Fremont City Council Meeting: 04/02/24 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5117) DOC ID: 5117
Updated: 3/29/2024 11:40 AM by Dina Lewis Page 1
FIRE STATION NO.7 EMERGENCY GENERATOR - Approval of Plans and Specifications; Award of Contract to SCC Electric, Inc. in the amount of $415,952 (including Bid Alternate No.1 & 15% Contingency) for the Fire Station No. 7 Emergency Generator Replacement Project (PWC8393); Make Findings of CEQA Exemption
Contact Persons:
Name: Jimmy Chen Hans Larsen
Title: Facilities Manager Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4715 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to facilitate the replacement of a back- up power generator at Fire Station No.7, located in South Fremont.
BACKGROUND: Fire Station No.7 located at 43600 S. Grimmer Boulevard is an approximately 10,000 square-feet single story building constructed in 1967 and retrofitted in 2005. This fire station serves the Tesla Factory, the Auto Mall Parkway industrial area, and surrounding neighborhoods.
The existing generator stopped functioning in August 2023 due to a fuel tank failure, having reached the end of its life cycle, and needs to be replaced. This generator is critical for the Fire Station in order to operate during a power outage. A temporary generator is currently operating onsite at a cost of $33,000 dollars a month until a new generator can be installed.
The project also includes replacing other old systems that support the generator including the automatic transfer switch (ATS). Replacing the concrete pad foundation for the generator is included as Bid Alternative No. 1. The new generator will have a Tier 4 exhaust system, meeting current environmental standards to reduce CO2 emissions.
DISCUSSION/ANALYSIS:
Bid Results: The Fire Station No.7 Emergency Generator Replacement Project was advertised in March 2024, and six bids were received on March 13, 2024. The bidders with their respective bid amounts are shown below. The Engineer’s Estimate is $450,000.
Bidders Bid Amount
1. SCC Electric, Inc. $329,089
2. James Day Construction, Inc. $343,849
3. BuildCorp Inc. $357,000
4. Radman Electric $376,000
Council Staff Report (ID # 5117) Meeting of April 2, 2024 Updated: 3/29/2024 11:40 AM by Dina Lewis Page 2
5. Silman Industries $389,895
6. ELECCO, Inc. $391,700
The low bidder, SCC Electric, Inc., submitted a responsive bid and all documents are in order. The contractor is a responsible bidder experienced in this type of work and has satisfactorily completed contracts of a similar nature with other nearby agencies.
Project Cost and Funding:
Estimated Project Costs:
Design and Project Administration $ 35,000
Construction Contract – Low Bid 329,089
Bid Alternate No.1 37,500
Construction Contingency (15%) 49,363
Construction Inspection and Administration
(5%)
16,455
Project Contingency (5%) 16,455
Estimated Total Project Costs: $ 483,862
Source of Funding
PWC 8393– 501 – Building Capital
Replacement
$ 500,000
Total Funds $ 500,000
Project Cost and Funding: Based on the contract amount and the project cost estimates, there are sufficient funds budgeted for this project. The proposed schedule for construction includes a long lead time to procure a new generator and obtain permit approval from the Bay Area Air Quality Management District, with project completion expected by February 2025.
FISCAL IMPACT: The estimated project cost of $483,862 will be funded from sources in the adopted Capital Improvement Program (PWC8393).
ENVIRONMENTAL REVIEW: The project is Categorically Exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines section 15302(c) as the replacement of an existing utility system involving negligible or no expansion of capacity.
ATTACHMENTS: None.
RECOMMENDATION: Approval of the following actions related to the Fire Station No.7 Emergency Generator Replacement Project (PWC8393):
1. Find the project is exempt from CEQA review pursuant to CEQA Guideline Section 15302(c) as the replacement of an existing utility system involving negligible or no expansion of capacity.
Council Staff Report (ID # 5117) Meeting of April 2, 2024 Updated: 3/29/2024 11:40 AM by Dina Lewis Page 3
2. Approve Plans and Specifications for the Fire Station No.7 Emergency Generator Replacement Project.
3. Accept the Bid and award the construction contract to the lowest responsive and responsible bidder SCC Electric, Inc. in the amount of $329,089, approve bid alternate No.1 in the amount of $37,500, and allocate a 15% contingency in the amount of $49,363 for a total construction contract amount of $415,952; and authorize the City Manager or designee to execute the contract.