Fremont City Council Meeting: 04/02/24 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5110) DOC ID: 5110
Updated: 3/29/2024 11:56 AM by Dina Lewis Page 1
POLICE BUILDING FLOORING REPLACEMENT PROJECT - Approve the Plans & Specifications; Award the Contract to SDM Construction in the amount of $169,740 (including 15% Contingency) for the Police Administration Building First Level Flooring Replacement Project (PWC8393); Make Findings of CEQA Exemption
Contact Persons:
Name: Gurshran (Gigi) Gill Hans Larsen
Title: Facilities Design Construction
Project Supervisor
Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4558 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to facilitate the replacement of approximately 7,800 sq. ft. of existing carpet at the first floor of the Police Administration building with new vinyl tile.
BACKGROUND: The Police Administration building, located at 2000 Stevenson Blvd, is an approximately 70,930 square-feet, three-story building, constructed in 1995. The building is used by police officers, dispatchers, support staff, and department management staff. The existing carpet located in the offices and locker rooms of the first floor has reached the end of its life cycle and needs to be replaced. Vinyl tiles have a longer lifespan, increased durability, and are easier to disinfect and maintain. In the locker rooms, the new flooring will also eliminate odor from the old carpet.
Construction is anticipated to begin in April 2024 with completion expected by July 2024.
DISCUSSION/ANALYSIS:
BID RESULTS: The Police Building Flooring Replacement Project was advertised in February 2024, and three bids were received on March 08, 2024. The bidders with their respective bid amounts are shown below. The Engineer’s Estimate is $160,000.
Bidder Bid Amount
1. SDM Construction $ 147,600
2. BT Mancini Co. $ 149,958
3. Integra Construction Services $ 165,000
The low bidder, SDM Construction, is a responsive bidder and all documents are in order.
The contractor is experienced in this type of work and has satisfactorily completed contracts of a similar nature with other nearby agencies.
Project Cost and Funding:
Estimated Project Costs:
Council Staff Report (ID # 5110) Meeting of April 2, 2024 Updated: 3/29/2024 11:56 AM by Dina Lewis Page 2
Project Administration $ 15,377
Construction Contract – Low Bid $ 147,600
Construction Contingency (15%) $ 22,140
Project Contingency (10%) $ 14,760
Total Estimated Project Costs:
$ 199,877
Source of Funding:
PWC 8393-501 – Building Capital Replacement $ 200,000
Total Funds Available: $ 200,000
Based on the contract amount and the project cost estimates, there are sufficient funds budgeted for this project.
FISCAL IMPACT: The estimated project cost of $199,877 will be funded from sources in the adopted Capital Improvement Program (PWC8393).
ENVIRONMENTAL REVIEW: This project is Categorically Exempt from review under the California Environmental Quality Act (CEQA) CEQA review pursuant to CEQA Guidelines Section 15301 (Existing Facilities) as the project involves the minor repair, maintenance, or modification of the interior of an existing facility involving no expansion of use beyond that which presently exists.
ATTACHMENTS: None.
RECOMMENDATION: Approval of the following actions related to the Police Administration Building Flooring Project (PWC8393):
1. Find the project is exempt from the CEQA review pursuant to CEQA Guidelines Section 15301 (Existing Facilities) as the project involves the minor repair, maintenance, or modification of the interior of an existing facility involving no expansion of use beyond that which presently exists.
2. Approve Plans and Specifications for the project.
3. Accept the Bid and award the construction contract to the lowest responsive and responsible bidder, SDM Construction in the amount of $147,600 and allocate a 15% contingency in the amount of $22,140 for a total construction contract amount of $169,740; and authorize the City Manager or designee to execute the contract.