Agenda packet, first session — Fremont City Council, February 6, 2024

City Council Chambers
3300 Capitol Avenue
Fremont, CA

Fremont City Council

Lily Mei, Mayor
Yang Shao, Vice Mayor
Teresa Keng, District 1
Desrie Campbell, District 2
Jenny Kassan, District 3
Raj Salwan, District 5
Teresa Cox, District 6

City Staff

Karena Shackelford, City Manager
Rafael Alvarado, Jr., City Attorney
Christina Briggs, Assistant City Manager
Brian Stott, Assistant City Manager
Allen DeMers, Deputy City Manager

Kim Beranek, Community Services Director
Geneva Bosques, Communications and
Legislative Affairs Director
Zoraida Diaz, Fire Chief
Tina Gallegos, Human Resources Director
Susan Gauthier, City Clerk
Hans Larsen, Public Works Director
Donovan Lazaro, Economic Development Director
David Persselin, Finance Director
Dan Schoenholz, Community Dev. Director
Suzanne Shenfil, Human Services Director
Sanford Taylor, Information Technology Director
Sean Washington, Chief of Police

Fremont City Council Agenda and
Report
February 06, 2024

General Order of Business

1. Preliminary
• Call to Order
• Salute to the Flag
• Roll Call
• Announcements-Mayor and/or City Manager
• Report Out of Closed Session (if applicable)

2. Consent Calendar

3. Ceremonial Items

4. Public Communications

5. Scheduled Items
• Public Hearings
• Appeals
• Reports from Commissions, Boards and
Committees

6. Other Business

7. Items Referred by Councilmembers
• Council Referrals
• Appointments to Boards, Commissions,
Committees
• Legislative Actions
• Report on Committee Assignments

8. Adjournment

Order of Discussion
Generally, the order of discussion after introduction of an item by the Mayor will include comments and
information by staff followed by City Council questions and inquiries. The applicant, or their authorized
representative, or interested citizens, may they speak
on the item; each speaker may only speak once to each
item. At the close of public discussion, the item will be considered by the City Council and action taken. Items
on the agenda may be moved from the order listed.

Consent Calendar
Items on the Consent Calendar are considered to be
routine by the City Council and will be enacted by one
motion and one vote. There will be no separate
discussion of these items unless a Councilmember or
citizen so requests, in which case the item will be
removed from the Consent Calendar and considered
separately. Additionally, other items without a “Request to Speak – Speaker Card” card in opposition may be
added to the consent calendar. The City Attorney will
read the title of ordinances to be adopted.

Spoken Public Communications and/or
Public Comment is limited to speakers
attending the meeting in-person in
City Council Chambers.

Agenda and Report - Fremont City Council Meeting - February 06, 2024

February 6, 2024 Fremont City Council Page 2
IMPORTANT NOTICE REGARDING THE CITY COUNCIL MEETING.

The live stream of the meeting may be viewed on the City of Fremont’s website at www.Fremont.gov/Channel27, which provides a link to the live stream; or, via Comcast Channel 27.

Please note at this time, Channel 27 is only available to Comcast cable subscribers. The public may also view the meeting via Zoom, or attend in-person in the Council Chamber. The lobby doors open approximately 15 minutes prior to the start of the meeting. The public is strongly encouraged but not required to wear masks.

Attending February 6, 2024 City Council meeting online via Zoom https://us06web.zoom.us/j/87241134003
Webinar ID: 872 4113 4003

Addressing the Council

Spoken Public Communications / Public Comment is limited to persons attending the Council Meeting in the City Council Chambers.

How to submit Public Communications / Public Comment by email prior to the meeting:

Send an email to [email protected] by 4:00 p.m. the day of the meeting. Please identify the agenda item number & letter, and meeting date in the subject line of your email or specify that it is not related to an agenda item. Emails will be compiled into files by agenda item number/letter, distributed to the City Council and staff, and published in the City's Agenda Center on www.fremont.gov. If you wish to share an attachment/exhibit, submit the pdf formatted document(s) to the email above by the noted deadline.

Electronic comments on agenda items for the City Council meeting may only be submitted by email. Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.

How to provide Spoken Public Comment during the meeting for items on the agenda:

Attend meeting in-person in the Council Chamber, fill out a “Request to Speak – Speaker Card” with the agenda item number & letter, and submit to the City Clerk. When the Mayor calls for the item on which you wish to speak, step to the podium to address the City Council. Please limit your remarks on matters related to the agency and to the time limit allotted.

How to provide Spoken Public Comment during the meeting for items not on the agenda (Oral Communications):

Any person desiring to speak on a matter which is not scheduled on this agenda may do so under the Oral Communications section of Public Communications. Attend the meeting in-person in the Council Chamber and submit your speaker card to the City Clerk prior to the commencement of Oral communications. Only those who have submitted cards prior to the beginning of Oral Communications will be permitted to speak. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item which does not appear on the agenda, unless the item meets stringent statutory requirements. The Mayor may limit the time allotted for public speakers, and each speaker may only address the Council once on each agenda item.

The City Council Agendas may be accessed online: https://www.fremont.gov/government/agenda-center

Availability of Public Records
All disclosable public records relating to an open session item on this agenda that are distributed by the City to all or a majority of the City Council less than 72 hours prior to the meeting will be available for public inspection in specifically labeled binders located in the lobby of Fremont City Hall, 3300 Capitol Avenue during normal business hours, at the time the records are distributed to the City Council.

Information about the City or items scheduled on the Agenda and Report may be referred to:

Address: City Clerk
City of Fremont
3300 Capitol Avenue, Bldg. A
Fremont, California 94538
Telephone: (510) 284-4060

If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act, or if you do not have access to email or the internet, please contact the City Clerk’s Office at (510) 284-4060 or [email protected] at least two working days prior to the meeting for assistance.

Your interest in the conduct of our City’s business is appreciated.

February 6, 2024 Fremont City Council Page 3
Agenda
Fremont City Council Regular Meeting
February 06, 2024
City Council Chambers, 3300 Capitol Avenue, Building A
7:00 PM

1. Preliminary
A. Call to Order
B. Salute the Flag
C. Roll Call
D. Announcements-Mayor and/or City Manager
E. Report Out of Closed Session (if applicable)

2. Consent Calendar
Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Calendar and considered separately. Additionally, other items without a “Request to Address Council” card in opposition may be added to the consent calendar. The City Attorney will read the title of ordinances to be adopted.

A. Motion To: Waive Further Reading of Proposed Ordinances (This permits reading the title only in lieu of reciting the entire text.) B. Approval of Minutes - None.

C. CENTRAL PARK CRICKET FIELD SHADES PROJECT (PWC9001) - Approve the Plans and Specifications for the Central Park Cricket Field Shades Project, Award a Construction Contract to Frontline General Engineering Construction, Inc. for the Bid Amount of $102,528, plus a 10% Construction Contingency Amount of $10,253, for a Total Construction Contract Amount of $112,781, and Find the Project Exempt From Further Environmental Review Pursuant to CEQA Guidelines Section 15301 Existing Facilities
Contact Persons:

Name: Eva Lee LaShawn Butler
Title: Landscape Designer II Interim Community Services Director
Dept: Landscape Architecture Community Services
Phone: 510-494-4776 (510) 494-4329
E-Mail: [email protected] [email protected]

RECOMMENDATIONS:

1. Approve the Plans and Specifications for the Central Park Cricket Field Shades Project (PWC9001).

2. Accept the bid, award a construction contract, and authorize the City Manager or her designee to execute all construction related agreements with the responsive and responsible bidder, Frontline General Engineering Construction, Inc., in the amount of $102,528, plus a 10% construction Contingency amount of $10,253, for a total construction contract amount of 112,781.

3. Find the Project exempt from further environmental review pursuant to CEQA February 6, 2024 Fremont City Council Page 4
Guidelines Section 15301 Existing Facilities.

D. ELECTRIC VEHICLE FAST CHARGING HUBS - Authorize the City Manager or their Designee to Execute a Master Site License Agreement with Ava Community Energy for Electric Vehicle Fast Charging Stations at Multiple Locations and Find that the Action is Exempt from CEQA Review Contact Persons:

Name: Dan Schoenholz
Title: Community Development
Director

Dept: Community Development
Phone: 510-494-4438
E-Mail: [email protected]

RECOMMENDATION: Authorize the City Manager or their designee to execute a master site license agreement with Ava Community Energy for electric vehicle fast charging hubs and find that the action is exempt from CEQA review.

