Fremont City Council Meeting: 09/12/23 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 4927) DOC ID: 4927
Updated: 9/5/2023 2:14 PM by Alberto Quintanilla Page 1 REPORT OF ACTIONS TAKEN DURING COUNCIL RECESS - Report of Actions Taken by the City Manager during Council Recess, July 19, 2023 through September 4, 2023
Contact Persons:
Name: Susan Gauthier Allen DeMers
Title: City Clerk Assistant to the City Manager
Div/Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4076 510-494-4651
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to notify City Council of the administrative actions taken by the City Manager or her designee during the Council recess of July 19, 2023 through September 4, 2023.
BACKGROUND: On July 18, 2023, the City Council adopted Resolution No. 2023-40 authorizing the City Manager or designee to approve administrative matters specified in the resolution during the legislative recess period. All but one of the contract awards were at or below the budgeted amount and engineers’ estimated amounts, which are shown below.
Following is the status of items specified in Resolution No. 2023-40:
1. Title: Central Park Pathways Renovation
Staff Contact: Connie Chao, Landscape Designer II, 510-494-4742 Name of Contracting Party: Frontline General Engineering Construction, Inc.
Budgeted Amount: $530,792
Fund/Account Code: PWC9004- Fund 525, 533, and 540; PWC9028- Fund 540
Action Taken: The City Manager accepted the plans and
specifications for the Central Park Pathways
Renovation Project, accepted the bid, and awarded
and executed a construction contract to Frontline
General Engineering Construction, Inc. for
$482,538.42, plus a 10% Construction Contingency
in the amount of $48,253.58 for the total
construction contract amount of $530,792. There
were sufficient funds available in the project
allocation to award the contract.
2. Title: Pickleball Conversion at Central Park Knoll
Staff Contact: Rico Lardizabal, Associate Landscape Architect, 510- 494-4743
Name of Contracting Party: To be determined after bid opening date anticipated in August 2023
Budgeted Amount: $520,000
Fund/Account Code: PWC9067-540-6106
Action Taken: No action taken.
Council Staff Report (ID # 4927) Meeting of September 12, 2023 Updated: 9/5/2023 2:14 PM by Alberto Quintanilla Page 2
3. Title: Central Park Cricket Field Shades
Staff Contact: Eva Lee, Landscape Designer II, 510-494-4776 Name of Contracting Party: TBD
Budgeted Amount: $120,000
Fund/Account Code: PWC9001-540-6106
Action Taken: No Action Taken
4. Title: Senior Center Trash Enclosure
Staff Contact: Eva Lee, Landscape Designer II, 510-494-4776 Name of Contracting Party: TBD
Budgeted Amount: $205,000
Fund/Account Code: PWC8936-502-6106
Action Taken: No Action Taken
5. Title: Acceptance of BSCC Officer Wellness and Mental Health Grant
Staff Contact: Deirdre Ramsey, Business Services Manager, 510- 790-6991, John Harnett, Captain, 510-790-6705
Name of Contracting Party: Board of State and Community Corrections (BSCC) Budgeted Amount: $117,949.89
Fund/Account Code: 193.21100.3649
Action Taken: Grant award accepted by the City Manager or designee from the BSCC in the amount not to exceed
$117,949.89
6. Title: Approval of service agreement with All City
Management Services for Adult Crossing Guards for
a three-year amount not to exceed $1,381,309.00
effective August 1, 2023 through July 31, 2026.
Staff Contact: Deirdre Ramsey, Business Services Manager, 510- 790-6991, John Harnett – Captain, 510-790-6705
Name of Contracting Party: All City Management Services, LLC Budgeted Amount: $1,381,309.00
Fund/Account Code: 001.21240.6106
Action Taken: Agreement executed by the City Manager or designee to enter an agreement with All City
Management Services, LLC in the amount not to
exceed $1,381,309.00 Effective August 1, 2023
through July 31, 2026.
7. Title: Crossing Guard MOU
Staff Contact: John Hartnett, Captain, 510-790-6705,
Sean Washington, Police Chief, 510-790-6969
Name of Contracting Party: Fremont Unified School District Budgeted Amount: $478,679.83 (FUSD share over three years) Fund/Account Code: 001.21240.6106
Action Taken: Memorandum of Understanding executed by the City Manager or designee with the Fremont Unified
Council Staff Report (ID # 4927) Meeting of September 12, 2023 Updated: 9/5/2023 2:14 PM by Alberto Quintanilla Page 3 School District for the cost-sharing of Crossing Guard
Program for FY2023/24 to FY2026/27
8. Title: Approval of Social Service Grant Agreement with Tri- City Volunteers
Staff Contact: Arquimides Caldera, Deputy Human Services Director, 510-574-2056
Name of Contracting Party: Tri-City Volunteers
Amount: $139,000
Fund/Account Code: 102.53140
Action Taken: The City Manager executed an agreement with Tri- City Volunteers in the amount of $138,125, to
provide emergency food for low/zero income
families and individuals, seniors and the homeless
in Fremont, effective July 1, 2023 through
June 30, 2024.
