutes

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 4996) DOC ID: 4996
Updated: 8/31/2023 2:56 PM by Susan Gauthier Page 1
APPROVAL OF MINUTES – for the Special and Regular Meetings of June 20, 2023, the Special and Regular Meetings of July 11, 2023, the Regular Meeting of July 18, 2023, and the Special Meeting of August 15, 2023
Contact Persons:

Name: Susan Gauthier
Title: City Clerk
Div/Dept: City Clerk's Office
Phone: 510-284-4076
E-Mail: [email protected]

APPROVAL OF MINUTES – for the Special and Regular Meetings of June 20, 2023, the Special and Regular Meetings of July 11, 2023, the Regular Meeting of July 18, 2023, and the Special Meeting of August 15, 2023

ATTACHMENTS:
• Draft Minutes

RECOMMENDATION: Approve minutes.

2.B.1
Packet Pg. 13

Page 1 ends

MINUTES

FREMONT CITY COUNCIL SPECIAL MEETING
JUNE 20, 2023

FREMONT CITY HALL AND

VIRTUAL MEETING VIA ZOOM
5:45 P.M.

Call to Order: Mayor Mei called the mee ting to order at 5:45 p.m.

Roll Call: Present: Mayor Mei, Councilme mbers: Keng, Campbell, Kassan, Shao, and Salwan. Vice Mayor Cox arrived at 6:10 p.m.

Public Comment: None.

CONVENED TO A CLOSED SESSION at 5:46 p.m.

1. CONFERENCE WITH LABOR NEGOTIATOR:
(California Government Code 54957.6)

City Designated Representative: Lily Mei, Mayor; Tina Gallegos, Human Resources Director

Unrepresented Employee: City Manager

2. CONFERENCE WITH LABOR NEGOTIATOR:
(California Government Code 54957.6)

City Designated Representative: Lily Mei, Mayor; Tina Gallegos, Human Resources Director

Unrepresented Employee: City Attorney

The Special Meeting of the Fremont City Council adjourned at 6:42 p.m.

A t t e s t : A p p r o v e d :

_____________________________ ___________________________ S u s a n G a u t h i e r , C i t y C l e r k L I L Y M E I , M a y o r

2.B.1.a
Packet Pg. 14
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 1 ends

MINUTES

FREMONT CITY COUNCIL MEETING
JUNE 20, 2023

FREMONT CITY HALL AND

VIRTUAL MEETING VIA ZOOM
7:00 P.M.

1. PRELIMINARY

A. Call to Order: Mayor Mei called the mee ting to order at 7:00 p.m.

B. Flag Salute: Councilmember Keng led the salute to the flag.

C. Roll Call: Present: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng, Campbell, Kassan, Shao, and Salwan

D. Announcements by Mayor/City Manager/City Attorney

Mayor Mei announced the Boards and Commissions vacancies.

City Manager Karena Shackelford shared community announcements and introduced City Staff.

E. Report Out of Closed Session

City Attorney Alvarado reported that the City Council conducted a conference in Closed Session and discussed two items. The items were conference with Labor Negotiators pursuant to Government Code 54957.6 for the two Unrepresented Employees listed on the agenda, City Manager and City Attorney. The Council provided staff direction but took no reportable action.

2. CONSENT CALENDAR

* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.

On a motion by Councilmember Campbell, seconded by Vice Mayor Cox, the City Council waived further readings of proposed ordinances.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, an
d Salwan
Noes: None
A
bsent: None
Abstain: None

2.B.1.a
Packet Pg. 15
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 2 ends

* B. Approval of Minutes

* B.1. Mayor Mei opened consid eration of Approval of Minutes

See Green Sheet on file.

On a motion by Councilmember Campbell, seconded by Vice Mayor Cox, the City Council approved minutes for the Regular Meeting of June 6, 2023 and the Special and Regular Meetings of June 13, 2023, including the correction from Green Sheet.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
A
bsent: None
Abstain: None

* C. Mayor Mei opened considera tion of Approval to Authorize the City Manager to execute HOME Funding Agreements to Fremont Family Resource Center and Abode Services

On a motion by Councilmember Campbell, seconded by Vice Mayor Cox, the City Council authorized the City Manager to execute:

1. A $342,860 HOME agreement with the Fremont Family Resource C enter, for FYs 2023/24 and 2024/25, for the Stay Housed Program.

2. A $150,000 HOME agreement with Abode Services, for FYs 2023/ 24 and 2024/25, for its Rapid Rehousing Program.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, an
d Salwan
Noes: None
A
bsent: None
Abstain: None

* D. Mayor Mei opened considera tion of Approval of a Mutual Aid Agreement for Emergency Fire Response between the City of Fremont and the City of Milpitas

On a motion by Councilmember Campbell, seconded by Vice Mayor Cox, the City Council authorized the City Manager or designee to execute a Mutual Aid Agreement between the City of Fremont and the City of Milpitas to provide mutual aid fire emergency response as needed for a term of five years.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, an
d Salwan
Noes: None
A
bsent: None
Abstain: None

2.B.1.a
Packet Pg. 16
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 3 ends

3. CEREMONIAL ITEMS – None.

4. PUBLIC COMMUNICATIONS

A. Oral and Written Communications

The following person(s) commented: Kelly Abreu

5. SCHEDULED ITEMS

A. Mayor Mei opened consideration of a Public Hearing (Publishe d Notice) to consider a Zoning Text Amendment to repeal and replace Fremont Municipal Code (FMC) §18.190.005 (Accessory Dwelling Units (ADUs)) to comply with new state law as well as carry out program implementation from the City’s 2023-2031 Housing Element and amend other various sections of the FMC for internal consistency; and to consider exemptions for the project from the requirements of the California Environmental Quality Act (CEQA), each on a separate and independent basis, pursuant to CEQA Guidelines §15061 (Review for Exemption), §15183 (Projects Consistent with a Community Plan, General Plan, or Zoning), §15282 (Other Statutory Exemptions), and §15378 (Project).

Associate Planner, Mayank Patel provided a presentation. Staff responded to questions from Councilmembers. Mayor Mei opened the public hearing. The following person(s) commented:

Naren Immadi. There being no additional speakers, Mayor Mei closed the public hearing.

On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council:

1. Held a public hearing.

2. Found that the proposed text am endments to the Fremont Municipal Code are exempt from the requirements of the California Environmental Quality Act (CEQA), each on a separate and independent basis, pursuant to CEQA Guidelines §15061 (Review for Exemption), §15183 (Projects Consistent with a Community Plan, General Plan, or Zoning), §15282(h) (ADU Ordinance Statutory Exemption), and §15378 (Project).

3. Found that the proposed amendmen ts are consistent with the General Plan.

4. Found that the proposed amendmen ts further the public interest, convenience, and general welfare of the city by ensuring consistency between the FMC and the City’s General Plan and with state law and provide for zoning district uses and development standards that are relevant to current development trends, easy to use, flexible and equitable, and ensure the health and safety of Fremont residents.

5. Introduced an ordinance appr oving amendments to FMC Title 9 (Public Peace, Morals and Welfare) and Title 18 (Planning and Zoning).

6. Directed staff to document th e findings and recommendation of the Planning Commission to the City Council and to prepare, and the City Clerk to publish, a summary of the ordinance.

2.B.1.a
Packet Pg. 17
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 4 ends

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
A
bsent: None
Abstain: None

6. OTHER BUSINESS

A. Mayor Mei opened consideration of a Presentation of the Draf t Climate Action Plan (CAP) update for Council review and release to the public for comments

Sustainability Manager, Rachel DiFranco provided a presentation. Community Development Director, Dan Schoenholz responded to questions along with Rachel. Mayor Mei opened public comment. The following person(s) commented: John Hinds, Lisa Danz and Kelly Abreu. There being no additional speakers, Mayor Mei closed the public comment period. This was followed by a question and answer period.

On a motion by Councilmember Keng, seconded by Councilmember Salwan, the City Council directed staff to release the Draft Plan.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, an
d Salwan
Noes: None
A
bsent: None
Abstain: None

7. ITEMS REFERRED B Y COUNCILMEMBERS

A. Council Referrals – None.

B. Appointments to Boards, Commissions, Committees – None.

C. Legislative Actions – None.

D. Report on Committee Assignments

Councilmembers reported on their various meetings.

8. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 9:33 p.m.

A t t e s t : A p p r o v e d :

_________________________________ ___________________________ S u s a n G a u t h i e r , C i t y C l e r k L I L Y M E I , M a y o r

2.B.1.a
Packet Pg. 18
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

Page 1 ends

MINUTES

FREMONT CITY COUNCIL SPECIAL MEETING
JULY 11, 2023

FREMONT CITY HALL AND

VIRTUAL MEETING VIA ZOOM
6:30 P.M.

Call to Order: Mayor Mei called the mee ting to order at 6:30 p.m.

Roll Call: Present: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng, Campbell, Kassan, and Salwan

Absent: Councilmember Shao

Public Comment: None.

CONVENED TO A CLOSED SESSION at 6:32 p.m.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS:
(Government Code Section 54956.8)

Property: 39180 Liberty Street, Fremont, CA 94538

City Negotiators: Karena McGee Shackelford, City Manager; Rafael E. Alvarado Jr, City Attorney; Brian Stott, Assistant City Manager; Christina Briggs, Assistant City Manager; and Allen DeMers, Assistant to the City Manager.

Negotiating Parties: City of Fremont and Owner of 39180 Liberty Street, Fremont, CA 94538.

Under Negotiations: Price and Terms

The Special Meeting of the Fremont City Council adjourned at 6:58 p.m.

A t t e s t : A p p r o v e d :

_________________________________ ___________________________ Alberto Quintanilla, Assistant City Clerk LILY MEI, Mayor

2.B.1.a
Packet Pg. 19
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 1 ends

MINUTES

FREMONT CITY COUNCIL MEETING
JULY 11, 2023

FREMONT CITY HALL AND

VIRTUAL MEETING VIA ZOOM
7:00 P.M.

1. PRELIMINARY

A. Call to Order: Mayor Mei called the mee ting to order at 7:04 p.m.

B. Flag Salute: Councilmember Salwan led the salute to the flag.

C. Roll Call: Present: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng, Campbell, Kassan, and Salwan

Absent: Councilmember Shao

D. Announcements by Mayor/City Manager/City Attorney

Mayor Mei announced the Boards and Commissions vacancies.

City Manager Shackelford shared information regarding items of Council/community interest.

E. Report Out of Closed Session (if applicable)

City Attorney Alvarado reported that the Council conducted a conference in Closed Session

2. CONSENT CALENDAR

* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.

On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council waived further readings of proposed ordinances.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Salwan
Noes: None

Absent: Councilmember Shao
A
bstain: None

* B. Approval of Minutes – None.

* C. Mayor Mei opened consideration of Second Reading and Adopt ion of an Ordinance of the City of Fremont to Repeal and Replace Fremont Municipal Code (FMC) Section

18.190.005 (Accessory Dwelling Units) to Comply with New State Law as well as Carry

2.B.1.a
Packet Pg. 20
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 2 ends

Out Program Implementation from the City’s 2023-2031 Housing Element and Amend Other, Related Sections of FMC Titles 9 (Public Peace, Morals and Welfare) and 18 (Planning and Zoning) for Internal Consistency; and Making Findings of CEQA Exemption (PLN2023-00218*). *Administrative correction to the PLN number in these minutes, and in the adopted ordinance.

On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council adopted Ordinance No. 06-2023 approving amendments to FMC Title 9 (Public Peace, Morals and Welfare) and Title 18 (Planning and Zoning).

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Salwan
Noes: None

Absent: Councilmember Shao
A
bstain: None

* D. Mayor Mei opened considerati on of Authorization to Execute a Contract Renewal with Alameda County Behavioral Health for Adolescent Substance Use Disorder Services Provided by the Human Services Department’s Youth and Family Services Division for FY 2023/24 and Making Findings of CEQA Exemption (Health Care Services Master Contract)

On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council authorized the City Manager, or designee, to execute a FY 2023/24 master contract with Alameda County Behavioral Health for the delivery of adolescent substance use disorder intervention and treatment services, for the period of July 1, 2023 through June 30, 2024 in an amount not to exceed $516,881.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Salwan
Noes: None

Absent: Councilmember Shao
A
bstain: None

* E. Mayor Mei opened consideration of Approval of Purchase Ord ers through Cooperative Agreements with The Ford Store San Leandro for the Purchase of Ford Fleet Vehicles in an Amount Not to Exceed $2,000,000 and with National Auto Fleet Group for the Purchase of Various Make Vehicles in an Amount Not to Exceed $900,000. Exempt from CEQA Review per Guideline 15061

This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. The following person(s) commented: Kelly Abreu. There being no additional speakers, Mayor Mei closed the public comment period. Staff responded to questions from Councilmembers.

2.B.1.a
Packet Pg. 21
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 3 ends

On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council:

1. Authorized the City Manager or designee to execute a purchase order with The Ford Store San Leandro for the purchase of Ford vehicles in an amount not to exceed $2,000,000.

2. Authorized the City Manager or designee to execute a purchase order with National Auto Fleet Group for the purchase of various make vehicles in an amount not to exceed $900,000.

3. Found the proposed purchase is no t a project as defined by Public Resources Code Section 21065 and of the California Environmental Quality Act (CEQA), and, alternatively, the action is exempt from CEQA under Section 15061 (b) (3), as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment, and Section 15378 (b), as an organizational, administrative, policy and fiscal activity that will not result in direct or indirect physical change in the environment.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Salwan
Noes: None

Absent: Councilmember Shao
A
bstain: None

* F. Mayor Mei opened consideration of Approval of Service Agre ement with Safe Moves, Inc. in an amount not to exceed $181,600 for School-Based Traffic Safety Education Services

On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council authorized the City Manager or designee to execute a Service Agreement with Safe Moves for School-Based Traffic Safety Education Services in an amount not to exceed $181,600.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Salwan
Noes: None

Absent: Councilmember Shao
A
bstain: None

* G. Mayor Mei opened consideration of Authorization to Execute Agreement for Property Tax Consulting Services with HdL Coren & Cone in an Amount Not to Exceed $350,000 for a Five-Year Term

2.B.1.a
Packet Pg. 22
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 4 ends

On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council:

1. Awarded the property tax consulti ng services agreement to HdL Coren & Cone.

2. Authorized the City Manager or her designee to execute an agreement with HdL Coren & Cone to provide property tax consulting services through June 30, 2028, at a total amount not to exceed $350,000 for the five-year term.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Salwan
Noes: None

Absent: Councilmember Shao
A
bstain: None

* H. Mayor Mei opened considerati on of Authorization to Contract with Alameda County Behavioral Health and La Familia to provide Mental Health Services; and Appropriate Additional Funds and Making Findings of CEQA Exemption

On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council:

1. Authorized the City Manager or designee to execute two FY 2023/24 agreements totaling $3,120,991 including:
a. an agreement with Alameda Count y Behavioral Health (ACBH), in the amount of $2,853,103; and
b. an agreement with LaFa milia, in the amount of $267,888

2. Appropriated an addition al $221,0575 in the ACBH Aging and Family Services Fund (Fund 104), an additional $106,508 in the ACBH Youth and Family Services Fund (Fund 170), an addition $88,350 in the FRC Facilities Coordination Fund (Fund 108), and an additional $35,660 in the ACBH FRC Behavioral Health Fund (Fund 172).

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Salwan
Noes: None

Absent: Councilmember Shao
A
bstain: None

* I. Mayor Mei opened consideration to Approve a Professional S ervices Agreement with Fehr & Peers in an Amount Not to Exceed $437,159 (Including 10% Contingency) to Develop the City’s Active Transportation Plan; Appropriate Funds; and Make Findings of CEQA Exemption

On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council:

1. Found the proposed action is not a project as defined by Pub. Res. Code Section 21065, and is exempt from CEQA review per CEQA Guidelines Section 15378(b)(2) (administrative activity); CEQA Guidelines Section 15378(b)(4) (fiscal activity); and CEQA Guidelines Section 15061(b)(3) (no significant effect on the environment).

2.B.1.a
Packet Pg. 23
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 5 ends

2. Authorized the City Manager or designee to execute a Professional Service Agreement with Fehr & Peers for the development of the Active Transportation Plan in an amount not to exceed $437,159.

3. Reallocated $200,000 from PWC9041-515 to PWC9049-515.

4. Reallocated $100,000 from PWC8933-531 to PWC9049-531.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Salwan
Noes: None

Absent: Councilmember Shao
A
bstain: None

* J. Mayor Mei opened consideration of Approval of a Five-Year Agreement between the City of Fremont and the Alameda County Fire Department for Fire Dispatch Services through the Regional Emergency Communications Center

On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council:

1. Found the proposed action is not a project as defined by Pub. Res. Code Section 21065, and is exempt from CEQA review per CEQA Guidelines Section 15378, as an organizational, administrative, policy, and fiscal activity that will not result in direct or indirect physical changes in the environment.

2. Authorized the City Manager or designee to execute a five-year agreement between the City of Fremont and the Alameda County Fire Department for fire dispatch services including any necessary implementing documents.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Salwan
Noes: None

Absent: Councilmember Shao
A
bstain: None

* K. Mayor Mei opened consideration to Authorize the City Manag er or her Designee to Execute the Fourth Amendment On-Call Tree Trimming, Maintenance and General Groundwork and Debris Removal Agreement with West Coast Arborists to Increase Contract Compensation to Support City Street Sweeping Operations

On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council authorized the City Manager or designee to execute the fourth amendment to the on-call tree trimming, maintenance and general groundwork and debris removal service agreements with West Coast Arborists in a total amount not to exceed $1,508,850.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Salwan
Noes: None

Absent: Councilmember Shao
A
bstain: None

2.B.1.a
Packet Pg. 24
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 6 ends

* L. Mayor Mei opened consideration of Approval of Service Agre ements with Classic Graphics for Vehicle Repairs in an Amount Up to $800,000 for a Four-Year Period and with Stommel Inc., DBA Lehr, for Build-up Services in an Amount Up to $1,200,000 for a Four-Year Period. Make Finding of CEQA Exemption.

On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council:

1. Authorized the City Manager or designee to execute a Service Agreement with Classic Graphics for Automotive Body Repair and Fabrications Services in an annual amount of up to $200,000, and up to $800,000 for a four-year period ending on June 30, 2027.

2. Authorized the City Manager or designee to execute a Service Agreement with Stommel Inc., DBA Lehr, for Emergency Lighting and Other Equipment Installations, in an annual amount of up to $300,000 and up to $1,200,000 for a four-year period ending on June 30, 2027.

3. Found the proposed purchase is no t a project as defined by Section 15378 (b) of the California Environmental Quality Act (CEQA), and, alternatively, the action is exempt from CEQA under Section 15061 (b) (3), as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Salwan
Noes: None

Absent: Councilmembe
r Shao
Abstain: None

* M. Mayor Mei opened consideration to Approve and Authorize th e City Manager to Execute a $194,010 Agreement for FY 2023/24 with Alameda County Health Care Services Agency to Support Human Services Programs, including the Fremont Family Resource Center Family Support Services program and Youth and Family Services Division's Why Try Cognitive Behavioral Groups program and Appropriate Additional Funds and Making Findings of CEQA Exemption (Youth and Family Opportunity Programs)

On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council authorized the City Manager or designee to execute an agreement with Alameda County Health Care Services Agency in the amount of $194,010, and appropriate an additional $5,671 to Fund 179 (Support Services – ACHCSA) to cover the agreement as described in the report.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Salwan
Noes: None

Absent: Councilmember Shao
A
bstain: None

2.B.1.a
Packet Pg. 25
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 7 ends

* N. Mayor Mei opened consideration of an Amendment to the Empl oyment Agreement between City Attorney Rafael E. Alvarado, Jr. and the City of Fremont (Third Amendment)

This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. The following person(s) commented: Sharon Ventura. There being no additional speakers, Mayor Mei closed the public comment period.

On a motion by Vice Mayor Cox, seconded by Councilmember Salwan, the City Council adopted Resolution No. 2023-37 and authorized the Mayor to execute the Third Amendment to the City Attorney’s employment agreement which authorizes a five percent (5%) salary adjustment.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Salwan
Noes: None

Absent: Councilmember Shao
A
bstain: None

* O. Mayor Mei opened consideration of an Amendment to the Empl oyment Agreement between City Manager Karena McGee Shackelford and the City of Fremont (Third Amendment)

On a motion by Vice Mayor Cox, seconded by Councilmember Salwan, the City Council adopted Resolution No. 2023-38 and authorized the Mayor to execute the Third Amendment to the City Manager’s employment agreement which authorizes a five percent (5%) salary adjustment.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Salwan
Noes: None

Absent: Councilmember Shao
A
bstain: None

3. CEREMONIAL ITEMS

A. Proclamation: Park and Recreation Month July 2023

2.B.1.a
Packet Pg. 26
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 8 ends

4. PUBLIC COMMUNICATIONS

A. Oral and Written Communications

Communications & email submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file.

The following person(s) commented: Ken Steadman, John Hinds, and Salim Mastan.

5. SCHEDULED ITEMS

A. Mayor Mei opened consideration of a Public Hearing (Publish ed Notice) and Adoption of a Resolution to Vacate a Portion of Washington Boulevard Located Near Ellsworth Street – PLN2023-00087 (Washington Boulevard Street Vacation)

Public Works Director Larsen responded to questions from Councilmembers. Mayor Mei opened the public hearing. There being no speakers, Mayor Mei closed the public hearing.

Public Works Director Larsen responded to additional questions from Councilmembers.

Councilmembers provided comment.

On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council:
1 Conducted a public hearing.

2. Adopted Resolu tion No. 2023-39 that:
a. Orders the vacation of a portion of Washington Boulevard as depicted and described in Exhibit A, and conditioned upon the City’s receipt of a $35,000 payment for the fair market value of the area to be vacated;
b. Authorizes the s ale of the land;
c. Authorizes the City Manager or designee to execute a grant deed conveying the area to be vacated as shown in Exhibit A to 6021 Wei Ying LLC, a California Limited Liability Company, or its successor(s) in interest at the fair market value of $35,000; and
d. Makes findings, including fi ndings of CEQA exemption.

3. Directed staff to recognize the sale proceeds as revenue in the General Fund.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Salwan
Noes: None

Absent: Councilmember Shao
A
bstain: None

2.B.1.a
Packet Pg. 27
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 9 ends

6. OTHER BUSINESS

A. Mayor Mei opened consideration of Procedures and Guidelines Outlining the Display of Ceremonial Flag Commemorating Special Observances in Response to Council Direction Provided on February 21, 2023

Assistant to the City Manager, Allen DeMers and Management Analyst, Amanda Gallo provided a presentation. Staff responded to questions from Councilmembers. Mayor Mei opened public comment. The following person(s) commented Alex Woo, Dr. Romesh Japra (FIA), Rajesh Verma (FIA/FOG/Fremont Temple), K.P. Maheshwari (FOG), Chandru Bhambhra (FIA/Temple), Govind Pasumarthi (Fremont Hindu Temple), Marty Kludjian, Been Yee, John Hinds, and Yonggang. There being no additional speakers, Mayor Mei closed the public comment period. This was followed by a question and answer period.

On a motion by Councilmember Campbell, seconded by Councilmember Keng, the City Council received the staff report and provided direction to staff to establish a calendar of ceremonial flag observances using one of staff’s proposed options (or via other direction not contemplated by staff):

1. Annually adopt a comprehensive ceremonial flag display calendar with the addition of Diwali and Lunar New Year flags, but deletion of Caribbean-American Heritage Month flag. Staff may choose the flag to raise when there is a conflict between flags in a particular month.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, an
d Salwan
Noes: Councilmember Kassan

Absent: Councilmember Shao
A
bstain: None

7. ITEMS REFERRED B Y COUNCILMEMBERS

A. Council Referrals – None.

B. Appointments to Boards, Commissions, Committees – None.

C. Legislative Actions – None.

D. Report on Committee Assignments

Councilmembers reported on their various meetings.

2.B.1.a
Packet Pg. 28
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 10 ends

8. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 9:15 p.m.

A t t e s t : A p p r o v e d :

____________________________________ _________________________ __ Alberto Quintanilla, Assistant City Clerk LILY MEI, Mayor

2.B.1.a
Packet Pg. 29
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 1 ends

MINUTES

FREMONT CITY COUNCIL MEETING
JULY 18, 2023

FREMONT CITY HALL AND

VIRTUAL MEETING VIA ZOOM
7:00 P.M.

1. PRELIMINARY

A. Call to Order: Mayor Mei called the mee ting to order at 7:02p.m.

B. Flag Salute: Vice Mayor Cox led the s alute to the flag.

C. Roll Call: Present: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng, Campbell, Kassan, Shao and Salwan

D. Announcements by Mayor/City Manager/City Attorney

Mayor Mei announced the Boards and Commissions vacancies.

City Manager Karena Shackelford introduced City Staff.

2. CONSENT CALENDAR

* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.

On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council waived further readings of proposed ordinances.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, an
d Salwan
Noes: None
A
bsent: None
Abstain: None

* B. Approval of Minutes – None.

* C. Mayor Mei opened considerati on to Adopt a Resolution Delegating Authority to City Manager during City Council Recess, July 19, 2023 through September 4, 2023

See Green Sheet.

On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council adopted Resolution No.2023-40 authorizing the City Manager or designee to take the following actions, as necessary, during the City Council recess period:

2.B.1.a
Packet Pg. 30
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 2 ends

1. Authorize the City Manager or designee to approve the plans and specifications for the Central Park Pathways Renovation Project; and accept the bid, award a construction contract with the lowest responsive and responsible bidder. Lowest responsive and responsible bidder is to be determined.

2. Authorize the City Manager or designee to approve Plans and Specifications, accept, award and execute the construction contract with the lowest responsible bidder for the Pickleball Conversion at Central Park Knoll Project in the amount of $520,000.

3. Authorize the City Manager or designee to approve Plans and Specifications, accept, award and execute the construction contract with the lowest responsible bidder for the Pickleball Conversion at Central Park Knoll Project in the amount of $520,000.

4. Authorize the City Manager or designee to approve Plans and Specifications, accept, award and execute the construction contract with the lowest responsible bidder for the Senior Center Trash Enclosure Project in the amount of $205,000.

5. Authorize the City Manager or designee to accept the grant f rom the BSCC in the amount not to exceed $117,949.89.

6. Authorize the City Manager or designee to enter an agreement with All City Management Services, LLC in the amount not to exceed $1,381,309 Effective August 1, 2023, through July 31, 2026.

7. Authorize the City Manager or designee to enter into a Memo of Understanding with the Fremont Unified School District for the cost-sharing of the Crossing Guard Program for FY 2023/24 through FY 2026/27.

8. Authorize the City Manager or designee to enter into an agreement with Tri-City Volunteers, in an amount not to exceed $139,000, effective July 1, 2023, through June 30, 2024.

9. Authorize the City Manager or designee to enter into an agreement with Abode Services, in an amount not to exceed $157,000, effective July 1, 2023, through June 30, 2024.

10. Authorize the City Manager or designee to enter into an agreement with Alameda County Health Care Services Agency, in an amount not to exceed $206,219, effective July 1, 2023, through June 30, 2024.

11. Authorize the City Manager or designee to enter into a Task Order with Fremont Unified School District in an amount not to exceed $40,000 for Youth and Family Services Division to provide School-Based Mental Health Counseling; Why Try Cognitive Behavioral Groups as an Alternative to Suspension Program for At-Promise (At-Risk Youth); Substance Use Disorder Treatment Services for Adolescents at Robertson and Kennedy High Schools; and the Family Resource Center Division to provide Family Support Services (Case Management) for the 2023‑2024 school year (August 16, 2023 through May 31, 2024).

12. a. Authorize the City Manager or designee to execute a task order to the existing Joint Powers Agreement with the City of Newark for the provision of FY 2023/24 case management services, in the amount of $5,000.
b. Authorize the City Manager or designee to execute a task order to the existing Joint Powers Agreement with the City of Newark for the provision of FY 2023/24 paratransit services, in the amount not to exceed $293,052.

2.B.1.a
Packet Pg. 31
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 3 ends

13. Authorize the City Manager or designee to amend the Service Agreement with GoGo Technologies, Inc. to increase the annual not to exceed amount to $75,000 for FY 2023/24 and $75,000 for FY 2024/25.

14. a. Authorize the City Manager or designee to issue a purchase order to Tyler Technologies, Inc., in the amount of $215,183.36, to execute implementing documents for the annual software support for the Tyler Munis financial management system and include the Tyler Cashiering system for one-year effective August 26, 2023, through August 25, 2024.
b. Authorize the City Manager or designee to renew the annual software support and services for the Tyler Munis financial management system and Tyler Cashiering system for two additional one-year periods in an amount not to exceed a seven percent increase over the prior year’s costs.

15. Authorize the City Manager or designee to increase an existing agreement with Oracle America, Inc. by the amount of $164,628.59 for the annual software support and maintenance for Oracle Databases, for a total amount of $354,584.66.