E. 2024 PAVEMENT CRACK SEAL PROJECT - Approval of Specifications and Award of Contract to Global Road Sealing, Inc. in the Amount of $155,000 (Including 20% Contingency) for the 2024 Citywide Pavement Crack Seal Project (PWC8195-W1); Make Findings of CEQA Exemption.

Contact Persons:

Name: Edward Nakayama Hans Larsen
Title: Senior Civil Engineer Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4775 510-494-4722
E-Mail: [email protected] [email protected]

RECOMMENDATION: Approval of the following actions related to the 2024 Citywide Pavement Crack Seal Project (PWC8195-W1):

1. Approve the specifications for the project.

2. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, Global Road Sealing, Inc. in the amount of $129,000 and allocate a 20% construction contingency in the amount of $26,000 for a total construction contract amount of $155,000 and authorize the City Manager or designee to execute the contract.

3. Find the project is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301 as the maintenance, repair or minor alteration of existing facilities involving negligible or no expansion of use beyond that presently exists.

F. STORMWATER CONSULTING SERVICES - Approval of Agreements for On- Call Qualified Stormwater Developer - Qualified Stormwater Practitioner (QSD-QSP) Consulting Services in the Amount of $1,250,000 per Agreement with Keish Environmental, Millennium Consulting Associates, and Surf to Snow Environmental Resource Management, Inc.

Contact Persons:

Name: Jeanne Suyeishi Hans Larsen
Title: Principal Civil Engineer Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4728 510-494-4722
E-Mail: [email protected] [email protected]

RECOMMENDATIONS: Approve and authorize the City Manager or designee to execute a Master Service Agreement with the following three consultants:

1. Keish Environmental for on-call QSD-QSP consulting services for a total not- February 6, 2024 Fremont City Council Page 5
to-exceed compensation of $1,250,000 for five years.

2. Millennium Consulting Associates for on-call QSD-QSP consulting services for a total not-to-exceed compensation of $1,250,000 for five years.

3. S2S ERM, Inc. for on-call QSD-QSP consulting services for a total not-to- exceed compensation of $1,250,000 for five years.

4. Find that the actions are exempt from environmental review as a separate and independent base for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment). Environmental review will be conducted as part of the project environmental clearance process, as appropriate.

3. Ceremonial Items
A. Presentation by SolSmart Recognizing Fremont as the Nation's First City to Earn the Platinumr Designation
B. Recgnition for the 2023 Synopsys Championship Science Fair Winners from Fremont
C. Proclamation: Honoring the Divine Nine for Black History Month in Fremont

4. Public Communications
A. Oral and Written Communications
INDUSTRIAL DEVELOPMENT AUTHORITY - None.

PUBLIC FINANCING AUTHORITY - None.

CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR

5. Scheduled Items
A. HUMAN SERVICES DEPARTMENT MASTER FEE SCHEDULE UPDATE - Public Hearing (Published Notice) to Consider Adopting a Resolution Amending the Master Fee Schedule to Update Fremont Family Resource Center Fees.

Contact Persons:

Name: Alina Kwak Suzanne Shenfil
Title: Family Resource Center
Administrator
Director
Dept: Human Services Department Human Services Department Phone: 510-574-2004 510-574-2051
E-Mail: [email protected] [email protected]

RECOMMENDATION: Adopt a resolution amending the following section of the Master Fee Schedule as recommended by staff, effective immediately following Council adoption:

Section V. Human Services, F. Fremont Family Resource Center, 2) Rates for Family Resource Center and making findings of CEQA exemption.

February 6, 2024 Fremont City Council Page 6

6. Other Business

7. Items Referred by Councilmembers
A. Councilmember Referrals
B. Appointments to Boards, Commissions, Committees

1. MAYOR MEI REFERRAL: Appointments to Advisory Body
Contact Persons:

Name: Lily Mei
Title: Mayor
Dept: City Council
Phone: 510-284-4011
E-Mail: [email protected]

APPOINTMENTS:

Advisory Body Appointee Term
Expires

Human Relations Commission Subash Sundaresan 12/31/2027

Human Relations Commission Geeta Kadamei 12/31/2027

Human Relations Commission Karen Stiller 12/31/2027

RECOMMENDATION: Approve appointments.

C. Legislative Actions
D. Report on Committee Assignments

8. Adjournment
February 6, 2024 Fremont City Council Page 7

ACRONYMS

ABAG Association of Bay Area Governments GIS Geographic Information System ACE Altamont Commuter Express GPA General Plan Amendment ACFCD Alameda County Flood Control District HARB Historical Architectural Review Board ACTC Alameda County Transportation
Commission
HBA Home Builders Association
HRC Human Relations Commission
ACWD Alameda County Water District ICMA International City/County Management Association ARB Art Review Board
BAAQMD

BART
Bay Area Air Quality Management
District
Bay Area Rapid Transit District
JPA Joint Powers Authority
LLMD Lighting and Landscaping Maintenance
District
BCDC Bay Conservation & Development
Commission
LOCC League of California Cities
LOS Level of Service
BMPs Best Management Practices MOU Memorandum of Understanding BMR Below Market Rate MTC Metropolitan Transportation
Commission
CALPERS California Public Employees’ Retirement
System
NEPA
NLC
National Environmental Policy Act
National League of Cities
CBC
CDD
California Building Code
Community Development Department
NPDES National Pollutant Discharge Elimination
System
CC & R’s Covenants, Conditions & Restrictions NPO Neighborhood Preservation Ordinance CDBG Community Development Block Grant PC Planning Commission CEQA California Environmental Quality Act PD Planned District CERT Community Emergency Response Team PDA Priority Development Area CIP Capital Improvement Program PUC Public Utilities Commission CNG Compressed Natural Gas PVAW Private Vehicle Accessway COF City of Fremont PWC Public Works Contract
COPPS Community Oriented Policing and Public
Safety
RFP Request for Proposals
RFQ Request for Qualifications
CSAC California State Association of Counties RHNA Regional Housing Needs Allocation CTC California Transportation Commission ROP Regional Occupational Program dB Decibel RRIDRO Residential Rent Increase Dispute
Resolution Ordinance DEIR Draft Environmental Impact Report DU/AC Dwelling Units per Acre RWQCB Regional Water Quality Control Board EBRPD East Bay Regional Park District SACNET

Southern Alameda County Narcotics
Enforcement Task Force EDAC Economic Development Advisory Commission (City)
EIR
EIS
Environmental Impact Report (CEQA)
Environmental Impact Statement
STIP State Transportation Improvement
Program

ERAF
(NEPA)
Education Revenue Augmentation Fund
TCRDF Tri-Cities Recycling and Disposal Facility
TOD Transit Oriented Development
EVAW
FAR
Emergency Vehicle Accessway
Floor Area Ratio
TS/MRF Transfer Station/Materials Recovery
Facility
FEMA Federal Emergency Management Agency UBC See CBC
FFD Fremont Fire Department VTA Santa Clara Valley Transportation Authority
FMC Fremont Municipal Code WMA Waste Management Authority FPD Fremont Police Department
FRC Family Resource Center ZA Zoning Administrator
FUSD Fremont Unified School District ZTA Zoning Text Amendment

February 6, 2024 Fremont City Council Page 8

UPCOMING MEETING AND CHANNEL 27

BROADCAST SCHEDULE
Date Time Meeting Type Location
Cable
Channel
27 April 9, 2024 7:00 p.m. City Council Meeting Council Chambers Live
April 16, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
April 23, 2024 5:30 p.m. CC/FUSD Liaison Committee
Meeting City Hosts Live
April 30, 2024 No City Council Meeting
(5th Tuesday)
Monday,
May 6, 2024 5:30 p.m. CC/FUSD Joint Meeting City Hosts Live May 7, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
May 14, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
May 21, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
May 28, 2024 5:30 p.m. CC/FUSD Liaison Committee
Meeting FUSD Hosts Live
June 4, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
June 11, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
June 18, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
June 25, 2024 5:30 p.m. CC/FUSD Liaison Committee
Meeting City Hosts Live
July 2, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
July 9, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
July 16, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
July 23, 2024 CANCELLED: CC/FUSD
Liaison Committee Meeting
August Recess Council in Recess until
September

