Agenda packet, first session — Fremont City Council, May 7, 2024 (part 1 of 2)

City Council Chambers
3300 Capitol Avenue
Fremont, CA

Fremont City Council

Lily Mei, Mayor
Yang Shao, Vice Mayor
Teresa Keng, District 1
Desrie Campbell, District 2
Jenny Kassan, District 3
Raj Salwan, District 5
Teresa Cox, District 6

City Staff

Karena Shackelford, City Manager
Rafael Alvarado, Jr., City Attorney
Christina Briggs, Assistant City Manager
Brian Stott, Assistant City Manager
Allen DeMers, Deputy City Manager

Kim Beranek, Community Services Director
Geneva Bosques, Communications and
Legislative Affairs Director
Zoraida Diaz, Fire Chief
Tina Gallegos, Human Resources Director
Susan Gauthier, City Clerk
Hans Larsen, Public Works Director
Donovan Lazaro, Economic Development Director
David Persselin, Finance Director
Dan Schoenholz, Community Dev. Director
Suzanne Shenfil, Human Services Director
Sanford Taylor, Information Technology Director
Sean Washington, Chief of Police

Fremont City Council Agenda and
Report
May 07, 2024

General Order of Business

1. Preliminary
• Call to Order
• Salute to the Flag
• Roll Call
• Announcements-Mayor and/or City Manager
• Report Out of Closed Session (if applicable)

2. Consent Calendar

3. Ceremonial Items

4. Public Communications

5. Scheduled Items
• Public Hearings
• Appeals
• Reports from Commissions, Boards and
Committees

6. Other Business

7. Items Referred by Councilmembers
• Council Referrals
• Appointments to Boards, Commissions,
Committees
• Legislative Actions
• Report on Committee Assignments

8. Adjournment

Order of Discussion
Generally, the order of discussion after introduction of an item by the Mayor will include comments and
information by staff followed by City Council questions and inquiries. The applicant, or their authorized
representative, or interested citizens, may they speak
on the item; each speaker may only speak once to each
item. At the close of public discussion, the item will be considered by the City Council and action taken. Items
on the agenda may be moved from the order listed.

Consent Calendar
Items on the Consent Calendar are considered to be
routine by the City Council and will be enacted by one
motion and one vote. There will be no separate
discussion of these items unless a Councilmember or
citizen so requests, in which case the item will be
removed from the Consent Calendar and considered
separately. Additionally, other items without a “Request to Speak – Speaker Card” card in opposition may be
added to the consent calendar. The City Attorney will
read the title of ordinances to be adopted.

Spoken Public Communications and/or
Public Comment is limited to speakers
attending the meeting in-person in
City Council Chambers.

Agenda and Report - Fremont City Council Meeting - May 07, 2024

May 7, 2024 Fremont City Council Page 2
IMPORTANT NOTICE REGARDING THE CITY COUNCIL MEETING.

The live stream of the meeting may be viewed on the City of Fremont’s website at www.Fremont.gov/Channel27, which provides a link to the live stream; or, via Comcast Channel 27.

Please note at this time, Channel 27 is only available to Comcast cable subscribers. The public may also view the meeting via Zoom, or attend in-person in the Council Chamber. The lobby doors open approximately 15 minutes prior to the start of the meeting. The public is strongly encouraged but not required to wear masks.

Attending May 7, 2024 City Council meeting online via Zoom https://us06web.zoom.us/s/82196777435 Meeting ID: 821 9677 7435

Addressing the Council

Spoken Public Communications / Public Comment is limited to persons attending the Council Meeting in the City Council Chambers.

How to submit Public Communications / Public Comment by email prior to the meeting:

Send an email to [email protected] by 4:00 p.m. the day of the meeting. Please identify the agenda item number & letter, and meeting date in the subject line of your email or specify that it is not related to an agenda item. Emails will be compiled into files by agenda item number/letter, distributed to the City Council and staff, and published in the City's Agenda Center on www.fremont.gov. If you wish to share an attachment/exhibit, submit the pdf formatted document(s) to the email above by the noted deadline.

Electronic comments on agenda items for the City Council meeting may only be submitted by email. Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.

How to provide Spoken Public Comment during the meeting for items on the agenda:

Attend meeting in-person in the Council Chamber, fill out a “Request to Speak – Speaker Card” with the agenda item number & letter, and submit to the City Clerk. When the Mayor calls for the item on which you wish to speak, step to the podium to address the City Council. Please limit your remarks on matters related to the agency and to the time limit allotted.

