Fremont City Council Meeting: 02/06/24 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5075) DOC ID: 5075
Updated: 2/2/2024 9:29 AM by Susan Gauthier Page 1
2024 PAVEMENT CRACK SEAL PROJECT - Approval of Specifications and Award of Contract to Global Road Sealing, Inc. in the Amount of $155,000 (Including 20% Contingency) for the 2024 Citywide Pavement Crack Seal Project (PWC8195-W1); Make Findings of CEQA Exemption.
Contact Persons:
Name: Edward Nakayama Hans Larsen
Title: Senior Civil Engineer Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4775 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to initiate the construction of a project to seal cracks in the roadway pavement at various locations citywide, consisting of 13 street segments and totaling 4 miles in length.
BACKGROUND: The City’s Engineering and Street Maintenance divisions jointly monitor the pavement condition of all streets and annually perform two types of pavement treatments:
• Preventive maintenance treatments – Treatments include cape seals, slurry seals, and crack seals, which involve the application of sealant materials over pavements to extend the pavement life at a relatively low cost.
• Rehabilitation treatments – Treatments include pavement overlays and pavement base repairs, which involve the replacement of all or portions of pavements at a relatively high cost. Rehabilitation treatments are typically implemented at the end of the pavement’s useful life.
Sealing cracks is the first step in the City’s pavement preventive maintenance program.
Crack sealing extends the life of asphalt pavement by filling in cracks greater than ¼” in width with a modified asphalt material, which prevents water intrusion into the pavement structure.
DISCUSSION/ANALYSIS: This project will seal pavement cracks along 13 street segments consisting of 4 centerline miles of roadway. The streets included in this crack seal project are also planned to be included in subsequent pavement improvement projects.
Bid Results: Bids were received on December 19, 2023. The bidders with their respective bid amounts are shown below. The Engineer’s Estimate is $130,000.
Bidder Bid
1. Global Road Sealing, Inc. $129,000
2. Pavement Coatings Co. $142,840
3. Bond Blacktop, Inc. $180,530
4. Graham Contractors, Inc. $244,000
Council Staff Report (ID # 5075) Meeting of February 6, 2024 Updated: 2/2/2024 9:29 AM by Susan Gauthier Page 2
The low bidder, Global Road Sealing, Inc., submitted a responsive bid and all documents are in order. The contractor is experienced in this type of work and has satisfactorily completed contracts of similar nature with the City and other public agencies.
Project Costs and Funding:
Estimated Project Costs:
Construction Contract – Low Bid $129,000
Construction Contract Contingency 26,000
Construction Inspection and Administration 19,000
TOTAL ESTIMATED PROJECT COSTS $174,000
Source of Funding:
PWC8195-501 Capital Improvements Fund $5,872,122
TOTAL FUNDS AVAILABLE $5,872,122
Based on the contract amount and project cost estimates, there are sufficient funds budgeted for this project. The budget appropriation used for the Pavement Crack Seal Project will also support other upcoming pavement maintenance projects.
Traffic Control: During implementation of the Pavement Crack Seal Project, City residents and the traveling public will experience some inconvenience during construction. To minimize exposure of vehicles to the pavement work, staff and the contractor will need to limit access and use of the roadways during construction. Individual traffic lanes and, if necessary, project street sections will be closed to traffic briefly in order to perform the pavement work. To mitigate the impact of traffic delays on the public, any lane or street closures will only be allowed during specified hours outside of the morning and evening peak commute hours. The contractor is required to prepare traffic control plans. City staff will review and approve all traffic control plans prior to construction and will monitor traffic control work during construction to minimize the impact to the public. Nearby businesses and residences will also receive notices informing them of the work and any parking restrictions that may be implemented. The contractor will be required to post signs for parking restrictions on project streets no less than 72 hours before the start of work. For locations near schools the contractor will be required to perform the work when school is either not in session or during periods outside of the peak hours when the school pick up or drop off is occurring.
Weed Abatement: This project includes work activities to remove weed growth from pavement cracks prior to the application of crack sealants. In 2023, Public Works updated its construction specification to address best practices for weed abatement within public streets. The project specifications include provisions requiring the contractor to comply with all applicable State laws if chemical herbicides are used. The product is required to be applied at rates recommended by the manufacturer to ensure the efficacy of weed removal while adopting the lowest feasible nozzle pressures and the lowest feasible concentration of chemical herbicide to be used. The spraying of the product is required to be targeted to the locations of existing weed growth. The practice of broadly spraying over entire pavement surfaces will be strictly prohibited. Spraying activities will only be allowed with the direct oversight of qualified City personnel in coordination with the City’s Environmental Services Division. The daily usage of chemical herbicide is required to be reported in conformance to the Regional Water Quality Control Board’s requirements. The specifications also allow the Council Staff Report (ID # 5075) Meeting of February 6, 2024 Updated: 2/2/2024 9:29 AM by Susan Gauthier Page 3
contractor to use mechanical means to remove weeds, which would avoid or further minimize the need for chemical herbicides.
FISCAL IMPACT: This project will be funded through the Pavement Maintenance account (PWC8195) appropriated for this purpose through the Capital Improvement Program process.
ENVIRONMENTAL REVIEW: This project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301 as the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently exists.
ATTACHMENTS: None.
RECOMMENDATION: Approval of the following actions related to the 2024 Citywide Pavement Crack Seal Project (PWC8195-W1):
1. Approve the specifications for the project.
2. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, Global Road Sealing, Inc. in the amount of $129,000 and allocate a 20% construction contingency in the amount of $26,000 for a total construction contract amount of $155,000 and authorize the City Manager or designee to execute the contract.
3. Find the project is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301 as the maintenance, repair or minor alteration of existing facilities involving negligible or no expansion of use beyond that presently exists.