Fremont City Council Meeting: 02/06/24 07:00 PM
3300 Capitol Avenue Div/Dept: Landscape Architecture
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5053) DOC ID: 5053
Updated: 2/2/2024 9:26 AM by Susan Gauthier Page 1
CENTRAL PARK CRICKET FIELD SHADES PROJECT (PWC9001) - Approve the Plans and Specifications for the Central Park Cricket Field Shades Project, Award a Construction Contract to Frontline General Engineering Construction, Inc. for the Bid Amount of $102,528, plus a 10% Construction Contingency Amount of $10,253, for a Total Construction Contract Amount of $112,781, and Find the Project Exempt From Further Environmental Review Pursuant to CEQA Guidelines Section 15301 Existing Facilities
Contact Persons:

Name: Eva Lee LaShawn Butler
Title: Landscape Designer II Interim Community Services Director
Div/Dept: Landscape Architecture Community Services
Phone: 510-494-4776 (510) 494-4329
E-Mail: [email protected] [email protected]

Executive Summary: Staff recommends that the City Council approve the Plans and Specifications for the Central Park Cricket Field Shades Project (PWC9001), award and execute a construction contract to Frontline General Engineering Construction, Inc. for the bid amount of $102,528, plus a 10% construction contingency amount of $10,253, for a total construction contract amount of $112,781, and find the project exempt from further environmental review.

BACKGROUND: The Fremont cricket and soccer community has made multiple requests for shades at the Central Park Synthetic Cricket and Soccer Field seating areas. The proposed project will improve the sports field by providing shade over seating spaces for sports event. This includes installation of a shade structure, shade fabrics, and minor adjustments to existing site furnishings. These improvements are a response to the community’s requests, making the experience more enjoyable for players and spectators at the field.

DISCUSSION/ANALYSIS: The Central Park Cricket Field Shades Project was advertised for bid on November 28, 2023. On December 19, 2023, the City received one bid for construction. The bid was submitted by Frontline General Engineer Construction, Inc. for the bid amount of $102,528, and it is approximately 1.4 percent below the Engineer’s estimate of $104,000.

Contractor Total Bid
Frontline General Engineering Construction, Inc. $102,528

The bidder for this project, Frontline General Engineering Construction, Inc., is a responsible bidder experienced in this type of work and has performed work for the City previously. Its bid is responsive, and all bid documents are in order.

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FISCAL IMPACT: The Central Park Cricket Field Shades Project was originally funded in the 2019/20 CIP cycle from the Park Facility Impact Fee Fund (PWC9001-540). The funds will cover the construction contract, construction management, inspections, and administrative costs.

Project Costs and Funding:

1. Total funds appropriated to the project
Fund 540 Park Facility Impact Fee 95 (PWC9001) $166,000

2. Project Expenses to date (as of 1/15/24)
• Project Management and Design $22,093
• Consultant Services $4,896

Subtotal of Funds Remaining $139,011

3. Planned Expenditures
• Construction Bid Amount $102,528
• 10% Construction Contingency $10,253
• Project Management, Inspection and Administration (Estimated) $26,230

Estimated Balance after Project Closeout $0

ENVIRONMENTAL REVIEW: The proposed improvements identified in the Central Park Cricket Field Shades Project are exempt from the requirements of the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15301 (Existing Facilities), as the project comprises minor alteration to existing public facilities involving demolition and replacement of concrete pavement, installation of one shade structure and footings and shade fabric panels, and relocation of two benches to fit under the new shade structure. The project does not involve expansion of existing uses and will not result in any new or increased environmental impacts.

ATTACHMENTS: None.

LINKS: Plans and Specifications for this project are now available for review on the City of Fremont website at: https://www.fremont.gov/government/departments/parks-planning- design/design-projects/cricket-field-shades

RECOMMENDATIONS:

1. Approve the Plans and Specifications for the Central Park Cricket Field Shades Project (PWC9001).

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3. Find the Project exempt from further environmental review pursuant to CEQA Guidelines Section 15301 Existing Facilities.

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Fremont City Council Meeting: 02/06/24 07:00 PM
3300 Capitol Avenue Div/Dept: Community Development
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5073) DOC ID: 5073
Updated: 1/31/2024 8:58 AM by Susan Gauthier Page 1
ELECTRIC VEHICLE FAST CHARGING HUBS - Authorize the City Manager or their Designee to Execute a Master Site License Agreement with Ava Community Energy for Electric Vehicle Fast Charging Stations at Multiple Locations and Find that the Action is Exempt from CEQA Review
Contact Persons:

Name: Dan Schoenholz
Title: Community Development Director
Div/Dept: Community Development
Phone: 510-494-4438
E-Mail: [email protected]

Executive Summary: Ava Community Energy (Ava), is a Joint Powers Authority (JPA) that has included the City of Fremont since the JPA’s formation in 2016. Ava (formerly known as East Bay Community Energy, or EBCE), serves as Fremont’s default local clean electricity provider. In support of transportation electrification, Ava seeks to develop, own, and operate a network of publicly available electric vehicle (EV) hubs consisting of direct current fast chargers (DCFCs) throughout its service territory. Ava’s standard design for an EV charging hub includes a minimum of ten dual port DCFCs at each project site. Ava is interested in locating multiple of these EV charging hubs in Fremont, whereby Ava would pay for the installation, operation, maintenance, and electricity costs associated with the charging hubs, and the City would allow Ava to operate the charging hubs on City property for a period of fifteen years. Staff seeks approval from Council to authorize the City to enter into an agreement with Ava that would allow Ava to pursue locating charging hubs at one or more City-owned locations from a list of twenty-two potential project sites.

BACKGROUND: The transportation sector is responsible for the majority of community- scale greenhouse gas (GHG) emissions within the City of Fremont. Transitioning from combustion vehicles that utilize fossil fuels such as gasoline and diesel to zero emissions vehicles such as electric vehicles (EVs) is an important GHG reduction strategy identified within the recently adopted Climate Ready Fremont plan. In fact, installation of EV charging infrastructure (Measure IN-3 of Climate Ready Fremont) is the single greatest GHG reducing measure identified in the plan, with the ability to achieve twenty-eight percent of the potential GHG emission reductions projected by 2030. Partnering with Ava Community Energy (formerly known as East Bay Community Energy) to install fast charging mobility hubs on public-facing City owned property is identified as a priority implementation item in the Climate Ready Fremont “Game Plan,” with a goal of beginning installation in FY 2024/25.

Ava Community Energy is committed to supporting the implementation of Climate Ready Fremont by pursuing the installation of EV fast charging hubs on City properties. This effort aligns with Ava’s Local Development Business Plan, adopted in 2018, which identifies the development and implementation of electric vehicle infrastructure projects as a means of supporting transportation electrification within its service territory. EV infrastructure is also identified within the State of California’s transportation electrification targets, including:

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• Achieving 1.5 million Zero-Emission Vehicles (ZEVs) on the road and 250,000 public and shared EV chargers in operation by 2025, and
• Achieving 7.5 million ZEVs on the road approximately and 1.2 million public and shared EV chargers by 2030.

In support of the above goals, on August 25, 2022, the California Air Resources Board (CARB) approved a rule requiring 100 percent of new car sales in California to be ZEVs by 2035. The rule also includes ZEV sales targets for 2026 (35 percent) and 2030 (68 percent).

DISCUSSION/ANALYSIS: Over the next several years, Ava aims to deploy forty to fifty fast charging hubs throughout its entire service area. Each hub is planned to have at least ten Direct Current Fast Chargers (DCFCs). In order to accommodate van-accessible parking spaces as well as supporting electrical equipment, each hub may occupy twelve or more existing parking spaces.

Ava aims to locate DCFC hubs near multi-family properties. Because 47% of the population across Alameda County are renters, Ava is interested in providing publicly accessible charging facilities for renters who may not be able to install charging equipment at home.

Additionally, an analysis by Ava found that 90% of multi-family properties in Alameda County are 50 years old or older and that most lack the infrastructure needed to support EV charging. Multi-family residents could therefore be served by publicly accessible fast charging hubs if located in high-density areas.

