Fremont City Council Meeting: 02/06/24 07:00 PM
3300 Capitol Avenue Div/Dept: Landscape Architecture
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5053) DOC ID: 5053
Updated: 2/2/2024 9:26 AM by Susan Gauthier Page 1
CENTRAL PARK CRICKET FIELD SHADES PROJECT (PWC9001) - Approve the Plans and Specifications for the Central Park Cricket Field Shades Project, Award a Construction Contract to Frontline General Engineering Construction, Inc. for the Bid Amount of $102,528, plus a 10% Construction Contingency Amount of $10,253, for a Total Construction Contract Amount of $112,781, and Find the Project Exempt From Further Environmental Review Pursuant to CEQA Guidelines Section 15301 Existing Facilities
Contact Persons:
Name: Eva Lee LaShawn Butler
Title: Landscape Designer II Interim Community Services Director
Div/Dept: Landscape Architecture Community Services
Phone: 510-494-4776 (510) 494-4329
E-Mail: [email protected] [email protected]
Executive Summary: Staff recommends that the City Council approve the Plans and Specifications for the Central Park Cricket Field Shades Project (PWC9001), award and execute a construction contract to Frontline General Engineering Construction, Inc. for the bid amount of $102,528, plus a 10% construction contingency amount of $10,253, for a total construction contract amount of $112,781, and find the project exempt from further environmental review.
BACKGROUND: The Fremont cricket and soccer community has made multiple requests for shades at the Central Park Synthetic Cricket and Soccer Field seating areas. The proposed project will improve the sports field by providing shade over seating spaces for sports event. This includes installation of a shade structure, shade fabrics, and minor adjustments to existing site furnishings. These improvements are a response to the community’s requests, making the experience more enjoyable for players and spectators at the field.
DISCUSSION/ANALYSIS: The Central Park Cricket Field Shades Project was advertised for bid on November 28, 2023. On December 19, 2023, the City received one bid for construction. The bid was submitted by Frontline General Engineer Construction, Inc. for the bid amount of $102,528, and it is approximately 1.4 percent below the Engineer’s estimate of $104,000.
Contractor Total Bid
Frontline General Engineering Construction, Inc. $102,528
The bidder for this project, Frontline General Engineering Construction, Inc., is a responsible bidder experienced in this type of work and has performed work for the City previously. Its bid is responsive, and all bid documents are in order.
Council Staff Report (ID # 5053) Meeting of February 6, 2024 Updated: 2/2/2024 9:26 AM by Susan Gauthier Page 2
FISCAL IMPACT: The Central Park Cricket Field Shades Project was originally funded in the 2019/20 CIP cycle from the Park Facility Impact Fee Fund (PWC9001-540). The funds will cover the construction contract, construction management, inspections, and administrative costs.
Project Costs and Funding:
1. Total funds appropriated to the project
Fund 540 Park Facility Impact Fee 95 (PWC9001) $166,000
2. Project Expenses to date (as of 1/15/24)
• Project Management and Design $22,093
• Consultant Services $4,896
Subtotal of Funds Remaining $139,011
3. Planned Expenditures
• Construction Bid Amount $102,528
• 10% Construction Contingency $10,253
• Project Management, Inspection and Administration (Estimated) $26,230
Estimated Balance after Project Closeout $0
ENVIRONMENTAL REVIEW: The proposed improvements identified in the Central Park Cricket Field Shades Project are exempt from the requirements of the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15301 (Existing Facilities), as the project comprises minor alteration to existing public facilities involving demolition and replacement of concrete pavement, installation of one shade structure and footings and shade fabric panels, and relocation of two benches to fit under the new shade structure. The project does not involve expansion of existing uses and will not result in any new or increased environmental impacts.
ATTACHMENTS: None.
LINKS: Plans and Specifications for this project are now available for review on the City of Fremont website at: https://www.fremont.gov/government/departments/parks-planning- design/design-projects/cricket-field-shades
RECOMMENDATIONS:
1. Approve the Plans and Specifications for the Central Park Cricket Field Shades Project (PWC9001).
2. Accept the bid, award a construction contract, and authorize the City Manager or her designee to execute all construction related agreements with the responsive and responsible bidder, Frontline General Engineering Construction, Inc., in the amount of $102,528, plus a 10% construction Contingency amount of $10,253, for a total construction contract amount of 112,781.
Council Staff Report (ID # 5053) Meeting of February 6, 2024 Updated: 2/2/2024 9:26 AM by Susan Gauthier Page 3
3. Find the Project exempt from further environmental review pursuant to CEQA Guidelines Section 15301 Existing Facilities.