Fremont City Council Meeting: 02/06/24 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5077) DOC ID: 5077
Updated: 2/2/2024 9:35 AM by Susan Gauthier Page 1
STORMWATER CONSULTING SERVICES - Approval of Agreements for On-Call Qualified Stormwater Developer - Qualified Stormwater Practitioner (QSD-QSP) Consulting Services in the Amount of $1,250,000 per Agreement with Keish Environmental, Millennium Consulting Associates, and Surf to Snow Environmental Resource Management, Inc.
Contact Persons:
Name: Jeanne Suyeishi Hans Larsen
Title: Principal Civil Engineer Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4728 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to facilitate the procurement of stormwater consulting services as needed to support the timely development of projects funded through the City’s Capital Improvement Program (CIP).
BACKGROUND: On-call consultant services agreements are used for services requiring expertise that City staff does not have and/or to supplement City staff during periods of peak work demand. The work performed under these agreements will address Capital Improvement Program (CIP) projects, such as parks and public works projects, to be undertaken in the next five years, many of which will require Qualified SWPPP Practitioner (QSP) and/or Qualified SWPPP Developer (QSD) consulting work. These agreements will allow the City to expediently develop plans, specifications, and budgets without delay to project schedules.
DISCUSSION/ANALYSIS: In October 2023, the City solicited proposals for On-Call QSD- QSP Consulting Services. The selected consultants will work under a five-year Master Service Agreement.
Eleven proposals were received from stormwater consulting firms, listed alphabetically:
BKF Engineers; Diablo Consulting; ENGEO; Hartz Environmental; Kaz and Associates; Keish Environmental; Millennium Consulting Associates; S Kwok Engineers; Surf to Snow Environmental Resource Management (S2S ERM), Inc.; Sandis Engineers; and TRC Engineers, Inc.
An evaluation panel comprised of City staff evaluated all of the proposals based on the completeness of the proposal, project scope and understanding, overall and local experience to perform the required services, evaluation of assigned personnel and their experience, billing rates, and the Consultant’s overall approach.
Based on the results of the evaluation process, staff recommends authorizing the approval of master agreements with Keish Environmental, Millennium Consulting Associates, and S2S ERM, Inc. for professional QSD-QSP consulting services, in the not-to-exceed amount of $1,250,000 each over a period of five years.
Council Staff Report (ID # 5077) Meeting of February 6, 2024 Updated: 2/2/2024 9:35 AM by Susan Gauthier Page 2
FISCAL IMPACT: All task order work issued and work performed by consultants under the on-call Master Service Agreements will be restricted to the funds appropriated and available for the specific project for which the work is required.
ENVIRONMENTAL REVIEW: Environmental review is not required because award of this agreement is not a project within the meaning of California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15061 (b)(3) and 15378(b) as it can be seen with certainty that there is no possibility that award of the contract will have a significant effect on the environment and the award is an administrative activity that will not result in an effect on the physical environment. The projects for which the consultant will provide services will be subject to appropriate environmental review.
ATTACHMENTS: None.
RECOMMENDATIONS: Approve and authorize the City Manager or designee to execute a Master Service Agreement with the following three consultants:
1. Keish Environmental for on-call QSD-QSP consulting services for a total not-to-exceed compensation of $1,250,000 for five years.
2. Millennium Consulting Associates for on-call QSD-QSP consulting services for a total not-to-exceed compensation of $1,250,000 for five years.
3. S2S ERM, Inc. for on-call QSD-QSP consulting services for a total not-to-exceed compensation of $1,250,000 for five years.
4. Find that the actions are exempt from environmental review as a separate and independent base for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment).
Environmental review will be conducted as part of the project environmental clearance process, as appropriate.