In partnership with the City of Fremont, Ava plans to pursue at least one DCFC charging hub at a City property within a high-density area, and likely more depending on feasibility. There are a total of twenty-two potential locations that have been identified by Ava and staff for potential DCFC hubs in Fremont. These locations have been selected because they are under City ownership, are large enough to accommodate the parking spaces needed, and are within proximity of multi-family residents. The twenty-two potential locations identified include:

1. Centerville Community Park: 3375 Country Ln

2. Fremont Main Library: 2400 Stevenson Blvd

3. Bay Street Parking Lot: 4120 Bay St

4. Centerville Train Station: 37260 Fremont Blvd

5. Bill Ball Plaza: 37292 Fremont Blvd

6. Tri-City Volunteers: 37354 Joseph St

7. City Hall: 3300 Capitol Ave

8. Development Services Center: 39550 Liberty St

9. Fremont Central Park (Paseo Padre side): 39770-40600 Paseo Padre Pkwy

10. Fremont Central Park (Stevenson side): 1110-1150 Stevenson Blvd

11. Central Park Golf Center: 39751 Stevenson Pl

12. Animal Shelter: 1950 Stevenson Blvd

13. Fremont Police: 1990 Stevenson Blvd

14. Town Plaza Parking: 37482 Niles Blvd

15. Niles Town Plaza: 37592 Niles Blvd

16. Williams Historical Park: 39169 Fremont Blvd

17. Post St (between Thornton and Bonde): 37100 block of Post St

18. Capitol Ave (between Fremont and State): 3400-3500 block of Capitol Ave

19. Sundale Dr (west of Liberty): 3500 block of Sundale Dr

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Council Staff Report (ID # 5073) Meeting of February 6, 2024 Updated: 1/31/2024 8:58 AM by Susan Gauthier Page 3

20. Niles Boulevard: 37500-37700 block of Niles Blvd

21. City Government Building: 39701 Civic Center Dr

22. Brookvale Park: 3801 Nicolet Ave

Once a master site license agreement has been executed between Ava and the City, Ava would begin conducting engineering analysis and coordinate with PG&E to identify which location(s) might be most feasible in terms of electrical capacity and space for new transformers and related equipment. In collaboration with City staff, Ava would then scope one or more projects with the goal of deploying a minimum of ten dual-port 150 kilowatt (kW) DCFCs at each location. At least two, and possibly more, of the charging stalls would be designed as accessible to accommodate vehicles used by those with disabilities, in conformance with the Americans with Disabilities Act (ADA).

FISCAL IMPACT: This project would result in no out-of-pocket cost to the City. In exchange for access to the property and parking spaces, Ava will install all necessary infrastructure and complete site improvements as necessary to enable the operation of each EV fast charging hub. The services provided by Ava would offer a net benefit to the community in terms of additional publicly accessible EV charging infrastructure to service areas where on-site installations at places of residence may prove to be infeasible due to cost, complexity of ownership structure, and/or insufficient electrical capacity.

ENVIRONMENTAL REVIEW: The proposed agreement is statutorily exempt from environmental review pursuant California Environmental Quality Act (CEQA) Guidelines Section 15262 (Feasibility and Planning Studies). Charging hubs to be developed within existing parking areas at sites yet to be determined will likely be categorically exempt from environmental review pursuant to CEQA Guidelines Section 15301, Class 1 (Minor Alteration of Existing Facilities), Section 15303 (New Construction or Conversion of Small Structures), Section 15304 (Minor Alterations to Land), and Section 15311 (Accessory Structures).

ATTACHMENTS: None.

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Fremont City Council Meeting: 02/06/24 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5075) DOC ID: 5075
Updated: 2/2/2024 9:29 AM by Susan Gauthier Page 1
2024 PAVEMENT CRACK SEAL PROJECT - Approval of Specifications and Award of Contract to Global Road Sealing, Inc. in the Amount of $155,000 (Including 20% Contingency) for the 2024 Citywide Pavement Crack Seal Project (PWC8195-W1); Make Findings of CEQA Exemption.

Contact Persons:

Name: Edward Nakayama Hans Larsen
Title: Senior Civil Engineer Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4775 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to initiate the construction of a project to seal cracks in the roadway pavement at various locations citywide, consisting of 13 street segments and totaling 4 miles in length.

BACKGROUND: The City’s Engineering and Street Maintenance divisions jointly monitor the pavement condition of all streets and annually perform two types of pavement treatments:

• Preventive maintenance treatments – Treatments include cape seals, slurry seals, and crack seals, which involve the application of sealant materials over pavements to extend the pavement life at a relatively low cost.
• Rehabilitation treatments – Treatments include pavement overlays and pavement base repairs, which involve the replacement of all or portions of pavements at a relatively high cost. Rehabilitation treatments are typically implemented at the end of the pavement’s useful life.

Sealing cracks is the first step in the City’s pavement preventive maintenance program.

Crack sealing extends the life of asphalt pavement by filling in cracks greater than ¼” in width with a modified asphalt material, which prevents water intrusion into the pavement structure.

DISCUSSION/ANALYSIS: This project will seal pavement cracks along 13 street segments consisting of 4 centerline miles of roadway. The streets included in this crack seal project are also planned to be included in subsequent pavement improvement projects.

Bid Results: Bids were received on December 19, 2023. The bidders with their respective bid amounts are shown below. The Engineer’s Estimate is $130,000.

Bidder Bid

1. Global Road Sealing, Inc. $129,000

2. Pavement Coatings Co. $142,840

3. Bond Blacktop, Inc. $180,530

4. Graham Contractors, Inc. $244,000

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Council Staff Report (ID # 5075) Meeting of February 6, 2024 Updated: 2/2/2024 9:29 AM by Susan Gauthier Page 2
The low bidder, Global Road Sealing, Inc., submitted a responsive bid and all documents are in order. The contractor is experienced in this type of work and has satisfactorily completed contracts of similar nature with the City and other public agencies.

Project Costs and Funding:

Estimated Project Costs:

Construction Contract – Low Bid $129,000
Construction Contract Contingency 26,000
Construction Inspection and Administration 19,000
TOTAL ESTIMATED PROJECT COSTS $174,000
Source of Funding:

PWC8195-501 Capital Improvements Fund $5,872,122
TOTAL FUNDS AVAILABLE $5,872,122

Based on the contract amount and project cost estimates, there are sufficient funds budgeted for this project. The budget appropriation used for the Pavement Crack Seal Project will also support other upcoming pavement maintenance projects.

Traffic Control: During implementation of the Pavement Crack Seal Project, City residents and the traveling public will experience some inconvenience during construction. To minimize exposure of vehicles to the pavement work, staff and the contractor will need to limit access and use of the roadways during construction. Individual traffic lanes and, if necessary, project street sections will be closed to traffic briefly in order to perform the pavement work. To mitigate the impact of traffic delays on the public, any lane or street closures will only be allowed during specified hours outside of the morning and evening peak commute hours. The contractor is required to prepare traffic control plans. City staff will review and approve all traffic control plans prior to construction and will monitor traffic control work during construction to minimize the impact to the public. Nearby businesses and residences will also receive notices informing them of the work and any parking restrictions that may be implemented. The contractor will be required to post signs for parking restrictions on project streets no less than 72 hours before the start of work. For locations near schools the contractor will be required to perform the work when school is either not in session or during periods outside of the peak hours when the school pick up or drop off is occurring.

Weed Abatement: This project includes work activities to remove weed growth from pavement cracks prior to the application of crack sealants. In 2023, Public Works updated its construction specification to address best practices for weed abatement within public streets. The project specifications include provisions requiring the contractor to comply with all applicable State laws if chemical herbicides are used. The product is required to be applied at rates recommended by the manufacturer to ensure the efficacy of weed removal while adopting the lowest feasible nozzle pressures and the lowest feasible concentration of chemical herbicide to be used. The spraying of the product is required to be targeted to the locations of existing weed growth. The practice of broadly spraying over entire pavement surfaces will be strictly prohibited. Spraying activities will only be allowed with the direct oversight of qualified City personnel in coordination with the City’s Environmental Services Division. The daily usage of chemical herbicide is required to be reported in conformance to the Regional Water Quality Control Board’s requirements. The specifications also allow the

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Council Staff Report (ID # 5075) Meeting of February 6, 2024 Updated: 2/2/2024 9:29 AM by Susan Gauthier Page 3
contractor to use mechanical means to remove weeds, which would avoid or further minimize the need for chemical herbicides.

FISCAL IMPACT: This project will be funded through the Pavement Maintenance account (PWC8195) appropriated for this purpose through the Capital Improvement Program process.