How to provide Spoken Public Comment during the meeting for items not on the agenda (Oral Communications):

Any person desiring to speak on a matter which is not scheduled on this agenda may do so under the Oral Communications section of Public Communications. Attend the meeting in-person in the Council Chamber and submit your speaker card to the City Clerk prior to the commencement of Oral communications. Only those who have submitted cards prior to the beginning of Oral Communications will be permitted to speak. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item which does not appear on the agenda, unless the item meets stringent statutory requirements. The Mayor may limit the time allotted for public speakers, and each speaker may only address the Council once on each agenda item.

The City Council Agendas may be accessed online: https://www.fremont.gov/government/agenda-center

Availability of Public Records
All disclosable public records relating to an open session item on this agenda that are distributed by the City to all or a majority of the City Council less than 72 hours prior to the meeting will be available for public inspection in specifically labeled binders located in the lobby of Fremont City Hall, 3300 Capitol Avenue during normal business hours, at the time the records are distributed to the City Council.

Information about the City or items scheduled on the Agenda and Report may be referred to:

Address: City Clerk
City of Fremont
3300 Capitol Avenue, Bldg. A
Fremont, California 94538
Telephone: (510) 284-4060

If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act, or if you do not have access to email or the internet, please contact the City Clerk’s Office at (510) 284-4060 or [email protected] at least two working days prior to the meeting for assistance.

Your interest in the conduct of our City’s business is appreciated.

May 7, 2024 Fremont City Council Page 3
Agenda
Fremont City Council Regular Meeting
May 07, 2024
City Council Chambers, 3300 Capitol Avenue, Building A
7:00 PM

1. Preliminary
A. Call to Order
B. Salute the Flag
C. Roll Call
D. Announcements-Mayor and/or City Manager
E. Report Out of Closed Session (if applicable)

2. Consent Calendar
Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Calendar and considered separately. Additionally, other items without a “Request to Address Council” card in opposition may be added to the consent calendar. The City Attorney will read the title of ordinances to be adopted.

A. Motion To: Waive Further Reading of Proposed Ordinances (This permits reading the title only in lieu of reciting the entire text.) B. APPROVAL OF MINUTES – for the Special and Regular Meetings of April 2, 2024, the Regular Meeting of April 9, 2024, and the Regular Meeting of April 16, 2024
Contact Persons:

Name: Susan Gauthier
Title: City Clerk
Dept: City Clerk's Office
Phone: 510-284-4076
E-Mail: [email protected]

RECOMMENDATION: Approve minutes.

C. CALLING OF ELECTION 2024 - Adopt a Resolution Calling and Consolidating the 2024 November Election
Contact Persons:

Name: Susan Gauthier Allen DeMers
Title: City Clerk Deputy City Manager
Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4076 510-494-4651
E-Mail: [email protected] [email protected]

RECOMMENDATION: Adopt a resolution that:

1. Calls for the General Municipal Election.

2. Requests the services of the Alameda County Registrar of Voters to conduct the election on behalf of the City of Fremont.

3. Calls for a Special Election to be conducted in the case of a tie vote for the May 7, 2024 Fremont City Council Page 4
elected officers as a result of the November 5, 2024 election.

4. Limits the candidate statement to be published in the Voter Sample Ballot to a maximum of two hundred (200) words, and requires a candidate to make a deposit of $3,000 to pay for costs at the time his/her nomination papers are filed.

5. Allows for rebuttals for the arguments in favor and the arguments in opposition for each ballot measure.

D. RENEWAL OF PUBLIC RELATIONS/COMMUNICATIONS CONTRACT - Authorize the City Manager to enter a contract with The Hoffman Agency for Public Relations Services
Contact Persons:

Name: Geneva Bosques Cheryl Golden
Title: Director of Communications
and Legislative Affairs
Communications Manager
Dept: City Manager's Office City Manager's Office
Phone: 510-284-4094 510-284-4025
E-Mail: [email protected] [email protected]

RECOMMENDATION: Authorize the City Manager, or her designee, to execute a contract with The Hoffman Agency for public relations, marketing, written communications and web-site maintenance services at a not-to-exceed amount of $240,840 per year for a three-year term.