16. Authorize the City Manager or designee to approve the Plans and Specifications and accept, award and execute the construction contract to the lowest responsive and responsible bidder for the Old Canyon Road Bridge Slope Repair Project (PWC8120-H) in an amount not to exceed $150,000.

17. Authorize the City Manager or designee to execute an amendment to extend the existing agreement with American Portables for rental and maintenance servicing of portable restrooms and handwashing stations at various homeless encampment and vehicle habitation sites for three months through September 30, 2023 and increasing the contract amount from $94,480 to $108,480.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
A
bsent: None
Abstain: None

* D. Mayor Mei opened Consideration of Approval of a Profession al Services Agreement with Group 4 Architecture, Research + Planning, Inc. in an Amount Not to Exceed $5,040,000 (including 20% Contingency) for Architectural and Design Consultant Services for the Central Park Community Center Project (PWC9087); Adopt Resolution Authorizing the City Manager to Execute a State Grant Funding Agreement; and Find Actions are Exempt from CEQA Review.

On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council approve the following actions related to the Central Park Community Center Project (PWC9087):

1. Find the action is exempt from environmental review, as a separate and independent basis for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the

2.B.1.a
Packet Pg. 32
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 4 ends

activity may have significant effect on the environment). Environmental review will be conducted as part of the project environmental clearance process.

2. Authorize the City Manager or designee to execute a Professional Services Agreement with Group 4 Architecture, Research + Planning, Inc. in an amount not to exceed $5,040,000 for architectural and design consultant services.

3. Adopt a Resolution No. 2023-41 a uthorizing City Manager to execute a funding agreement with the California Natural Resources Agency in the amount of $8,000,000.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
A
bsent: None
Abstain: None

* E. Mayor Mei opened Consideration to Adopt a Resolution Autho rizing the City Attorney to Execute a Certification and Indemnification Agreement with the County of Alameda for the Collection of Taxes and Assessments for Fiscal Year 2023/24

On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council adopt Resolution No. 2023-42 authorizing the City Attorney to execute a Certification and Indemnification Agreement with the County of Alameda for the Collection of Taxes and Assessments for Fiscal Year 2023/24.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, an
d Salwan
Noes: None

Absent: None
Abstain: None

* F. Mayor Mei opened Consideration to Approve a Lease with the California Department of Rehabilitation for Space at the Family Resource Center, and Find the Action is Exempt from CEQA Review.

On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council authorize the City Manager or designee to execute a new lease with the State Department of Rehabilitation for 5,916 square feet of office and common area space located at the Fremont Family Resource Center for eight years as described in the staff report.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, an
d Salwan
Noes: None
A
bsent: None
Abstain: None

2.B.1.a
Packet Pg. 33
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 5 ends

* G. Mayor Mei opened Consideration to Receive Report on Propos ed Projects to Repair and Mitigate City Infrastructure Damage from 2023 Storm Events, and Efforts to Obtain Federal and State Emergency Relief Funding; Appropriate Funds from City’s General Fund Contingency Reserve for Project Implementation in the Amount of $3,440,000; Find Action Exempt from CEQA. (2023 Storm Drain Projects)

On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council approve the following actions to facilitate the 2023 Storm Damage Repair and Mitigation projects as follows:

1. Find that the recommended fundi ng actions are exempt from CEQA.

2. Transfer $3,440,000 from the General Fund Contingency Reserv e to the Capital Improvements Fund (Fund 501).

3. Appropriate $1,000,000 to the Mor rison Canyon Trail/Road Storm Repair and Mitigation Project (PWC9105-501).

4. Appropriate $820,000 to the Agua F ria Creek Storm Repair and Mitigation Project (PWC9103-501).

5. Appropriate $800,000 to the Mill Creek Road Storm Mitigation Project (PWC9104-501).

6. Appropriate $600,000 to the Stanl ey Bridge Storm Repair and Mitigation Project (PWC9102-501).

7. Appropriate $220,000 to the Sulliva n Underpass Storm Mitigation Project (PWC9106 501).

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None

Absent: None
Abstain: None

* H. Mayor Mei opened Consideration to Authorize the City Manag er or her Designee to Execute a Five-Year License Agreement, with Two Five-Year Renewal Options, with Math Science Nucleus for the Use of the California Nursery Historical Park and to consider an exemption from the requirements of the California Environmental Quality Act (CEQA), each on a separate and independent basis, pursuant to CEQA Guidelines §15061 (Review for Exemption), §15183 (Projects Consistent with a Community Plan, General Plan, or Zoning), and §15378 (Project).

On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council:

1. Authorize the City Manager or designee to execute a license agreement with Math Science Nucleus providing for use of portions of the California Nursery Historical Park for a five-year period through 2028, with the option to renew for two additional five-year periods that could extend the agreement through 2038.

2. Find that the license agreement is exempt from California Environmental Quality Act (CEQA) under CEQA Guidelines Sections 15061, 15183, and 15378.

2.B.1.a
Packet Pg. 34
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 6 ends

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
A
bsent: None
Abstain: None

* I. Mayor Mei opened Consideration of Approval of a Service Ag reement with Environmental Logistics Inc. for Emergency Hazardous Materials Response and Scheduled Disposals in the Amount Not-to-Exceed $300,000 per Fiscal Year, for a Five- Year Period Ending June 30, 2028.

On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council authorize the City Manager or designee to execute a Service Agreement with Environmental Logistics Inc. to provide Emergency Hazardous Materials Response Services effective July 1, 2023, through June 30, 2028, with a total contract amount for a five-year period not-to-exceed $1,500,000.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, an
d Salwan
Noes: None
A
bsent: None
Abstain: None

* J. Mayor Mei opened Consideration to Adopt a Resolution Setti ng the Annual Tax Rate for Voter-Approved General Obligation Bonds Debt Service for Fiscal Year 2023/24 and Authorizing the County of Alameda to Collect and Enforce the Levy on Behalf of the City

On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council adopt Resolution No.2023-43 to (1) establish the Fire Safety Project General Obligation Bonds tax rate of $0.0037 per $100 of assessed valuation (0.0037%) for Fiscal Year 2023/24, and (2) request and authorize the County of Alameda to levy a tax on all taxable properties in the City as a voter-approved levy with respect to the Fire Safety Project General Obligation Bonds.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, an
d Salwan
Noes: None
A
bsent: None
Abstain: None

* K. Mayor Mei opened Consideration to Authorize the City Manag er or her Designee to Enter into a Memorandum of Understanding with the Fremont Unified School District to Continue the School Resource Officer (SRO) Program

This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. The following person(s) commented: Linda Dewlaney. There being no additional

2.B.1.a
Packet Pg. 35
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15) *Consent Items

Page 7 ends

speakers, Mayor Mei closed the public comment period. Staff responded to questions from Councilmembers.

On a motion by Councilmember Campbell, seconded by Councilmember Salwan, the City Council authorize the City Manager or designee to execute the Memorandum of Understanding (MOU) with the Fremont Unified School District for the School Resource Officer Program.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Shao, and Salwan
Noes: Councilmember Kassan

Absent: None
Abstain: None
* L. Mayor Mei opened Consideration to Review and Accept the Flood Insurance Assessment of Fremont’s Current Level of Coverage for the Purpose of Receiving “Community Rating System” Credit for Flood Insurance Promotion.

On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council accept
staff’s report on the Flood Insurance Assessment project and support the following actions:

1. Acknowledge that the Fremont community has approximately a 4 9% flood insurance coverage rate.

2. Continue to provide ongoing educational outreach as presented in the staff report that includes targeted mailings to residents within or near a special flood hazard area; articles on flood prevention in City newsletters; and distributing informational brochures at City facilities and at events.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
A
bsent: None
Abstain: None
* M. Mayor Mei opened Consideration of a Resolution Adopting th e City of Fremont's Salary Schedule
On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council adopt Resolution No.2023-44 approving the City of Fremont’s Salary Schedule as established by the City Manag
er.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None

Absent: None
Abstain: None

2.B.1.a
Packet Pg. 36
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 8 ends

* N. Mayor Mei opened Considerati on to Adopt the Site Development Plan for Vallejo Mills Historical Park; and find that, the project is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities), Section 15304 (Minor Alterations of Land), Section 15311(b) (Accessory Structures), and Section 15183 (Project Consistent with a Community Plan, General Plan, or Zoning).

This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. The following person(s) commented: Naren Immadi, John Hinds, Kelly Abreu, Keith Parker, Sharon Ventura, and William Yragui. There being no additional speakers, Mayor Mei closed the public comment period. Staff responded to questions from Councilmembers.

On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council:

1. Find that the project is exe mpt from review under the California Environmental Quality Act (CEQA) as the replacement or reconstruction of an existing facility, pursuant to CEQA Guidelines Section 15301 (Existing Facilities), Section 15304 (Minor Alterations of Land), Section 15311(b) (Accessory Structures), and Section 15183 (Project Consistent with a Community Plan, General Plan, or Zoning), and approve a categorical exemption from the California Environmental Quality Act (CEQA) per CEQA Guidelines.

2. Adopt the Site Development Pla n for Vallejo Mills Historical Park as shown in Exhibit A and Exhibit B.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
A
bsent: None
Abstain: None

3. CEREMONIAL ITEMS – None.

4. PUBLIC COMMUNICATIONS

A. Oral and Written Communications

Communications & email submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file.

The following person(s) commented: Albert Tsui, Priya Chouhan, Indravardhan Singh Shaktawat, Yanxia Lin, Hui Li, John Ng, Salim Mastan, Kelly Abreu, and Lisa Danz

5. SCHEDULED ITEMS – None.

2.B.1.a
Packet Pg. 37
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 9 ends

6. OTHER BUSINESS – None.

7. ITEMS REFERRED B Y COUNCILMEMBERS

A. Council Referrals – None.

B. Appointments to Boards, Commissions, Committees

1. Mayor Mei opened consideration of Mayor Mei Referral: Design ation of League of California Cities Annual Conference Voting Delegate

On a motion by Councilmember Shao, seconded by Councilmember Campbell, the City Council appoint Mayor Mei as the City’s voting delegate for the League of California Cities Annual Conference and Councilmember Salwan as the voting alternate.

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, an
d Salwan
Noes: None
A
bsent: None
Abstain: None

C. Legislative Actions – None.

D. Report on Committee Assignments

Councilmembers reported on their various meetings.

8. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 8:33 p.m.

A t t e s t : A p p r o v e d :

_________________________________ ___________________________ Alberto Quintanilla, Assistant City Clerk LILY MEI, Mayor

2.B.1.a
Packet Pg. 38
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 1 ends

MINUTES

FREMONT CITY COUNCIL SPECIAL MEETING
AUGUST 15, 2023

FREMONT CITY HALL AND

VIRTUAL MEETING VIA ZOOM
7:00 P.M.

1. PRELIMINARY

A. Call to Order: Mayor Mei called the mee ting to order at 7:00 p.m.

B. Flag Salute: Councilmember Campbell led the salute to the flag.

C. Roll Call: Present: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng, Campbell, Kassan, Shao, and Salwan

D. Announcements by Mayor/City Manager/City Attorney

Mayor Mei announced the Boards and Commissions vacancies.

City Manager Karena Shackelford introduced City Staff.

E. Report Out of Closed Session – None.

2. CONSENT CALENDAR

* A. Waive Reading of Ordinances – None.

* B. Approval of Minutes – None.

3. CEREMONIAL ITEMS – None.

4. PUBLIC COMMUNICATIONS

A. Oral and Written Communications

Communications & email submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file.

The following person(s) commented: Virginia, Guy Moy, Ping Chin, and Kelly Abreu.

5. SCHEDULED ITEMS – None.

2.B.1.a
Packet Pg. 39
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 2 ends

6. OTHER BUSINESS

A. Mayor Mei opened considera tion of Approval of the Agreement to Purchase the Property Located at 39180 Liberty Street in the Amount of $6,540,000; Related Appropriation Actions (Property Acquisition)

See Green Sheet.

Assistant City Manager, Christina Briggs and Economic Development Director, Donovan Lazaro provided an introduction. Staff responded to questions from Councilmembers. Mayor Mei opened public comment. The following person(s) commented: Kelly Abreu. There being no additional speakers, Mayor Mei closed the public comment period. This was followed by a question and answer period. Councilmembers provided comment.

On a motion by Vice Mayor Cox, seconded by Councilmember Kassan, the City Council:

1. Adopted Resolution No. 2023-45 of the City Council of the City of Fremont approving, and authorizing the City Manager to execute, a certain Standard Offer, Agreement, and Escrow Instructions for Purchase of Real Estate and accompanying Addendum thereto, subject to the revisions that were receive in the Green Sheet, for City’s purchase of the property commonly known as 39180 Liberty Street and designated as Assessor Parcel Number 501-1130-50 and finding that the proposed purchase is exempt from CEQA review.

2. Reallocate $6,750,000 from the Strategic Investment Opportunities Reserve in the Capital Improvements Fund (PWC8811-501) to the 39180 Liberty Street Acquisition Project (PWC9107-501).

Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None

Absent: None
A
bstain: None

7. ITEMS REFERRED B Y COUNCILMEMBERS

A. Council Referrals – None.

B. Appointments to Boards, Commissions, Committees – None.

C. Legislative Actions – None.

D. Report on Committee Assignments

Councilmembers reported on their various meetings.

2.B.1.a
Packet Pg. 40
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15)

*Consent Items

Page 3 ends

8. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting in memory of all affected by the Lahaina, Maui fire at 7:50 p.m.

A t t e s t : A p p r o v e d :

_________________________________ ___________________________ S u s a n G a u t h i e r , C i t y C l e r k L I L Y M E I , M a y o r

2.B.1.a
Packet Pg. 41
Attachment: Draft Minutes (4996 : Approval of Minutes - 2023-06-20 - 2023-08-15) Fremont City Council Meeting: 09/12/23 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 4927) DOC ID: 4927
Updated: 9/5/2023 2:14 PM by Alberto Quintanilla Page 1 REPORT OF ACTIONS TAKEN DURING COUNCIL RECESS - Report of Actions Taken by the City Manager during Council Recess, July 19, 2023 through September 4, 2023
Contact Persons:

Name: Susan Gauthier Allen DeMers
Title: City Clerk Assistant to the City Manager
Div/Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4076 510-494-4651
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to notify City Council of the administrative actions taken by the City Manager or her designee during the Council recess of July 19, 2023 through September 4, 2023.

BACKGROUND: On July 18, 2023, the City Council adopted Resolution No. 2023-40 authorizing the City Manager or designee to approve administrative matters specified in the resolution during the legislative recess period. All but one of the contract awards were at or below the budgeted amount and engineers’ estimated amounts, which are shown below.

Following is the status of items specified in Resolution No. 2023-40:

1. Title: Central Park Pathways Renovation
Staff Contact: Connie Chao, Landscape Designer II, 510-494-4742 Name of Contracting Party: Frontline General Engineering Construction, Inc.

Budgeted Amount: $530,792
Fund/Account Code: PWC9004- Fund 525, 533, and 540; PWC9028- Fund 540
Action Taken: The City Manager accepted the plans and
specifications for the Central Park Pathways
Renovation Project, accepted the bid, and awarded
and executed a construction contract to Frontline
General Engineering Construction, Inc. for
$482,538.42, plus a 10% Construction Contingency
in the amount of $48,253.58 for the total
construction contract amount of $530,792. There
were sufficient funds available in the project
allocation to award the contract.

2. Title: Pickleball Conversion at Central Park Knoll
Staff Contact: Rico Lardizabal, Associate Landscape Architect, 510- 494-4743
Name of Contracting Party: To be determined after bid opening date anticipated in August 2023
Budgeted Amount: $520,000
Fund/Account Code: PWC9067-540-6106
Action Taken: No action taken.

2.C
Packet Pg. 42
Council Staff Report (ID # 4927) Meeting of September 12, 2023 Updated: 9/5/2023 2:14 PM by Alberto Quintanilla Page 2

3. Title: Central Park Cricket Field Shades
Staff Contact: Eva Lee, Landscape Designer II, 510-494-4776 Name of Contracting Party: TBD
Budgeted Amount: $120,000
Fund/Account Code: PWC9001-540-6106
Action Taken: No Action Taken

4. Title: Senior Center Trash Enclosure
Staff Contact: Eva Lee, Landscape Designer II, 510-494-4776 Name of Contracting Party: TBD
Budgeted Amount: $205,000
Fund/Account Code: PWC8936-502-6106
Action Taken: No Action Taken

5. Title: Acceptance of BSCC Officer Wellness and Mental Health Grant
Staff Contact: Deirdre Ramsey, Business Services Manager, 510- 790-6991, John Harnett, Captain, 510-790-6705
Name of Contracting Party: Board of State and Community Corrections (BSCC) Budgeted Amount: $117,949.89
Fund/Account Code: 193.21100.3649
Action Taken: Grant award accepted by the City Manager or designee from the BSCC in the amount not to exceed
$117,949.89

6. Title: Approval of service agreement with All City
Management Services for Adult Crossing Guards for
a three-year amount not to exceed $1,381,309.00
effective August 1, 2023 through July 31, 2026.

Staff Contact: Deirdre Ramsey, Business Services Manager, 510- 790-6991, John Harnett – Captain, 510-790-6705
Name of Contracting Party: All City Management Services, LLC Budgeted Amount: $1,381,309.00
Fund/Account Code: 001.21240.6106
Action Taken: Agreement executed by the City Manager or designee to enter an agreement with All City
Management Services, LLC in the amount not to
exceed $1,381,309.00 Effective August 1, 2023
through July 31, 2026.

7. Title: Crossing Guard MOU
Staff Contact: John Hartnett, Captain, 510-790-6705,
Sean Washington, Police Chief, 510-790-6969
Name of Contracting Party: Fremont Unified School District Budgeted Amount: $478,679.83 (FUSD share over three years) Fund/Account Code: 001.21240.6106
Action Taken: Memorandum of Understanding executed by the City Manager or designee with the Fremont Unified

2.C
Packet Pg. 43
Council Staff Report (ID # 4927) Meeting of September 12, 2023 Updated: 9/5/2023 2:14 PM by Alberto Quintanilla Page 3 School District for the cost-sharing of Crossing Guard
Program for FY2023/24 to FY2026/27

8. Title: Approval of Social Service Grant Agreement with Tri- City Volunteers
Staff Contact: Arquimides Caldera, Deputy Human Services Director, 510-574-2056
Name of Contracting Party: Tri-City Volunteers
Amount: $139,000
Fund/Account Code: 102.53140
Action Taken: The City Manager executed an agreement with Tri- City Volunteers in the amount of $138,125, to
provide emergency food for low/zero income
families and individuals, seniors and the homeless
in Fremont, effective July 1, 2023 through
June 30, 2024.

9. Title: Approval of Social Service Grant Agreement with Abode Services
Staff Contact: Arquimides Caldera, Deputy Human Services Director, 510-574-2056
Name of Contracting Party: Abode Services
Amount: $157,000
Fund/Account Code: 102.53140
Action Taken: The City Manager executed an agreement with Abode Services in the amount of $156,960, to
provide emergency shelter and services for
homeless individuals and families with children at
Sunrise Village, effective July 1, 2023 through
June 30, 2024.

10. Title: Approval of Alameda County Health Care Services Agency Grant for Health Promotion
Staff Contact: Karen Grimsich, Administrator Human Services Department, 510-574-2062
Name of Contracting Party: Health Care Services
Amount: $206,219
Fund/Account Code: 104.53310
Action Taken: No Action Taken

11. Title: FY 23/24 Fremont Unified School District Task Order Staff Contact: Annie Bailey, Youth and Family Services Division Administrator, 510-574-2111
Name of Contracting Party Fremont Unified School District Amount: $40,000
Fund/Account Code: 102.53410
Action Taken: The City Manager executed a Task Order with Fremont Unified School District in the amount of
$40,000 for Youth and Family Services Division to
provide School-Based Mental Health Counseling and

2.C
Packet Pg. 44
Council Staff Report (ID # 4927) Meeting of September 12, 2023 Updated: 9/5/2023 2:14 PM by Alberto Quintanilla Page 4 Groups as an Alternative to Suspension Program for
At-Promise (At-Risk Youth); Substance Use Disorder
Treatment Services for Adolescents at Robertson and
Kennedy High Schools; and the Family Resource
Center Division to provide Family Support Services
(Case Management) for the 2023-2024 school year.

12. Title: FY 2023/24 Task Orders with the City of Newark Staff Contact: Shawn Fong, Management Analyst II, 510-574-2033 Name of Contracting Party: City of Newark
Amount: $298,052
Fund/Account Code: 176.53520 (Paratransit) & 102.53210 (Case Management)
Action Taken: No Action Taken

13. Title: Approval of Amendment #1 to Service Agreement with GoGo Technologies, Inc.

Staff Contact: Shawn Fong, Management Analyst II, 510-574-2033 Name of Contracting Party: GoGo Technologies, Inc.

Amount: $75,000 for FY 2023/24
Fund/Account Code: 252.53510 (Paratransit)
Action Taken: The City Manager executed an Amendment with GoGo Technologies, Inc. to increase the annual not
to exceed amount to $75,000 for FY 2023/24 and
$75,000 for FY 2024/25.

14. Title: Tyler Munis Financial Management System Software Support
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Tyler Technologies, Inc.

Amount: $215,183.36
Fund/Account Code: 620.17021
Action Taken: The City Manager or designee issued a purchase order in an amount not to exceed $215,183.36 for
the annual software support for the Tyler Munis
financial management system, the Tyler Cashiering
system and executed implementing documents and
took necessary implementing actions.

15. Title: Oracle Databases Maintenance Support Renewal Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Oracle America, Inc.

Amount: $354,584.86
Fund/Account Code: 620.17020
Action Taken: No action taken. The increase in amount for the existing agreement (original contract amount is
$189,956.27) with Oracle America, Inc. is not
necessary.

2.C
Packet Pg. 45
Council Staff Report (ID # 4927) Meeting of September 12, 2023 Updated: 9/5/2023 2:14 PM by Alberto Quintanilla Page 5

16. Title: Old Canyon Road Bridge Slope Repair Project
(PWC8120-H)
Staff Contact: Edelzar Garcia, Associate Civil Engineer, 510-494- 4781
Name of Contracting Party: Bridgeway Civil Constructors, Inc.

Amount: $65,428
Fund/Account Code: PWC8120-136-6106
Action Taken: The Public Works Director executed the construction contract to the lowest responsive and responsible
bidder, Bridgeway Civil Constructors, Inc. in the
Amount of $59,480 and allocated a 10% construction
contingency in the amount of $5,948 for a total
construction contract amount of $65,428 for the
Old Canyon Road Bridge Slope Repair Project
(PWC8120-H).

17. Title: Amendment to extend Portable Services Agreement with American Portables three months and increase
the contract not-to-exceed from $94,480 to
$108,480
Staff Contact: Kathy Cote, Environmental Services Manager, 510- 494-4583
Name of Contracting Party: American Portables
Amount: $108,480
Fund/Account Code: 115.61092
Action Taken: Amendment executed to extend the existing agreement with American Portables for rental and
maintenance servicing of portable restrooms and
handwashing stations at various homeless
encampment and vehicle habitation sites.

Amendment ensured continuation of services
through September 30, 2023 while the City
completes an RFP process for future services.

Contract amount increased from $94,480 to
$108,480.

RECOMMENDATION: Receive report acknowledging actions taken by the City Manager or designee during the recess.

2.C
Packet Pg. 46
Fremont City Council Meeting: 09/12/23 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 4968) DOC ID: 4968
Updated: 9/6/2023 10:52 AM by Susan Gauthier Page 1

ALAMEDA COUNTY PROBATION DEPARTMENT (ACPD) MASTER CONTRACT FOR JUVENILE JUSTICE CRIME PREVENTION ACT (JJCPA) - Authorization to Execute a Third Amendment to Contract with Alameda County Probation Department for Juvenile Justice Crime Prevention Act (JJCPA) Grant Funded Trauma-Focused Mental Health and Parenting Classes Provided by the Human Services Department’s Youth and Family Services Division for FY 2023/34; and a First Amendment to Subcontract with Seneca Family of Agencies (Seneca), and Make Findings of CEQA Exemption
Contact Persons:

Name: Annie Bailey Suzanne Shenfil
Title: Youth and Family Services
Administrator
Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2111 510-574-2051
E-Mail: [email protected] [email protected]

Executive Summary: Since 2019, the Alameda County Probation Department (ACPD) has contracted with the City to provide specialized services for youth in ACPD’s Community Supervision program. These programs serve at-promise (at-risk) youth who are on formal Probation and under Community Supervision and the parents of these youth. The majority of these youth have experienced traumatic events and as a result have symptomatic behaviors that contribute to their social, emotional and educational instability. The parents of these youth have also faced many challenges and need significant support.

Due to the broad scope of services and regions under this contract, the City currently partners with Seneca Family of Agencies (Seneca) to provide Trauma Focused Cognitive Behavioral (TF-CBT) Groups and Parenting Classes in the South County service area (Fremont, Union City, Newark and San Leandro).

The City and ACPD executed a first amendment to the agreement, extending the term through June 30, 2021, and increased the not-to-exceed amount to $278,616.

The City and ACPD executed a second amendment to the agreement, extending the term through June 30, 2023, and carrying over any unused funds from the previous term. These funds were unused due to disruptions in service delivery due to the COVID-19 pandemic.

In 2022, with ACPD’s approval, the City executed a subcontract in the amount of $109,434, with Seneca, which absorbed the Girls, Inc. counseling program, our original partner.

The purpose of this report is to recommend that the City Council:

1. Authorize the City Manager or her designee to execute a Third Amendment with ACPD for the additional amount of $63,084, increasing the total not to exceed amount from $278,616 to $341,700, for the purpose of allowing the City to continue to provide the youth group and parenting programs;

2.D
Packet Pg. 47
Council Staff Report (ID # 4968) Meeting of September 12, 2023 Updated: 9/6/2023 10:52 AM by Susan Gauthier Page 2

2. Appropriate an additional $10,955 in JJCPA to equal the actual amendment amount of $63,084; and

3. Authorize the City Manager or her designee to execute an Amendment to a sub- contract with Seneca, for the additional amount of $45,564, increasing the not-to- exceed amount to $154,998.

BACKGROUND: ACPD has contracted with the City’s Human Services Department to provide counseling, case management and truancy intervention services under a Delinquency Prevention Network (DPN) contract to Juvenile Justice involved youth and their families for many years. A detailed description of the DPN program is included in an accompanying Council item.

Since 2019, ACPD has contracted with the City for the Human Services Department’s Youth and Family Services (YFS) Division to provide additional specialized services, beyond the scope of the DPN contract, for youth in ACPD’s Community Supervision program, including Trauma Focused Cognitive Behavioral (TF-CBT) Groups and Parenting Classes. These programs serve at-promise (at-risk) youth who are on formal Probation and under Community Supervision and the parents of these youth.

Due to the broad scope of services, the higher-level needs of youth in this specialized program, and regions under this contract, the City currently partners with Seneca in the South County service area, which includes Fremont, Union City, Newark and San Leandro.

DISCUSSION/ANALYSIS: The goal of these services is to help youth successfully complete Probation requirements, gain life skills, reduce symptomatic behaviors, improve social relationships and prevent youth recidivism. The majority of youth under ACPD’s Community Supervision program have experienced traumatic events and as a result have negative symptomatic behaviors that contribute to their social, emotional and educational instability. The parents of these youth have also faced many challenges and need significant support.

FISCAL IMPACT: The Amendment with ACPD will support 0.97 full-time equivalents (FTE) of existing counseling and administrative positions across the two partner agencies, including 0.15 FTE City staff. It also covers all non-personnel program and operating costs associated with running the programs. The City, as the primary contractor, will collect all administrative overhead indirect costs. There will be no impact to the General Fund.

In anticipation of the program, the City Council appropriated $52,129 in the JJCPA Account within the Alameda County Probation Youth Diversion Fund (Fund 133), as part of the FY 2023/24 adopted operating budget. Staff is requesting an additional appropriation of $10,955 to equal the actual amendment amount of $63,084.

ENVIRONMENTAL REVIEW: This action is not a project subject to California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines section 15378 as it is an administrative governmental activity that will not result in direct or indirect physical change in the environment.

ATTACHMENTS: None.

2.D
Packet Pg. 48
Council Staff Report (ID # 4968) Meeting of September 12, 2023 Updated: 9/6/2023 10:52 AM by Susan Gauthier Page 3
RECOMMENDATIONS:

2. Appropriate an additional $10,955, as described in the report, to equal the actual amendment amount of $63,084; and

3. Authorize the City Manager or her designee to execute an Amendment to a sub- contract with Seneca, for the additional amount of $45,564, increasing the not to exceed amount to $154,998 over the term of the agreement.