ENVIRONMENTAL REVIEW: This project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301 as the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently exists.

ATTACHMENTS: None.

RECOMMENDATION: Approval of the following actions related to the 2024 Citywide Pavement Crack Seal Project (PWC8195-W1):

1. Approve the specifications for the project.

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Fremont City Council Meeting: 02/06/24 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5077) DOC ID: 5077
Updated: 2/2/2024 9:35 AM by Susan Gauthier Page 1
STORMWATER CONSULTING SERVICES - Approval of Agreements for On-Call Qualified Stormwater Developer - Qualified Stormwater Practitioner (QSD-QSP) Consulting Services in the Amount of $1,250,000 per Agreement with Keish Environmental, Millennium Consulting Associates, and Surf to Snow Environmental Resource Management, Inc.

Contact Persons:

Name: Jeanne Suyeishi Hans Larsen
Title: Principal Civil Engineer Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4728 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate the procurement of stormwater consulting services as needed to support the timely development of projects funded through the City’s Capital Improvement Program (CIP).

BACKGROUND: On-call consultant services agreements are used for services requiring expertise that City staff does not have and/or to supplement City staff during periods of peak work demand. The work performed under these agreements will address Capital Improvement Program (CIP) projects, such as parks and public works projects, to be undertaken in the next five years, many of which will require Qualified SWPPP Practitioner (QSP) and/or Qualified SWPPP Developer (QSD) consulting work. These agreements will allow the City to expediently develop plans, specifications, and budgets without delay to project schedules.

DISCUSSION/ANALYSIS: In October 2023, the City solicited proposals for On-Call QSD- QSP Consulting Services. The selected consultants will work under a five-year Master Service Agreement.

Eleven proposals were received from stormwater consulting firms, listed alphabetically:

BKF Engineers; Diablo Consulting; ENGEO; Hartz Environmental; Kaz and Associates; Keish Environmental; Millennium Consulting Associates; S Kwok Engineers; Surf to Snow Environmental Resource Management (S2S ERM), Inc.; Sandis Engineers; and TRC Engineers, Inc.

An evaluation panel comprised of City staff evaluated all of the proposals based on the completeness of the proposal, project scope and understanding, overall and local experience to perform the required services, evaluation of assigned personnel and their experience, billing rates, and the Consultant’s overall approach.

Based on the results of the evaluation process, staff recommends authorizing the approval of master agreements with Keish Environmental, Millennium Consulting Associates, and S2S ERM, Inc. for professional QSD-QSP consulting services, in the not-to-exceed amount of $1,250,000 each over a period of five years.

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Council Staff Report (ID # 5077) Meeting of February 6, 2024 Updated: 2/2/2024 9:35 AM by Susan Gauthier Page 2
FISCAL IMPACT: All task order work issued and work performed by consultants under the on-call Master Service Agreements will be restricted to the funds appropriated and available for the specific project for which the work is required.

ENVIRONMENTAL REVIEW: Environmental review is not required because award of this agreement is not a project within the meaning of California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15061 (b)(3) and 15378(b) as it can be seen with certainty that there is no possibility that award of the contract will have a significant effect on the environment and the award is an administrative activity that will not result in an effect on the physical environment. The projects for which the consultant will provide services will be subject to appropriate environmental review.

ATTACHMENTS: None.

RECOMMENDATIONS: Approve and authorize the City Manager or designee to execute a Master Service Agreement with the following three consultants:

1. Keish Environmental for on-call QSD-QSP consulting services for a total not-to-exceed compensation of $1,250,000 for five years.

2. Millennium Consulting Associates for on-call QSD-QSP consulting services for a total not-to-exceed compensation of $1,250,000 for five years.

3. S2S ERM, Inc. for on-call QSD-QSP consulting services for a total not-to-exceed compensation of $1,250,000 for five years.

Environmental review will be conducted as part of the project environmental clearance process, as appropriate.

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Fremont City Council Meeting: 02/06/24 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Fees & Rates

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5083) DOC ID: 5083
Updated: 2/2/2024 9:45 AM by Susan Gauthier Page 1
HUMAN SERVICES DEPARTMENT MASTER FEE SCHEDULE UPDATE - Public Hearing (Published Notice) to Consider Adopting a Resolution Amending the Master Fee Schedule to Update Fremont Family Resource Center Fees.

Contact Persons:

Name: Alina Kwak Suzanne Shenfil
Title: Family Resource Center
Administrator
Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2004 510-574-2051
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this item is to recommend the City Council amend the City of Fremont Master Fee schedule to adjust room rental fees for the Fremont Family Resource Center in Section V. Human Services, F. Facilities Rental Schedule, Fremont Family Resource Center.

BACKGROUND: The City owns two buildings located at 39155 Liberty Street that house the Fremont Family Resource Center (FRC), and leases space to 24 non-profit, City, County and State programs. These programs provide a variety of integrated services including employment, behavioral health, family economic success services (SparkPoint Fremont FRC), housing, child care, benefit support, health education and social support.

As part of its financial sustainability model, the City rents FRC conference rooms for public and private events. On April 17, 2012, City Council adopted Resolution 2012-22 updating Master Fee Schedule user fees for the Human Services Department, Fremont Family Resource Center (FRC) division.

DISCUSSION/ANALYSIS: During the Covid-19 pandemic, the FRC conference rooms and meeting spaces were upgraded to include new televisions and video conference equipment.

These upgrades allow renters to fully utilize video conference software, such as Zoom and Teams, that have become essential productivity tools for many agencies.

Staff is recommending room rental fees that are consistent with other conference rooms available in the city, including the community centers managed by the Community Services Department (CSD). Accounting for setting, amenities and maximum capacity, the proposed FRC rental fees are comparable to rental fees at various community centers. This ensures internal consistency in rental rates.

Considering these recent amenity upgrades and the review of comparable rental spaces, staff recommends a minimum of $5 per hour increase for each group classification , excluding Group I (City of Fremont) and Group II (Other governmental agencies). Other Governmental Agencies who rent from the FRC outside of normal business hours will be charged actual costs to the City (ACC), typically the costs of the hourly rate of a City of Fremont Building Attendant.

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Council Staff Report (ID # 5083) Meeting of February 6, 2024 Updated: 2/2/2024 9:45 AM by Susan Gauthier Page 2
Fremont Family Resource Center– Proposed Hourly Rates

Room: FRC
Pacific
FRC
Millennium
FRC
Caribbean
FRC
Enterprise
FRC
Nova
FRC
Mediterranean
Max Seating Capacity/Standing 80 60 50 25 24 20
Table Seating 60 45 40 20 24 15

Group I: City of Fremont NC NC NC NC NC NC
Group II: Other Gov. Agencies ACC ACC ACC ACC ACC ACC
Group III: Fremont Non-Profits $50 $50 $45 $40 $40 $40
Group IIIV: Fremon Residents &
Non-resident Non-Profits $60 $60 $55 $50 $50 $50
Group V: Non-Residents $80 $80 $75 $70 $70 $70
Group VI: Business Use $110 $110 $80 $75 $75 $75

Special Conditions: In an effort to remain accessible to community organizations, the following fee waiver schedule is offered for daytime usage:

1. Government/Educational organizations (Group II) can use the facility three times per calendar year at no cost.

2. Fremont non-profits (Group III) can use the facility four times per calendar year at no cost.

3. Newark and Union City non-profits (Group IV) can use the facility two times per calendar year at no cost.

FISCAL IMPACT: The proposed action would have no impact on the General Fund. The fee schedule modifications outlined in this report allow the City to recover costs associated with use of space, thus offsetting direct and administrative costs.

ENVIRONMENTAL REVIEW: This action is exempt from the requirements of the California Environmental Quality Act pursuant to, without limitation, CEQA Guideline s Section 15378(b)(2), (4) and/or (5), in that it is a government funding mechanism, fiscal or other governmental/administrative activity that has no potential to cause a significant effect on the environment. Each of the foregoing provides a separate and independent basis for CEQA exemption.

ATTACHMENTS:
• Draft Resolution HSD Master Fee Schedule
• Draft Reso. Exhibit A- HSD Master Fee

RECOMMENDATION: Adopt a resolution amending the following section of the Master Fee Schedule as recommended by staff, effective immediately following Council adoption:

Section V. Human Services, F. Fremont Family Resource Center, 2) Rates for Family Resource Center and making findings of CEQA exemption.