E. MILITARY EQUIPMENT ANNUAL REPORT – Annual Review and adopt a resolution approving the military equipment possessed and utilized by the Fremont Police Department (FPD) for the reporting period of April 2023 to March 2024 and approval of the purchase of two UAS
Contact Persons:

Name: Matthew Snelson Lance Brede
Title: Police Captain Deputy Chief
Dept: Police Department Police Department
Phone: 510-790-6874 (510) 790-6930
E-Mail: [email protected] [email protected]

RECOMMENDATIONS:

Adopt the attached resolution approving the Military Equipment Use Policy, Department April 2023 to March 2024 Annual Military Equipment Use Report, and purchase of two UAS.

F. MULTIPURPOSE SENIOR SERVICES PROGRAM (MSSP) PROGRAM
CONTRACT - Adopt a Resolution Authorizing the City Manager to Execute a FY 2024/25 Contract with the California Department on Aging to Provide Multipurpose Senior Services Program (MSSP) and Making Findings of CEQA Exemption
Contact Persons:

Name: Karen L. Grimsich Suzanne Shenfil
Title: Family Services
Administrator
Director
Dept: Human Services Department Human Services Department Phone: 510-574-2062 510-574-2051
E-Mail: [email protected] [email protected]

RECOMMENDATION: Adopt a resolution authorizing the City Manager or her designee to execute the contract MS-2425-37 with the California Department on Aging to provide MSSP services for FY 2024/25 in an amount not to exceed $546,312.

May 7, 2024 Fremont City Council Page 5
G. ENDPOINT DETECTION AND RESPONSE (EDR) SOFTWARE RENEWAL - Authorize the City Manager, or her Designee, to Issue a Purchase Order and to Execute Implementing Documents with ePlus Technology, Inc., for the Annual Software Licenses of the Crowdstrike Endpoint Detection and Response (EDR) Solution.

Contact Persons:

Name: Jeremy Huynh Sanford Taylor
Title: Management Analyst II IT Director
Dept: Information Technology
Services
Information Technology Services
Phone: (510) 494-4847 510-494-4802
E-Mail: [email protected] [email protected]

RECOMMENDATIONS:

1. Authorize the City Manager, or her designee, to issue a purchase order and to execute implementing documents with ePlus Technology, Inc., for the Annual Software Licenses of the Crowdstrike Endpoint Detection and Response (EDR) Solution in the amount not-to-exceed $115,692.73.

2. Authorize the City Manager or her designee to renew the Annual Software Licenses of the Crowdstrike Endpoint Detection and Response (EDR) Solution for two additional one-year periods in an amount not to exceed a five percent (5%) increase over the prior year’s costs.

H. ALAMEDA COUNTY PROBATION DEPARTMENT (ACPD) MASTER CONTRACT FOR JUVENILE JUSTICE CRIME PREVENTION ACT (JJCPA) - Authorization to Execute a Fourth Amendment to a Master Service Contract with Alameda County Probation Department for Juvenile Justice Crime Prevention Act (JJCPA) Grant Funded Programs Supporting At-Risk Youth and Families, through December 31, 2024; and a Second Amendment to a Subcontract with Seneca Family of Agencies (Seneca), and Make Findings of CEQA Exemption.

Contact Persons:

Name: Annie Bailey Suzanne Shenfil
Title: Youth and Family Services
Administrator
Director
Dept: Human Services Department Human Services Department Phone: 510-574-2111 510-574-2051
E-Mail: [email protected] [email protected]

RECOMMENDATIONS:

1. Authorize the City Manager or her designee to execute a fourth amendment with ACPD for the additional amount of $55,479, increasing the total not to exceed amount from $341,700 to $397,179, for the City to continue to provide youth groups and parenting programs.

2. Authorize the City Manager or her designee to execute a second amendment to a sub-contract with Seneca, for the additional amount of $36,451, increasing the not-to-exceed amount to $191,449.

I. AUTHORIZE THE CITY MANAGER TO EXECUTE FEDERAL CDBG AGREEMENT AMENDMENT – Authorize the City Manager to Execute an Amendment to Tri-City Volunteers Food Bank and Warehouse Flooring and Door Replacement Project Agreement and Making Findings of CEQA Exemption Contact Persons:

Name: Robert Lopez Suzanne Shenfil
Title: CDBG Administrator Director
Dept: Human Services Department Human Services Department Phone: 510-574-2043 510-574-2051
E-Mail: [email protected] [email protected]
May 7, 2024 Fremont City Council Page 6

RECOMMENDATION: Authorize the City Manager or her designee to execute a $235,000 Community Development Block Grant (CDBG) amendment with Tri-City Volunteers to support its Food Bank and Warehouse Flooring and Door Replacement project, for a new Agreement total not to exceed $507,000.

