*Consent Items
MINUTES
FREMONT CITY COUNCIL MEETING
SEPTEMBER 12, 2023
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
7:00 P.M.
1. PRELIMINARY
A. Call to Order: Mayor Mei called the meeti ng to order at 7:00 p.m.
B. Flag Salute: Councilmember Campbell led the salute to the flag.
C. Roll Call: Present: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng, Campbell, Shao, and Salwan. Councilmember Kassan arrived at 7:04 p.m.
D. Announcements by Mayor/City Manager/City Attorney
Mayor Mei announced the Boards and Commissions vacancies.
City Manager Karena Shackelford shared community announcements and introduced City Staff.
E. Report Out of Closed Session – None.
2. CONSENT CALENDAR
* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council waived further readings of proposed ordinances.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
* B. Mayor Mei opened considera tion of Approval of Minutes
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council approved minutes for the Special and Regular Meetings of June 20, 2023, the Special and Regular Meetings of July 11, 2023, the Regular Meeting of July 18, 2023, and the Special Meeting of August 15, 2023
*Consent Items
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
* C. Mayor Mei opened consideration of A Re port of Actions Taken by the City Manager during Council Recess, July 19, 2023 through September 4, 2023
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council received report acknowledging actions taken by the City Manager or designee during the recess.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
* D. Mayor Mei opened consideration of Approval to Execute a Third Amendment to Contract with Alameda County Probation Department for Juvenile Justice Crime Prevention Act (JJCPA) Grant Funded Trauma-Focused Mental Health and Parenting Classes Provided by the Human Services Department’s Youth and Family Services Division for FY 2023/34; and a First Amendment to Subcontract with Seneca Family of Agencies (Seneca), and Make Findings of CEQA Exemption
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council:
1. Authorized the City Manager or her de signee to execute a Third Amendment with Alameda County Probation Department in the amount of $63,084, increasing the total not to exceed amount from $278,616 to $341,700 over the term of the agreement for the purpose of allowing the City to continue to provide the youth group and parenting programs through June 30, 2024;
2. Appropriated an additional $10,955, as desc ribed in the report, to equal the actual amendment amount of $63,084; and
3. Authorized the City Manager or her designee to execute an Amendment to a sub-contract with Seneca, for the additional amount of $45,564, increasing the not to exceed amount to $154,998 over the term of the agreement.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
A
bsent: None
Abstain: None
*Consent Items
* E. Mayor Mei opened consideration of A pproval to execute a Second Amendment to a Master Service Contract, under a Joint Powers Agreement with Alameda County Probation Department for Programs Supporting At-Risk Youth and Families, through December 31, 2023 and Making Findings of CEQA Exemption
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council authorized the City Manager or her designee to execute a Second Amendment to a multi-year joint powers agreement for the additional amount of $221,000, and a total not to exceed amount of $2,431,000 over the term of the Contract, with Alameda County to provide delinquency intervention and prevention services for at-risk youth and families in Fremont and Newark.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
* F. Mayor Mei opened consideration of Approval to Adopt a Resolution Authorizing the City Manager to Execute a FY 2023/24 Contract with the California Department on Aging to Provide Multipurpose Senior Services Program (MSSP) and Making Findings of CEQA Exemption
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council adopted Resolution No. 2023-46 authorizing the City Manager or her designee to execute the contract MS-2324-37 with the California Department on Aging to provide MSSP services for FY 2023/24 in an amount not to exceed $546,312.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
* G. Mayor Mei opened consideration of A pproval to Accept and Appropriate the Local Agency Technical Assistance Grant Funds in the amount of $500,000 to assist with pre- construction expenses that facilitate development of broadband network deployment to unserved and underserved constituents in the City of Fremont.
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council:
1. Accept the LATA funding in the amount of $500,000.
2. Recognize the grant revenue and appropriate $500,000, as well as any additional supplemental funding, in the Federal Operating Grants Fund (Fund 199).
3. Authorize the City Manager or designee to execute all necessary agreements and documents in connection with the grant award.
*Consent Items
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
* H. Mayor Mei opened consideration of Appr oval to Accept and Appropriate the State of California Department of Housing & Community Development funding grant in the amount of $1,500,000 for the Commercial District Wi-Fi Access Expansion Project (State Funding Grant)
This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. The following person(s) commented: Kelly Abreu. There being no additional speakers, Mayor Mei closed the public comment period.
On a motion by Vice Mayor Cox, seconded by Councilmember Campbell, the City Council:
1. Accepted the HCD grant funding in the amount of $1,500,000;
2. Appropriated $1,500,000, as well as any addi tional supplemental funding, to the Commercial District Wi-Fi Access Expansion Project – PWC9108-525; and
3. Authorized the City Manager or designee to execute all necessary agreements and documents in connection with the grant award.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
* I. Mayor Mei opened consideration of A pproval to Accept and Appropriate the U.S.