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Resolution 2024-xx Page 1 of 2

RESOLUTION NO. 2024-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

AMENDING THE MASTER FEE SCHEDULE REGARDING FEES FOR

FREMONT FAMILY RESOURCE CENTER FACILITIES FEES
(HUMAN SERVICES FEES) AND MAKING FINDINGS OF CEQA

EXEMPTION

WHEREAS, on March 1, 1994, the City Council of the City of Fremont adopted Resolution No. 8672 establishing the Master Fee Schedule, which sets forth fees, rates and charges for goods and services provided by the City of Fremont; and

WHEREAS, Resolution No. 8672 has been amended from time to time to adjust and add new fees, rates and charges for goods and services provided by the City; and

WHEREAS, the Master Fee Schedule sets forth fees charged by the Human Services Department for certain facilities use fees, (collectively, “Facilities Fees”); and

WHEREAS, the Fremont Family Resource Center Facilities Fees have not kept up with costs, which require that the City of Fremont establish and publish a fee schedule for the Facilities Fees; and

WHEREAS, the Fremont Family Resource Center Facilities Fees were last updated in April 2012, and it is necessary to update the fees to reflect the costs associated with providing quality services and amenities to the Fremont Family Resource Center; and

WHEREAS, the City Council of the City of Fremont considered the information set forth in the staff report dated February 6, 2024, as well as any other information submitted to the City Council during its deliberation on this matter.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES AS FOLLOWS:

SECTION 1. The following sections of Article V, of the Master Fee Schedule (Resolution No. 8672, as amended), entitled “Human Services”, are amended and replaced to read in their entireties as set forth in Exhibit A, attached to and made a part of this Resolution:

A. Section F, entitled, “Facilities Rental Schedule, Fremont Family Resource Center;”

SECTION 2. The Master Fee Schedule (adopted by Resolution No. 8672 and amended from time to time, including by this Resolution) shall be kept on file in the Office of the City Clerk.

SECTION 3. This action is exempt from the requirements of the California Environmental Quality Act pursuant to, without limitation, CEQA Guidelines Section

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Attachment: Draft Resolution HSD Master Fee Schedule (5083 : Master Fee Schedule Amendment - FRC Fees Update)

Resolution 2024-xx Page 2 of 2

15378(b)(2), (4) and/or (5), in that it is a government funding mechanism, fiscal or other governmental/administrative activity that has no potential to cause a significant effect on the environment. Each of the foregoing provides a separate and independent basis for CEQA exemption.

SECTION 4. The amendments to the Master Fee Schedule shall take effect upon the date of adoption of this Resolution

ADOPTED _____________, 2024, by the City Council of the City of Fremont, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Mayor

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ City Clerk City Attorney

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Attachment: Draft Resolution HSD Master Fee Schedule (5083 : Master Fee Schedule Amendment - FRC Fees Update) 1 Exhibit A
V. Human Services
F. Facility Rental Schedule, Fremont Family Resource Center (Res. 2012-22, 4/17/12, Res. _________, 2/6/2024)

1. Grou p Classifications/Definitions
(a) Group I: City of Fremont Use
(b) Group II: Use by Other Government Jurisdictions
(c) Group III: Fremont Non-profit Groups
(d) Group IV: Fremont Residents and Non-resident Non-profit Groups (e) Group V: Non-resident groups
(f) Group VI: Business
(g) N/C: No Charge
(h) ACC: Actual Cost to City

2. Rates for Family Resource Center
(a) Pacific Room
-Group I N/C
-Group II ACC
-Group III $50
-Group IV $60
-Group V $80
-Group VI $110
(b) Enterprise Room
-Group I N/C
-Group II ACC
-Group III $40
-Group IV $50
-Group V $70
-Group VI $75
(c) Mediterranean Room
-Group I N/C
-Group II ACC
-Group III $40
-Group IV $50
-Group V $70
-Group VI $75
(d) Nova Room
-Group I N/C
-Group II ACC
-Group III $40
-Group IV $50
-Group V $70
-Group VI $75
(e) Caribbean Room
-Group I N/C
-Group II ACC
-Group III $45
-Group IV $55
-Group V $75
-Group VI $80
(f) Millennium Room
-Group I N/C
-Group II ACC
-Group III $50
-Group IV $60
-Group V $80
-Group VI $110

Refundable Cleaning/Damage Deposit:

All Groups $275

SPECIAL CONDITIONS
a. Overtime hours will be charged at one and one-half (1-1/2) times the hourly rate, plus the hourly rate for staff. b. A $275 cleaning/damage deposit will be charged to all Groups. This is refundable. c. Rental rates are subject to change without notice.
d. Break down of what will be deducted from cleaning/damage deposit for failure to comply with requirements:

1. Tables/chairs not cleaned $50

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Attachment: Draft Reso. Exhibit A- HSD Master Fee (5083 : Master Fee Schedule Amendment - FRC Fees Update) 2 2. Spills on floors not wiped up and/or debris not swept up $50

3. Room not rearranged properly and furniture not put away $50

4. Garbage and trash not emptied into dumpster $50

5. Garbage and trash left in patio $50

6. False fire alarm or request for police services necessitated by disturbance $75

7. More than one change request $25

8. Excessive mess left in the restrooms $50

9. Damage to equipment, property& plants Actual Cost of Replacement

10. A fee of $100 per half (1/2) hour for events exceeding 11:00 p.m. closing.

11. A penalty fee based on the total cost of the rental will be charged for cancellation prior to the event – No Charge - 30 or more days prior to the event -30% - 29-11 days prior to the event -100%- 10 days or less to the event.

All users of facilities to abide by the Fremont Family Resource Center Facility Use Policy.

Hyperlink:
https://www.fremont.gov/home/showpublisheddocument/10718/637916871739330000

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Attachment: Draft Reso. Exhibit A- HSD Master Fee (5083 : Master Fee Schedule Amendment - FRC Fees Update) Fremont City Council Meeting: 02/06/24 07:00 PM
3300 Capitol Avenue Div/Dept: City Council
Fremont, CA 94538 Category: Council Referrals & Appointments

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5078) DOC ID: 5078
Updated: 1/31/2024 4:01 PM by Susan Gauthier Page 1
MAYOR MEI REFERRAL: Appointments to Advisory Body
Contact Persons:

Name: Lily Mei
Title: Mayor
Div/Dept: City Council
Phone: 510-284-4011
E-Mail: [email protected]

MAYOR MEI REFERRAL: Appointments to Advisory Body

ATTACHMENTS:
• Human Relations Commission Applications

APPOINTMENTS:

Advisory Body Appointee Term Expires

Human Relations Commission Subash Sundaresan 12/31/2027

Human Relations Commission Geeta Kadamei 12/31/2027

Human Relations Commission Karen Stiller 12/31/2027

RECOMMENDATION: Approve appointments.

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Attachment: Human Relations Commission Applications (5078 : Mayor Mei Referral: Appointments to Advisory Body; Boards & Commissions;

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Attachment: Human Relations Commission Applications (5078 : Mayor Mei Referral: Appointments to Advisory Body; Boards & Commissions;

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Attachment: Human Relations Commission Applications (5078 : Mayor Mei Referral: Appointments to Advisory Body; Boards & Commissions;

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Attachment: Human Relations Commission Applications (5078 : Mayor Mei Referral: Appointments to Advisory Body; Boards & Commissions; -1-
Board and Commission Application

Board or Commission you wish to serve on: _Human resources Commission

(P
lanning Commission applicants: Please attach supplemental questionnaire)

Submit application to:

Office of the City Clerk
3300 Capitol Avenue, Building A
P.O. Box 5006
Fremont, CA 94537-5006

Personal Information:

Mr.

Mrs. x
Ms. 
Name:
_________KADAMBI_______________________GEETA______________________________ ________
Last First MI

Home Address: FREMONT CA, 94539
Street City State Zip

Home Telephone: Work Telephone:

E-mail: m
Fax:______n/a_____________________

Resident of the City of Fremont: __30+__________ years

De
mographic Information:

Eth
nicity:
□ American Indian or Alaskan Native □ Chinese
□ Black or African American □ White
□ Afghan □ Vietnamese
□ Mexican □ F ilipino
□ Indian □ P akistani

□ Other Asian origin: ________________ (write-in optional) □ Other African origin: _______________ (write-in optional) □ Other Hispanic, Latino, or Spanish origin: __________ (write-in optional)

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Attachment: Human Relations Commission Applications (5078 : Mayor Mei Referral: Appointments to Advisory Body; Boards & Commissions; -2-
Gender:
□ Male □ Prefer to self-identify
□ Female □ Prefer not to say

L
anguage(s) Spoken: _ENGLISH, HINDI, TAMIL ,KANADA____________________

Ba
ckground Information:

Why do you wish to serve as a member of this Board or Commission?

