*Consent Items
MINUTES
FREMONT CITY COUNCIL MEETING
SEPTEMBER 19, 2023
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
7:00 P.M.
1. PRELIMINARY
A. Call to Order: Mayor Mei called the meeti ng to order at 7:00 p.m.
B. Flag Salute: Councilmember Shao led the salute to the flag.
C. Roll Call: Present: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng, Campbell, Kassan, Shao, and Salwan
D. Announcements by Mayor/City Manager/City Attorney
Mayor Mei announced the Boards and Commissions vacancies.
City Manager Shackelford shared information regarding items of Council/community interest.
E. Report Out of Closed Session – None.
2. CONSENT CALENDAR
* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council waived further readings of proposed ordinances.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
* B. Approval of Minutes – None.
* C. Mayor Mei opened consideration of Appr oval to Authorize the City Manager or her designee to execute an amendment to the Master Technology Services Agreement with Etech Consulting Inc. to extend the term and increase the not-to-exceed compensation to $400,000. (On-Call Accela Support Technology Services)
*Consent Items
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council authorized the City Manager or her designee to execute an amendment to the Master Services Technology Agreement with eTech Consulting, Inc., to extend the term by two years from the date of execution and increase the not-to-exceed compensation to $400,000.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
* D. Mayor Mei opened consideration of Approval of Reimbursement Agreement for Preliminary Engineering with Union Pacific Railroad in the Amount of $245,000 for the Centerville Railroad Corridor Safety Improvement Project (PWC9071); Appropriation Actions; and Make Findings of CEQA Exemption
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council approved the following actions related to the Centerville Railroad Corridor Safety Improvements (PWC9071):
1. Find the action is exempt from environmental review, as a separate and independent basis for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment).
2. Authorize City Manager or designee to ex ecute a Reimbursement Agreement with UPRR in an amount not to exceed $245,000 for preliminary engineering support.
3. Reallocate $280,000 from PWC9041-515 to PWC9071-515.
4. Reallocate $120,000 from PWC8933-531 to PWC9071-531.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, and Shao
Noes: None
Absent: None
Recuse
d: Councilmember Salwan ( business/property interest)
* E. Mayor Mei opened consideration of A pproval to Authorize the City Manager, or Designee, to Issue Purchase Orders for Annual Operating Payments/Renewals and Execute Implementing Documents with EBRCSA for Use of the Public Safety Radio Communications System (Radio Services Provided by East Bay Regional Communications System Authority (EBRCSA))
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council authorized the City Manager, or designee, to issue a purchase order for the annual operating payment to EBRCSA in an amount not to exceed $312,840 for the one-year period effective July 1, 2023, through June 30, 2024, and execute implementing documents as necessary.
*Consent Items
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
* F. Mayor Mei opened consideration of Auth orization to Contract with Alameda County Health Care Services Agency for Health Promotion Services and Making Findings of CEQA Exemption
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council:
1. Authorized the City Manager, or her design ee, to execute a contract with the Alameda County Health Care Services Agency in the amount of $206,219 for the period of July 1, 2023 through June 30, 2024 for the Health Promoter Project.
2. Appropriated an additional $6,219 in the Ageing and Family Services Behavioral Health Fund (Fund 104) to equal the contract amount.
3. Found that the action is exempt from CEQA review.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
* G. Mayor Mei opened consideration of Approval to Authorize the City Manager or Designee to Execute an Amendment to the Organic Waste Technical Assistance Services Agreement with APTIM Environmental & Infrastructure, LLC, Extending the Agreement through June 30, 2024 and Increasing the Not-to-Exceed Amount from $96,018 to $150,000.
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council:
Authorize the City Manager or her designee to execute an amendment to Agreement 22-0333 with APTIM Environmental & Infrastructure, LLC, extending the agreement through June 30, 2024, and increasing the not-to-exceed amount from $96,018 to $150,000.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
*Consent Items
* H. Mayor Mei opened consideration of Approval to Authorize the City Manager or designee to enter into a $230,500 Standard Service Agreement with the County of Alameda for the City to provide non-congregate shelter options for individuals and families experiencing homelessness; and making findings of CEQA exemption. (Winter Relief Service Agreement)
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council:
1. Authorized the City Manager or design ee to execute a FY 2023/24 Standard Service Agreement of $230,500 with the County of Alameda to support the Winter Relief program.