2.D
Packet Pg. 49
Fremont City Council Meeting: 09/12/23 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 4972) DOC ID: 4972 A
Updated: 9/5/2023 1:55 PM by Alberto Quintanilla A Page 1 ALAMEDA COUNTY PROBATION DEPARTMENT CONTRACT - Authorization to execute a Second Amendment to a Master Service Contract, under a Joint Powers Agreement with Alameda County Probation Department for Programs Supporting At-Risk Youth and Families, through December 31, 2023 and Making Findings of CEQA Exemption
Contact Persons:

Executive Summary: For many years, Alameda County Probation Department (ACPD) has contracted with the City’s Human Services Department to provide delinquency intervention and prevention programs to at-risk youth and their families provided through the Human Services Department’s Youth and Family Services Division and the Fremont Family Resource Center Division. The programs serve at-promise (at-risk) youth to help stabilize the youth and their family and reduce at-risk behavior by providing immediate interventions.

From FY 2018/19 through FY 2022/23, ACPD contracted with the City to provide these services, for a total of $2,210,000, or $442,000 per year. This included the original 3-year agreement and a 2-year amendment.

Pending completion of a recent Request for Proposal (RFP) process for these DPN services, ACPD has asked the City to enter into a Second Amendment to the Contract, extending the term for an additional six months through December 31, 2023.

The purpose of this report is to recommend that the City Council authorize the City Manager or her designee to execute a Second Amendment to a multi-year Joint Powers Agreement (JPA) with Alameda County in an additional amount not to exceed $221,000. As a result of the additional services, the not to exceed amount for the Master Contract has increased from $2,210,000 to $2,431,000. The JPA format allows the City to provide services outside its territorial boundaries while retaining the legal protections available when providing services within the City’s jurisdictional boundaries.

BACKGROUND: Alameda County through its Probation Department (ACPD) has contracted for Delinquency Provider Network (DPN) services with the City through the Human Services Department’s Youth and Family Services (YFS) Division and the Family Resource Center (FRC) Division for many years. The purpose of the DPN services is to provide at-risk youth and youth on probation with early intervention counseling, case management, and truancy intervention services and to provide family support services to parents and caregivers. Since the inception of the original contract, the agreement has been renewed each year.

2.E
Packet Pg. 50
Council Staff Report (ID # 4972) Meeting of September 12, 2023 Updated: 9/5/2023 1:55 PM by Alberto Quintanilla A Page 2 Most recently, the City has been providing Youth Service Center counseling, case management, and truancy intervention services under a 3-year contract which started in FY 2018/19 and ended in FY 2020/21. In 2021, at the request of ACPD, the City entered a 2- year Amendment, for the term of July 1, 2021, through June 30, 2023.

In February 2023, the City responded to an RFP issued to all DPN providers, and subsequently received an award letter to continue providing services. A protest of the County’s RFP decision, unrelated to the City’s award, has delayed the process. Pending the completion of the RFP process, ACPD has asked that the City execute a Third Amendment to the original contract, through December 31, 2023, to ensure that services may continue uninterrupted.

DISCUSSION/ANALYSIS: The Joint Powers Agreement with the County is made pursuant to State law and does not create a separate legal entity. Rather, the Agreement allows City staff to provide services on property outside the City boundaries while retaining the legal protections available when providing services within the City's jurisdiction. Through the proposed JPA, Human Services Department’s YFS and FRC divisions will provide services for 245 at-risk and system-involved youth and their families residing in Fremont and Newark to reduce at-risk behavior. The target population is youth who are habitual truants, runaways and/or youth at risk of becoming wards under California Welfare and Institutions Code Section 601 and youth described in California Welfare and Institutions Code, Section 602.

This target population includes the following: adjudicated youth on probation; youth who have had contact with the juvenile justice system (police, probation, or the courts), and at- risk youth referred by School Attendance Review Boards (SARBs), local schools, other community agencies, or parents. YFS and FRC will provide the following assessment driven services under this contract.

Youth Service Center: YFS assists youth from Fremont and Newark as part of a county- wide system of Youth Service Centers that are funded by Alameda County Probation Department to provide youth and family crisis intervention, youth assessment, short-term diversion counseling, parent education and support, and linkage to other needed resources.

Youth Service Center counselors work with youth who are on probation (Section 602 California Welfare and Institutions Code), youth who have committed status offenses (Section 601 California Welfare and Institutions Code, i.e., running away, truancy and refusing to follow parent’s or teacher’s direction), and first- time offenders through our diversion program located at Fremont Police Department.

Services for probation youth (California Welfare and Institutions Code Section 602) are coordinated with the Alameda County Probation Department. The goal is to divert youth from the juvenile justice system when possible and to assist youth to successfully complete probation requirements and prevent recidivism.

Services for at-risk youth (California Welfare and Institutions Code Section 601) are coordinated with Fremont and Newark Unified School Districts, Fremont Police Department, parents, and other community agencies. Youth who are truant, and/or cited for alcohol, marijuana, and other drug use, or school behavior problems are referred for counseling services through school and clinic-based programs.

Diversion services for first-time offenders are coordinated with the Fremont Police Department. Successful completion of the diversion services program allow youth to avoid

2.E
Packet Pg. 51
Council Staff Report (ID # 4972) Meeting of September 12, 2023 Updated: 9/5/2023 1:55 PM by Alberto Quintanilla A Page 3 receiving a criminal record. Typically, the requirements include an assessment, family and individual youth counseling, restitution for damages, and in some cases attendance at a Santa Rita Jail Youth Education Program. The goal, through early intervention, is to prevent youth from entering the juvenile justice system and to strengthen family relationships.

Family Support (Case Management): The Family Resource Center’s Family Support Coordinators serve as advocates to assist at-risk youth and their families in accessing and utilizing necessary community resources to address family problems that are contributing to the youth’s delinquent behaviors (i.e., homelessness, parental drug or alcohol abuse, health care access, cultural and language barriers). This is done in coordination with the Depu ty Probation Officers (DPO’s) assigned to youth. FRC Family Support Coordinators work with each family to develop a family case plan that will consider family concerns, priorities, and resources. The Case Manager works with the Probation staff in the development of an Intervention Plan and/or a Multi-Disciplinary Team to address minor’s risk factors and critical issues associated with probation failure and/or challenges. Key components of Case Management services are Outreach, Assessment, Planning, Linkages, Monitoring, and Advocacy.

FISCAL IMPACT: Contract funding will support 2.82 full-time equivalent (FTE) clinical counseling and case management positions. Funding through this contract is combined with Medi-Cal reimbursement, Targeted Case Management reimbursement, and fees to operate the programs described above. In anticipation of this continued funding from ACPD, the City Council appropriated sufficient funds, within the Alameda County Probation Youth Diversion Fund (Fund 133), in the FY 2023/24 adopted budget to cover this contract.

ATTACHMENTS: None.

2.E
Packet Pg. 52
Fremont City Council Meeting: 09/12/23 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 4977) DOC ID: 4977
Updated: 8/31/2023 10:39 AM by Alberto Quintanilla Page 1

MULTIPURPOSE SENIOR SERVICES PROGRAM (MSSP) PROGRAM CONTRACT - Adopt a Resolution Authorizing the City Manager to Execute a FY 2023/24 Contract with the California Department on Aging to Provide Multipurpose Senior Services Program (MSSP) and Making Findings of CEQA Exemption Contact Persons:

Name: Karen L. Grimsich Suzanne Shenfil
Title: Family Services Administrator Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2062 510-574-2051
E-Mail: [email protected] [email protected]

Executive Summary: Since February 2001, the California Department of Aging (CDA) has contracted with the City of Fremont to administer the Multipurpose Senior Services Program (MSSP), which provides case management and purchased services for frail, Medi-Cal eligible, homebound seniors in Southern Alameda County.

Staff recommends the City Council adopt a resolution approving and authorizing the City Manager, or designee, to execute an agreement for Fiscal Year 2023/24, contract number MS-2324-37, in the amount of $546,312.

BACKGROUND: Since 2001, CDA has contracted with the City to provide MSSP case management services in Southern Alameda County through the Human Services Department. The purpose of MSSP is to keep low-income, nursing home eligible seniors out of nursing facilities and in their homes for as long as possible. This program provides services to 102 very frail individuals at any one time. The care management team is comprised of three case managers specializing in social work and nursing who develop and monitor a plan of care that includes regular home visits, medical care coordination, medication management, health education, and the purchase of necessary mobility and home safety devices.

DISCUSSION/ANALYSIS: The age of the City’s MSSP clients ranges from 69 to 104 years. Eighty percent of current clients are female and almost half of them live alone. The clientele is diverse with 30% being Caucasian, 18% Chinese (primarily mono-lingual), 15% Afghan, 9% African American and 28% other. MSSP clients take an average of 11 medications and require substantial assistance in coordinating their medical care and social needs. All MSSP clients will be certified by a nurse as eligible for nursing home level of care. Home is generally where older adults wish to remain. With the support of this program, clients can attain their goal of living at home.

The Tri-City area is experiencing a demographic shift in which the older adult population is growing at a faster rate than the total population. As an increasing number of residents require support to remain safely living in the community, programs such as MSSP play an important role in addressing the needs of this population.

2.F
Packet Pg. 53
Council Staff Report (ID # 4977) Meeting of September 12, 2023 Updated: 8/31/2023 10:39 AM by Alberto Quintanilla Page 2 FISCAL IMPACT: CDA will reimburse the City at a per client per month rate, for a total contract amount not to exceed $546,312 for the year. This funding will cover the cost of staffing, supplies, services and administrative costs. Currently, the City can serve up to 102 clients at any point in time. In anticipation of this agreement, the City Council appropriated sufficient funding for these services as part of the FY 2023/24 Adopted Operating Budget.

ENVIRONMENTAL REVIEW: The City Council’s action on this resolution is exempt from the California Environmental Quality Act pursuant to, without limitation, CEQA Guidelines Sections 15378(b)(2) and (b)(4)-(5), 15262, and 15061(b)(3), each as a separate and independent basis.

ATTACHMENTS:
• Draft Resolution MSSP FY 23-24

2.F
Packet Pg. 54

Page 1 of 2 ends

RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE
THE FY 2 3-24 CONTRACT AMENDMENT WITH THE CALIFORNIA
DEPARTMENT OF AGING (MS -2324-37) TO PROVIDE SERVICES

UNDER THE MULTI -PURPOSE SENIOR SERVICES PROGRAM AND

MAKING FINDINGS OF CEQA EXEMPTION

WHEREAS, the Multipurpose Senior Services Program ("MSSP") is a State of California Department of Aging program that provides funding to enable frail, Medi-Cal eligible seniors aged 65 and over to remain safely at home rather than enter nursing homes; and

WHEREAS, since February, 2001, the City of Fremont ("City") has been under contract with the California Department on Aging to administer and provide MSSP case management services in Southern Alameda County through the Human Services Department, among the purposes of which are to keep low-income, frail, nursing home eligible seniors out of nursing facilities and in their homes for as long as possible; and

WHEREAS, the City desires to continue its successful arrangement with the California Department on Aging with respect to the MSSP; and

WHEREAS, the City Council's action on this resolution is exempt from the California Environmental Quality Act as specified below.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FREMONT AS FOLLOWS:

SECTION 1. The City Council's action on this resolution is exempt from the California Environmental Quality Act pursuant to, without limitation, CEQA Guidelines Section 15378(b)(2) [continuing administrative activities], Section 15378 (b)(4) [governmental fiscal activities], Section 15378(5) [continuing administrative activities], Section 15262 [feasibility and planning studies], and 15061(b)(3) [no possibility of significant effect on the environment], each as a separate and independent basis.

SECTION 2. The City Manager or designee is hereby authorized to execute Contract Amendment (MS-2324-37) with the California Department on Aging to administer and provide MSSP services for Fiscal Year 2023-2024 in the amount of $546,312 and to take all reasonable and appropriate actions in order to implement the same.

BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the State of California Department of Aging.

2.F.a
Packet Pg. 55
Attachment: Draft Resolution MSSP FY 23-24 (4977 : Multipurpose Senior Services Program Agreement)

Page 2 of 2 ends

ADOPTED , 2023 by the City Council of the City of Fremont by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

________________________________
Mayor

ATTEST: APPROVED AS TO FORM:

__________________________________ ________________________________ City Clerk City Attorney

2.F.a
Packet Pg. 56
Attachment: Draft Resolution MSSP FY 23-24 (4977 : Multipurpose Senior Services Program Agreement) Fremont City Council Meeting: 09/12/23 07:00 PM
3300 Capitol Avenue Div/Dept: Information Technology Services Fremont, CA 94538 Category: Grants

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 4975) DOC ID: 4975
Updated: 9/6/2023 10:57 AM by Susan Gauthier Page 1
LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FUNDS - Accept and Appropriate the Local Agency Technical Assistance Grant Funds in the amount of $500,000 to assist with pre-construction expenses that facilitate development of broadband network deployment to unserved and underserved constituents in the City of Fremont.

Contact Persons:

Name: Jeremy Huynh Sanford Taylor
Title: Management Analyst II IT Director
Div/Dept: Information Technology Services Information Technology Services Phone: (510) 494-4847 510-494-4802
E-Mail: [email protected] [email protected]

Executive Summary: Staff seek City Council approval to accept a grant award obligated by the State of California Public Utilities Commission (CPUC) to the City of Fremont in the amount of $500,000, and to enter into an agreement with the CPUC to appropriate and use the funds to assist with pre-construction expenses that facilitate development of broadband network deployment to unserved and underserved constituents in the City of Fremont.

BACKGROUND: On February 25, 2022, the CPUC established the Local Agency Technical Assistance (LATA) grant program to support local agencies and tribes in their efforts to expand broadband service to unserved and underserved Californians. Created in accordance with Senate Bill 156, the program has a $50 million budget for grants including a $5 million set-aside for tribes. Technical assistance funding is for planning work that will facilitate high-speed broadband infrastructure projects.

On July 19, 2022, the City adopted a Citywide Fiber Optic Master Plan. The plan identifies several areas containing unserved or underserved households and businesses within the City limits.

DISCUSSION/ANALYSIS: The CPUC allocates LATA funding to local agencies for technical assistance project costs in the amount of up to $500,000 per agency, until program funding has been fully allocated. The program’s main goal is to facilitate completion of broadband middle-mile networks and last mile projects, the formation of municipal entities, and agreements for financing broadband infrastructures and support costs associated with these projects.

The grant award is based on the following criteria:

• Engineering design, environmental, feasibilities studies or reports (Pre-Construction Costs) shall be tied to a broadband network deployment project, and

• The broadband infrastructure project shall be designed to reliably meet or exceed 10 Mbps download and upload speeds.

2.G
Packet Pg. 57
Council Staff Report (ID # 4975) Meeting of September 12, 2023 Updated: 9/6/2023 10:57 AM by Susan Gauthier Page 2
In December 2022, the City applied for the LATA grant in collaboration with To wnsend Public Affairs to secure $500,000 for the reimbursement of the Citywide Fiber Optic Master Plan development cost, engineering services for drafting construction plans, and engineering services to extend broadband throughout the City to reach unserved and underserved areas.

The grant will also be used for consulting services to help develop public-private-partnership agreements to create the conceptual design work (drawings) to deploy fiber to areas where household and business internet speeds are below 100Mbps. Furthermore, the conceptual design work would enable the City to pursue additional grant funding , such as the Last Mile Federal Funding Account grant, administered by the CPUC, for last-mile broadband infrastructure projects.

On July 7, 2023, the California Public Utilities Commission notified the City of its intent to award grant funding on a cost-reimbursement basis, not to exceed $500,000. All work must be completed by July 06, 2025. Because funding stems from federal Coronavirus State and Local Fiscal Recovery Funds, projects authorized through the LATA program will be subject to federal rules in addition to CPUC guidelines.

FISCAL IMPACT: Staff recommends that the City Council accept the LATA Grant award of $500,000 and recognize and appropriate the LATA Grant revenue in the Federal Operating Grants Fund (Fund 199).

ENVIRONMENTAL REVIEW: The recommended action related to accepting and appropriating the LATA grant award and related project is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment pursuant to CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS:
• City of Fremont LATA award
• LATA Consent Form - Grant Acceptance
• Government Agency Taxpayer ID Form

RECOMMENDATIONS:

1. Accept the LATA funding in the amount of $500,000.

2. Recognize the grant revenue and appropriate $500,000, as well as any additional supplemental funding, in the Federal Operating Grants Fund (Fund 199).

3. Authorize the City Manager or designee to execute all necessary agreements and documents in connection with the grant award.

2.G
Packet Pg. 58

July 7, 2023

Sanford Taylor, Information Technology Director
[email protected]
Re: Fiber Master Plan and Broadband Expansion

Dear Sanford Taylor:

Congratulations! The California Public Utilities Commission is pleased to inform you that the City of Fremont's application for Local Agency Technical Assistance grant funding for Fiber Master Plan and Broadband Expansion in the amount of up to $500,000 has been approved. Your application was received on December 9, 2022, and was posted on the CPUC’s Local Agency Technical Assistance webpage. Per Resolution T-17793, the Commission has approved your award.

The award is predicated on the City of Fremont's agreement to provide technical assistance as detailed in its application. In its application, the City of Fremont agreed to comply with the specified Ministerial Review criteria as well as to fulfill all requirements, guidelines, and conditions associated with a grant of Local Agency Technical Assistance funds as specified in D.22-02-026 including but not limited to execution and performance, payment, reporting and award acceptance requirements listed in Attachments 1 and 2 of this letter. Please sign and submit the following: 1. A Consent Form binding your organization to the terms of the grant and 2. A State of California Government Agency Tax Payer ID Form for tax reporting purposes.

You must submit these documents within 30 days of the date of this letter. If you do not, this award is void.

Thank you for your application and please direct any questions to Brewster Fong ([email protected]) and/or refer to the Grantee Administrative Manual, available at https://bit.ly/CPUCLATA.

We appreciate your efforts to provide service to our fellow Californians.

Sincerely,

Maria I. Ellis
Deputy Director of Broadband
Communications Division

2.G.a
Packet Pg. 59
Attachment: City of Fremont LATA award (4975 : LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FUNDS)

2 ATTACHMENT 1
Requirements
The grant award is predicated on the City of Fremont's agreement to provide technical assistance as detailed in its application. In its application, the City of Fremont agreed and attested to comply with the specified Ministerial Review criteria as well as fulfilling all requirements guidelines, and conditions associated with a grant of Local Agency Technical Assistance funds as specified in D.22-02-026, including but not limited to execution and performance, payment, reporting and award acceptance requirements. Key requirements of Local Agency Technical grant include, among others:
• All costs are related to the development of broadband network deployment projects to benefit unserved or underserved Californians. These projects may include, but are not limited to, the costs of joint powers authority formation, environmental studies, network design, and engineering study expenses.
• Grant may not exceed $500,000 per local agency, per fiscal year. • A signed affidavit agreeing to comply with the terms, conditions and requirements of the grant and submits to the jurisdiction of the Commission with respect to the disbursement and administration of the grant as well as applicable state and federal rules concerning broadband services. • Grantee must sign a Consent Form agreeing to the terms stated in the award letter as well as all Local Agency Technical Assistance Rules and Requirements, Guidelines and Application Materials in D.22-06-026.
• Grantee must complete the reimbursable work product within 24 months. • Grantee must provide Staff a copy of the final reimbursable work product.

Reporting
The grant award is contingent upon fulfilling the reporting requirements per D.22-06-026, Attachment 1.

SB 156 requires grantees to fulfill the monthly reporting requirements set forth in Public Utilities Code section 281(l)(1) if they are using a licensed contractor or subcontractor* to undertake a contract or subcontract in excess of twenty-five thousand dollars ($25,000). The Commission is required to post that information on its website. Specifically, SB 156 requires the following to be reported to the Commission on a monthly basis:
• The name and contractor’s license number of each licensed contractor and subcontractor undertaking a contract or subcontract in excess of twenty-five thousand dollars ($25,000) to perform work on a project funded or financed pursuant to this section. • The location where a contractor or subcontractor described in subparagraph (A) will be performing that work.
• The anticipated dates when that work will be performed.

*Licensed contractor or subcontractor means any contractor that holds a California state license through the contractor’s state license board (https://www.cslb.ca.gov/).

2.G.a
Packet Pg. 60
Attachment: City of Fremont LATA award (4975 : LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FUNDS)

3 Post-completion
Upon completion of the reimbursable work product and before final payment, Grantees must:
• Provide a signed completion form stating the technical assistance work has been completed suitable to be posted on the Commission’s webpage. The signed completion form must be provided prior to final payment and must include a short summary of the reimbursable work product(s) performed under the contract, including demonstration that the reimbursable work product(s) identify broadband infrastructure deployment projects that will help achieve the CASF deployment goal, and identification of the area(s) where the applicant intends to deploy broadband based on the reimbursable work product(s).
• Provide a copy of each reimbursable work product’s final report(s), plans, studies, etc. produced under the contract.

Payment
Payment will be made directly to the local agency as the grant recipient. Local agency grantees may request partial reimbursement if they complete one or more of the approved reimbursable work products prior to completion of other reimbursable work products approved in the same grant authorization. Payment will be based upon receipt and approval of an invoice(s) submitted by the local agency showing the expenditures incurred for the reimbursable work product, along with the reimbursable work product final report/study/joint powers agreement, etc., and the completion reporting required above. The invoice(s) must be supported by documentation including but not limited to the actual cost of labor and any other expense that will be recovered by the grant.

To the extent that any portion of an award was used to reimburse a local agency for administrative costs associated with securing or completing a reimbursable work product, the local agency must submit an itemized accounting of such costs, demonstrating the total requested for reimbursement does not exceed 15 percent of the total authorized award. If any portion of reimbursement is found to be out of compliance, grantees will be responsible for refunding any disallowed amount along with appropriate interest rates determined in accordance with applicable Commission decisions. Grantees are required to maintain records such as files, invoices, and other related documentation for five years after final payment. Grantees shall make these records and invoices available to the Commission upon request and agree that these records are subject to a financial audit by the Commission at any time within five years after the final payment made to a grantee.

Execution and Performance
The City of Fremont must complete the project within the 24-month timeframe in accordance with the terms of approval granted by the Commission. If the Grantee is unable to complete project within the 24- month timeframe, it must notify the Commission or Director of Communications Division as soon as it becomes aware of this prospect. The Commission may reduce or withhold payment for failure to satisfy this requirement. In the event that the Grantee or contractor fails to complete the work in accordance with the approval granted by the Commission, and as described in its application and contract, the Grantee must reimburse some or all of the funds it has received.

2.G.a
Packet Pg. 61
Attachment: City of Fremont LATA award (4975 : LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FUNDS)

4 The City of Fremont must sign and submit the linked Consent Form agreeing to the terms of the award within 30 calendar days from the date of this letter. Failure to submit the Consent Form within the timeframe required, the CPUC will deem the grant or award null and void.

The City of Fremont must communicate in writing to the Communications Division’s Director regarding any changes to the substantive terms and conditions underlying the Commission’s approval of the grant (such as changes to a reimbursable work product contract, work plan or budget) at least 30 days before the anticipated. Substantive changes may require approval by either the Communications Division Director or by Commission Resolution before becoming effective.

The Commission has the right to conduct any necessary audit, verification, and discovery for work proposed or completed under the technical assistance to ensure that funds are spent in accordance with Commission rules and with the terms of approval by the Commission.

2.G.a
Packet Pg. 62
Attachment: City of Fremont LATA award (4975 : LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FUNDS)

5 ATTACHMENT 2
Local Agency Broadband Technical Assistance Reporting Requirements and Guidelines
Version December 2022

The Local Agency Technical Assistance program provides grants for eligible pre-construction work which facilitates the construction of broadband network projects. When the California Public Utilities Commission (CPUC) established the technical assistance grant program, the program was funded with American Rescue Plan Act monies administered by the U.S. Treasury. The source of technical assistance funding has changed.

This guidance outlines grantee reporting.

The Commission issued Decision (D.) 22-02-026 establishing program requirements for the Local Agency Technical Assistance Grant Program.

Grantees must file quarterly progress reports to the Commission with the below information.

Narrative Project Information

1.1 The counties, cities and census designated places where households, businesses, and community anchor institutions are planned to be served by the broadband project.

1.2 Confirmation that the technical assistance is designed to support projects that, upon completion, reliably meet or exceed symmetrical 100 Mbps download and upload speeds.

1.3 Statement of intention about the pricing plans for projects that the technical assistance will support, such as offering of affordable plan or low-income plan subsidized with other funding (ACP).

1.4 Information on broadband need in the project area.

1.5 Statement describing the community benefits of broadband technical assistance.

Detailed Project Information

2.1 Individual work products granted by the program.
o Dollars/hours expended per task/work product.

2.2 Estimated construction start date (month/year).

2.3 Estimated construction completion date (month/year).

2.4 Estimated initiation of operations date (month/year).

2.5 Planned project technology type(s):
o Fiber
o Coaxial Cable
o Terrestrial Fixed Wireless
o Other (specify)

2.6 Estimated total miles of fiber to be deployed.

2.G.a
Packet Pg. 63
Attachment: City of Fremont LATA award (4975 : LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FUNDS)

6 2.7 Planned number of locations to be served, broken out by type:
o Residential locations
o Business connections
o Community anchor institutions

2.8 Planned non-promotional prices including associated fees, speed tiers, and data allowance for each speed tier.

2.9 Other data on broadband need, by location.

Submission
To assist grantees with the filing of quarterly progress reports to the Commission, a sample of the reporting requirements is found in Attachment A of this document: https://www.cpuc.ca.gov/-/media/cpuc- website/divisions/communications-division/documents/broadband-implementation-for-california/lata- reporting-requirements-dec-22.pdf
Planned project information listed in Attachment A should be submitted on a quarterly basis to the Commission’s email at [email protected]. Grantees need to include in the email subject line:

1. Application Name

2. Project Name

3. The Reporting Quarter/Month
Updated quarterly project submissions are required to be sent by the due dates shown below. Grantees are responsible for contacting the Commission at [email protected], if the information cannot be submitted on time.

Reporting Period Project Information Due to CPUC
October 1 – December 31, 2022 January 31, 2023
January 1 – March 31, 2023 April 28, 2023
April 1 – June 30, 2023 July 31, 2023
July 1 – September 30, 2023 October 31, 2023
October 1 – December 31, 2023 January 31, 2024
January 1 – March 31, 2024 April 28, 2024
April 1 – June 30, 2024 July 31, 2024
July 1 – September 30, 2024 October 31, 2024
October 1 – December 31, 2024 January 31, 2025
January 1 – March 31, 2025 April 30, 2025
April 1 – June 30, 2025 July 31, 2025
July 1 – September 30, 2025 October 31, 2025
October 1 – December 31, 2025 January 30, 2026
January 1 – March 31, 2026 April 30, 2026
April 1 – June 30, 2026 July 31, 2026
July 1 – September 30, 2026 October 30, 2026
October 1 – December 31, 2026 January 31, 2027

2.G.a
Packet Pg. 64
Attachment: City of Fremont LATA award (4975 : LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FUNDS)

7 Additional Information
Reporting requirements and guidelines are subject to change, and CPUC or the Commission may define additional requirements on CPUC’s website.

2.G.a
Packet Pg. 65
Attachment: City of Fremont LATA award (4975 : LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FUNDS) California Public Utilities Commission
Local Agency Technical Assistance Program

CONSENT FORM
Acknowledgement and Acceptance of Terms

Applicant Name: _________________________________________________________

Key Project Contact: ______________________________________________________

The Grantee identified above acknowledges receipt of the California Public Utilities Commission Resolution T-__________ or Award Letter Dated__________ and agrees to comply with all grant terms, conditions, and requirements set forth in the Resolution or Approval Letter including those in the Local Agency Technical Assistance Rules.

Undersigned representative of ____________________________________ [Name of Grantee] is duly authorized to execute this Consent Form on behalf of the Grantee and to bind the Grantee to the terms, conditions, and requirements set forth in California Public Utilities Commission Resolution T-_____________ or Award Letter.

Dated this ______ day of ______________, 20___.

Signature of Local Agency/Tribe:

_______________________________________________________________________

Title____________________________________________________________________

Printed Name____________________________________________________________

________________________________________________________________________

Organization or Name of Local Agency or Tribe:

________________________________________________________________________

Business Address (include street address, suite/apt. number, city, state, and ZIP Code):

_______________________________________________________________________

Telephone Number: ______________________________________________________

Email Address: ___________________________________________________________

2.G.b
Packet Pg. 66
Attachment: LATA Consent Form - Grant Acceptance (4975 : LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FUNDS)

State of California
Financial Information System for California (FI$Cal)

GOVERNMENT AGENCY TAXPAYER ID FORM
2000 Evergreen Street, Suite 215
Sacramento, CA 95815
www.fiscal.ca.gov
1-855-347-2250
The principal purpose of the information provided is to establish the unique identification of the government entity.

Instructions: You may submit one form for the principal government agency and all subsidiaries sharing the same TIN. Subsidiaries with a different TIN must submit a separate form. Fields marked with an asterisk (*) are required. Hover over fields to view help information. Please print the form to sign prior to submittal. You may email the form to: [email protected], or fax it to (916) 576-5200, or mail it to the address above.

Principal
Government
Agency Name*
Remit-To
Address (Street
or PO Box)*
City* State * Zip Code*+4
Government Type: City County
Special District Federal
Other (Specify)
Federal
Employer
Identification
Number
(FEIN)*
List other subsidiary Departments, Divisions or Units under your principal agency's jurisdiction who share the same FEIN and receives payment from the State of California.