C
ity of Fremont has been my home for the last X years and it is a diverse yet densely populated city. This city has given a great living for me and my family. With the sense of dedication to this great city/community and spirit of giving back to further improve for the future generation, my sense of dedication leads me to think my service in position will allow me to participate sincerely. My passion to contribute along with ethnic and professional background is well aligned to add value to this community and beyond.

What would you bring by way of perspective or experience to this Board or Commission:

M
y ongoing participation with Rotary activities and projects combined with my scientific and patent prosecution business background brings a fresh view to the team for making clear decisions about equality for health projects, educational projects, evaluation of projects submitted by the various organization and their relevance to our community.

With Rotary Club, I have participated in many projects to help different type of populations throughout the world. Having the knowledge of the economic implication, environmental implication and health implications that creates diversity in living standards among populations allows me to assess, lead and make collaborative decisions that is right for the community.

Having worked on diverse projects, I bring proven track record of the ability to adapt, collaborate, build teams to execute successful and value added programs and projects at all level of citiy’s experienced staff while creating newer and effective programs.

Employment/Volunteer Information:

Please list any qualifications you feel would provide positive input to the work of the commission.

Organization: __Fremont Bridge Rotary/ Rotarian since 2015. Elected District Governor for 63 clubs in District 5170 for the year 2026-2027._____________________________________ Dates: __2015- till present__________________

Location: World and Fremont________________________________ Position(s): Charter President of the Fremont Bridge Club, Assistant Governor, and District Governor Nominee Designate.__________________________

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Attachment: Human Relations Commission Applications (5078 : Mayor Mei Referral: Appointments to Advisory Body; Boards & Commissions; -3-
Responsibilities/accomplishments: Been a member since 2015. I have lead the projects worth $
20000 through the world. Currently working on Uganda and India projects. Worked at Kenya, Italy projects as well for health, education and specifically girl’s hygiene projects. Done several local projects such as Make a difference day, planting trees, Shop with Cops, Salaam Pantry, Give hope 2023, and Agape house donations to name a few.

Organization: ____SAVE___________________________________ Dates: 2016- 2017____________________

Location: ____Fremont____________________________ Position(s):
__________________________
Responsibilities/accomplishments: ____Board
Member____________________________________________

____________________________________________________________________________

Organization: _CEO- Riddhi IP LLC______________________________________ Dates:
2011- till present

Location: ______Fremont_Position(s): Owner

Responsibilities/accomplishments: __________Patent drafting, Patent Prosecution, Intellectual Property Strategy

Organization: __Please see attached BIO for details

Community Activities that you have been involved with (feel free to attach separate pages):

___City of Fremont Make a difference day some time in 2000’s

Special awards or recognitions you have received: Several awards at Rotary, NASA innovation awards, Post- Doctoral Award from National Eye Institute, DC.

Education Information:

Patent Agent United States Patent and Trademark
Office___Science__________2009________________
Educational Institution Degree/Diploma Field Year

_
University of
Madras_____________________________Ph.D.______________Biochemistry_______1992_ ________________________
Educational Institution Degree/Diploma Field Year

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Attachment: Human Relations Commission Applications (5078 : Mayor Mei Referral: Appointments to Advisory Body; Boards & Commissions; -4-

A
dditional Information (Please provide any other information which you feel would be useful to the City Council in reviewing your application.)

____________________________________________________________________________

Civic service is a privilege and responsibility of interested, qualified, sincere citizens. The value and importance of wide participation of a large number of citizens cannot be measured. Your interest in serving on a board or commission of the City of Fremont is greatly appreciated.

General Information: Your application is a public document and will be kept on file for one year.

If you would like additional information, please call the City Clerk’s Office, at (510) 284-4060.

Please sign and date your application and submit to the Office of the City Clerk.

Thank you.
01/05/2024
Signature Date:

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Attachment: Human Relations Commission Applications (5078 : Mayor Mei Referral: Appointments to Advisory Body; Boards & Commissions; RIDDHI IP LLC Geeta Kadambi, Ph.D.

Compact Patent Prosecution Patent Agent

RESUME

EDUCATION:

Re
gistered US Patent Agent, Registration number- 64446

Patent Training Academy, United States Patent and Trade Mark Office, VA • United States Patent and Trade Mark Office, November 2007- November 2008 • Examination of patent applications for formalities, statutory and obviousness rejections, double patenting rejections, restrictions and prior art search, and classification, etc. • Elected Class Speaker for the Graduating Class, November 2007

Stanford University, Palo Alto, CA
• Post Doctoral Fellow, January 1995- December 1995
• Project- Effect of hemoxygenase deprivation in brain tissue due to premature birth in neonates Techniques used were molecular biology, cellular biochemistry, metabolic pathways and networks, molecular diagnostics, neurological cell based studies and biomarkers

University of Minnesota, Minneapolis, MN
• NEI-ARVO/CIBA, International Post doctoral fellow, August 1992- August 1993 • NEI Project- Causes of glutathione decline in lenses due to UV irradiation and long-term lens culture, used metabolic pathways and networks detection techniques, HPLC and tissue culture techniques

University of Madras, India
• Ph.D. August 1989-August 1992, Major: Biochemistry, Minor: Clinical Biochemistry • Dissertation- Possible auxiliary role of antioxidant vitamins in the procrastination of cataract in diabetes mellitus.

Used metabolic pathways and networks, molecular diagnostics, animal model studies and enzyme chemistry • University Grants Commission National Scholarship

LEGAL AND TECHNICAL EXPERIENCE

Founder and Patent Agent, Riddhi IP LLC, FREMONT, CA
•May 2010- present
• Patent Preparation, Prosecution, Portfolio management and IP strategy for startup software, biotech and university clients. Clients include multinational clients, pharmaceutical, health care software providers, software, medical devices, process instrumentation, chemical engineering and soil science departments. Services include drafting, filing and docket management for provisional applications, utility applications and office action responses. • Successfully obtained Patents within one year of filing. Specializing in Compact Patent Prosecution.

Patent Agent, Raj Abhyanker LLP, Mt View, CA
• March 2009- May 2010
• Conducting client interviews, disclosure meetings, patent preparation and prosecution, patent portfolio management, project liaison, patent searching, office action responses, and examiner interviews. Patent applications include software patents, polymer chemistry, diagnostic devices, bioremediation chemicals, medical devices, and mechanical devices.
• Filed for Utility Patents and Accelerated Examination Patents. Successfully obtained patents for Accelerated Examination applications. Advising clients on portfolio management for IP.

Patent Examiner, United States Patent and Trade Mark Office, Alexandria, VA • November 2007- November 2008
• Technology center 1600, Biotechnology, Organic Chemistry & Pharmaceuticals

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Compact Patent Prosecution Patent Agent

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• Examination of patent applications - Draft restriction requirements, final and non-final office actions, response to applicant’s arguments, allowance of US and 371 patent applications. • Knowledge of chemical structure searching in STN database.

Consultant for Legal Department, NASA Ames Research Center, Mt. View, CA • January 2006 – June 2007
• Draft patent applications in molecular biology and miniaturization technology, and preparation of responses to office actions.

Staff Scientist - Biotechnology, NASA Ames Research Center, Mt. View, CA • January 2003 – December 2005
• Conducted research for gene expression analysis, bone cell testing for effect of microgravity on fluid shift and its effect on gene expression using molecular biology, cellular biology, genomics, gene expression, metabolic pathways and networks.
• Member of SBIR review panel- identifying, evaluating and validating projects for novel miniaturized methodologies for space use. The field of research was molecular biology, cellular biology, neurology, virology, genetics, fluid biologics, gene therapy, genomics, microarray technologies, biochemistry and polymer chemistry. • Awarded Two Space Act Awards, patent applications pending

Cofounder, Helixity Inc., San Jose, CA
• October 2001 – December 2002
• Integration of corporate wide bioinformatics tools for drug development analysis. Conceptualization and prototype building of the product.