2. Found that the actions are exempt from review under the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines sections 15183 and/or 15061(b)(3).
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
A
bsent: None
Abstain: None
* I. Mayor Mei opened consideration of Approval to Authorize the City Manager to Execute a Three-Year Contract with United Site Services for Rental and Maintenance Servicing of Portable Restrooms and Handwashing Stations at Various Homeless Encampment and Vehicle Habitation Sites Not-to-Exceed $116,140 with an Optional Two-Year Extension Not-to-Exceed $84,349.
On a motion by Vice Mayor Cox, seconded by Councilmember Keng, the City Council authorized the City Manager or her designee to execute a contract with United Site Services for rental and maintenance servicing of portable restrooms and handwashing stations at various homeless encampment and vehicle habitation sites for an initial term of three years in an amount not-to-exceed $116,140, and an optional two-year term for $84,349, for a potential total not-to-exceed amount of $200,489.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
* J. Mayor Mei opened consideration of Appr oval of Project Funding Agreements with Alameda County Transportation Commission (ACTC) and Appropriation of Funds for the East Bay Greenway Trail (Irvington to Fremont BART) (PWC9101) and Fremont Boulevard/Walnut Avenue Bikeway Project (PWC9100) for a Combined Total Funding Amount of $2,133,000
*Consent Items
This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. The following person(s) commented: Kelly Abreu and Daniel Karpelevitch. There being no additional speakers, Mayor Mei closed the public comment period.
On a motion by Councilmember Salwan, seconded by Vice Mayor Cox, the City Council:
1. Authorized the City Manager or his design ee to execute Project Funding Agreements for the East Bay Greenway Trail (Irvington to Fremont BART) Project and the Fremont Boulevard/Walnut Avenue Bikeway Project.
2. Appropriated $1,033,000 in ACTC funds to PWC9101-504, and reallocate $25,000 in SB-1 funds from PWC8234-134 (SB-1-RMRA State Gas Tax 2030) to PWC9101-134 for the East Bay Greenway Trail (Irvington to Fremont BART) Project.
3. Appropriated $1,100,000 in ACTC funds to PWC9100-504, and reallocate $25,000 in SB-1 funds from PWC8234-134 (SB-1-RMRA State Gas Tax 2030) to PWC9100-134 for the Fremont Boulevard/Walnut Avenue Bikeway Project.
4. Found the action constitutes a funding and admi nistrative activity which is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15061(b)(3) and 15378(b), as as it can be seen with certainty that there is no possibility that the implementation of the agreements will have the potential for causing a significant effect on the environment. The projects associated with these funding agreements will undergo environmental review in compliance with CEQA.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
3. CEREMONIAL ITEMS
A. Proclamation: American Muslim Appreciation and Awareness Month
4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications
Communications & email submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file.
The following person(s) commented: Joe Rose (NAMI Alameda County So.), Kelly Abreu, and Salim Mastan.
5. SCHEDULED ITEMS – None.
*Consent Items
6. OTHER BUSINESS
A. Mayor Mei opened consideration of Revi sions to the Council Handbook to Incorporate Rosenberg’s Rules of Order (City Council Handbook of Rules and Procedures)
City Attorney Alvarado provided an overview and responded to questions from Councilmembers. The following person(s) commented: John Hinds. There being no additional speakers, Mayor Mei closed the public comment period. Councilmembers asked additional questions and provided comment.
On a motion by Councilmember Campbell, seconded by Councilmember Shao, the City Council adopted Resolution No. 2023-48 amending the City Council Handbook of Rules and Procedures to incorporate Rosenberg’s Rules of Order and other technical revisions.
Ayes: Mayor Mei, Vice Mayor Cox, Councilmembers: Keng,
Campbell, Kassan, Shao, and Salwan
Noes: None
Absent: None
A
bstain: None
7. ITEMS REFERRED BY COUNCILMEMBERS
A. Council Referrals – None.
B. Appointments to Boards, Commissions, Committees – None.
C. Legislative Actions
D. Report on Committee Assignments
Councilmembers reported on their various meetings.
8. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 8:50 p.m., with a moment of silence.
Attest: Approved:
_____________________________ ___________________________ Susan Gauthier, City Clerk LILY MEI, Mayor