Dept/Division/Unit Complete
Name Address
Dept/Division/Unit
Name
Complete
Address
Dept/Division/Unit
Name
Complete
Address
Dept/Division/Unit
Name
Complete
Address
Title
E-mail address
Contact Person*
Phone number*
Signature* Date

2.G.c
Packet Pg. 67
Attachment: Government Agency Taxpayer ID Form (4975 : LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FUNDS) Fremont City Council Meeting: 09/12/23 07:00 PM
3300 Capitol Avenue Div/Dept: Information Technology Services Fremont, CA 94538 Category: Grants

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 4987) DOC ID: 4987
Updated: 8/31/2023 10:45 AM by Alberto Quintanilla Page 1

ACCEPTANCE OF THE STATE FUNDING GRANT FOR THE SIX COMMERCIAL DISTRICTS WI-FI ACCESS EXPANSION PROJECT - Accept and Appropriate the State of California Department of Housing & Community Development funding grant in the amount of $1,500,000 for the Commercial District Wi-Fi Access Expansion Project
Contact Persons:

Executive Summary: Staff seeks City Council approval to accept a grant awarded by the State of California Department of Housing & Community Development (HCD) to the City of Fremont in the amount of $1,500,000, to execute all necessary agreements and documents in connection with the grant award, and to appropriate and use the funds for the six Commercial Districts Wi-Fi Access Expansion Project.

BACKGROUND: On July 10, 2023, the State of California adopted legislation amending their budget for Fiscal Year 2023-2024 under Assembly Bill No. 102, Chapter 38 (AB 102).

The State Budget included “earmark” allocations to specific projects and programs identified by State legislators. With support from State Senator Aisha Wahab, a budget allocation was provided to the six Commercial Districts Wi-Fi Access Expansion Project in Fremont.

DISCUSSION/ANALYSIS: The City of Fremont Fiber Optic Master Plan adopted by the City on July 19, 2022 identifies areas where the City could strategically deploy community Wi-Fi zones in six commercial district plazas. These districts include Centerville, Irvington, Niles, Mission San Jose, Warm Springs and the Downtown City Center. The new citywide Wi - Fi zones will help address the digital divide issues in these areas by allowing for equitable access among residents and small businesses, who may otherwise not have access to high- speed Wi-Fi internet access. The landing pages for each of the zones will provide information regarding current events, transportation information, and directory of businesses local to that zone.

The City’s six neighborhood commercial districts are comprised of small-scale microenterprises with 67.5% of the City ‘s small businesses minority owned, 50% women owned, and 66% owned by persons born outside of the United States. Examples of this enriching diversity include several Afghan markets in Centerville, many antique stores in Niles, or the handful of South Asian boutique clothing stores in Irvington. These business es are sustained by deep-rooted cultural and community relationships that make up the diverse resident base of Fremont. In many cases, these microenterprises are sustained with the help of lower operating costs because they occupy older and sometimes histo rically designated buildings, often co-locating with other small businesses to share in overhead expenses. However, the cost of broadband services encroaches directly into the income that these entrepreneurs would otherwise be able to generate and further invest. Because of the

2.H
Packet Pg. 68
Council Staff Report (ID # 4987) Meeting of September 12, 2023 Updated: 8/31/2023 10:45 AM by Alberto Quintanilla Page 2 expense involved in private broadband services, many businesses opt to not pay for these expensive services instead of benefitting from this essential technology.

Furthermore, the neighborhoods within and immediately adjacent to our historic main street districts tend to be older, experiencing greater economic and social impacts than other parts of City of Fremont or Alameda County. For instance, the median per capita income in Irvington and Centerville is half and two-thirds the median per capita income for all of Fremont, respectively, and well-below the median per capita income for Alameda County as a whole. There are also unique age distributions in the neighborhoods immediately adjacent to Fremont's neighborhood commercial districts, such as Niles, with over 20% of the residents over the age of 65 and Centerville, with over 30% of its residents under 18. These demographic age groups both can benefit significantly from free and reliable community broadband and will be critical to support as Fremont looks to create an environment where people of all ages can come together and shop locally.

On July 10, 2023, the State of California Department of Housing & Community Development notified the City of its intent to award grant funding for the amount of $1,500,000. Funds allocated by the State shall be available for encumbrances from September 30, 2023, until June 30, 2025, and until June 30, 2027 for expenditure. Funding from the State of California will enable the City to move forward with the installation of Wi-Fi Access in the Commercial Districts and help in reducing the digital divide issues in the City.

FISCAL IMPACT: Staff is recommending that the $1,500,000 for the Commercial District Wi-Fi Access Expansion Project from the State of California be appropriated in the State Capital Grants Fund PWC9108-525.

ENVIRONMENTAL REVIEW: The recommended action related to accepting and appropriating the State of California Department of Housing & Community Development grant award is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment pursuant to CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

Subsequent planning for the Commercial District Wi-Fi Access Expansion Project will include a community outreach process and preparation of an environmental clearance in accordance with CEQA guidelines.

ATTACHMENTS: None.

RECOMMENDATIONS:

1. Accept the HCD grant funding in the amount of $1,500,000;

2. Appropriate $1,500,000, as well as any additional supplemental funding, to the Commercial District Wi-Fi Access Expansion Project – PWC9108-525; and

3. Authorize the City Manager or designee to execute all necessary agreements and documents in connection with the grant award.

2.H
Packet Pg. 69
Fremont City Council Meeting: 09/12/23 07:00 PM
3300 Capitol Avenue Div/Dept: Information Technology Services Fremont, CA 94538 Category: Grants

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 4990) DOC ID: 4990
Updated: 8/31/2023 12:58 PM by Alberto Quintanilla Page 1

ACCEPTANCE OF THE FEDERAL FUNDING GRANT FOR THE SIX COMMERCIAL DISTRICTS WI-FI ACCESS EXPANSION PROJECT - Accept and Appropriate the U.S. Department of Housing and Urban Development funding grant in the amount of $1,500,000 for the Commercial District Wi-Fi Access Expansion Project Contact Persons:

Executive Summary: Staff seeks City Council approval to accept a grant awarded by the U.S. Department of Housing and Urban Development (HUD) to the City of Fremont in the amount of $1,500,000, to execute all necessary agreements and documents in connection with the grant award, and to appropriate and use the funds for the six Commercial Districts Wi-Fi Access Expansion Project.

BACKGROUND: On December 23, 2022, the U.S. Congress adopted the Consolidated Appropriations Act, 2023 (Public Law 117-328) (the FY2023 Act). The Federal Budget included “earmark” allocations to specific projects and programs identified by Federal legislators. With support from U.S. representative Rho Khanna (California's 17 th congressional district), budget allocation was provided to the six Commercial Districts Wi-Fi Access Expansion Project for the City of Fremont.

DISCUSSION/ANALYSIS: The City of Fremont Fiber Optic Master Plan was adopted by the City on July 19, 2022 and identifies areas where the City could strategically deploy community Wi-Fi zones in six commercial district plazas. These districts include Centerville, Irvington, Niles, Mission San Jose, Warm Springs and the Downtown City Center. The new citywide Wi-Fi zones will help address the digital divide issues in these areas by allowing for equitable access among residents and small businesses, who may otherwise not have access to high-speed Wi-Fi internet access. The landing pages for each of the zones will provide information regarding current events, transportation information, and directory of businesses local to that zone.

The City’s six neighborhood commercial districts are comprised of small-scale microenterprises with 67.5% of the City ‘s small businesses minority owned, 50% women owned, and 66% owned by persons born outside of the United States. Examples of this enriching diversity include several Afghan markets in Centerville, many antique stores in Niles, and the handful of South Asian boutique clothing stores in Irvington. These businesses are sustained by deep-rooted cultural and community relationships that make up the diverse resident base of Fremont. In many cases, these microenterprises are sustained with the help of lower operating costs because they occupy older and someti mes historically designated buildings, often co-locating with other small businesses to share in overhead expenses. However, the cost of broadband services encroaches directly into the income that these entrepreneurs would otherwise be able to generate and further invest. Because of the

2.I
Packet Pg. 70
Council Staff Report (ID # 4990) Meeting of September 12, 2023 Updated: 8/31/2023 12:58 PM by Alberto Quintanilla Page 2 expense involved in private broadband services, many businesses opt to not pay for these expensive services instead of benefitting from this essential technology.

On March 2, 2023, the U.S. Department of Housing and Urban Development (HUD) notified the City of its intent to award grant funding for the amount of $1,500,000. Funds allocated by HUD shall be available for expenditure until August 31, 2031. Funding from HUD will enable the City to move forward with the installation of Wi-Fi Access in the Commercial Districts and help in reducing the digital divide issues in the City.

FISCAL IMPACT: Staff is recommending that the $1,500,000 for the Commercial District Wi-Fi Access Expansion Project from the U.S. Department of Housing and Urban Development be appropriated in the Federal Capital Grants Fund PWC9108-522.

ENVIRONMENTAL REVIEW: The recommended action related to accepting and appropriating the U.S. Department of Housing and Urban Development grant award is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environmen t pursuant to CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS:
• Commercial District Wi-Fi Access Expansion - Grant Award Letter • Commercial District Wi-Fi Access Expansion - Grant Agreement • HUD Form 1044

RECOMMENDATIONS:

1. Accept the HUD grant funding in the amount of $1,500,000;

2. Appropriate $1,500,000, as well as any additional supplemental funding, to the Commercial District Wi-Fi Access Expansion Project – PWC9108-522; and

2.I
Packet Pg. 71
Council Staff Report (ID # 4990) Meeting of September 12, 2023 Updated: 8/31/2023 12:58 PM by Alberto Quintanilla Page 3

3. Authorize the City Manager or designee to execute all necessary agreements and documents in connection with the grant award.

2.I
Packet Pg. 72
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON, D.C. 20410-1000

OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT
Grant Number B-23-CP-CA-0148
Grantee: City of Fremont
March 2, 2023
Geneva Bosques
3300 Capitol Ave.

Fremont, CA 94538
City of Fremont
Email: [email protected]
Dear Bosques:

Project: City of Fremont Commercial District Wi-Fi Access Expansion Amount: $1,500,000
In the Consolidated Appropriations Act, 2023 (Public Law 117-328) (the FY2023 Act), Congress made funding available $2,982,285,641 for “grants for the Economic Development Initiative (EDI) for the purposes, and in amounts, specified for Community Project Funding/Congressionally Directed Spending” in the associated table included in the accompanying joint explanatory statement (JES). These “Community Project Funding” or “CPF” awards are administered by the Department of Housing and Urban Development (HUD).

HUD received the below information about your project as listed on the JES, which was printed in the Senate section of the Congressional Record on December 20, 2022 (CREC-2022- 12-20-pt3-PgS9325-2.pdf (congress.gov)). A Grant Number (noted below) has been generated by HUD and will be the unique identifier for your project throughout the grant process.

Pursuant to the requirements associated with the FY2023 Act, this FY2023 Grant Award Letter outlines initial grant award requirements and information needed from you to prepare your FY2023 CPF Grant Agreement for execution. The Grant Award Letter also provides an overview of the steps to execute your Grant Agreement. Further detail is provided within the FY2023 CPF Grant Guide.

This “Grant Award Letter,” is included in the “Grant Award Package” transmitted with the corresponding email. The Grant Award Package also includes:

• the “FY2023 Community Project Funding Grant Guide” (FY2023 CPF Grant Guide), • your FY2023 Community Project Funding Grant Agreement “FY2023 CPF Grant

2.I.a
Packet Pg. 73
Attachment: Commercial District Wi-Fi Access Expansion - Grant Award Letter (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE • Agreement,” and
• standard forms required to execute your Grant Agreement.

A brief overview of these documents is below:

1) FY2023 CPF Grant Guide: The FY2023 CPF Grant Guide provides instructions for completing the requested information and filling out the required administrative forms to initiate your FY2023 CPF Grant Agreement. The FY2023 CPF Grant Guide also provides information on the requirements that will govern these funds, as provided by the FY2023 Act, and the cross-cutting requirements that generally apply to all HUD awards as provided by HUD regulations and other applicable Federal regulations and statutes.

The FY2023 CPF Grant Guide provides guidance and instructions for access to your grant funds and fulfilling the reporting requirements for this award. The FY2023 CPF Grant Guide provides guidance for various grant administration-related actions including the Disaster Recovery Grants Reporting (DRGR) system for the financial management of these grant funds and periodic reporting of project status and accomplishments for this grant. Please refer to this document as it includes important information and forms for accessing DRGR, as well as other information concerning reporting requirements.

2) FY2023 CPF Grant Agreement for this Award: The FY2023 CPF Grant Agreement specifies the applicable statutory provisions, regulations, and administrative requirements for this award. Please read this FY2023 CPF Grant Agreement carefully, including its incorporated appendices, which contain additional mandatory award terms as well as information specific to your award, such as your organization’s indirect cost information.

Please make sure all grantee information and award-specific information is entered completely and accurately before signing this Agreement. The grantee’s Authorized Representative, or legal signatory, must sign and date the FY2023 CPF Grant Agreement.

Please retain a “copy” (either electronic and/or printed) of the signed and dated document for your records pending receipt of the countersigned copy from HUD. Please also note that to ensure the Project Narrative and Approved Budget (Appendices 1 and 2) reflect the project and budget as approved by HUD at the time of grant execution, Appendices 1 and 2 will be added by HUD on the date that HUD signs the FY2023 CPF Grant Agreement as stated in Article III, sections A and B of the FY2023 CPF Grant Agreement.

3) Standard Forms and Required Materials:

a. Form HUD-1044, Assistance Award/Amendment Form (Attached) b. Standard Form–424 Application for Federal Assistance:
https://www.hudexchange.info/resource/306/hud-form-sf424/ c. SF-424-B, Assurances for Non construction Programs, or SF-424-D, Assurances for Construction Programs: https://www.grants.gov/forms/sf-424-family.html d. SFLLL Disclosure of Lobbying Activities (as applicable):
https://www.hudexchange.info/resource/308/hud-form-sflll/ e. SF-1199A - Direct Deposit Sign-Up Form:
https://www.hud.gov/sites/documents/attachmentvisf-1199A.PDF

Page 2 ends

2.I.a
Packet Pg. 74
Attachment: Commercial District Wi-Fi Access Expansion - Grant Award Letter (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE Evidence of the American Bankers Association (ABA) number for your depository account, such as a VOIDED blank check, a deposit slip, or similar documentation. The SF1199A form is used to collect the information necessary to establish an account for the grantee in HUD’s financial system. The form is to be completed by the grantee and grantee’s financial institution.

Grant Award Process Overview

Below is a step-by-step walk-through of the process and necessary documents and forms to execute your FY2023 Grant Agreement. This process and the forms are also available in the FY2023 CPF Grant Guide, which can also be found on the program’s webpage at:
https://www.hud.gov/program_offices/comm_planning/edi-grants.

Grant Award Process
1) HUD will email a Grant Award Package including:
a. FY2023 Grant Award Letter (this letter)
b. FY2023 CPF Grant Guide
c. FY2023 CPF Grant Agreement
d. Links to Standard Forms (see list above in number 3) 2) Grantee should review the Grant Award Package documents and send HUD the following:
a. Signed and dated FY2023 CPF Grant Agreement
b. Completed Standard Forms
c. Detailed Project Narrative: The detailed project narrative should:
i. capture the maximum anticipated scope of the proposal, not just a single activity that the CPF grant is going toward; and
ii. include all contemplated actions that are part of the project. d. Line-Item Project Budget: The line-item budget should:
i. capture the maximum anticipated scope of the proposal including the use of the FY23 CPF grant funds in context of the full project budget; and ii. include all contemplated actions that are part of the project, not just a single activity that the CPF grant is going toward.
3) Grantee should initiate or complete a Federal environmental review: If the grantee has not yet done so, they should initiate an environmental review, as applicable. 4) HUD reviews returned Grant Award Package for completeness: Once HUD receives a completed grant award package, HUD will review the project narrative and budget, standard forms, grantee-signed and dated FY2023 CPF Grant Agreement. a. If complete, HUD will execute the FY2023 CPF Grant Agreement. b. If information is missing, HUD will work with grantee to finalize the Grant Award Package.
5) Payment Process: Once the Grant Agreement is executed by the Grantee and HUD, HUD will assist the grantee in getting set up in HUD’s financial system. Once set up in HUD’s financial system, grantees will submit payment requests.

To assist you with understanding the materials that you have received, HUD will host a series of webinars and “office hours” starting the week of March 6, 2023, to review the

Page 3 ends

2.I.a
Packet Pg. 75
Attachment: Commercial District Wi-Fi Access Expansion - Grant Award Letter (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE requirements and support grantees through the grant award process and beyond. HUD will send reminder emails prior to each session with the registration link.

Overview of the FY2023 Act

CPF grants are subject to several Federal requirements. HUD will provide additional information and further clarification regarding applicable requirements and the grant award process in upcoming webinars and additional technical assistance. The most essential requirements include:
• Administrative Requirements: CPF grants are subject to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR Part 200. • Environmental Review Requirements: CPF grants, like all projects funded by HUD, are subject to requirements under the National Environmental Policy Act (NEPA), HUD’s NEPA-implementing regulations at 24 CFR Part 50 or 24 CFR Part 58, and all appropriate federal environmental and historic preservation laws, regulations, and Executive Orders. o In keeping with the National Environmental Policy Act (NEPA) and HUD’s NEPA- implementing regulations at 24 CFR Part 50 or 24 CFR Part 58, environmental reviews must be completed, and a Request for Release of Funds and Certification must be approved by HUD, as applicable, for all projects prior to taking any ‘choice limiting actions.’1
o Environmental reviews must be completed before a grantee can undertake actions that prevent the grantee from taking an alternative action to minimize or avoid environmental harm, or that would have an adverse environmental impact (“choice limiting actions”). This step is required to avoid violations under 24 CFR 58.22 which provides limitations on activities pending clearance, and Section 110(k) of the National Historic Preservation Act which prohibits anticipatory demolition or significant harm of cultural and/or historic resources prior to completion of the historic preservation review process known as Section 106 review. o HUD defines the “Federal Nexus” for a program or project as the event that triggers the requirements for federal environmental review under a host of laws, regulations, and Executive Orders, including the prohibition on choice limiting actions. • To be eligible, expenses must comply with applicable Federal requirements. This includes administrative requirements under 2 CFR Part 200, environmental laws, statutes and Executive Orders, and other “cross-cutting” federal requirements adhered to by HUD. In addition, environmental reviews are required for all HUD funded programs and project activities. This includes soft costs as well as hard costs.
• For FY2023 grants, the date of the FY 2023 Act’s enactment (December 29, 2022) is the date of eligibility for reimbursement for hard and soft costs and the date of the federal nexus

1 Choice limiting actions constitute work, such as entering construction contract agreements/commitments and earth-moving activities/clearing/grubbing as well as building renovation/upgrades, that can have an adverse impact on cultural and / or historical resources or the environment, or prevent the avoidance, minimization, or mitigation of those impacts.

Examples of ‘choice limiting actions’ include, but are not limited to, purchasing land, entering into contracts for property acquisition or construction, or physical work on the project.

Page 4 ends

2.I.a
Packet Pg. 76
Attachment: Commercial District Wi-Fi Access Expansion - Grant Award Letter (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE If you, or your staff, have any questions regarding how to complete or submit the required documents or about your grant in general, please feel free to contact Njeri Santana-Carter , in CGD at [email protected]. Please note while your grant officer may change over time, we have a team approach to managing your project. Njeri Santana-Carter is the primary point of contact at HUD for this award and will be available to assist you. Include your grant number and grant name in all email correspondence.

We look forward to working with you on this important project! ATTACHMENTS:

FY2023 Community Project Funding Grant Guide (Version 1) FY2023 CPF Grant Agreement
Form HUD-1044 – Assistance Award/Amendment Form
Sincerely,
Robin J. Keegan
Deputy Assistant Secretary
Economic Development
for compliance with all environmental laws. Therefore, reimbursable/eligible hard costs can be incurred after enactment once a full environmental review is completed. • HUD conducted a nationwide environmental review to clear activities such as administrative, planning, and operations and maintenance costs (including costs to prepare an environmental review).
o After execution of the FY2023 CPF Grant Agreement, these soft costs may be reimbursed if incurred after December 29, 2022, and the costs would otherwise meet the allowability criteria in 2 CFR 200.403.
o Hard costs can be reimbursed if incurred after a full environmental review is completed and the costs would otherwise meet the allowability criteria in 2 CFR 200.403.

Further explanation and guidance on choice limiting actions and the environmental review process, including historic preservation review, is included within the FY2023 CPF Grant Guide and on the program’s webpage.

All information required for your grant award should be submitted via email to the dedicated mailbox at [email protected]. In transmitting your information, please copy and paste the bolded information as the subject line of your email: <Grant Number>: <Grantee Name>: Submission of Required Grant Materials.

Page 5 ends

2.I.a
Packet Pg. 77
Attachment: Commercial District Wi-Fi Access Expansion - Grant Award Letter (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE GRANT AGREEMENT NO. B-23-CP-CA-0148
FY 2023 COMMUNITY PROJECT FUNDING
This Grant Agreement between the Department of Housing and Urban Development (HUD) and City of Fremont (the Grantee) is made pursuant to the authority of the Consolidated Appropriations Act, 2023 (Public Law 117-328) and the Explanatory Statement for Division L of that Act, which was printed in the Senate section of the Congressional Record on December 20, 2022 (Explanatory Statement).

In reliance upon and in consideration of the mutual representations and obligations under this Grant Agreement, HUD and the Grantee agree as follows:

Subject to the provisions of the Grant Agreement, HUD will make grant funds in the amount of $1,500,000 available to the Grantee.

ARTICLE II. Total Grant Amount
3300 Capitol Ave. Fremont, CA 94538
B-23-CP-CA-0148

14.251 Economic Development Initiative,
Community Project Funding, and Miscellaneous Grants
Date of grant obligation
August 31, 2031
Grantee Name: City of Fremont
Grantee Address:

Grantee's Unique Entity Identifier (UEI):

Federal Award Identification Number (FAIN)
Assistance Listing Number and Name
Period of Performance/Budget Period Start Date
Period of Performance/Budget Period End Date
Grantee's Employer Identification Number (EIN)
ARTICLE I. Definitions

The definitions at 2 CFR 200.1 apply to this Grant Agreement, except where this Grant Agreement specifically states otherwise.

Budget period is defined in 2 CFR 200.1 and begins and ends on the dates specified above for the Period of Performance/Budget Period Start Date and Period of Performance/Budget Period End Date.

Period of Performance is defined in 2 CFR 200.1 and begins and ends on the dates specified above for the Period of Performance/Budget Period Start Date and Period of Performance/Budget Period End Date.

ARTICLE III. Award-Specific Requirements

A. Federal Award Description. The Grantee must use the Federal funds provided under this Grant Agreement (Grant Funds) to carry out the Grantee’s “Project.” Unless changed in accordance with Article III, section C of this Grant Agreement, the Grantee’s Project shall be as described in the Project Narrative that is approved by HUD as of the date that HUD signs this Grant Agreement. For reference, HUD will attach this approved Project Narrative as Appendix 1 to the Grant Agreement on the date that HUD signs this Grant Agreement.

2.I.b
Packet Pg. 78
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148

B. Approved Budget. The Grantee must use the Grant Funds as provided by the Approved Budget. Unless changed in accordance with Article III, section C of this Grant Agreement, the Approved Budget shall be the line-item budget that is approved by HUD as of the date that HUD signs this Grant Agreement. For reference, HUD will attach this approved line-item budget as Appendix 2 to this Grant Agreement on the date that HUD signs this Grant Agreement.

C. Project and Budget Changes. All changes to the Grantee’s Project or Approved Budget must be made in accordance with 2 CFR 200.308 and this Grant Agreement. To request HUD’s approval for a change in the Project or Approved Budget, the Grantee must submit a formal letter to the Director of HUD’s Office of Economic Development - Congressional Grants Division through the assigned Grant Officer. The letter must be submitted by email to the assigned Grant Officer and must provide justification for the change. The email submitting the letter must also include a revised project narrative or revised line-item budget, as applicable, that includes the requested change. The Grantee is prohibited from making project or budget changes that would conflict with the Applicable Appropriations Act Conditions described in Article III, section D of this Grant Agreement. The assigned Grant Officer for this grant is provided in the Award Letter for this grant and found on HUD’s website. The HUD Office of Economic Development – Congressional Grants Division will notify the Grantee in writing, by email, whether HUD approves or disapproves the change. Before the Grantee expends Grant Funds in accordance with any change approved by HUD or otherwise allowed by 2 CFR 200.308, the Grantee must update its grant information in Disaster Recovery Grant Reporting (DRGR) to reflect that change.

D. Applicable Appropriations Act Conditions. The conditions that apply to the Grant Funds as provided by the Consolidated Appropriations Act, 2023 and the Explanatory Statement are hereby incorporated and made part of this Grant Agreement. In the event of a conflict between those conditions, the conditions provided by the Act will govern. The Grant Funds are not subject to the Community Development Block Grants regulations at 24 CFR part 570 or Title I of the Housing and Community Development Act of 1974.

E. In accordance with 2 CFR 200.307(b), costs incidental to the generation of program income may be deducted from gross income to determine program income, provided these costs have not been charged to the grant. As authorized under 2 CFR 200.307(e)(2), program income may be treated as an addition to the Federal award, provided that the Grantee uses that income for allowable costs under this Grant Agreement. In accordance with 2 CFR 200.307(b), costs incidental to the generation of program income may be deducted from gross income to determine program income, provided these costs have not been charged to the grant. Any program income that cannot be expended on allowable costs under this Grant Agreement must be paid to HUD before closeout of the grant, unless otherwise specified by an applicable Federal statute.

Page 2 ends

2.I.b
Packet Pg. 79
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
F. The Grantee must use the Grant Funds only for costs (including indirect costs) that meet the applicable requirements in 2 CFR part 200 (including appendices). The Grantee’s indirect cost rate information is as provided in Appendix 3 to this Grant Agreement. Unless the Grantee is an Institution of Higher Education, the Grantee must immediately notify HUD upon any change in the Grantee’s indirect cost rate during the Period of Performance, so that HUD can amend the Grant Agreement to reflect the change if necessary. Consistent with 2 CFR Part 200, Appendix III (C.7), if the Grantee is an Institution of Higher Education and has a negotiated rate in effect on the date this Grant Agreement is signed by HUD, the Grantee may use only that rate for its indirect costs during the Period of Performance.

G. The Grantee must comply with any specific award conditions that HUD may attach to this Grant Agreement as provided by 2 CFR 200.208. If applicable, these conditions will be listed or added as Appendix 5 to this Grant Agreement.

H. The Grantee is responsible for managing the Project and ensuring the proper use of the Grant Funds. The Grantee is also responsible for ensuring the completion of the Project, the grant closeout, and compliance with all applicable federal requirements. The Grantee may subaward all or a portion of its funds to one or more subrecipients, as identified in the Project Narrative (Appendix 1) or as may be approved by HUD in accordance with 2 CFR 200.308.

All subawards made with funding under this Grant Agreement are subject to the subaward requirements under 2 CFR Part 200, including 2 CFR 200.332, and other requirements provided by this Grant Agreement. The Grantee is responsible for ensuring each subrecipient complies with all requirements under this Grant Agreement, including the general federal requirements in Article IV. A subaward may be made to a for-profit entity only if HUD expressly approves that subaward and the for-profit entity is made subject to the same Federal requirements that apply to all other subrecipients, including the requirements 2 CFR part 200 provides for a “non-Federal entity” that receives a subaward.

ARTICLE IV. General Federal Requirements

A. If the Grantee is a unit of general local government, a State, an Indian Tribe, or an Alaskan Native Village, the Grantee is the Responsible Entity (as defined in 24 CFR part 58) and agrees to assume all of the responsibilities for environmental review and decision- making and action, as specified and required in regulations issued by the Secretary pursuant to section 305(c) of the Multifamily Housing Property Disposition Reform Act of 1994 and published in 24 CFR Part 58.

B. If the Grantee is a housing authority, redevelopment agency, academic institution, hospital or other non-profit organization, the Grantee shall request the unit of general local government, Indian Tribe or Alaskan Native Village, within which the Project is located and which exercises land use responsibility, to act as Responsible Entity and assume all of the responsibilities for environmental review and decision-making and action as specified in paragraph A above, and the Grantee shall carry out all of the responsibilities of a grantee under 24 CFR Part 58.

Page 3 ends

2.I.b
Packet Pg. 80
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
C. After December 29, 2022, neither the Grantee nor any of its contractors, subrecipients and other funding and development partners may undertake, or commit or expend Grant Funds or local funds for, project activities (other than for planning, management, development and administration activities), unless a contract requiring those activities was already executed on or before December 29, 2022, until one of the following occurs: (i) the Responsible Entity has completed the environmental review procedures required by 24 CFR part 58, and HUD has approved the environmental certification and given a release of funds; (ii) the Responsible Entity has determined and documented in its environmental review record that the activities are exempt under 24 CFR 58.34 or are categorically excluded and not subject to compliance with environmental laws under 24 CFR 58.35(b); or (iii) HUD has performed an environmental review under 24 CFR part 50 and has notified Grantee in writing of environmental approval of the activities.

