Fremont City Council Meeting: 02/06/24 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Fees & Rates
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5083) DOC ID: 5083
Updated: 2/2/2024 9:45 AM by Susan Gauthier Page 1
HUMAN SERVICES DEPARTMENT MASTER FEE SCHEDULE UPDATE - Public Hearing (Published Notice) to Consider Adopting a Resolution Amending the Master Fee Schedule to Update Fremont Family Resource Center Fees.
Contact Persons:
Name: Alina Kwak Suzanne Shenfil
Title: Family Resource Center
Administrator
Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2004 510-574-2051
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this item is to recommend the City Council amend the City of Fremont Master Fee schedule to adjust room rental fees for the Fremont Family Resource Center in Section V. Human Services, F. Facilities Rental Schedule, Fremont Family Resource Center.
BACKGROUND: The City owns two buildings located at 39155 Liberty Street that house the Fremont Family Resource Center (FRC), and leases space to 24 non-profit, City, County and State programs. These programs provide a variety of integrated services including employment, behavioral health, family economic success services (SparkPoint Fremont FRC), housing, child care, benefit support, health education and social support.
As part of its financial sustainability model, the City rents FRC conference rooms for public and private events. On April 17, 2012, City Council adopted Resolution 2012-22 updating Master Fee Schedule user fees for the Human Services Department, Fremont Family Resource Center (FRC) division.
DISCUSSION/ANALYSIS: During the Covid-19 pandemic, the FRC conference rooms and meeting spaces were upgraded to include new televisions and video conference equipment.
These upgrades allow renters to fully utilize video conference software, such as Zoom and Teams, that have become essential productivity tools for many agencies.
Staff is recommending room rental fees that are consistent with other conference rooms available in the city, including the community centers managed by the Community Services Department (CSD). Accounting for setting, amenities and maximum capacity, the proposed FRC rental fees are comparable to rental fees at various community centers. This ensures internal consistency in rental rates.
Considering these recent amenity upgrades and the review of comparable rental spaces, staff recommends a minimum of $5 per hour increase for each group classification , excluding Group I (City of Fremont) and Group II (Other governmental agencies). Other Governmental Agencies who rent from the FRC outside of normal business hours will be charged actual costs to the City (ACC), typically the costs of the hourly rate of a City of Fremont Building Attendant.
Council Staff Report (ID # 5083) Meeting of February 6, 2024 Updated: 2/2/2024 9:45 AM by Susan Gauthier Page 2
Fremont Family Resource Center– Proposed Hourly Rates
Room: FRC
Pacific
FRC
Millennium
FRC
Caribbean
FRC
Enterprise
FRC
Nova
FRC
Mediterranean
Max Seating Capacity/Standing 80 60 50 25 24 20
Table Seating 60 45 40 20 24 15
Group I: City of Fremont NC NC NC NC NC NC
Group II: Other Gov. Agencies ACC ACC ACC ACC ACC ACC
Group III: Fremont Non-Profits $50 $50 $45 $40 $40 $40
Group IIIV: Fremon Residents &
Non-resident Non-Profits $60 $60 $55 $50 $50 $50
Group V: Non-Residents $80 $80 $75 $70 $70 $70
Group VI: Business Use $110 $110 $80 $75 $75 $75
Special Conditions: In an effort to remain accessible to community organizations, the following fee waiver schedule is offered for daytime usage:
1. Government/Educational organizations (Group II) can use the facility three times per calendar year at no cost.
2. Fremont non-profits (Group III) can use the facility four times per calendar year at no cost.
3. Newark and Union City non-profits (Group IV) can use the facility two times per calendar year at no cost.
FISCAL IMPACT: The proposed action would have no impact on the General Fund. The fee schedule modifications outlined in this report allow the City to recover costs associated with use of space, thus offsetting direct and administrative costs.
ENVIRONMENTAL REVIEW: This action is exempt from the requirements of the California Environmental Quality Act pursuant to, without limitation, CEQA Guideline s Section 15378(b)(2), (4) and/or (5), in that it is a government funding mechanism, fiscal or other governmental/administrative activity that has no potential to cause a significant effect on the environment. Each of the foregoing provides a separate and independent basis for CEQA exemption.
ATTACHMENTS:
• Draft Resolution HSD Master Fee Schedule
• Draft Reso. Exhibit A- HSD Master Fee
RECOMMENDATION: Adopt a resolution amending the following section of the Master Fee Schedule as recommended by staff, effective immediately following Council adoption:
Section V. Human Services, F. Fremont Family Resource Center, 2) Rates for Family Resource Center and making findings of CEQA exemption.