Staff Scientist and Project Manager, University of California, Berkeley, CA • March 2001 – October 2001
• Planned, implemented, and managed grant project to study insertion mutations in genes in mouse embryonic stem cell lines. Very familiar with gene amplification, cell culture, electroporation, and stem cell preservation technologies.

Senior Product Scientist, DoubleTwist.com, Oakland, CA
• October 2000 – February 2001
• Successfully completed FoldSearch agent with MSI (Accelyrs) and Genomatix Promoter with Genomatix, Germany.

Senior Scientist, Amersham Pharmacia/ Molecular Dynamics, Sunnyvale, CA • August 1999 – September 2000
• Software due diligence, preparation of software requirement document, and acquisition of commercial software for Microarray analysis.

Senior Scientist, Hyseq Inc. Sunnyvale, CA
• August 1996 - July 1999
• Managed and produced one million cDNA clones and microarray per month by robotic operations. Molecular cloning, PCR, DNA sequencing, sample preparation, instrumentation, robotic manufacturing, data analysis, and optimization of PCR procedure for large scale production. Awarded most valuable employee of the year 1998.

CONFERENCE PRESENTATIONS:

• World Congress of Biotechnology, September 2000, Berlin. Microarray and tools for analysis, Geeta Kadambi et al.
• Bioinformatics CHI conference, June 2000, San Francisco. Talk on Microarray and tools for analysis. Geeta Kadambi.

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Compact Patent Prosecution Patent Agent

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• European Human Genetics Conf. May 27-30, 2000; Amsterdam. Data quality considerations in DNA microarrays, Skandalis, Kadambi, Dagenais, Sun, Kennedy, Nadon, Ramm. • European Human Genetics Conf. May 27-30, 2000; Amsterdam. Statistical analysis of differential expression using DNA micro-arrays Robert Nadon, Geeta Kadambi, P. Shi, Edward Susko, A. Skandalis, & P. Ramm. • Microarray Algorithms and Statistical Analysis methods and standards, November 1999, Lake Tahoe. Envisioning a tool for automatic microarray data analysis, Poster presentation, Geeta Kadambi et al. • Human genome conference, San Francisco, February 1998. SBH tools in gene discovery, Geeta Kadambi. • ARVO 1994 meeting, Sarasota, Florida. Effect of long-term incubation 35S- cysteine incorporation into the lens glutathione. Geeta Kadambi et al.
• ARVO 1993, Sarasota, Florida. Antioxidant vitamin A and E induced modulation of Na+K+ATPase of diabetic rat lens, Geeta Rao et al.

PUBLICATIONS:

• Lipid peroxidation in various organs during diabetes mellitus; effect of mega doses of vitamins A and E, Geeta Rao et. al. Med. Sci.Res., 1992, 20, 263-264.
• Vitamin therapy an alternative to age related problems. Geeta Rao et. al. Biomedicine, 1988, 242-243.

References will be provided upon request.

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Board and Commission Application

Board or Commission you wish to serve on: Human Relations Commission

(Planning Commission applicants: Please attach supplemental questionnaire)

Submit application to:

Office of the City Clerk
3300 Capitol Avenue, Building A
P.O. Box 5006
Fremont, CA 94537-5006

Personal Information:

Mr. ❑
Mrs. ❑
Ms. ❑
Name: Paralkar Sarika M Last First MI

Home Address:

Street City State Zip

Home Telephone: Work Telephone: _______________________

E-mail: Fax:___________________________

Resident of the City of Fremont: 6.5 years

Demographic Information:

Ethnicity:
□ American Indian or Alaskan Native □ Chinese
□ Black or African American □ White
□ Afghan □ Vietnamese
□ Mexican □ Filipino
□ Indian □ Pakistani

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Gender:
□ Male □ Prefer to self-identify
□ Female □ Prefer not to say

Language(s) Spoken: English, Hindi, Marathi

Background Information:

Why do you wi sh to serve as a member of this Bo ard or C ommission:

I am driven by a deep commitment to fostering inclusivity, equality, and social justice within our community. Joining the Human Rel ations Commission presents an opportunity to advocate for the rights of all individuals, irrespective of their background.

My diverse background as a technology professional, yoga educator, a nd community builder has equipped me with the necessary tools to analyze complex situations, communicate effectively, and propose solutions that prioritize fairness and inclusivity.

I believe a thriving community hinges on respect, understanding, and empathy. Through my involvement in the Human Relations Commission, I aim to actively promote these values by working collaboratively with fellow commissioners, city officials, community leaders, and residents to address issues of discrimination, prejudice, and inequality.

I am excited about the opportunity to serve on the Human Relations Commission and am eager to contribute my time, energy, and dedication to advancing its objectives. Thank you for considering my candidacy, and I look forward to the possibility of working togeth er towards a more just and inclusive Fremont for everyone.

What would you bring by way of perspective or experience to this Board or Commission:

I grew up in India, surrounded by diverse cultures a nd socio -economic backgrounds. This upbringing instilled in me a deep appreciation for inclusivity and respect for all individuals.

Moving to the United States for graduate school amplified my admiration for the country's diversity and equal opportunities.

Choosing Fremont was a deliberate decision due to its diverse population, aligning with my values. As a climate activist and community enthusiast, I founded Buy Nothing Glenmoor in 2017, a thriving community of over 900 members dedicated to sustainability and fo stering neighborly connections through resource-sharing.

Additionally, my role as a yoga and mindfulness educator allowed me to introduce these practices to families in partnership with local libraries. I firmly believe in nurturing compassionate communities through these teachings.

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If appointed, I would bring all these rich lived experiences and perspectives to the H uman Relations Commission and contribute to fostering a compassionate community environment in Fremont.

Employment/Volunteer Information:

Please list any qualifications you feel would provide positive input to the work of the commission.

Organization: Akira Yoga Dates: 2020 - Present

Location: Fremont, CA Position(s): Founder and Educator

Responsibilities/accomplishments:

Responsible for all aspects of the business including Online presence, Marketing, Strategic Partnerships, and Customer Experience and Support.

Taught community-based classes through local libraries, taught youth involved in the juvenile justice system through an organization called the Art of Yoga Project

Organization: City of Oakland Dates: Sept 2023 - Present

Location: Oakland, CA Position(s): California Climate Action Fellow

Responsibilities/accomplishments:

Working on various projects/initiatives outlined in the City’s Equitable Climate Action Plan

Organization: Buy Nothing Glenmoor, Fremont CA Dates: 2017 - Present

Location: Fremont, CA Position(s): Founder

Responsibilities/accomplishments:

Founded and grew a neighborhood Buy Nothing community (900+ members), dedicated to building a resilient, zero -waste community through the principles of reuse and sharing . Some initiatives under this project – Lending Library, Annual Gift -a-Palooza, Skill Share – Yoga, Art, etc

Community Activities that you have been involved with (feel free to attach separate pages):

____________________________________________________________________________ Name of Organization Position/Responsibilities/Accomplishments Dates

____________________________________________________________________________

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____________________________________________________________________________ Name of Organization Position/Responsibilities/Accomplishments Dates

____________________________________________________________________________

Special awards or recognitions you have received: ________________________________

____________________________________________________________________________

Education Information:

Pune University Bachelors of Engg. Electronics Engg. 2001 ____________________________________________________________________________ Educational Institution Degree/Diploma Field Year

Utah State University Masters of Engg. Computer Engg. 2004 ____________________________________________________________________________ Educational Institution Degree/Diploma Field Year

Additional Information (Please provide any other information which you feel would be useful to the City Council in reviewing your application.)

I am an Immigrant, Mother, Educator, Technology Professional, Entrepreneur, Community Builder and Climate Warrior who is passionate about building inclusive, equitable, and compassionate communities.

For additional background about me please visit -

References:

1. Shayna Hirschfield-Gold, Climate Program Manager - City of Oakland,

2. Lynn Miller, Founder - Urban Forest Friends,

3. Ruth Sharmila, Programming Lead – Newark Library,

General Information: Your application is a public document and will be kept on file for one year.

If you would like additional information, please call the City Clerk’s Office, at (510) 284-4060.

Please sign and date your application and submit to the Office of the City Clerk.

Thank you.

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Sarika Paralkar
__________________________________________ Dec 15th 2023 Signature Date

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Fremont City CouncilFebruary 6, 2024

Fremont City Council
February 6, 2024