D. Following completion of the environmental review process, the Grantee (recipient) shall exercise oversight, monitoring, and enforcement as necessary to assure that decisions and mitigation measures adopted through the environmental review process are carried out during project development and implementation.

E. The Grantee must comply with the generally applicable HUD and CPD requirements in 24 CFR Part 5, subpart A, including all applicable fair housing, and civil rights requirements. If the Grantee is a Tribe or a Tribally Designated Housing Entity (TDHE) as established under 24 CFR 1000.206, the Grantee must comply with the nondiscrimination requirements in 24 CFR 1000.12 in lieu of the nondiscrimination requirements in 24 CFR 5.105(a). The Grantee must report data on the race, color, religion, sex, national origin, age, disability, and family characteristics of persons and households who are applicants for, participants in, or beneficiaries or potential beneficiaries of the Grantee’s Project, consistent with the instructions and forms provided by HUD in order to carry out its responsibilities under the Fair Housing Act, Executive Order 11063, Title VI of the Civil Rights Act of 1964, and Section 562 of the Housing and Community Development Act of 1987 (e.g. HUD-27061).

F. The Grantee must comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 CFR part 200, as may be amended from time to time. If 2 CFR part 200 is amended to replace or renumber sections of part 200 that are cited specifically in this Grant Agreement, the part 200 requirements as renumbered or replaced by the amendments will govern the obligations of HUD and the Grantee after those amendments become effective.

G. The Grantee must comply with the Award Term in Appendix A to 2 CFR Part 25 (“System for Award Management and Universal Identifier Requirements”) and the Award Term in Appendix A to 2 CFR Part 170 (“Reporting Subawards and Executive Compensation”), which are hereby incorporated into and made part of this Grant Agreement.

H. If the Total Grant Amount, as provided in Article II of this Grant Agreement, is greater than $500,000, the Grantee must comply with the Award Term and Condition for Grantee Integrity and Performance Matters in Appendix 4 to this Grant Agreement.

Page 4 ends

2.I.b
Packet Pg. 81
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
I. Unless the Grantee is exempt from the Byrd Amendment as explained below, the Grantee must comply with the provisions of Section 319 of Public Law 101-121, 31 U.S.C. 1352, (the Byrd Amendment) and 24 CFR Part 87, which prohibit recipients of Federal contracts, grants, or loans from using appropriated funds for lobbying the executive or legislative branches of the Federal Government in connection with a specific contract, grant, loan, or cooperative agreement. The Grantee must include in its award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements), the requirements for the certification required by Appendix A to 24 CFR Part 87 and for disclosure using Standard Form- LLL (SF-LLL), “Disclosure of Lobbying Activities.” In addition, the Grantee must obtain the executed certification required by Appendix A and an SF-LLL from all covered persons. “Person” is as defined by 24 CFR Part 87. Federally recognized Indian tribes and TDHEs established by Federally recognized Indian tribes as a result of the exercise of the tribe’s sovereign power are excluded from coverage of the Byrd Amendment. State-recognized Indian tribes and TDHEs established only under state law must comply with this requirement.

J. The Grantee must comply with drug-free workplace requirements in Subpart B of 2 CFR Part 2429, which adopts the governmentwide implementation (2 CFR Part 182) of sections 5152-5158 of the Drug-Free Workplace Act of 1988, Pub. L. 100-690, Title V, Subtitle D (41 U.S.C. 701-707).

K. The Grantee must comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) as implemented by regulations at 49 CFR Part 24. The URA applies to acquisitions of real property and relocation occurring as a direct result of the acquisition, rehabilitation, or demolition of real property for Federal or Federally funded programs or projects. Real property acquisition that receives Federal financial assistance for a program or project, as defined in 49 CFR 24.2, must comply with the acquisition requirements contained in 49 CFR part 24, subpart B. Unless otherwise specified in law, the relocation requirements of the URA and its implementing regulations at 49 CFR part 24, cover any displaced person who moves from real property or moves personal property from real property as a direct result of acquisition, rehabilitation, or demolition for a program or project receiving HUD financial assistance

L. If Grant Funds are used for purchase, lease, support services, operation, or work that may disturb painted surfaces, of pre-1978 housing, you must comply with the lead-based paint evaluation and hazard reduction requirements of HUD's lead- based paint rules (Lead Disclosure; and Lead Safe Housing (24 CFR part 35)), and EPA's lead- based paint rules (e.g., Repair, Renovation and Painting; Pre-Renovation Education; and Lead Training and Certification (40 CFR part 745)).

M. The Grantee must comply with Section 3 of the Housing and Urban Development Act of 1968 (Section 3), 12 U.S.C. 1701u, and HUD’s regulations at 24 CFR part 75, as applicable, including the reporting requirements in 24 CFR 75.25. Grants made to Tribes and TDHEs are subject to Indian Preference requirements in Section 7(b) of the Indian Self- Determination and Education Assistance Act (25 U.S.C. 5307(b)). As stated in 24 CFR 75.3(c), grants to Tribes and TDHEs are subject to Indian Preference requirements in lieu of Section 3.

Grantees that are not exempt from Section 3 must submit annual reports of Section 3

Page 5 ends

2.I.b
Packet Pg. 82
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
accomplishment Performance Measures in DRGR in January of the calendar year.

This report reflects Section 3 accomplishments for the previous calendar year.

N. The Grantee must not use any Grant Funds to support any Federal, state, or local project that seeks to use the power of eminent domain, unless eminent domain is employed only for a public use. Public use includes use of funds for mass transit, railroad, airport, seaport, or highway projects, and utility projects which benefit or serve the general public (including energy-related, communication-related, water-related, and waste water-related infrastructure), other structures designated for use by the general public or with other common-carrier or public-utility functions that serve the general public and are subject to regulation and oversight by the government, and projects for the removal of an immediate threat to public health and safety or brownfields, as defined in the Small Business Liability Relief and Brownfields Revitalization Act (Pub. L. 107- 118). Public use does not include economic development that primarily benefits private entities.

O. The Grantee must not use any Grant Funds to maintain or establish a computer network that does not block the viewing, downloading, and exchanging of pornography.

This requirement does not limit the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities.

P. The Grantee must administer its Grant Funds in accordance with the Conflict of Interest requirements set forth in Appendix 6 of this Grant Agreement.

Q. The Grantee must comply with the governmentwide debarment and suspension requirements in 2 CFR part 180 as incorporated and supplemented by HUD’s regulations at 2 CFR part 2424.

R. The Grantee must comply with the award term and condition regarding trafficking in persons in Appendix 7 of this Grant Agreement.

S. The assurances and certifications the Grantee has made and submitted to HUD are incorporated by this reference and made part of this Grant Agreement.

ARTICLE V. Drawdown Requirements

A. The Grantee may not draw down Grant Funds until HUD has received and approved any certifications and disclosures required by 24 CFR 87.100 concerning lobbying, if applicable.

B. The Grantee must use HUD’s Disaster Recovery Grant Reporting (DRGR) system to draw down Grant Funds and report to HUD on activities.

C. The Grantee must enter activity and budget information in DRGR that is consistent with the Grantee’s Project and Approved Budget as described in Article III, sections A and B of this Grant Agreement and complies with HUD’s instructions for entering information in DRGR found in the document titled “Grant Award Instructions” that accompanies the Grant Agreement.

Page 6 ends

2.I.b
Packet Pg. 83
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
D. The Grantee must only enter activities in DRGR that are described in the Approved Budget.

E. The Grantee must expend all Grant Funds in accordance with the activity and budget information in DRGR.

F. Each drawdown of Grant Funds constitutes a representation by the Grantee that the funds will be used in accordance with this Grant Agreement.

G. The Grantee must use DRGR to track the use of program income and must report the receipt and use of program income in the reports the Grantee submits to HUD under Article VI of this Grant Agreement. The Grantee must expend program income before drawing down Grant Funds through DRGR.

H. Notwithstanding any other provision of this grant agreement, HUD will not be responsible for payment of any Grant Funds after the date Treasury closes the account in accordance with 31 U.S.C. § 1552. Because Treasury may close the account up to one week before the September 30 date specified by 31 U.S.C. § 1552, the Grantee is advised to make its final request for payment under the grant no later than September 15, 2031.

ARTICLE VI. Program-Specific Reporting Requirements

In addition to the general reporting requirements that apply under other provisions of this Agreement, the following program-specific reporting requirements apply to the Grantee:

A. The Grantee must submit a performance report in DRGR on a semi-annual basis and must include a completed Federal financial report as an attachment to each performance report in DRGR. Performance reports shall consist of a narrative of work accomplished during the reporting period. During the Period of Performance, the Grantee must submit these reports in DRGR no later than 30 calendar days after the end of the 6- month reporting period. The first of these reporting periods begins on the first of January or June (whichever occurs first) after the date this Grant Agreement is signed by HUD.

B. The performance report must contain the information required for reporting program performance under 2 CFR 200.329(c)(2) and (d), including a comparison of actual accomplishments to the objectives of the Project as described in Article III, section A of this Grant Agreement, the reasons why established goals were not met, if appropriate, and additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.

C. Financial reports must be submitted using DRGR or such future collections HUD may require and as approved by OMB and listed on the Grants.gov website (https://www.grants.gov/web/grants/forms/post-award-reporting-forms.html).

Page 7 ends

2.I.b
Packet Pg. 84
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
D. The performance and financial reports will undergo review and approval by HUD. If a report submission is insufficient, HUD will reject the report in DRGR and identify the corrections the Grantee must make.

E. No drawdown of funds will be allowed through DRGR while the Grantee has an overdue performance or financial report.

F. The Grantee must report and account for all property acquired or improved with Grant Funds as provided by 2 CFR part 200 using the applicable common forms approved by OMB and provided on the Grants.gov website
(https://www.grants.gov/web/grants/forms/post-award-reporting-forms.html). This reporting obligation includes submitting status reports on real property at least annually as provided by 2 CFR 200.330, accounting for real and personal property acquired or improved with Grant Funds as part of Project Closeout, and promptly submitting requests for disposition instructions as provided by 2 CFR 200.311(c), 200.313(e), and 200.314(a).

ARTICLE VII. Project Closeout

A. The grant will be closed out in accordance with 2 CFR part 200, as may be amended from time to time, except as otherwise specified in this Grant Agreement.

B. The Grantee must submit to HUD a written request to closeout the grant no later than 30 calendar days after the Grantee has drawn down all Grant Funds and completed the Project as described in Article III, section A of this Grant Agreement.

HUD will then send the Closeout Agreement and Closeout Certification to the Grantee.

C. At HUD's option, the Grantee may delay initiation of project closeout until the resolution of any findings as a result of the review of semi-annual activity reports in DRGR. If HUD exercises this option, the Grantee must promptly resolve the findings.

D. The Grantee recognizes that the closeout process may entail a review by HUD to determine compliance with the Grant Agreement by the Grantee and all participating parties. The Grantee agrees to cooperate with any HUD review, including reasonable requests for on-site inspection of property acquired or improved with Grant Funds.

E. No later than 120 calendar days after the Period of Performance, Grantees shall provide to HUD the following documentation:

1. A Certification of Project Completion.

2. A Grant Closeout Agreement.

3. A final financial report giving the amount and types of project costs charged to the grant (that meet the allowability and allocability

Page 8 ends

2.I.b
Packet Pg. 85
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
requirements of 2 CFR part 200, subpart E); a certification of the costs; and the amounts and sources of other project funds.

4. A final performance report providing a comparison of actual accomplishments with the objectives of the Project, the reasons for slippage if established objectives were not met and additional pertinent information including explanation of significant cost overruns.

5. A final property report, if specifically requested by HUD at the time of closeout.

ARTICLE VIII. Default

A default under this Grant Agreement shall consist of any use of Grant Funds for a purpose other than as authorized by this Grant Agreement, any noncompliance with statutory, regulatory, or other requirements applicable to the Grant Funds, any other material breach of this Grant Agreement, or any material misrepresentation in the Grantee’s submissions to HUD in anticipation of this award. If the Grantee fails to comply with the terms and conditions of the Grant Agreement, HUD may adjust specific conditions of this Grant Agreement as described in 2 CFR part 200, as may be amended from time to time. If HUD determines that noncompliance cannot be remedied by imposing additional conditions, HUD may take one or more of the remedies for noncompliance described in 2 CFR part 200, as may be amended from time to time.

HUD may also terminate all or a part of this award as provided by 2 CFR 200.340 and other applicable provisions of 2 CFR part 200, as may be amended from time to time. Nothing in this Grant Agreement shall be construed as creating or justifying any claim against the Federal government or the Grantee by any third party.

Page 9 ends

2.I.b
Packet Pg. 86
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
ARTICLE IX. HUD Contact Information

Except where this Grant Agreement specifically states otherwise, all requests, submissions, and reports the Grantee is required to make to HUD under this Grant Agreement must be made in writing via email to [email protected].

This agreement is hereby executed on behalf of the Grantee and HUD as follows:

GRANTEE

______________________________________________________

(Name of Organization)

BY: _________________________________________________
(Signature of Authorized Official)

_________________________________________________
(Typed Name and Title of Authorized Official)

_________________________________________________
(Date)

HUD

BY: _________________________________________________ Robin J. Keegan,
Deputy Assistant Secretary for Economic Development

_________________________________________________
(Date)

Page 10 ends

2.I.b
Packet Pg. 87
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
APPENDIX 1 – Project Narrative

Page 11 ends

2.I.b
Packet Pg. 88
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
APPENDIX 2 – Approved Budget

Page 12 ends

2.I.b
Packet Pg. 89
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
APPENDIX 3 – Grantee’s Indirect Cost Rate Information

Subject to the applicable requirements in 2 CFR part 200 (including its appendices), the Grantee will use an indirect cost rate as represented by the Grantee below:

The Grantee will not use an indirect cost rate to charge its indirect costs to the grant.

The Grantee will use the indirect cost rate(s) identified in the table below to charge its indirect costs to the grant.

Agency/Dept./Major Function Indirect cost rate Direct Cost Base _________________________ _____________% ______________ _________________________ _____________% ______________

[PLEASE NOTE: The grantee must check one of the two boxes above. If the second box is checked, the corresponding table must be filled out as described below.

The table must include each indirect cost rate that will be used to calculate the Grantee’s indirect costs under the grant. The table must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients.

For government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate is used per 2 CFR 200.414), and the type of direct cost base to which the rate will be applied.

For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR 200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table.

For nonprofit organizations that use the Multiple Allocation Base Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied.]

Page 13 ends

2.I.b
Packet Pg. 90
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
APPENDIX 4 –
Award Term and Condition for Grantee Integrity and Performance Matters

Reporting of Matters Related to Grantee Integrity and Performance

1. General Reporting Requirement
If the total value of the Grantee’s currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then during that period of time the Grantee must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available.

2. Proceedings About Which Grantee Must Report
During any period of time when the Grantee is subject to the requirement in paragraph 1 of this award term and condition, the Grantee must submit the information required about each proceeding that:

a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the Federal Government;

b. Reached its final disposition during the most recent five-year period; and

c. Is one of the following:

(1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition;

(2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more;

(3) An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted in a finding of fault and liability and the Grantee’s payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or

(4) Any other criminal, civil, or administrative proceeding if:

(i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and condition;

Page 14 ends

2.I.b
Packet Pg. 91
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
(ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on the Grantee’s part; and

(iii) The requirement in this award term and condition to disclose information about the proceeding does not conflict with applicable laws and regulations.

3. Reporting Procedures
During any period of time when the Grantee is subject to the requirement in paragraph 1 of this award term and condition, the Grantee must enter in the SAM Entity Management area the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition. The Grantee does not need to submit the information a second time under assistance awards that the Grantee received if the Grantee already provided the information through SAM because the Grantee was required to do so under Federal procurement contracts that the Grantee was awarded.

4. Reporting Frequency
During any period of time when the Grantee is subject to the requirement in paragraph 1 of this award term and condition, the Grantee must report proceedings information through SAM for the most recent five-year period, either to report new information about any proceeding(s) that the Grantee has not reported previously or affirm that there is no new information to report. If the Grantee has Federal contract, grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000, the Grantee must disclose semiannually any information about the criminal, civil, and administrative proceedings.

5. Definitions
For purposes of this award term and condition:

a. Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include audits, site visits, corrective plans, or inspection of deliverables.

b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere.

c. Total value of currently active grants, cooperative agreements, and procurement contracts includes—

(1) Only the Federal share of the funding under any Federal award with a cost share or match requirement; and

(2) The value of all expected funding increments under a Federal award and options, even if not yet exercised.

Page 15 ends

2.I.b
Packet Pg. 92
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
APPENDIX 5 – Specific Award Conditions
NONE.

Page 16 ends

2.I.b
Packet Pg. 93
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
APPENDIX 6 – Conflict of Interest Requirements

1. Conflicts Subject to Procurement Regulations. When procuring property or services, the grantee and its subrecipients shall comply with the applicable conflict-of-interest rules in 2 CFR 200.317 and 2 CFR 200.318(c). In all cases not governed by 2 CFR 200.317 and 2 CFR 200.318(c), the Grantee and its subrecipients must follow the requirements contained in paragraphs 2-5 below.

2. General prohibition. No person who is an employee, agent, consultant, officer, or elected or appointed official of the Grantee or subrecipient and who exercises or has exercised any functions or responsibilities with respect to assisted activities, or who is in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from the activity, or have a financial interest in any contract, subcontract, or agreement with respect thereto, or the proceeds thereunder, either for himself or herself or for those with whom he or she has immediate family or business ties, during his or her tenure or for one year thereafter. Immediate family ties include (whether by blood, marriage or adoption) the spouse, parent (including a stepparent), child (including a stepchild), sibling (including a stepsibling), grandparent, grandchild, and in-laws of a covered person.

3. Exceptions. HUD may grant an exception to the general prohibition in paragraph (ii) upon the Grantee’s written request and satisfaction of the threshold requirements in paragraph (iv), if HUD determines the exception will further the Federal purpose of the award and the effective and efficient administration of the Grantee’s Project, taking into account the cumulative effects of the factors in paragraph (v).

4. Threshold requirements for exceptions. HUD will consider an exception only after the Grantee has provided the following documentation:

a. A disclosure of the nature of the conflict, accompanied by an assurance that there has been public disclosure of the conflict and a description of how that disclosure was made; and

b. An opinion of the Grantee's attorney that the interest for which the exception is sought would not violate state or local law.

5. Factors to be considered for exceptions. In determining whether to grant a requested exception after the Grantee has satisfactorily met the threshold requirements in paragraph (iii), HUD will consider the cumulative effect of the following factors, where applicable:

a. Whether the exception would provide a significant cost benefit or an essential degree of expertise to the program or project that would otherwise not be available;

b. Whether an opportunity was provided for open competitive bidding or negotiation;

c. Whether the person affected is a member of a group or class of low- or moderate- income persons intended to be the beneficiaries of the assisted activity, and the exception

Page 17 ends

2.I.b
Packet Pg. 94
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class;

d. Whether the affected person has withdrawn from his or her functions or responsibilities, or the decision-making process regarding the assisted activity in question;

e. Whether the interest or benefit was present before the affected person was in a position as described in paragraph (ii);

f. Whether undue hardship will result either to the Grantee or the person affected when weighed against the public interest served by avoiding the prohibited conflict; and

g. Any other relevant considerations.

6. Disclosure of potential conflicts of interest. The Grantee must disclose in writing to HUD any potential conflict of interest.

Page 18 ends

2.I.b
Packet Pg. 95
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
APPENDIX 7 – Award Term and Condition Regarding Trafficking in Persons

The following award term and condition, which is required by 2 CFR part 175, applies as written:

a. Provisions applicable to a grantee that is a private entity.

1.You as the grantee, your employees, subrecipients under this award, and subrecipients' employees may not—

i. Engage in severe forms of trafficking in persons during the period of time that the award is in effect;

ii. Procure a commercial sex act during the period of time that the award is in effect; or

iii. Use forced labor in the performance of the award or subawards under the award.

2.We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a subrecipient that is a private entity:

i. Is determined to have violated a prohibition in paragraph a.1 of this award term; or

ii. Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph a.1 of this award term through conduct that is either—

A. Associated with performance under this award; or

B. Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR Part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by HUD at 2 CFR 2424.

b. Provision applicable to a grantee other than a private entity.

We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity—

1. Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or

2. Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph a.1 of this award term through conduct that is either:

Page 19 ends

2.I.b
Packet Pg. 96
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148
i. Associated with performance under this award; or

ii. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, “OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” as implemented by HUD at 2 CFR 2424.

c. Provisions applicable to any grantee.

1. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.1 of this award term.

2. Our right to terminate unilaterally that is described in paragraph a.2 or b of this section:

i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended (22 U.S.C. 7104(g)), and

ii. Is in addition to all other remedies for noncompliance that are available to us under this award.

3. You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private entity.

d. Definitions. For purposes of this award term:

1.“Employee” means either:

i. An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this award; or

ii. Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching requirements.

2. “Forced labor” means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery.

Page 20 ends

2.I.b
Packet Pg. 97
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE FY 2023 COMMUNITY PROJECT FUNDING
GRANT AGREEMENT NO. B-23-CP-CA-0148

3. “Private entity”:

i. Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR 175.25.

ii. Includes:

A. A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR 175.25(b).

B. A for-profit organization.

4. “Severe forms of trafficking in persons,” “commercial sex act,” and “coercion” have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102).

Page 21 ends

2.I.b
Packet Pg. 98
Attachment: Commercial District Wi-Fi Access Expansion - Grant Agreement (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE U.S. Department of Housing
and Urban Development

7. Name and Address of Recipient 8. HUD Administering Office Previous Editions are Obsolete
Ref. Handbook 2210.17
Assistance Award/Amendment
Office of Administration

1. Assistance Instrument 2. Type of Action
XCooperative Agreement Grant X Award Amendment

3. Instrument Number 4. Amendment Number 5. Effective Date of this Action 6. Control Number CPD, Congressional Grants Division
451 7th Street, SW, Rm 7146
Washington, DC 20410-7000
8a. Name of Administrator 8b. Telephone Number

10. Recipient Project Manager 9. HUD Government Technical Representative

11. Assistance Arrangement 13. HUD Payment Office

14. Assistance Amount 15. HUD Accounting and Appropriation Data Geneva Bosques

12. Payment Method
X X
Cost Reimbursement
Cost Sharing
Fixed Price
Treasury Check Reimbursement
Advance Check
Automated Clearinghouse
Chief Financial Officier
Previous HUD Amount
HUD Amount this Action
Total HUD Amount
Recipient Amount
Total Instrument Amount
$1,500,000.00
15a. Appropriation Number
Amount Previously Obligated
Obligation by this Action
Total Obligation
15b. Reservation Number

17. 18.

19. Recipient (By Name): 20. HUD (By Name):

Signature & Title:

Recipient is required to sign and return three (3) copies of this document to the HUD Administering Office.

X Recipient is not required to sign this document.

Date: Date:
form HUD-1044 (8/90)
This Award consists of the following items which are appended to and hereby made part of this Award:
(A) Cover Page - HUD 1044
(B) Grant Agreement
B-23-CP-CA-0148
City of Fremont
3300 Capitol Ave.
$1,500,000.00
$1,500,000.00
City of Fremont Commercial District Wi-Fi Access Expansion Instructions:

Njeri Santana-Carter
Geneva Bosques
Fremont, CA 94538
EDE 23
EIN:

[email protected]
UEI:

Locate your nearest HUD Regional Environmental Officer at https://www.hudexchange.info/programs/environmental-review/hud-environmental-staff-contacts/-region-i-regional-and-field-environmental-officers.

NO PROJECT FUNDS may be committed to the project or drawn down prior to environmental release of funds approval.

16. Description
Disclaimer: The information on this form is to be used only for purposes of recordkeeping and facilitating communication between the Recipient identified in box 7 above (which is also referred to as the "Grantee") and the U.S. Department of Housing and Urban Development ("HUD") in relation to the award identified above ("this award").

This document does NOT constitute the grant agreement for this award.

The terms and conditions for this award are as specified in the grant agreement signed by HUD and the Grantee Robin J. Keegan

2.I.c
Packet Pg. 99
Attachment: HUD Form 1044 (4990 : ACCEPTANCE OF FEDERAL FUNDING GRANT FOR THE SIX COMMERCIAL DISTRICTS WI-FI ACCESS Fremont City Council Meeting: 09/12/23 07:00 PM
3300 Capitol Avenue Div/Dept: Fire Department
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 4979) DOC ID: 4979
Updated: 8/31/2023 10:43 AM by Alberto Quintanilla Page 1

PURCHASE OF MOTOROLA PORTABLE RADIOS FOR THE FIRE DEPARTMENT - Authorize the City Manager to Purchase Motorola Portable Radios for the Fire Department from Telepath Corporation Through a Cooperative Agreement with HGAC-Buy, for an amount not to exceed $110,000
Contact Persons:

Name: Corina Campbell Heather Mozdean
Title: Business Manager Deputy Fire Chief
Div/Dept: Fire Department Fire Department
Phone: 510-494-4200 (510) 494-4281
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to authorize the City Manager or designee to purchase portable Motorola Radios from Telepath Corporation, an authorized Motorola Dealer, under a cooperative agreement through the Houston Galveston Area Council (HGAC-Buy) for an amount not to exceed $110,000.

BACKGROUND: The City Council approved the funding for the purchase of Motorola Portable Radios in the FY 2023/24 adopted budget. The Motorola APX 8000XE radios serve as the main source of communication for the Fire Suppression Staff. These radios are specifically for public safety and have features and components that are compatible across agencies. Members of Fremont Fire Department utilize this radio on a daily basis. The purchase of these radios will support the addition of the 14th company.

The City has the opportunity to realize a cost savings by purchasing the radios through the HGAC-Buy cooperative purchasing program, which has been competitively bid and complies with the City of Fremont Purchasing Code.

DISCUSSION/ANALYSIS:

The Fire Department receives dispatched calls and communication through the Alameda County Regional Emergency Communications Consortium (ACRECC). Members of Fremont Fire Department utilize the Motorola APX8000 portable radio on a daily basi s, which are individually assigned each to staff member. These radios enable staff to communicate with ACRECC as well as each other. The radios have the following abbreviated capabilities:

• Communications with dispatch (ACRECC)
• Communications with neighboring fire jurisdictions
• Communications directly with Fremont Police Department Dispatch • Access over 500 channels at both the local and state levels • Dual band radio that is capable of transmitting and receiving on a 700-800 Mhz system, as well as a Very High Frequency (VHF) system (type of system Cal Fire operates on)
• Emergency alert button (in the case of a down or missing Firefighter at the scene of an incident, also notifies our dispatch center immediately once it is depressed) • Standardization of radio channels throughout the county

2.J
Packet Pg. 100
Council Staff Report (ID # 4979) Meeting of September 12, 2023 Updated: 8/31/2023 10:43 AM by Alberto Quintanilla Page 2 These serve as the main radio used for all operations and each frontline apparatus is equipped with them. The fire department currently has a spare cache of 18 portable radios.

With the upcoming addition of the 14th company there is a need to purchase additional radios in order to have the appropriate number of radios, including spares, for operational use.

A total of ten radios will be purchased under this agreement. Nine of the radios will support the addition of the 14th company, which represents an increase of staffing for the department. The tenth radio will increase the current spare cache. These spare radios are used as replacements when individual radios are out of service and for academies and special events.

HGAC has created a cooperative purchasing program that other Government entities may join, in which the City of Fremont is a member. Member agencies of the HGAC may purchase equipment from official contract holders. Telepath Corporation is an official Motorola Dealer and is located in Fremont. There is no cost to participate in the HGAC - Buy program.

Pursuant to the City’s Purchasing Ordinance, Section 3.20.310(b), the City is authorized to “piggyback” and enter into a contract to buy equipment or services based on the terms of an existing contract between the contractor and another public agency without competitive bidding so long as the terms of purchase are materially the same as those in the existing contract and the contract resulted from procurement methods similar to those required by the Purchasing Code. The Purchasing Code defines public agency as any public agency as defined in California Government Code section 6500. California Government Code section 6500 defines public agency as including public agencies of other states. HGAC is a public agency of the State of Texas.

FISCAL IMPACT: The budget allocation for this project was approved as part of the FY 2023/24 adopted budget.

ENVIRONMENTAL REVIEW: The actions recommended in this report are not projects subject to review under the California Environmental Quality Act (CEQA) per CEQA Guideline section 15378(b)(2) as they are administrative and fiscal activities of government.

ATTACHMENTS: None.