9. Title: Approval of Social Service Grant Agreement with Abode Services
Staff Contact: Arquimides Caldera, Deputy Human Services Director, 510-574-2056
Name of Contracting Party: Abode Services
Amount: $157,000
Fund/Account Code: 102.53140
Action Taken: The City Manager executed an agreement with Abode Services in the amount of $156,960, to
provide emergency shelter and services for
homeless individuals and families with children at
Sunrise Village, effective July 1, 2023 through
June 30, 2024.
10. Title: Approval of Alameda County Health Care Services Agency Grant for Health Promotion
Staff Contact: Karen Grimsich, Administrator Human Services Department, 510-574-2062
Name of Contracting Party: Health Care Services
Amount: $206,219
Fund/Account Code: 104.53310
Action Taken: No Action Taken
11. Title: FY 23/24 Fremont Unified School District Task Order Staff Contact: Annie Bailey, Youth and Family Services Division Administrator, 510-574-2111
Name of Contracting Party Fremont Unified School District Amount: $40,000
Fund/Account Code: 102.53410
Action Taken: The City Manager executed a Task Order with Fremont Unified School District in the amount of
$40,000 for Youth and Family Services Division to
provide School-Based Mental Health Counseling and
Council Staff Report (ID # 4927) Meeting of September 12, 2023 Updated: 9/5/2023 2:14 PM by Alberto Quintanilla Page 4 Groups as an Alternative to Suspension Program for
At-Promise (At-Risk Youth); Substance Use Disorder
Treatment Services for Adolescents at Robertson and
Kennedy High Schools; and the Family Resource
Center Division to provide Family Support Services
(Case Management) for the 2023-2024 school year.
12. Title: FY 2023/24 Task Orders with the City of Newark Staff Contact: Shawn Fong, Management Analyst II, 510-574-2033 Name of Contracting Party: City of Newark
Amount: $298,052
Fund/Account Code: 176.53520 (Paratransit) & 102.53210 (Case Management)
Action Taken: No Action Taken
13. Title: Approval of Amendment #1 to Service Agreement with GoGo Technologies, Inc.
Staff Contact: Shawn Fong, Management Analyst II, 510-574-2033 Name of Contracting Party: GoGo Technologies, Inc.
Amount: $75,000 for FY 2023/24
Fund/Account Code: 252.53510 (Paratransit)
Action Taken: The City Manager executed an Amendment with GoGo Technologies, Inc. to increase the annual not
to exceed amount to $75,000 for FY 2023/24 and
$75,000 for FY 2024/25.
14. Title: Tyler Munis Financial Management System Software Support
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Tyler Technologies, Inc.
Amount: $215,183.36
Fund/Account Code: 620.17021
Action Taken: The City Manager or designee issued a purchase order in an amount not to exceed $215,183.36 for
the annual software support for the Tyler Munis
financial management system, the Tyler Cashiering
system and executed implementing documents and
took necessary implementing actions.
15. Title: Oracle Databases Maintenance Support Renewal Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Oracle America, Inc.
Amount: $354,584.86
Fund/Account Code: 620.17020
Action Taken: No action taken. The increase in amount for the existing agreement (original contract amount is
$189,956.27) with Oracle America, Inc. is not
necessary.
Council Staff Report (ID # 4927) Meeting of September 12, 2023 Updated: 9/5/2023 2:14 PM by Alberto Quintanilla Page 5
16. Title: Old Canyon Road Bridge Slope Repair Project
(PWC8120-H)
Staff Contact: Edelzar Garcia, Associate Civil Engineer, 510-494- 4781
Name of Contracting Party: Bridgeway Civil Constructors, Inc.
Amount: $65,428
Fund/Account Code: PWC8120-136-6106
Action Taken: The Public Works Director executed the construction contract to the lowest responsive and responsible
bidder, Bridgeway Civil Constructors, Inc. in the
Amount of $59,480 and allocated a 10% construction
contingency in the amount of $5,948 for a total
construction contract amount of $65,428 for the
Old Canyon Road Bridge Slope Repair Project
(PWC8120-H).
17. Title: Amendment to extend Portable Services Agreement with American Portables three months and increase
the contract not-to-exceed from $94,480 to
$108,480
Staff Contact: Kathy Cote, Environmental Services Manager, 510- 494-4583
Name of Contracting Party: American Portables
Amount: $108,480
Fund/Account Code: 115.61092
Action Taken: Amendment executed to extend the existing agreement with American Portables for rental and
maintenance servicing of portable restrooms and
handwashing stations at various homeless
encampment and vehicle habitation sites.
Amendment ensured continuation of services
through September 30, 2023 while the City
completes an RFP process for future services.
Contract amount increased from $94,480 to
$108,480.
RECOMMENDATION: Receive report acknowledging actions taken by the City Manager or designee during the recess.