Department of Housing and Urban Development funding grant in the amount of $1,500,000 for the Commercial District Wi-Fi Access Expansion Project (Federal Funding Grant)
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council:
1. Accepted the HUD grant funding in the amount of $1,500,000;
2. Appropriated $1,500,000, as well as any addi tional supplemental funding, to the Commercial District Wi-Fi Access Expansion Project – PWC9108-522; and
3. Authorized the City Manager or designee to execute all necessary agreements and documents in connection with the grant award.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
*Consent Items
* J. Mayor Mei opened consideration of Approval to Authorize the City Manager to Purchase Motorola Portable Radios for the Fire Department from Telepath Corporation Through a Cooperative Agreement with HGAC-Buy, for an amount not to exceed $110,000
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council authorized the City Manager or Designee to issue a purchase order to Telepath Corporation for an amount not to exceed $110,000 to purchase Motorola Portable Radios through a cooperative agreement with HGAC-Buy.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
* K. Mayor Mei opened consideration to A pprove and Authorize the City Manager or Designee to Execute a Service Agreement for Recreation Division Printing Services with Folger Graphics (Printing and Mailing Service)
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council awarded the agreement and authorized the City Manager or designee to execute a five-year contract, through June 30, 2028, with Folger Graphics in an amount not-to-exceed $125,000 annually, with up to a 5% annual Consumer Price Index adjustment that the City may consider, for a total not-to-exceed amount of $691,000.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
* L. Mayor Mei opened consideration to Adop t a Resolution Authorizing the Submittal of Applications for CalRecycle Grant and Payment Programs, Authorizing the Execution of Any Documents to Accept CalRecycle Funding, and Authorizing the Implementation of the Grant or Payment Program Project (STATE RECYCLING GRANTS)
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council adopted Resolution No. 2023-47 authorizing the City Manager or her designee to submit CalRecycle grant and payment program applications, execute all documents necessary to secure funds, and implement CalRecycle grants and payment programs through September 12, 2028.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
*Consent Items
* M. Mayor Mei opened consideration of Appr oval of Plans and Specifications and Award of Contract to Diablo Roofing, Inc. in the amount of $3,318,210 (including 15% Contingency) for the City Hall Buildings A & B Roof Replacement Project (PWC9095); Exempt from Environmental Review per CEQA Guideline Section 15301 (Existing Facilities)
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council approved the following actions related to the City Hall Buildings A & B Roof Replacement Project (PWC9095):
1. Find the project is exempt from CEQA re view pursuant to CEQA Guideline Section 15301 as a repair or modification of an existing facility involving negligible or no expansion of use.
2. Approve Plans and Specifications for the C ity Hall Buildings A & B Roof Replacement Project.
3. Accept the Bid and award the construction contract to the lowest responsive and responsible bidder Diablo Roofing, Inc. in the amount of $2,885,400 and allocate a 15% contingency in the amount of $432,810 for a total construction contract amount of $3,318,210 and authorize the City Manager or designee to execute the contract.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
3. CEREMONIAL ITEMS
A. Proclamation: Childhood Cancer Awareness Month
4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications
The following persons commented: Kelly Abreu and Suresh.
5. SCHEDULED ITEMS – None.
6. OTHER BUSINESS – None.
7. ITEMS REFERRED BY COUNCILMEMBERS
A. Council Referrals – None.
*Consent Items
B. Appointments to Boards, Commissions, Committees
1. Mayor Mei opened consideration of Mayor Mei Referral: Appointments and Reappointments to Advisory Bodies
APPOINTMENTS:
Advisory Body Appointee Term Expires
Recreation Commission Br uce Brackett 12/31/2026
Youth Advisory Commission Sa mhita Balakrishnan 12/31/2023 Emily Sison 12/31/2023
Phi Chanda 12/31/2023
Rohan Bhagra 12/31/2024
Riya Patel 12/31/2024
Allyson Wong 12/31/2023
REAPPOINTMENTS:
Advisory Body Appointee Term Expires
Youth Advisory Commission Edison Liu 12/31/2024
Kyle Leung 12/31/2024
On a motion by Councilmember Shao, seconded by Councilmember Salwan, the City Council approved appointments & reappointments.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
C. Legislative Actions – None.
D. Report on Committee Assignments
Councilmembers reported on their various meetings.
8. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 7:35 p.m.
Attest: Approved:
_____________________________ ___________________________ Susan Gauthier, City Clerk LILY MEI, Mayor