2.J
Packet Pg. 101
Fremont City Council Meeting: 09/12/23 07:00 PM
3300 Capitol Avenue Div/Dept: Community Services
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 4982) DOC ID: 4982
Updated: 9/5/2023 11:43 AM by Susan Gauthier Page 1

SERVICE AGREEMENT FOR PRINTING AND MAILING SERVICE WITH FOLGER GRAPHICS - Approve and Authorize the City Manager or Designee to Execute a Service Agreement for Recreation Division Printing Services with Folger Graphics Contact Persons:

Name: Michael Sa Suzanne Wolf
Title: Recreation Superintendent II Community Services Director Div/Dept: Community Services Community Services
Phone: 510-494-4372 510-494-4329
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to recommend that the City Council authorize the City Manager to execute a service agreement for the Recreation Division printing services with Folger Graphics, for five years in an amount not-to-exceed $691,000, with up to a 5% yearly Consumer Price Index (CPI) adjustment that the City may consider annually. The not-to-exceed amount for fiscal year 2023/2024 is $125,000.

BACKGROUND: The Community Services Department Recreation Division produces several print marketing brochures, newsletters and pamphlets to inform City of Fremont residents and customers about program and camp offerings throughout the year. These print materials include, but are not limited to, four program brochures and two bulletin newsletters. The program brochures range between 28-60 pages in length and 65,000- 85,000 in total copies printed per cycle. The bulletin newsletters range between 4 -12 pages in length and 10,000-20,000 in total copies printed per cycle.

DISCUSSION/ANALYSIS: A Request for Proposals (RFP #23-024) to renew printing services for the Community Services Department was publicly released on May 4, 2023.

Services requested in the RFP included, but were not limited to, the following:

• Printing Recreation Guides
• Printing Bulletins
• Mailing Recreation Guides
• Mailing Bulletins

The City received five competitive proposals for these services including: Color Printing, Courier Graphics, Dakota Press, Folger Graphics and Wesco. These proposals were evaluated by three raters applying the following factors: qualifications, service fees, and responsiveness. Folger Graphics scored the highest and City staff recommends entering into a contract with the company.

FISCAL IMPACT: All City costs associated with this agreement are covered by the department’s operating budget for the Recreation Cost Center, adopted through the annual budget process.

ENVIRONMENTAL REVIEW: The agreement for printing services is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without

2.K
Packet Pg. 102
Council Staff Report (ID # 4982) Meeting of September 12, 2023 Updated: 9/5/2023 11:43 AM by Susan Gauthier Page 2
limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment pursuant to CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS: None.

2.K
Packet Pg. 103
Fremont City Council Meeting: 09/12/23 07:00 PM
3300 Capitol Avenue Div/Dept: Environmental Services
Fremont, CA 94538 Category: Grants

SCHEDULED
Sponsors: Environmental Services Manager Kathleen Cote-Guarnieri COUNCIL STAFF REPORT (ID # 4983) DOC ID: 4983
Updated: 9/7/2023 1:21 PM by Alberto Quintanilla Page 1 STATE RECYCLING GRANTS APPLICATION AUTHORIZATION - Adopt a Resolution Authorizing the Submittal of Applications for CalRecycle Grant and Payment Programs, Authorizing the Execution of Any Documents to Accept CalRecycle Funding, and Authorizing the Implementation of the Grant or Payment Program Project
Contact Persons:

Name: Allyn McAuley Suzanne Wolf
Title: Environmental Specialist I Community Services Director Div/Dept: Environmental Services Community Services
Phone: 510-494-4576 510-494-4329
E-Mail: [email protected] [email protected]

Executive Summary: California’s Department of Resources Recycling and Recovery (CalRecycle) is the State department that administers recycling and waste management programs authorized by the State legislature and oversees the City’s compliance with these programs. CalRecycle offers various grants and payment programs to help cities with implementation. CalRecycle requires authorization from the governing body of the City to apply for and implement these grants.

The latest major California recycling and waste management law, Senate Bill 1383 (SB 1383; the Short-Lived Climate Pollutant Reduction Act of 2016), obligates jurisdictions to administer programs to divert organic waste, such as food, from landfill and rescue edible food that would typically be discarded. CalRecycle is offering the latest SB 1383 grant cycle to help jurisdictions meet these responsibilities.

Staff is recommending the City Council adopt a Resolution authorizing the City Manager or her designee to submit grant and payment program applications to CalRecycle, to execute documents to secure funds, and to implement this latest SB 1383 grant and all CalRecycle grants and payment programs awarded to the City.

There is no anticipated impact to the General Fund.

BACKGROUND: On January 1, 2022, California’s landmark organic waste law (SB 1383) went into effect. The intent of the legislation is to substantially draw down the greenhouse gas emissions from one of California’s largest sources—landfills. SB 1383 directs CalRecycle to divert 75% of methane-producing organic waste from landfill and recover 20% of edible food for human consumption by 2025.

Jurisdictions, including the City of Fremont, are responsible for implementation of SB 1383 through means such as diverting food scraps, yard trimmings, and other organic waste from landfills through citywide organic waste collection programs. To spur demand for end products of these collection programs, the law also requires jurisdictions such as Fremont to procure considerable amounts of organic waste products, including compost.

2.L
Packet Pg. 104
Council Staff Report (ID # 4983) Meeting of September 12, 2023 Updated: 9/7/2023 1:21 PM by Alberto Quintanilla Page 2 To help fund these SB 1383 obligations, CalRecycle offered the inaugural SB 1383 Local Assistance Grant Program. The City received $331,140 for the term of April 2022 to April 2024. The City has expended these funds so far on key SB 1383 obligations including provision of organic waste collection services to businesses and compost procurement. In November 2023, CalRecycle will be accepting applications for the second cycle of th e grant.

In addition to the SB 1383 grants, the City also benefits from annual and one-time grants and payment programs administered by CalRecycle, including the Beverage Container Recycling Program and the Used [Motor] Oil Recycling Program. The Fremont City Council has provided resolutions that give the City Manager or her designee authority to submit documents for these specific CalRecycle payment programs, however, those existing payment program resolutions will not be accepted by CalRecycle for the upcoming SB 1383 Local Assistance Grant.

DISCUSSION/ANALYSIS: SB 1383 is a major State law that places substantial obligations on California jurisdictions including Fremont. CalRecycle’s initial SB 1383 Local Assistance grant awarded to the City has proven instrumental in carrying out our waste management programs to comply with the SB 1383 mandates. The ability to apply for the upcoming next round of the SB 1383 Local Assistance Grant Program as well as future CalRecycle grant and payment programs will enable the City to continue to meet our significant and growing waste management responsibilities mandated by the State.

FISCAL IMPACT: There is no expected impact to the General Fund.

ENVIRONMENTAL REVIEW: The proposed authorization in the attached resolution is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment pursuant to CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS:
• Draft Resolution- CalRecycle Grant

2.L
Packet Pg. 105

Resolution 2023-XX Page 1 of 2

RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

AUTHORIZING SUBMITTAL OF APPLICATION(S) FOR ALL

CALRECYCLE GRANT AND PAYMENT PROGRAMS FOR WHICH THE

CITY OF FREMONT IS ELIGIBLE

WHEREAS, Public Resources Code sections 48000 et seq., 14581, and 42023.1(g) authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various grant and payment programs in furtherance of the State of California’s (state) efforts to reduce, recycle and reuse solid waste generated in the state, thereby preserving landfill capacity and protecting public health and safety and the environment; and

WHEREAS, in furtherance of this authority, CalRecycle is required to establish procedures governing the administration of the payment programs and administration of the application, awarding, and management of the grant programs; and

WHEREAS, CalRecycle’s procedures for administering payment and grant programs require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of the payment and grant program.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Fremont is authorized to submit an application to CalRecycle for any and all grant and payment programs offered; and

BE IT FURTHER RESOLVED that the City Manager, or designee, is hereby authorized and empowered to execute in the name of the City of Fremont all documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure funds and implement the approved grant or payment project; and

BE IT FURTHER RESOLVED that these authorizations are effective from the date of adoption through September 12, 2028.

ADOPTED __________, 2023, by the City Council of the City of Fremont by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Mayor

2.L.a
Packet Pg. 106
Attachment: Draft Resolution- CalRecycle Grant (4983 : State Recycling Grants Application Authorization)

Resolution 2023-XX Page 2 of 2

ATTEST: APPROVED AS TO FORM:

___________________________________ ____________________________________ City Clerk City Attorney

2.L.a
Packet Pg. 107
Attachment: Draft Resolution- CalRecycle Grant (4983 : State Recycling Grants Application Authorization) Fremont City Council Meeting: 09/12/23 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 4992) DOC ID: 4992
Updated: 9/8/2023 8:33 AM by Alberto Quintanilla Page 1 CITY HALL ROOF REPLACEMENT - Approval of Plans and Specifications and Award of Contract to Diablo Roofing, Inc. in the amount of $3,318,210 (including 15% Contingency) for the City Hall Buildings A & B Roof Replacement Project (PWC9095); Exempt from Environmental Review per CEQA Guideline Section 15301 (Existing Facilities)
Contact Persons:

Name: Jimmy Chen Hans Larsen
Title: Facilities Manager Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4715 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate replacing the roof at City Hall Buildings A and B.

BACKGROUND: The City Hall Buildings A and B are located at 3300 Capitol Avenue, and they provide approximately 90,000 square-foot of office space for various City functions including the City Council Chambers, City Manager’s Office, City Attorney’s Office, City Clerk’s Office, and the departments of Community Services, Economic Development, Finance, Human Resources, Human Services and Information Technology. The existing roof system has reached end of its life cycle and needs to be replaced. Funding for the project was approved by the City Council in June 2023 as part of the Capital Improvement Program.

DISCUSSION/ANALYSIS: The proposed roof replacement will improve the water tightness of the structure and will reduce the high demand for maintenance staff services in response to roof leaks. The project scope also includes the installation of fall protection systems to improve safety for roof top maintenance activities and to comply with building codes. Construction is scheduled to begin in October 2023 and will be completed based on supportive weather conditions.

Bid Results: The project was advertised in the Tri-City Voice on July 17, 2023. The Engineer’s Estimate is $3,000,000. Twelve bids were received and opened on August 9, 2023, as shown below:

Bidder Bid Amount

1. Diablo Roofing, Inc. $2,885,400

2. Andy’s Roofing Company $3,113,400

3. I & A Contractors $3,295,000

4. ALCAL $3,304,307

5. California Roofing $3,355,012

6. Courtney Roofing $3,592,169

7. State Roofing Systems $3,612,800

8. Best Contracting Services $3,627,713

9. San Francisco Roofing Services $3,699,000

10. Pioneer Contractors $3,860,000

11. Western Roofing $3,887,435

2.M
Packet Pg. 108
Council Staff Report (ID # 4992) Meeting of September 12, 2023 Updated: 9/8/2023 8:33 AM by Alberto Quintanilla Page 2

12. Stronger Building Services $5,361,850

The low bidder Diablo Roofing, Inc. submitted a responsive bid and all documents are in order. The contractor is a responsible bidder experienced in this type of work and has satisfactorily completed contracts of a similar nature with other nearby agencies.

Project Cost and Funding:

Estimated Project Costs:

Construction Contract – Low Bid $2,885,400
Construction Contingency (15%) 432,810
Construction Inspection and Administration 144,270 Estimated Total Project Costs: $3,462,480

Source of Funding
PWC9095, Fund 501 – City Hall Building Rehabilitation – Capital Replacement $4,200,000
Total Available Funds $4,200,000

Based on the contract amount and the project cost estimates, there are sufficient funds budgeted for this project.

FISCAL IMPACT: As part of the FY 2023/24-2027/28 Capital Improvement Plan, the City Council appropriated a total of $4,200,000 for this project in FY 2023/24 and FY 2024/25.

ENVIRONMENTAL REVIEW: The project is categorically exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines section 15301, as the proposed roof replacement is a repair, maintenance or modification of an existing facility that involves no or negligible expansion of use beyond that which presently exists.

ATTACHMENTS: None.

RECOMMENDATION: Approval of the following actions related to the City Hall Buildings A & B Roof Replacement Project (PWC9095):

1. Find the project is exempt from CEQA review pursuant to CEQA Guideline Section 15301 as a repair or modification of an existing facility involving negligible or no expansion of use.

2. Approve Plans and Specifications for the City Hall Buildings A & B Roof Replacement Project.

2.M
Packet Pg. 109
Fremont City Council Meeting: 09/12/23 07:00 PM
3300 Capitol Avenue Div/Dept: City Council
Fremont, CA 94538 Category: Council Referrals & Appointments

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 4976) DOC ID: 4976
Updated: 8/30/2023 11:15 AM by Susan Gauthier Page 1
MAYOR MEI REFERRAL: Appointments and Reappointments to Advisory Bodies Contact Persons:

Name: Lily Mei
Title: Mayor
Div/Dept: City Council
Phone: 510-284-4011
E-Mail: [email protected]

MAYOR MEI REFERRAL: Appointments and Reappointments to Advisory Bodies

ATTACHMENTS:
• Recreation Commission Applications
• Youth Advisory Commission Applications

APPOINTMENTS:

Advisory Body Appointee Term Expires

Recreation Commission Bruce Brackett 12/31/2026

Youth Advisory Commission Samhita Balakrishnan 12/31/2023 Emily Sison 12/31/2023
Phi Chanda 12/31/2023
Rohan Bhagra 12/31/2024
Riya Patel 12/31/2024
Allyson Wong 12/31/2023

REAPPOINTMENTS:

Advisory Body Appointee Term Expires

Youth Advisory Commission Edison Liu 12/31/2024
Kyle Leung 12/31/2024

RECOMMENDATION: Approve appointments & reappointments.

7.B.1
Packet Pg. 110

7.B.1.a
Packet Pg. 111
Attachment: Recreation Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Boards &

7.B.1.a
Packet Pg. 112
Attachment: Recreation Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Boards &

7.B.1.a
Packet Pg. 113
Attachment: Recreation Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Boards &

7.B.1.a
Packet Pg. 114
Attachment: Recreation Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Boards &

7.B.1.a
Packet Pg. 115
Attachment: Recreation Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Boards &

7.B.1.a
Packet Pg. 116
Attachment: Recreation Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Boards &

7.B.1.a
Packet Pg. 117
Attachment: Recreation Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Boards &

7.B.1.a
Packet Pg. 118
Attachment: Recreation Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Boards &

7.B.1.a
Packet Pg. 119
Attachment: Recreation Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Boards & Rev 1/18 AZ
Community Services Department
3300 Capitol Ave., Bldg., B
P.O. Box 5006, Fremont, CA 94538
510.494.4344 | [email protected] | www.fremont.gov

Return Application to: City Clerk’s Office
3300 Capitol Ave., Bldg., A
Fremont, CA 94538
Or to: [email protected]

Date submitted: April 5th 2023

Application for Youth Advisory Commission

Name: Samhita Balakrishnan

Address:

Birthdate: November 30 2006 Age:16 Sex: F E-mail address:

Telephone: School: Irvington High School Grade:11

Demographic Information:

Ethnicity:
□ American Indian or Alaskan Native □ Chinese
□ Black or African American □ White
□ Afghan □ Vietnamese
□ Mexican □ Filipino
□ Indian □ Pakistani

□ Other Asian origin: ________________ (write-in optional) □ Other African origin: _______________ (write-in optional) □ Other Hispanic, Latino, or Spanish origin: __________ (write-in optional)

Gender:
□ Male □ Prefer to self-identify
□ Female □ Prefer not to say

Language(s) Spoken: English, Tamil

7.B.1.b
Packet Pg. 120
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Why do you want to serve on the Youth Advisory Commission?

I want to serve on the Youth Advisory Commisio n to help evoke a sense of change amongst the youth in our city. As a teenager, I can relate to many of the issues that youth in Fremont go through. I believe that serving on this commission will give me the opportunity to network and collaborate with peop le that can help change the community. I especially want to focus on mental health and help advance my initiatives to help i mprove mental health support in Fremont schools. I want to be able to work with peers of my own qualifications and interests to hel p better the city of Fremont. I think this will be a valuable experience for me because I will learn how to communicate and w ork with people that may or may not have different ideas than I do. I will be able to build my team working skills, help work with a group of people for the same cause.

What is a problem Fremont teens face and propose an event to address this problem. How would you organize a nd publicize this event?

Fremont teens face many problems in their life, one especially being mental health issues. Throughout this incredibly crucial time in their lives, many teens find themselves overwhelmed through everything they need to accomplish. In 2019, approximately 1 in 9 young adults reported seriously considering taking their own lives. This amount is diabolical because high schools should especially have resources to help their students, because of the fact that these 4 years are so stressful. I propose to create a survey, which aims to collect data to understand teen’s needs, gaps, and challenges. This survey should take only about 10-15 minutes to complete, and should have not too wordy questions or answer choices, as teens’ attention spans are pretty low. I want this survey to be quick and easy so more people can do it. The results from this survey can better help us understand what is causing teens to feel this way and if they have someone to help them.

For example, when asking if students have someone they can talk to, or who they talk to, we can understand that part of the reason why teens feel like this is because they don’t have someone to talk to or are talking to the wrong people. In most cases, schools do not have a peer resource center and therapists are not very accessible. Even with the little amount of support that we do have, many stud ents do not know about it due to poor advertising. In addition to this, most students do not have a trusted adult on campus and school doesn’t do a good job of making sure students are feeling comfortable. I think that I can publicize this survey by sendin g it out to schools in the Fremont area, and working with the Youth Advisory Commision to further develop initiatives based on the results of this survey.

What are three (3) aspects of your identity that shape your outlook on life?

Three aspects of my i dentity are being a hard worker, being extremely organized, and recognizing that breaks are important. One of the activities I do that expresses my identity best is Indian classical dance. I have been doing Bharatanatyam since I was 6 years old, and the pr eparation for my Arangetram has greatly taught me the importance of hard work. My Arangetram, which is a performance that culminated in what I’ve learned in the past 10 years, has taught me that sometimes not everything comes easily. D ance has been relativ ely easier than most things for me because I have a deep passion for it. However, preparation for this Arangetram was incredibly difficult, and I had to deal with the frustrations every single day when my teacher would tell me I’m doi ng something wrong. N o matter what I did, it seemed like I would never be able to get anything right. After hours of practice for months, I finally felt confident in myself and my dancing capability. When I stepped on that stage for my performance, I had n ever felt prouder of myself. I also believe that being organized is extremely important in order to be successful. When I compare myself to my life when I am organized and when I am not organized, I can see a huge difference. For example, when I plan out m y events and school work, it gets done correctly, quickly, and on time. However, when I procrastinate, I observe that my work will still get done, but I am not satisfied with it in the end and it is usually incomplete and incorrect. Being able to organize my time wisely is something that I have grown to learn over the years through many of my experiences. Finally, it is crucial to take breaks.

Your mind will not work effectively unless you give it a rest, which is something I have learned through various th ings. For instance, my doctor tells me to take a 5 minute break after doing work on electronics for prolonged periods of time, just so that I can come back refreshed and ready to go. I also don’t want to get burnt out while working, or I won’t be able to produce the best work, so I make sure that I let my mind rest. Learning how to be extremely productive can only happen if you remember to let yourself rest. Instead of it being a waste of time, it is rather a time for you to reflect on everything you did, and then relax before starting something else. These three aspects shape my identity because they help me benefit as a person in everything that I do.

7.B.1.b
Packet Pg. 121
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Create and answer your own question.

Question: What is a pressing problem we face today that you'd like to do something abou t and why?

Water scarcity is a huge problem in the modern world, and it must be tackled immediately. Lack of access to clean water is simply not being able to obtain the water you need. For some people, this means having a water supply but no means of infrastructure to actually use it. It can mean their water supply is compromised, and in other cases, people just do not have water, or cannot afford it. Currently 2.1 billion people lack access to available, safe water at home. This number is appalling to me because there are only 7 billion people in the world, and about 30% of them don’t have water. In addition to this, nearly one million people die each year from water scarcity. This greatly disturbs me because I never really thought that the situation was this bad. Water is a basic necessity for survival, so it should be a human right for all. I would like to be a part of a project that would be able to give people the water sources they need, particularly helping people get their infrastructure. I can adv ocate for people to start saving more water, or raising funds for charity. There are many things that can be done to mitigate this issue, such as making citizens more aware of it, so they begin to develop responsibility in themselves and take action. This was done in Melbou rne, Australia, and worked very well. Furthermore, private groups such as Blood:Water in Africa, have created toilets and hand -washing stations. If people have more access to clean water sources, then they will be less likely to transmit or spread waterbor ne diseases. I believe that if every nation had access to infrastructure like this, public water sources and filtration systems, people’s lives will greatly improve .

7.B.1.b
Packet Pg. 122
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 123
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 124
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 125
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 126
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 127
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 128
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 129
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ

Community Services Department
3300 Capitol Ave., Bldg., B
P.O. Box 5006, Fremont, CA 94538
510.494.4344 | [email protected] | www.fremont.gov

Return Application to: City Clerk’s Office
3300 Capitol Ave., Bldg., A
Fremont, CA 94538
Or to: [email protected]

Date submitted:7/27/2023

Application for Youth Advisory Commission

Name: Nyshita Chalasani

Address:

Birthdate: 10/14/2007 Age: 15 Sex: M / F E-mail address:

Telephone: School: Mission San Jose High School Grade: 11

Demographic Information:

Ethnicity:
□ American Indian or Alaskan Native □ Chinese
□ Black or African American □ White
□ Afghan □ Vietnamese
□ Mexican □ Filipino
□ Indian □ Pakistani

Gender:
□ Male □ Prefer to self-identify
□ Female □ Prefer not to say

Language(s) Spoken: English, Spanish, Telugu

7.B.1.b
Packet Pg. 130
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Why do you want to serve on the Youth Advisory Commission?

As an aspiring member of the commission, my driving passion lies in making a meaningful impact on the mental health and well-being of Fremont's youth. The critical issue of mental health affects countless individuals, particularly teenagers, and I am determined to advocate for increased support and resources in our community. Additionally, I am deeply committed to promoting neurodiversity, ensuring that young people with different neurological conditions are embraced and empowered in every aspect of our society.

Personally, I have ADHD and a family member is diagnosed with Autism, so I have been involved in Neurodiversity from elementary school to now. Currently, I volunteer as a tutor for neurodivergent individuals, offering assistance in various subjects. Moreover, I am an active participant in a program at my school, where I regularly visit a neurodivergent classroom, providing companionship and support to the students.

In addition to my existing involvement, I have some ideas that I believe would streng then the support for neurodiversity in our community. Firstly, I propose collaborating with police and fire departments to implement specialized program/training for first responders when dealing with neurodiverse individuals during emergencies. This train ing will equip them with the necessary knowledge and strategies to handle situations with sensitivity and effectiveness. Secondly, I advocate for a comprehensive mental health education program in schools, including workshops, seminars, and open discussion s.

Although at my school we currently have SEL learning, most students do not take it seriously and do school work during this time. I would love to find a way to introduce mental health to students in a fun and engaging way. Lastly, I propose t o help create a sensory space in classrooms for not only neurodivergent but also neurotypical individuals to destress and improve their overall health and experience at school.

By serving on the commission, I am confident that I can effectively advocate for these ideas and collaborate with other members to create meaningful change. My dedication to mental health advocacy and neurodiversity, combined with my experiences and involvement, will enable me to be an active voice for the youth of Fremont.

What is a problem Fremont teens face and propose an event to address this problem. How would you organize and publicize this event?

Problem: Fremont's teens are facing an increasing prevalence of mental health challenges, leading to heightened stress, anxiety, and feelings of isolation. Academic pressure, social expectations, and the complexities of adolescence contribute to a growing mental health crisis among the youth in our community.

Proposed Event: Mental Health Awareness Fair

Event Description: The Mental Health Awareness Fair aims to create a supportive and educational environment for Fremont teens to learn about mental health, coping strategies, and available resources. The f air will feature various booths and activities hosted by local mental health organizations, professionals, and student clubs.

Event Activities(specific to mental health - could be other fun events):
- Workshops and Seminars: Conducted by mental health professionals, school counselors, and experts in the field, these sessions will cover a wide range of topics, including stress management techniques, mindfulness practices, coping strategies, and building resilience. Interactive discussions will encourage open conversations about mental health challenges and promote understanding and empathy.
- Creative Outlets: The festival will feature art exhibits, poetry slams, and music performances, providing an expressive platform for teens to share their emotions and experiences. Artistic expression has proven therapeutic benefits and can serve as a powerful tool for emotional release and connection.

Event Organization:
- Collaborate with local mental health organizations and professionals to secure participation in th e fair. - Engage school counselors and teachers to encourage student involvement and support.

7.B.1.b
Packet Pg. 131
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
- Form a planning committee comprising diverse youth voices to ensure the event is inclusive and relevant.

Event Publicity:

1. Social Media Campaign: Engaging and visually appealing graphics, videos, and posts will be strategically shared on popular platforms such as Instagram and Snapchat targeting Fremont's teen demographic.

2. School Outreach: Involves distributing informative flyers and posters along with scho ol newsletter features promoting the festival.

3. Community Engagement: Local newspapers, radio stations, and community bulletin boards will highlight the event, drawing attention from parents, community members.

What are three (3) aspects of your identity that shape your outlook on life?

1. Neurodiversity Advocate: As someone with ADHD and a family member diagnosed with Autism, my identity as a neurodiversity advocate plays a pivotal role in shaping my outlook on life. Through personal experiences and interactions, I have come to deeply appreciate the value of diverse perspectives and the importance of creating inclusive spaces for all individuals. This aspect of my identity drives me to advocate for understanding, acceptance, and support for all individuals in our community, fostering a society that celebrates differences and embraces the strengths of every individual.

2. Empathy: My identity as a compassionate person profoundly influences my outlook on life. Having encountered my own mental health challenges and witnessed the struggles of others in my own community, I recognize the transformative power of empathy. I believe that empathy is the foundation for positive change, promoting kindness, and encouraging meaningful contributions to the well-being of others and our community as a whole.

3. Resilience: Life's challenges have taught me the value of determination, adaptability, and a positive mindset. Instead of being discouraged by setbacks, I view them as opportunities for growth and learning. This aspect of my identity motivates me to stay focused on my goals, embrace change, and persist in the pursuit of making a meaningful impact in the lives of others and within the community.

Create and answer your own question.

Question: How can embracing diversity and inclusivity benefit a community and its youth?

Embracing diversity and inclusivity offers a myriad of benefits to both a community and its youth, fostering a stronger and more compassionate society. Embracing diversity exposes individuals, including youth, to different cultures, backgrounds, and perspectives. This exposure nurtures understanding and empathy, as we can learn to appreciate the uniqueness of others and recognize the shared humanity that connects them all. Understanding diverse experiences cultivates a sense of compassion and reduces prejudice and discrimination within the community. When a community values diversity, it becomes a hub of creativity and innovation. With people from various backgrounds working together, new ideas, approaches, and solutions emerge. For youth, this exposure to diverse perspectives encourages them to think outside the box, embrace new challenges, and be open to unconventional solutions. Inclusive environments expose youth to different viewpoints and ways of life, helping them become more adaptable and resilient individuals. When young people interact with peers from diverse backgrounds, they learn to navigate through change and challenges with an open mind. This adaptability equips them with valuable life skills that will serve them well as they transition into adulthood. Schools and community programs that celebrate diversity provide opportunities for students to engage in meaningful dialogues, learn about global issues, and appreciate cultural heritage. This exposure broadens their horizons and fosters a love for lifelong learning. Youth growing up in such an environment witness the power of unity, regardless of differences, and are more likely to carry this mindset into their adult lives. This, in turn, strengthens the fabric of the communi ty and fosters a sense of belonging for all its members.

7.B.1.b
Packet Pg. 132
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
In conclusion, embracing diversity and inclusivity creates a nurturing environment that benefits both the community and its youth. By promoting understanding, sparking creativity, and building resilience, an inclusive community lays the groundwork for a brighter and more harmonious future.

7.B.1.b
Packet Pg. 133
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 134
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 135
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 136
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 137
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 138
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 139
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 140
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 141
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 142
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 143
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 144
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 145
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 146
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 147
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 148
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 149
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 150
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 151
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Community Services Department
3300 Capitol Ave., Bldg., B
P.O. Box 5006, Fremont, CA 94538
510.494.4344 | [email protected] | www.fremont.gov

Return Application to: City Clerk’s Office
3300 Capitol Ave., Bldg., A
Fremont, CA 94538
Or to: [email protected]

Date submitted: _________________________

Application for Youth Advisory Commission

Name: __________Janani Harish______________________________________________________________________

Address:___

Birthdate:_____ _________ Age:___16____ Sex: M / F E-mail address:_ ______

Telephone:____ ______ School:____American High School_____________________ Grade:____11____

Demographic Information:

Ethnicity:
□ American Indian or Alaskan Native □ Chinese
□ Black or African American □ White
□ Afghan □ Vietnamese
□ Mexican □ Filipino
Indian □ Pakistani

Gender:
□ Male □ Prefer to self-identify
Female □ Prefer not to say

Language(s) Spoken: ___English and Spanish_______________

7.B.1.b
Packet Pg. 152
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Why do you want to serve on the Youth Advisory Commission? I would love to serve on the Fremont Youth Advisory Committee because I believe in the power of youth voices and their ability to make positive changes in our community. As a young person myself, I understand the unique challenges and concerns that we as youths face in today's world and, in particular, in the city of Fremont.

I am hoping that by being a part of the committee, I can actively contribute to decision-making processes that directly impact our lives. I am passionate about representing the interests and needs of my fellow young citizens. I want to advocate for issues that matter to us, such as education, employment opportunities, mental health support, recreational activities, and green development. Serving on the committee would provide a platform to voice these concerns and work collaboratively with other dedicated i ndividuals to find practical solutions. I also believe that diversity and inclusion are essential in decision-making. As a member of the committee, I can ensure that diverse perspectives are taken into account, amplifying the voices of marginalized groups and promoting equity in our city.

Overall, my goal is to contribute my energy, ideas, and commitment to making our city Fremont a better place for all young people. I am excited about the opportunity to engage in meaningful dialogue, propose initiatives, and work together with community leaders to shape a brighter future for our youth.

What is a problem Fremont teens face and propose an event to address this problem. How would you organize and publicize this event?
Mental health concerns, including anxiety, depression, and stress, are prevalent among teenagers. Coping with academic pressure, social expectations, and personal challenges can take a toll on their well -being. Social Media and other newer means of communications are bringing in unique challenges related to mental health, body image issues and bullying.

I would organize an event called "Mind Matters: Nurturing Teen Mental Health" wherein the primary focus would be to reach out to mental health professionals, counselors, therapists, and educators who specialize in adolescent mental health to give informative presentations, interactive workshops, and Q&A sessions covering topics such as stress management, coping skills, building resilience, fostering healthy relationships, and self-care practices.

As for publicity, I would establish event pages on popular social media platforms like Facebook, Instagram, and Twitter. I will share engaging posts, graphics, and teasers about the event and encourage followers to spread the word and invite their friends. I will also coordinate with schools in the area to promote the event by sharing event details with principals, counselors, and teachers who can inform students and parents through school newsletters, websites, or bulletin boards. I will also try and leverage the local city media to reach a wider audience.

What are three (3) aspects of your identity that shape your outlook on life? The three areas of my identity I would choose are:

1. My cultural Background: My cultural upbringing has played a significant rol e in shaping my outlook on life. Most of my beliefs, perspectives, and worldview come from my cultural background, which is full of giving back to the community, excellent family support with strong foundations in education and democracy.

2. Personal Beliefs: My personal beliefs and values, including religious or spiritual views, ethical principles, and moral frameworks, do have a major impact on how I perceive the world around me. These core values have often guided me in my decision-making.

3. Life Expe riences: My personal experiences, including significant life events, such as my ACL injury and subsequent surgery, along with successes, failures, and challenges, have all had a profound impact in shaping my outlook in life.

7.B.1.b
Packet Pg. 153
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Create and answer your own question.

Today’s teens are tomorrow’s leaders. What is one thing you would do to help shape tomorrow’s leaders? One major question that I often grapple with is "What do I want to become in my life?" As any other teen, I often think about and constantly question my passions, interests, and how they align with my long -term goals. I often talk to my parents, brother, counsellors and mentors to understand my own strengths, weaknesses, and unique qualities better with the hope that understanding th is will help me plan better with the hope of building a strong foundation for my personal growth and decision -making. On a professional note, there are countless possibilities for the career path one can choose from. We all know what doctors, engineers, lawyer, pharmacist do but if you take psychology as an example did you know that there are more than 16 subspecialties. As the city has a much wider access, I often think that it would be great to have an avenue where we could meet experts in the field to tell us the various possibilities.

7.B.1.b
Packet Pg. 154
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; JananiHarish
ComputerSkills● ProficientatMicrosoftOfficeSuite● CertifiedHTMLDeveloper ObjectiveHonorsstudentwithexcellentacademicandextracurricularsuccessescoupledwith excellenttimemanagementskillsseekingvolunteeropportunityatyouresteemedorganization.

Academic–CoursesAmericanHighSchoolAPCoursesGrade9● APEnvironmentalScience(SelfStudy)Grade10● APSpanishLanguage(Score:5)● APEuropeanHistory(Score:5)Grade11(Current)● APEnglishLanguage● APCalculusBC● APPsychology● APChemistry● APBiology UniversityofCalifornia,BerkeleyAcademictalentdevelopmentprogram(ATDP)2018-2020● IntroductiontoBiotechnology● IntroductiontoChemistry● FoundationsofAlgebra● APPsychology WorkExperience/internshipApril2022-Present MartialArtsinstructorandofficesupportErnieReyesWestCoastWorldMartialArtsJuly2022–June2023 StudentIntern–Presentsresearchpapers.StanfordNeuroscienceJClubMay2021–Present StudentInternUCSFDepartmentofSurgery,GardnerLabandThoracicOncologyLabJune–July2022 SummerInternshipStanfordUniversityComprehensiveNeuroscienceProgramJune–July2022 ShadowingDoctorsandobservingcasesinORUCSFDepartmentofSurgeryJune–July2020 TeachingAssistant–Math(Algebra)UniversityofCalifornia,Berkeley,ATDPProgram ServicetoCommunityAugust2022–present HighSchoolVolunteerWashingtonHospitalBirthingCenterandGeneralEventsMay2020–present Co-Founder,WebdesignerandTreasurerReadySetLearn–Spanish,Math,English&publicspeaking tutoringservice.Generatedanddonated~$4000towardschildreneducationanddisasterrelief.August2015-present. StudentVolunteerAnnualUCSFTransplantSurgeryPediatricPicnic AwardsErnieReyesWestCoastWorldMartialArtsTournaments● Nationaltournament2021andBlackBeltTestDedicatedServiceawardforexceptionalperformanceandservicetoMartialArts● Nationaltournament20203rdplaceaward● Regionaltournaments2017-19Two1 st
placeawards;Two2
nd
placeawards;Two4
th
placeawards
ResearchCertificationUniversityofCalifornia,SanFrancisco● CITIHumanSubjectsProtectionTraining● Biosafety Training● LabsafetyforResearchers AmericanHighSchoolStudentLeadershiprolesModelUN Executiveofficer-UnderclassmenRepresentative -Gr9ModelUN ExecutiveOfficer-HeadofCommunications -Gr10-11CraftsandBaking Executiveofficer-UnderclassmenRepresentative-Gr9Giveability Executiveofficer-UnderclassmenRepresentative-Gr9 L-ConnectionsClubTutor TeachSpanish,Algebra,andEnglish–Gr10/11WomeninSTEM(WiSTEM) ExecutiveOfficerGr10-11 MedicalExtra-OrgGirlsinWhiteCoats(GiWC) LiteraturereviewonALSOurVitals Researcher andsocialmediacoordinatorPathoknowledge Brownbagsession ExtracurricularActivitiesApril2018–Present 1
st
DegreeBlackBelt(competedwithACLtear)ErnieReyesWestCoastWorldMartialArts,NewarkAugust2010–Present StudentinIndianCulturalandsingingClassesChinmayaMissionSanJosefor10years(K-10 th
grade).April2013–June2016 CompetedDragonBlackBeltErnieReyesWestCoastWorldMartialArts,Hayward

7.B.1.b
Packet Pg. 155
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Community Services Department
3300 Capitol Ave., Bldg., B
P .O. Box 5006, Fremont, CA 94538
510.494.4344 | [email protected] | www.fremont.gov
Return Application to: City Clerk’s Office
3300 Capitol Ave., Bldg., A
Fremont, CA 94538
Or to: [email protected]
Date submitted: _________________________
Application for Youth Advisory Commission
Name: Mithil Patil
Address:

Birthdate: December 18, 2006 Age: 16 Sex: M / F E-mail address:

T elephone: School: BASIS Independent Silicon Valley Grade: 11 Demographic Information:

Ethnicity:
□ American Indian or Alaskan Native □ Chinese
□ Black or African American □ White
□ Afghan □ Vietnamese
□ Mexican □ Filipino
□ Indian □ Pakistani
□ Other Asian origin: ________________ (write-in optional) □ Other African origin: _______________ (write-in optional) □ Other Hispanic, Latino, or Spanish origin: __________ (write-in optional) Gender:
□ Male □ Prefer to self-identify
□ Female □ Prefer not to say
Language(s) Spoken: English, Hindi, Marathi, Gujarat, Gujar, Spanish Rev 1/18 AZ

7.B.1.b
Packet Pg. 156
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Whydoyouwant toserveontheYouthAdvisoryCommission?
I have been fortunate to have access to many resources in my childhood that have allowed me to reach theposition I amintoday. Thislonglist of resourcesincludesindividual peopleinmylife, theprogramsthat I havebeenapartof, and institutions I was blessed to attend. Together, theseresourcesfosteredanenvironment for metogrowandshapemyself into the person I amtoday. Unfortunately, not everyonehasthesameopportunitiesthat I hadandI believethat theYouth Advisory Commission is a group in a unique position to provide said opportunities to youth all across Fremont. Iwant to serve on the Youth Advisory Commission topushforwardtheinterestsof theyoungpeopleof thiscityandcreateacommunityenvironment that encouragesgrowthandinclusionfor mygenerationandthosetocomeinthefuture.

What is a problem Fremont teens face and propose an event to address this problem. How would you organize andpublicizethisevent? Today, 25%of 15-year-olds are unable to name what they want to be doing when theyare30, anincreaseof 11percentage points in the last 18 years (OECD). But, it seems that whenever youaskayounger child, theyhaveit figuredout and their sights set on being a doctor, policeman, fireman, or maybe even an astronaut. We are doing somethingwrong and we face a shortage of effective career informationfor youthat thisage. Toaddressthisissue, I wouldproposean event called "Career ExplorationDay." Thisevent wouldbeopentoall Fremont teensandwouldprovidethemwiththeopportunity to learn about different career options. There would be speakers from a variety of industries, each withexperience in many of Fremont’s rich career opportunities. Additionally, there would be hands-on activities that wouldallow teens to explore their interests further, and more importantly, find a supportive community of people just like themand people offering to help solvetheissue. Topublicizetheevent, I wouldencouragelocal employerstorelayinformationabout the event and the opportunities to their employees, maybe even incentivizing themto volunteer as speakers. Toattract teens, I would work with many of the local youth organizations that I haveinternedandvolunteeredat inthepast.These organizations have many contacts with schools, parents, andaboveall, teensthemselves, andthesecontactscanbeusedtomarket andpublicizetheevent.

What arethree(3) aspectsof your identitythat shapeyour outlookonlife? Since I was a kid, I have always been fascinated by science, technology, engineering, and math, and I havealways loved learning new things. From participating in science fairs and engineering competitions to teaching codingclasses and mentoring competitive robotics teams, STEMhas been an integral part of my childhood thus far. But, whatused to bejust mypassionisalsoatool that hasopenedmanydoorsfor me. STEMhashelpedmediscover futurecareerpathsandmost importantly, hashelpedmeset goalsthat encouragemetoalwayskeeppushing.I believe that everyone is creative and unique in their way. Some are artistic and some are entertaining, but Ibelieve my creativity is expressed in innovation. I have a knack for viewing problems froma different point of viewandusing that view to solve those problems more efficiently and effectively. This has pushed me to constantly seek outchallenges, just to find a solution. When I see a problem, my mind instantlyasksthequestion, “Howcanthisproblembesolved?” Now, I work with struggling local businesses to help them solve their problems by using my powerful skillset.Most importantly though, my creative idea generation has set meupfor afuturewhereI cannowfaceanychallengethatcomesmyway.One thing that I amscared of is a lack of purpose. It isoftenthat I thinktomyself, “Why?” It’saquestionthat hasshaped howI live my life and pushed me to give back to my community, both today andinthefuture. Additionally, it hasled me to avoid doing things without meaning andpurposeandhelpedmeplanfor afuturethat hasanimpact onnot justmyself, but thisworld.

Rev1/18AZ

7.B.1.b
Packet Pg. 157
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Createandanswer your question.

Question: What isoneof your interestsor passionsandhowhasit shapedyou? Answer:Basketball is a sport I have been playing since I was in second grade. Since then, I have played in variousformats, at different competitive levels, with many different coaches and players, from all different backgrounds.Basketball has forced me tolearnhowtoeffectivelyworkwithothers, nomatter howdifferent myteammatesmaybefromme. Spending somuchtimeandbuildingabondwithpeopleexposedtodifferent environmentshasalsohelpedmebetterunderstand other people’s thinking and reasoning, creating what I call my“yes, but no” philosophy. Aspart of thisthoughtprocess, whenever I disagree with someoneI trymybest tounderstandtheother person’spoint of viewandwhytheyaresayingwhat theyaresayingsothat I canbetter reasonandworkwithsaidperson.

Rev1/18AZ

7.B.1.b
Packet Pg. 158
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 159
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 160
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 161
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 162
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 163
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 164
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Community Services Department
3300 Capitol Ave., Bldg., B
P.O. Box 5006, Fremont, CA 94538
510.494.4344 | [email protected] | www.fremont.gov
Return Application to: City Clerk’s Office
3300 Capitol Ave., Bldg., A
Fremont, CA 94538
Or to: [email protected]
Date submitted: _________________________
Application for Youth Advisory Commission
Name: ___________________________________________________________________________________________ Address:__ ______________________________________________________________________ Birthdate:_________________________ Age:________ Sex: M / F E-mail address: _ Telephone:_ ________ School:_______________________________________ Grade:__________ Demographic Information:

Ethnicity:
□ American Indian or Alaskan Native □ Chinese
□ Black or African American □ White
□ Afghan □ Vietnamese
□ Mexican □ Filipino
□ Indian □ Pakistani
□ Other Asian origin: ________________ (write-in optional) □ Other African origin: _______________ (write-in optional) □ Other Hispanic, Latino, or Spanish origin: __________ (write-in optional) Gender:
□ Male □ Prefer to self-identify
□ Female □ Prefer not to say
Language(s) Spoken: ______________________
Rev 1/18 AZ
Kavya Narayanan
12/04/23 14 c
Thornton Junior High School 8
Tamil, English

7.B.1.b
Packet Pg. 165
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Whydoyouwant toserveontheyouthadvisorycommission??SinceaslongasI canremember, I’vehadanaffinitytowardscommunityservice,andoveralljusthelpingpeoplewhenI can.I’dbeeninmyelementaryschool’scommunityserviceclubsincethirdgradeuptillquarantinewhereweorganizedfundraisersinthenameofvariouscauses.Then,inseventhgrade,I joinedmyschool’sleadershipelective,andsincethenhavebeenlookingforanothermeansofgivingbacktomycommunity. BeforeI livedinFremont,I livedinanareawhereI wasmadetofeelinsecureaboutmyidentity, andatthatpointintime,I didn’thaveanyonemyagewhoI feltcouldhelpme.WhenI movedhere,allthatstopped,andI nolongerfeltashamedofmyidentity. Ayouthadvisorycommissionwouldbeadirectwaytomakeapositiveimpactonacommunitythathasmadesuchapositiveimpactonme.

What’saproblemFremont teensface?Awaytosolveit?Howwouldyouadvertiseit?Mentalhealthandwellbeingisaverytabootopicinminority, specificallyAsianhouseholds,butthatdoesn’t makeitaproblemwe’reexemptfrom.AstatisticfromtheNationalInstituteofHealthdescribingthepsychologicaldistressamongminoritiesstatesthattherewasa,“higherprevalenceofpsychologicaldistressamongtheSoutheastAsian(28.61%)andSouthAsianAmericans…(23.09%),respectively.”(paragraph13).WhenI wasyounger, I musteredupthecouragetotellmyownparentsthatI hatedmyselfandI didn’t wanttobeonthisplanetanymore.TheirreactionwastodismissitandlistallthewaysI haditeasy;thatI hadahousewithrunningwaterandfoodwhenI washungry. ThatI hadabookshelffullofanybookIneededandtwoparentswholovedme.Inallfairness,I wasallof10yearsoldandI camefrommoreprivilegethantheycouldhaveeverimaginedaskids,butdiscountingmyemotionsandissuesmademefeelliketherewasnosafespaceforme.LikeI shouldresentmyself,andbeashamedofmyself.AsstatedinanarticlebytheCenterforDiseaseControldetailingincreasesinsadnessandexposuretoincreasesinviolenceamongteenagegirlsandLGBTQ+youth,“3in5girlsfeltpersistentlysadandhopeless,amarkerfordepressivesymptoms,in2021,increasingsubstantiallyfrom2011…Morethan1in4girlsreportedtheyseriouslyconsideredattemptingsuicidein2021,upsignificantlyfrom2011.Morethan1in10girlsreportedtheyattemptedsuicidein2021,alsoincreasingsignificantlyoverthedecade.”(paragraphs5and7).I haverecentlybeendiagnosedwithMajorDepressiveDisorder, withthehelpofmyparents,butittookalongtimeformyparents’viewsonmentalhealthtochange,andI anticipateitwon’t bedifferentinmanyotherminorityhouseholds.Duetothis,I proposetheCityofFremonttobringinapsychologistandpersonofcolortohelpparentsfurtherunderstandandinternalizethenotionthatmentalandphysicalhealthareequallyimportantintheirchild’slife.I wouldadvertiseitthroughworkingwitheachindividualschool’sleadershipprograms,findingwaysuniquetoeachschool,thusreachingawideraudienceofparents.Forexample,inThorntonJuniorHighSchool,I wouldusetheDailyBulletinandInfiniteCampustoadvertisethisevent,sothatwhenparentsarecheckingtheirchild’sgrades,theywillreceiveanotificationdetailingthisevent.

What 3piecesof your identityshapeyour thought process??

7.B.1.b
Packet Pg. 166
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Myexperiences,culture,andgeneticsshapemythoughtprocess.There’snoneedforafortunetellertosaythatthethingsI amorhavebeenexposedtoimpactmychainofthought.Somethingassimpleasadinnertablediscussionwidensmyperspectivefrequently. ButmanyotherofmyexperiencesmakeupwhoI am.Forexample,I’velivedinavarietyofdifferentplaces.I wentfromaplacewherenoonestoodout,toaplacewhereI stoodoutinallthewrongways,andthenaplacewhereI stoodasthemajority. I’mtheoldestcousininmyfamilyandI’vealwaysbeenthemediatorinarguments.Inadditiontomyexperiences,myculturealsoinfluencesmythoughtprocess.Ononehand,itcreatedasenseofunitytobouncebackonwhenI wasn’t doingwell,buttodirectlycontrastthat,ittaughtmethenotionthatI’mdiscardableunlessI’mthebestofthebest,athoughtprocessthatwashardtounlearn.MycultureaffectsthelensthroughwhichI seetheworld,butnotthescopeatwhichI seeit.Inadditiontocultureandexperiences,somethingthatdirectlyaffectsmythoughtprocessismygenetics.I haveadhd,whichcausesmetostrugglewiththinkingthroughthingsandwithimpulsivity. Attimes,itcausesmetohavetroubleexpressingmythoughts,orwithunderstandingotherpeople’sthoughts.Itaffectseveryaspectofmylife,butit’salsosomethingthatshouldn’t beautomaticallylistedasasetback.Adhdisoftenlinkedwithcreativityandbeingmulti-talented,andwhileitmightbedifficulttofocusonthingsI donotwanttodo,I canactuallyhyperfocusonthingsI’dliketodo.HavingAdhd,beingimmersedinIndianculture,andexposedtoallthethingsI’vebeenexposedtoshapeanddrivemythoughtprocess.

Createandanswer your ownquestions:Whatattributesofyourselfwouldmakeyousuitableforayouthadvisorycommission?‘ Theattributesofmyselfthatmakemesuitableforayouthadvisorycommissionaremycreativity, myadaptability, andmypassionforhelpingothers.I’musedtoorganizingorcreatingactivitieswithmysisterandourcousinssuchasminiart-projects,comic-makingcontests,andscienceexperiments.I writepoetryandmyownmusic,sing,andplaytheguitarpoorly. I’vemovedaroundalotsoI’vehadtoadapttomanydifferentsurroundingsandenvironments.Butthat’salsowhyI strivetohelpothersandpushtohearallvoices.BecauseI’vehadmanyimpactfulexperiencesinthesedifferentenvironmentsthatrenderedmyvoiceinvalid,orrather,unheard-invisible.It’simportanttomethatI givebacknowthatI’minabetterplacethanI wasbefore.I havealsobeenapartofourelementarycommunityserviceclub,organizingpajamadrivesforkidswhoneededit,drivesforanimalshelters,penniesforpatients,andmore.Toconclude,mycreativity, adaptability, andpassionforhelpingothersflowintoeverydecisionImake,andwouldmakemesuitableforayouthadvisorycommission.

7.B.1.b
Packet Pg. 167
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 168
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 169
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 170
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 171
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 172
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 173
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 174
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 175
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 176
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 177
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

Y A A M I N I P U T T I
Python
Sociable/ Outgoing
Money and tIme management
Computer Literacy
Strong Communication

S K I L L S

P R O F I L E

E X P E R I E N C E
2022-2023

AT HOME TUTOR

HIPPO SWIM CLUB
Work front desk where I cover all money transaction, signups, and check people in and out every 30 minutes
Certified swim instructor, and I teach kids and adults

EXTRA CURRICULARS
National level team volleyball player
Indian classical dancer for 10 years
Lincoln Douglas and Parliament debate
HOSA club treasurer

E D U C A T I O N
Irvington High School
2022-2026

SECONDARY SCHOOL
Taught all subjects covered in school
Taught two kids at a time
Focused on STEM related subjects
2021-2023

7.B.1.b
Packet Pg. 178
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Boards &

7.B.1.b
Packet Pg. 179
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 180
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 181
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Shrey Raju
Organized, dependable, and hardworking high school junior with a passion for law, policy, and government. Seeking to assist in relevant settings by applying knowledge from extensive experience in debate and various leadership roles.

EDUCATION
Mission San Jose High School, Junior (2022-23)
GPA: 3.97 (unweighted), 4.44 (UC: weighted & capped)
Junior Year Courses (2022-23)
➤ AP Calculus BC ➤ AP Chemistry ➤ Honors English 11
➤ AP Statistics ➤ AP French ➤ US History
The Associated Board of Royal Schools of Music - Piano
Passed Level 6 ABRSM Exam

LEADERSHIP EXPERIENCE - HIGH SCHOOL CLUBS
Gender Sexuality Alliance - President (2022-23)
Implemented security measures to avoid hate speech, increased awareness and educated students by hosting weekly presentations and events Speech & Debate - Treasurer (2022-23), Captain (2021-22) ● Managed club ﬁnances and fundraised over $16,000 for the club ● Founded the DisputeDebate camp and served the community by educating beginner debaters throughout the year, with many progressing to win prestigious positions in debate tournaments.

Nominal fees collected were fully used to fund the high school debate club activities and further increase the awareness and adoption.

Youth4Climate - Vice President (2022-23), Activities
Coordinator (2021-22)
● Petitioned the city government for more environment friendly policies ● Created a joint campaign with State Senate member, Aisha Wahab, to improve green awareness and partnered with nearby research facilities to collect & provide local climate data
Model United Nations - Treasurer (2021-22, 2022-23)
Managed club ﬁnances and fundraised over $3,000 for the club Food Security, Publicity O cer
Spread awareness at the school regarding issues of food insecurity SKILLS
Strong Academics
Debate
Communication
Leadership
Community Service

AWARDS
Top 16 Lincoln-Douglas (LD)
Debaters in the Nation (Tournament
of Champions, 2023)
Champion, Top Speaker -
Scarsdale Invitational 2022 (LD)
Top 4 Mid America Cup (LD)
Top 37 in the Nation - 2022
Tournament of Champions (LD)
Champion, Top Speaker - 2022
Lexington Winter Invitational
(LD)
Spelling Bee - 1st Place in
School, 11th in State (2019)
First Lego League - Qualiﬁed and
invited to World Expo (2018, 2019)
ExploraVision (Science) - National
Honorable Mention (2021-22)
Model United Nations
2023 - Honorable Mention (Santa
Clara Valley)
2021 - Top School (National),
Honorable Mention (Davis)
National Science Olympiad
2022 - Experimental Design:
1st - Bay Area, 6th NorCal
2021 - Experimental Design:
1st - Bay Area, 3rd NorCal
2021 - Water Quality:
1st Bay Area, 4th NorCal
May’2023 1/2

7.B.1.b
Packet Pg. 182
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

LEADERSHIP EXPERIENCE - EXTERNAL
Aisha Wahab’s CA State Senate Campaign – Logistics O cer (2022-2023) ● Assisted in maintaining paperwork/administrative tasks for student volunteers ● Campaigned and directly connected in-person with over 500 households ● Connected to over 200 households via phone banking
Fremont Debate Academy – Lead (2023)
● FDA is a debate institution that helps young children develop an interest in public speaking. ● Introduced a group of ~40 elementary school students to debate through weekly sessions. ● Volunteered as a judge for official tournaments and practice debates.

National STEM Honor Society – Intern in the Media Relations Department (2022) ● Wrote articles for the NSTEM blog about the NSTEM Society to help promote passion for science.

Online Debate Institute – Administrative O cer (2022)
● ODI is a debate camp held over the summer to give underprivileged debaters a free resource for learning and growth.
● Part of the administrative team; helped maintain logistics and run camp. ● Official employee that ran sessions, held lectures, and volunteered additional time to have one-on-one sessions with students.

Mission Speech and Debate Institute (MSDI)
● MSDI is a school-run debate camp to provide funding for Mission San Jose High School’s debate team. ● Instructor for Lincoln-Douglas Debate.

Circuit Debater
● Circuit Debater is a website that provides free resources to underserved debaters. ● Authored/Co-authored pages in the philosophy section of the website to introduce debaters to the world of philosophical debate. Below are a few sample articles written:
o https://circuitdebater .org/w/index.php/Pragmatism
o https://circuitdebater .org/w/index.php/Frivolous_Theory Shrey Raju Email: /2

7.B.1.b
Packet Pg. 183
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 184
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Why do you want to serve on the Youth Advisory Commission? A Youth Advisory Commission can serve as a platform for me to voice my opinions and concerns about issues that affect my community. I’ve always been interested in local government and the impact it can have on the general quality of life of residents, that is often underestimated.

By serving on a Youth Advisory Commission, I believe I can bring fresh perspectives and ideas to the table and help bridge the gap between young people and local government.

Overall, having a Youth Advisory Commission can help create a more inclusive and responsive local government, and provide a platform for the voices of young people to be heard and taken seriously.

What is a problem Fremont teens face and propose an event to address this problem. How would you organize and publicize this event?
One problem that Fremont teens face is a high level of stress due to often a lot of academic pressure from maybe family members and those they see around in school. I think it’s important for the betterment for our mental health to alleviate the stress by reminding students, that they don’t need to put so much pressure on themselves to do the best academically, and that while academics are important, there are other avenues in life to be successful.

While having lived in Fremont since 2016, when I was a 5th grader, and prior to that living in Cupertino. For my freshman and sophomore years of high school, my family was forced to move to England. There at the end of 10th grade you graduate from secondary schools, and you have options on what to do next. You can further your education at the secondary school, go to a community college, or even get an apprenticeships. While similar opportunities are available in the Bay Area, I don’t believe that students are aware of the opportunities available to them. I would propose an event where people from community colleges, local businesses, city officials, and places like BART which offer apprenticeships could come together in order to introduce students to all the opportunities.

To organize and publicize the event, a few steps could be taken:
•Identify key community partners: Reach out to local non-profit organizations or government agencies to identify areas of need and potential partnerships. This will help to ensure that the opportunities are aligned with community needs and have support from local leaders.
•Recruit teen participants: Advertise the event through social media, local schools, and community organizations. •Plan and prepare: Provide training and support for teen leaders to help them plan and execute the projects. This could involve meetings to help plan and prepare for the logistics of the event. •Execute the projects: On the day of the event, provide materials and supplies for the projects, and coordinate with local partners to ensure that the projects are executed smoothly. Create booths for different opportunities and maybe even have food and refreshments available.

What are three (3) aspects of your identity that shape your outlook on life? I’ve lived in over twelve homes, three countries, three continents, and have attended over eight schools. However, I’ve lived in Fremont longer than anywhere else. I believe that my diverse experiences around the world, allows me to have an interesting perspective that not many people can offer, especially at the age of 16. Each of the three counties is a different aspect of my identity.

Rev 1/18 AZ

7.B.1.b
Packet Pg. 185
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

1.Living in India, England, and the United States has each taught different lessons. Living in India taught me about the importance family and having a dependable support system you can rely on, and how that correlates to mental health.

2.Living in England really opened my eyes to another way of life, and a culture that I was unfamiliar with. I was forced to integrate and learn to make new friends, and taught me to open up and put myself out there, and today I am so grateful for it. Due to my putting myself out there, I’ve met some of my most favorite people in my life and have ever lasting memories attending soccer games and wearing a school uniform everyday.

3.Living in America, taught me the importance of seizing all the opportunities available to you, and that’s often how to lead a productive and enjoyable life. America has also shown me how beneficial diversity is. We are blessed to live in one of the most diverse parts of the world, and it has allowed us to innovate.

NEXT QUESTION ON NEXT PAGE
Rev 1/18 AZ

7.B.1.b
Packet Pg. 186
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Create and answer your own question
Question: How can we make our communities more connected and foster a greater sense of community.

Answer: Living in America is convenient, comfortable, and secure. However, we become slaves to our cars, causing us to isolate and separate ourselves from the rest of the community. We drive long distances to get to work, school, or the store. We’re hard-working people, which often leads us to forget the importance of connection and community. There is little opportunity for interaction with neighbors or strangers, and social connections were often limited to those you knew from work or school. It’s those moments you share that make your life genuinely fulfilling. The presence of green spaces and communal areas like small corner shops allow you to interact with my community, slowing life down and letting you enjoy moments with those around you.

Looking back at my time in England, my town’s design created some of my fondest memories from when my mates and I would take a quick detour on the route back home to grab a slushie from the UK equivalent of a corner shop for seventy pence. Then we would make our way towards the park, just a minute away, where we’d quickly sit on the bench and chat. The town had a character and certain charm compared to American suburbia, which can feel sterile and clean, too perfect and orderly.

I think through city planning, we need to emphasize the creation of local businesses and parks, which will create areas where people can mingle and share ideas. Currently, you have to go out of the way to interact with you community.

Our cities should be designed to foster interaction and community, leading to happier residents.

Rev 1/18 AZ

7.B.1.b
Packet Pg. 187
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

RAHUL MALIACKAL REJEEV
Washington High School, Fremont, CA Graduate June 2024
Barclay Academy, United Kingdom, Valedictorian Class 2022 Dec 2020 - Jun 2022 SAT : 1540 ⧫ Math 800 ⧫ EBRW 740
GCSE (Exam): Math H (9), Biology A (9), Chemistry A (9), Physics A (9), English Lit (9), English Language (8), History B13 (9), Spanish H (7), Film Studies (9) AP Courses (Exam) Physics 1 (5), Comp Sci A (5), Calc BC, AP Physics C, US History

LEADERSHIP , ACTIVITIES & COMMUNITY SERVICE
Boy Scouts of America, Troop 132, Life Scout April 2017 - Present Assistant Senior Patrol Leader - Lead 80 scouts in weekly meetings March 2022 - Present and outings
Patrol Leader, Lead a group of 12 Scouts Sep 2020 - Nov 2020 T each outdoor skills; guide scouts in gaining ranks through meetings Sept 2022 - Present Webmaster, Oversaw the Troop website and publications Sept 2018 - Feb 2020 Scribe, Kept roll, attendance, and notes for weekly meetings Feb 2019 - Sept 2019 Leader Coyote Lake Camping, Led 16 Scouts for 3 days/2 nights Oct 2019 Eagle Scout Service Project, Boy Scouts of America Oct 2020 Created and implemented interpretive signage for the Children's Natural History Museum Lead Programmer, Student-Led and Sponsored Vex Robotics Team Aug 2022 - Present Developing autonomous functionality and object detection with a vision sensor Amaze Award in Vex Robotics T ournament (Nov 2022); qualified for state championships (Mar 2023) Volunteer Tutor, Centerville Jr High and Washington HS Oct 2022 - Present Tutor 12 middle students, 1X/week in math in common core 3/pre-Algebra Sole Washington HS student tutoring peers in the math center Vice President Student Council, Washington HS Aug 2020 - Nov 2020 Elected to a leadership position by peers; resigned due to family relocation to England Debate Club, Washington HS Aug 2019 - Nov 2020
Volunteer Researcher and Advocate, miRcore Sept 2019- Aug 2020 Worked on advocacy and conducted research on the effects of opioids

RESEARCH & SPECIAL PROJECTS
Computational Investigation of Berberine Derivatives and their May 2020 - Aug 2020 Binding Affinities to Anti-Parallel DNA G-Quadruplex (ASDRP) Poster Presentation, 7th Annual Research Conference (miRcore) August 2020 Effects of opioids on dorsal root ganglion gene expression in Rattus norvegicus Founded a Website to Connect Teens to Local Jobs (In Development) June 2022 - Present Semi-Finalist Qualifier, NASA-Future Engineers Mars Medical Challenge Feb 2017

SPECIAL SKILLS
Language: English (fluent), Malayalam (fluent), Spanish (Proficient) Technical: Proficient in JavaScript, Python, React.js, Java Other: Black Belt, T ae Kwon Do (Nov 2019)

7.B.1.b
Packet Pg. 188
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Boards & Rev 1/18 AZ
Community Services Department
3300 Capitol Ave., Bldg., B
P.O. Box 5006, Fremont, CA 94538
510.494.4344 | [email protected] | www.fremont.gov

Return Application to: City Clerk’s Office
3300 Capitol Ave., Bldg., A
Fremont, CA 94538
Or to: [email protected]

Date submitted: 4/29/23.

Application for Youth Advisory Commission

Name: Anagha Sainath

Address:

Birthdate: 3/25/2008 Age: 15 Sex: F E-mail address:

Telephone: School: American High School Grade: 9

Demographic Information:

Ethnicity:
□ American Indian or Alaskan Native □ Chinese
□ Black or African American □ White
□ Afghan □ Vietnamese
□ Mexican □ Filipino
✓ Indian □ Pakistani

Gender:
□ Male □ Prefer to self-identify
✓ Female □ Prefer not to say

Language(s) Spoken: English, Tamil

7.B.1.b
Packet Pg. 189
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Why do you want to serve on the Youth Advisory Commission?

As a Fremont teen with a strong commitment to making positive change in my community, I am overjoyed to apply for a seat on the Youth Advisory Commission. I have had lots of experience in public speaking through speech and debate, Socratic seminars, and poetry open mics, which I particip ate in every week. I also have experience in the public eye, and my poetry has been published in official publications such as the India Post. I have leadership experience through my six years of classical Indian dance, numerous clubs, and debate. I am passionate about making a change in this city and allowing youth voices to be heard. As a leader, I want to contribute to Fremont’s betterment and create positive change. Over the past few years, Fremont has encountered numerous problems, particularly with teens. Homelessness has been on the rise, and most of our streets and corners are cluttered with tents and encampments. While I do not wish to antagonize homeless people, I hope to create opportunities for them to gain mobility and rise above their position at the moment through shelters, job opportunities, and safe drug policies. Another issue that I find a lot of teens facing is vaping.

As a student at American High School, more often than not, I enter the bathrooms to the overwhelming smell of someone’s vape cloud. I believe that through stronger anti -vape messaging, stricter regulation, and accessible programs for people struggling with addiction, we can collaborate to end Fremont’s vape problem. In addition, with the rise of shootings and gang violence, a reas such as Fremont Hub and Pacific Commons are incredibly unsafe to visit. As a teen who enjoys going out with her friends, I find myself leaving Fremont to hang out with my friends without major safety risks. With the right policing and innovation, Frem ont can become a safe place where teens feel comfortable being out and about. Not only would this benefit the safety of our city, but local businesses would also experience an uptick in profits with more people visiting them instead of leaving Fremont for shopping. The city could even start a forum to highlight a local business of the week. Fremont has many more issues when it comes to teens, but these are some of the most prominent ones that my peers and I face day to day. With a position on the Commission , I would be committed to bringing those issues to light and proposing innovative solutions. In addition, I want to engage with like-minded individuals with the same drive and ambition that I possess. A seat on the Commission is an opportunity to build strong connections that benefit the people I interact with and me. By collaborating with my fellow Commission members, I hope to explore, identify, and solve issues that Fremont teens face. A primary goal of mine is to place diversity and inclusion at the for efront of our policies. All groups and demographics should have a say in how their city operates. I would use my position as a Commission member to amplify the voices of marginalized populations in our city, encourage more young people to speak up and make their voices heard, and ensure that their concerns are properly addressed. I have a strong desire to positively impact society, particularly by advocating for the needs of young people. This position would provide me with valuable leadership experience an d decision-making skills. A seat on this committee would help me learn, grow, and adapt as an innovator and student. Overall, I am eager to serve on the Youth Advisory Commission and help make Fremont a better place. I am confident that my skills, innovati on, and passion make me an ideal candidate for the role.

What is a problem Fremont teens face and propose an event to address this problem. How would you organize and publicize this event?

The main problem that I observe Fremont teens facing is a lack of certainty for the future. As a Fremont teen, I am faced with so many resources, but not with the tools needed to use them. After speaking to other Fremont teens, I have concluded that this is a serious problem I am not alone in facing. The oversaturation of resources is good in a way, as it allows us to have a variety of options to choose from. However, this variety and abundance can be scary to many teens who don’t know what to do with the resources that have been handed to them. My proposal for an event to address this problem would be an “Opportunity Fair” where different programs set up stalls and displays to explain their benefits. These programs would be sorted by field, with a section for STEM, Literature, Visual Arts, Performing Arts, Sports, etc. Depending on your interests, you would browse a certain section, or perhaps browse them all to get an idea of what other fields are like. Not only would

7.B.1.b
Packet Pg. 190
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
this help publicize lesser-known programs, but it would also help teens eliminate some of the fear and mystery surrounding applying for these opportunities. By demystifying the mountain of programs and volunteer opportunities, we open the door to a more educated and well-equipped teenage population. I would publicize this event by making flyers with all the details on them (time, location, and other details) and asking local radio hosts to discuss it during morning and after-school hours (as those are prime hours for students and their parents to be listening to the radio). Through these avenues and word-of-mouth, news of the event would spread hopefully even beyond Fremont teens.

What are three (3) aspects of your identity that shape your outlook on life?

Three aspects of my identity that shape my outlook on life are resilience, cross-cultural understanding, and leadership. Being interested in creative writing and poetry in a mostly male, STEM-dominated environment as well as my investment in my culture often makes me the minority in certain spaces. The challenges and experiences that come with being a minority have shaped my outlook on life by teaching me how to be resilient and build a thick skin through determination and perseverance. Resilience has encouraged me to think outside the box with innovative solutions and helps me bring a fresh perspective to any situation. When I was seven years old, I started to develop painful stomachaches that would cause me to throw up and scream. At first, my parents believed that it was a normal illness, so they gave me some medicine and let it be. When the pain didn’t stop, they rushed me to the emergency room. Turns out, my innocent stomachache was life-threatening appendicitis. They had caught it just in time. Even a day later, I would have been dead. Very apprehensive, I headed into surgery and emerged one appendix lighter. Going through a scary thing at such a young age forced me to be resilient and see the best in any situation. My appendicitis was just another obstacle in my life, but it never stopped me from being myself. To this day, I still have scars from that surgery. They stay there as a reminder to me to stay hopeful, even in the darkest of times. To me, resilience is appreciating the value of hard work and continuing to be yourself despite any obstacles that may come your way. In addition, my deep respect and involvement with Indian culture have shaped my outlook on life by teaching me respect, empathy, and true pride in my identity. My involvement with my culture through singing, dance, and clubs has taught me respect for my own culture as well as others. This helps me connect to people of diverse backgrounds with different perspectives. A particularly meaningful experience I had with cross-cultural interaction was when I transitioned from a school with maybe three other Indians in my grade to a school with 90% of the population being Indian. My transition from having to reject and deny my culture to being able to embrace it was life- changing for me. My community no longer gave us judgmental stares, but rather friendly glances of camaraderie. My experiences with both a lack of representation as well as an overwhelming amount of representation have taught me how to be myself and represent my culture regardless of the environment around me. Furthermore, my passion for innovation and leadership has shaped my outlook on life by inspiring me to lead by example and take initiative. My voice has been silenced countless times by people who felt superior to me. As a result, I have learned how to assert myself and make my voice heard. My drive for leadership has also fostered a love for collaboration. Using my combined leadership and collaborative skills, I can leverage the skills of a group to achieve a common goal without leaving anybody out. This trait has been particularly valuable in advocating for change and creating a positive impact. One pertinent example of this was in sixth grade when I was faced with a sexist, racist teacher at one of my extracurriculars. This teacher would often reminisce fondly back to when girls were “seen and not heard” and remarked that “girls these days had too much attitude.” This teacher consistently favored boys over girls, and he had it out for me particularly as I was quite outspoken and passionate. One day, as he was making these comments again, I called him out on it. He began yelling and told me to leave his classroom. Although I got in trouble for it, I don’t regret calling him out. I observed his abhorrent behavior and decided to speak up even though others were scared to. I made sure my voice was heard, even if I might have faced consequences. This is a principle I carry with me to

7.B.1.b
Packet Pg. 191
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
this day. I was and always will be a strong advocate for myself and any underrepresented groups. These three aspects of my identity shaped my life and made me into the person I am today.

Create and answer your own question: If you could have any occupation without money being an issue, what would it be and why?

If I could have any job without money as a factor, I would be a poet or author. G rowing up, I was a voracious reader who would read more than 6 books a week. I would spend hours upon hours immersing myself in the worlds that lay between the covers. The more I read, the more fascinated I became with the power of language.

These books I read of strong characters facing the unknown inspired me to begin writing myself, and before long, I was winning writing competitions and even working on a book. The more I read, the more my writing and style improved. I learned techniques and styles from the books I had grown up reading and used them to refine my style. As I grew older, I found myself not having the time to read as much as I had, so I turned to poetry. With its brevity and power packed in a small punch, poetry was the perfect medium for me to continue writing, even when I didn’t have time to devote to longer pieces. Poetry is truly wondrous to me. I attend poetry open mics at my school every week and have had one of my poems published. Being a poet or author would be perfect for me because it’s like carrying on a piece of my childhood forever. My passion for literature is unmatched by anything. In a perfect world where money was no object, this would be the job that truly nourished and enchanted my soul. To me, writing is a way to express yo urself in a way that is so unique to you and only you. The opportunity to potentially change lives and be a positive role model through writing what I love is my idea of the perfect intersection between leadership and literature. I believe that through har d work and dedication, I could leave a lasting impact on the literary world and create a legacy that remains long after I am gone.

7.B.1.b
Packet Pg. 192
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 193
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 194
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 195
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Community Services Department
3300 Capitol Ave., Bldg., B
P.O. Box 5006, Fremont, CA 94538
510.494.4344 | [email protected] | www.fremont.gov

Return Application to: City Clerk’s Office
3300 Capitol Ave., Bldg., A
Fremont, CA 94538
Or to: [email protected]

Date submitted: _March 21st, 2023___________

Application for Youth Advisory Commission

Name: ___Aanya Shah__________________________________________________________

Address:

Birthdate: June 27th, 2007 Age:_15_ Sex: M / F E-mail address:

Telephone: _____ School:__Notre Dame High Scho ol______ Grade:__9th___

Demographic Information:

Ethnicity:
□ American Indian or Alaskan Native □ Chinese
□ Black or African American □ White
□ Afghan □ Vietnamese
□ Mexican □ Filipino
□ Indian □ Pakistani

Gender:
□ Male □ Prefer to self-identify
□ Female □ Prefer not to say

7.B.1.b
Packet Pg. 196
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Language(s) Spoken: _____English, Hindi________

7.B.1.b
Packet Pg. 197
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Why do you want to serve on the Youth Advisory Commission?

1. Opportunity to make a difference: By joining a youth advisory commission, I will have an opportunity to make a difference and influence decisions in Fremont city - which is my home city.

2. Gain leadership skills: It will help me develop leadership s kills, including public speaking, teamwork, and problem -solving. These skills can be valuable in many aspects of life, from school to future career opportunities.

3. Networking opportunities: It will help me connect with other young people and community leade rs who are passionate about community service and making a difference.

4. Personal growth: It can help me grow and develop in many ways. I can learn about the workings of local government and develop a sense of responsibility.

5. College applications: It can also be a valuable addition to a college or job application a s I can demonstrate leadership, community involvement, and a commitment to public service, all of which are qualities that are highly valued by many colleges.

What is a problem Fremont teens face and propose an event to address this problem. How would you organize and publicize this event?

1. Academic Pressure: Fremont Teens are facing academic pressure from parents, teachers, and peers, which can lead to stress, anxiety, and burnout. It is also leading to a less healthy lifestyle and most of the time is spent on academics.

2. Bullying(Cyberbullying): From my friends I have heard some cases of bullying. Bullying can have consequences for teens, including social isolation and depression.

3. Social Media Overuse: Many teens spend excessive amounts of time on social media, which can lead to feelings of loneliness, depression, and anxiety.

Some of the events I have organized in the past and will continue to organize in future include:
- Information sessions by experts in handling stress and leading a healthy lifestyle - Create group events for teens to go out in nature like hikes.

What are three (3) aspects of your identity that shape your outlook on life?

• Being a problem-solver, I feel more confident and have sometimes tried to tackle unexpected challenges that come my way. I don't succeed every time but whenever I do it has fostered a positive and self-assured mindset.

• With my strong work ethic and creative drive, I am able to explore diverse paths and interests, such as cooking and painting, while also giving back through volunteer work like participating in holiday food drives.

7.B.1.b
Packet Pg. 198
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
• My compassion for others guides my perspective towards prioritizing their needs, nurturing a kinder and more empathetic outlook on life. Whenever I travel to India, I make a point of visiting orphanages with my mother to donate food, clothing, and financial support to these deserving institutions.

7.B.1.b
Packet Pg. 199
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Create and answer your own question.

_________________________________________________________________ ________________________________

_________________________________________________________________________________________________

________________________________________________________ _________________________________________

_________________________________________________________________________________________________

7.B.1.b
Packet Pg. 200
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Community Services Department
3300 Capitol Ave., Bldg., B
P.O. Box 5006, Fremont, CA 94538
510.494.4344 | [email protected] | www.fremont.gov

Return Application to: City Clerk’s Office
3300 Capitol Ave., Bldg., A
Fremont, CA 94538
Or to: [email protected]

Date submitted: _________________________

Application for Youth Advisory Commission

Name: ___________________________________________________________________________________________

Address: _____________________________________________________________________

Birthdate:_________________________ Age:________ Sex: M / F E-mail address: ______

Telephone:_ ____________ School:_______________________________________ Grade:__________

Demographic Information:

Ethnicity:
□ American Indian or Alaskan Native □ Chinese
□ Black or African American □ White
□ Afghan □ Vietnamese
□ Mexican □ Filipino
□ Indian □ Pakistani

Gender:
□ Male □ Prefer to self-identify
□ Female □ Prefer not to say

Language(s) Spoken: ______________________

Emily Sison
, Fremont, CA 94539
June 12, 2007
15 5
Washington High School
English
11 7.B.1.b
Packet Pg. 201
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Why do you want to serve on the Youth Advisory Commission? _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ What is a problem Fremont teens face and propose an event to address this problem. How would you organize and publicize this event? _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ What are three (3) aspects of your identity that shape your outlook on life? _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________

7.B.1.b
Packet Pg. 202
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Create and answer your own question. _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________ _________________________________________________________________________________________________

7.B.1.b
Packet Pg. 203
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 204
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 205
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

7.B.1.b
Packet Pg. 206
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Community Services Department
3300 Capitol Ave., Bldg., B
P.O. Box 5006, Fremont, CA 94538
510.494.4344 | [email protected] | www.fremont.gov

Return Application to: City Clerk’s Office
3300 Capitol Ave., Bldg., A
Fremont, CA 94538
Or to: [email protected]

Date submitted: July 16, 2023

Application for Youth Advisory Commission

Name: Allyson Wong

Address:

Birthdate: 05/02/07 Age: 16 Sex: F E-mail address:

Telephone:

Demographic Information:

Ethnicity:
□ American Indian or Alaskan Native □ Chinese
□ Black or African American □ White
□ Afghan □ Vietnamese
□ Mexican □ Filipino
□ Indian □ Pakistani

Gender:
□ Male □ Prefer to self-identify
□ Female □ Prefer not to say

Language(s) Spoken: English, Mandarin

7.B.1.b
Packet Pg. 207
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Why do you want to serve on the Youth Advisory Commission?

Life, as I define it, is about constantly learning, applying cumulative knowledge, and contributing to society at scale. It’s about melding passion and compassion. I am blessed to be raised in the “happiest city” in the nation. But the reality is that there is still significant social economic disparity and a lack of support for many underprivileged teens in our beautiful city.

I had applied for the YAC role last year but was not selected to serve, but I was taught that “you never fail until you stop trying.” I want to offer my experience and service to enhance the lives of Fremont teens and serve the underserved.

I am extremely honored to have been recently selected to serve as the first and only student board member of Fremont Education Foundation. My goal is to represent Fremont students’ voices and identify areas in which we can best serve Fremont students and educators.

If I have the privilege of being selected to serve on the Fremont Youth Advisory Committee, I will utilize my relevant knowledge, experience, and network to collaborate with the YAC committee/board members, Fremont Education Foundation, and FUSD to implement key initiatives beneficial to our city.

What is a problem Fremont teens face and propose an event to address this problem. How would you organize and publicize this event?

Fremont teens are faced with ever-increasing academic stress from peers, parents, and even themselves.

Coupled with the fear of not being competitive enough for college admissions, the lack of resources and available support makes it even more challenging for underprivileged students to thrive. Currently, there isn’t one single centralized student resource center to support Fremont teens. I’d like to propose creating an opportunities website or hub for Fremont students that would help them seek/receive guidance. The hub would also provide a platform for alumni/students to offer up support /services and for employers to provide internship opportunities.

Examples are:

Free tutoring services
Free college counseling services (alumni could provide free guidance for underprivileged seniors) Internship/summer job/summer program opportunities (paid and volunteers)

Once a Fremont high school student resource hub is created, we could promote it to students through Fremont high school counselors, student support services, Fremont Chamber of Commerce business es, major Fremont employers (for internship opportunities) , Fremont Education Foundation , and more. The resource hub link could be posted on all FUSD high schools’ websites.

What are three (3) aspects of your identity that shape your outlook on life?

My dad tells me that life itself has no meaning; I myself have to give it meaning. I find meaning in three ways: 1) being kind and compassionate, 2) working hard to reach my fullest potential, and 3) doing my best to give back to the community, especially to kids in need.

My parents have always encouraged me to do everything that I believe in wholeheartedly. I have had the privilege to be heavily involved in chess training since I was 5. Through chess, I learned that many kids do not have the financial means to learn this sport that develops mental focus, patience, and resilience. In 2020, I co-founded FEMchess.org, a student-led 501c3 nonprofit foundation that coaches local and underprivileged young girls to learn and compete in chess. In 2022, I raised funds from the US Chess

7.B.1.b
Packet Pg. 208
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Rev 1/18 AZ
Federation and US Women Chess to support at-risk youth, partnering with Fremont Unified School District to provide free chess lessons to McKinney-Vento unhoused girls. Our goal is to encourage the joy of learning, foster perseverance, and train mental focus in all young girls to bridge the chess gender gap (only fifteen percent of competitive chess players are female).

My career dream is to one day contribute to finding a cure for cancer, with a special focus on pediatric cancer. I personally feel that leadership and success is inconsequential without passion and compassion.

I constantly lean on this powerful combination when making life choices to live a purposeful life.

Create and answer your own question.

What are three main strengths that make you well-suited for this position?

Leadership and Teamwork:

I have been an active volunteer at Kids Against Hunger Fremont www.kahfremont.org and have volunteered over one hundred hours to pack over 10,000 meals to support families with food insecurity.

Wanting to enable more students to give back to our community, I started Kids Against Hunger Club at my high school and proposed to my school administrators that we host an annual public meal packing event open to the entire Fremont community. Through this project, I learned to work in a team, supervise, fundraise, and negotiate with various constituencies all while working toward a common goal. My local community and I raised $20,000 and hosted two public meal-packing events with several hundred volunteers from eighteen schools. The community packed over 80,000 meals, all of which went to families experiencing food insecurity and Ukraine refugees.

Servitude:

Since 7th grade, I have led weekly youth group ministry sessions graders, with a focus on moral and ethical values. This experience has helped me internalize what really matters in character building, and for me, it is hard work, passion, and compassion.

While partnering with FUSD to provide chess coaching, I recently learned that nearly 30 unhoused high school seniors don’t have the financial means to go to prom this year. Thus, I reached out to several vendors asking for prom dress or tuxedo rental sponsors, and Men’s Wearhouse agreed to provide free tux rentals annually so that every unhoused senior could attend prom looking their absolute best. I am currently working on a project with Fremont Education Foundation to donate 50 new bicycles to FUSD McKinney-Vento high school students and Ohlone college unhoused students.

I am also a US Chess Federation certified senior tournament director, and I volunteer my time directing scholastic chess tournaments on the weekends.

Network and Partner Collaboration:

With my established partnerships and my relationship with FUSD and Fremont Education Foundation, I have delivered proven results with various large-scale initiatives. I continue to proactively seek new opportunities to benefit Fremont students.

I look forward to the opportunity and honor to be a part of YAC, working with my peers and city council to identify, propose, and implement key projects to improves the lives of our Fremont teens.

My resume is attached for your reference:

7.B.1.b
Packet Pg. 209
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies; Academic and Research
BASIS Independent Fremont (Junior) GPA: Unweighted 3.98 / Weighted 4.70 15 APs, 1 Post AP courses Courses Completed: AP Calculus BC, AP Biology, AP Economics, AP US Government, AP US History, Honors Chemistry, AP Computer Science, AP English Language & Composition.

Courses in Progress: AP Physics 1, AP Chemistry, AP Stats, AP Psychology, AP Chinese, Post AP Asian Masterpieces, AP World History

USA Biology Olympiad National Semifinalist - Merit Award British Biology Olympiad Silver
BASIS School Leadership Award (7th, 8th, 9th grade - one awarded per grade) Presidential Volunteer Service Award GOLD (>100 service hours per year) Women Candidate Master - FIDE World Chess Federation
US National Chess Ranking: online blitz - Women under 18: #10, Overall Women: #18 Awards
I aspire to live a purposeful life, work hard to reach my fullest potential, and one day contribute to advancements in the biomedical field with a special focus on serving the underserved youths.

W O N GA L L Y S O N
Standardized Test Scores
ACT: 36/36 composite (Math 35, English 36)
Leadership and Community Service
Lead weekly beyond AP-level Biology training sessions. Create and review mock exams to prepare members for the USABO and British Olympiad Open exams
Founder/co-President/Lecturer - BASIS USA Biology Olympiad Club Summer 2021
June 2022

Led weekly meetings consisting 35 student panel leaders to initiate and implement major school events (e.g Homecoming) President - BASIS Student Panel (9th & 10th)
Raised $20,000 and hosted two public meal-packing events with several hundred volunteers from eighteen schools.

Led community pack over 80,000 meals to support local families experiencing food insecurity and Ukraine refugees.

Founder/President - BASIS Kids Against Hunger Club
August 2021 - Present
August 2021 - Present
Event video
Graded student assignments and exams, facilitated class discussions, and assisted lab exercises TA for Advanced Biotechnology Course - Academic Talent Development Program at UC Berkeley Summer 2022 Created 10 levels of chess curriculum and recruited 18 nationally ranked volunteer chess coaches Partnering with Fremont Unified School District to provide free chess lessons to the McKinney Vento unhoused students Expanding free chess program to Hayward and Union City Unified School District unhoused students Awarded over $5,000 grant from US Women Chess and US Chess At-Risk Youth Chess Programs Invited to the Meltwater World Tour Chess Championship Finals and spoke about FEMchess' work promoting chess to the at-risk youths. Interview video
Founder - FEMchess.org Student-led 501c3 nonprofit teaching local and underprivileged young girls to learn/compete in chess
August 2020 - Present
Academic Talent Development Program (ATDP) at UC Berkeley Advanced Biotechnology course
Introduction to Cancer Research course

March 2023
March 2023
2020, 2021, 2022
2021, 2022
awarded lifetime international title in 2017
July 2023

Led care-card project for residents at senior centers and the homeless shelters during the pandemic Successfully fundraised $2,600 and purchased cookware for 50 families transitioning out of homeless shelter to permanent housing
President - BASIS National Junior Honor Society 2019 - 2021 Successful outreach to Mens Wearhouse to sponsor yearly Fremont unhoused high school senior prom tux March 2023 Working with META to donate $50K of bicycles to Ohlone unhoused students, FUSD unhoused students and homeless shelters Projects Benefiting At-Risk Youths:

December 2021 - February 2023
Genomic Research Internship at Stanford University
1 of 14 high school students selected to conduct genomics research at Snyder Lab under the mentorship of postdoctorial fellow Summer 2023
Summer 2022
Selected to serve as the first and only student board member to represent Fremont students’ voices and identify areas in which FEF can best serve Fremont students and educators Board of Director - Fremont Education Foundation Public Charity established in 1991 July 2023 - Present Lead weekly youth group teaching 4th-5th graders with a focus on moral and ethical values Youth Ministry Leader - Awana at Bridges Community Church August 2020 - Present
Directed US rated tournaments with > 1,000 competitors to date Organize all-girls tournament to promote chess to female to help close the gender gap in chess Certified Senior Chess Tournament Director - US Chess Federation August 2021 - Present

7.B.1.b
Packet Pg. 210
Attachment: Youth Advisory Commission Applications (4976 : Mayor Mei Referral: Appointments & Reappointments to Advisory Bodies;

Fremont City CouncilSeptember 12, 2023

Fremont City Council
September 12, 2023