J. CITY BUILDING PEST CONTROL SERVICES - Authorization to Execute a Service Agreement with PestMaster Services, L.P. for Pest Control Services at City Owned Buildings in the Amount Up to $375,000 for a Five-Year Period; Make Findings of CEQA Exemptions
Contact Persons:

Name: Pat Kendrick LaShawn Butler
Title: Building Maintenance
Manager
Interim Community Services
Director
Dept: Public Works Community Services
Phone: 510-979-5768 (510) 494-4329
E-Mail: [email protected] [email protected]

RECOMMENDATION: Authorize the City Manager or designee to execute a Service Agreement with PestMaster Service L.P. to provide Professional Pest Control Services for a five-year term from July 1, 2024, through June 30, 2029, with a total not to exceed compensation amount of $375,000.

K. 2024 PEDESTRIAN CROSSING ENHANCEMENT PROJECT - Adopt a Resolution Authorizing Fiscal Year 2024/2025 Application for Transportation Development Act Article 3 (TDA3) Grant Funds and Acceptance of $405,771 in TDA3 Funds for the 2024 Pedestrian Crossing Enhancement Project (PWC9078); Appropriation of Funds; and Make Findings of CEQA Exemption
Contact Persons:

Name: Lilian Ayala Hans Larsen
Title: Senior Transportation
Engineer
Public Works Director
Dept: Public Works Public Works
Phone: (510) 494-4766 510-494-4722
E-Mail: [email protected] [email protected]

RECOMMENDATIONS:

1. Adopt a resolution authorizing the City Manager, or her designee, (a) to apply for Transportation Development Act Article 3 (TDA3) Bicycle and Pedestrian Program Funds in the amount of $405,771 for the 2024 Pedestrian Crossing Enhancement Project; and (b) to accept any awarded grant funds for the Project and to execute any necessary implementing documents.

2. Appropriate any TDA3 grant funds received to the 2024 Pedestrian Crossing Enhancement Project (PWC9078-521).

3. Find the action is exempt from CEQA review per CEQA Guidelines, section 15061 9(b)(3) as it can be seen with certainty that application for grant funding is not an activity that in itself has the potential for causing a significant effect on the environment.

May 7, 2024 Fremont City Council Page 7

3. Ceremonial Items
A. National Children’s Mental Health Awareness Day, May 9, 2024 B. Asian American, Native Hawaiian, and Pacific Islander (AAPI) Heritage Month
C. Affordable Housing Month
D. Fremont Bike Month
E. Jewish Heritage Month

4. Public Communications
A. Oral and Written Communications
INDUSTRIAL DEVELOPMENT AUTHORITY - None.

PUBLIC FINANCING AUTHORITY - None.

CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR

5. Scheduled Items
A. AMENDMENT TO MASTER FEE SCHEDULE – Public Hearing (Published Notice) to Consider an Amendment to Master Fee Resolution 8672 (Master Fee Schedule) to Update Building and Planning User Fees to Reflect Updated Hourly Costs, Address Recent State Law Changes for Certain Fees, Establish New Fees for New Services, and Simplify Fee Descriptions and Methodology. The Proposed Action is Exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines 15378 and 15061(b)(3)
Contact Persons:

Name: Jennifer Craven Dan Schoenholz
Title: Business Manager Community Development Director
Dept: Community Development Community Development
Phone: 510-494-4554 510-494-4438
E-Mail: [email protected] [email protected]

RECOMMENDATION: Adopt a resolution approving an amendment to Master Fee Resolution 8672 (Master Fee Schedule) as drafted in Attachment 1.

B. FEDERAL ACTION PLANS - Public Hearing (Published Notice) on the Use of Fiscal Year (FY) 2024-26 Federal Community Development Block Grant and Emergency Solutions Grant Funds, and FY 2019/20 Federal CARES Act Funds; Adoption of a Resolution Approving the FY 2024/25 Annual Action Plan, Amending the FY 2019/20 Action Plan; and Authorizing the City Manager to Execute Agreements with the U.S. Department of Housing and Urban Development and Grantees and Making Findings of CEQA Exemption Contact Persons:

RECOMMENDATION: Staff recommends that the City Council:

1. Hold a public hearing on the proposed FY 2024-26 Federal Funding Program Final Statement of Community Development Objectives and projected Use of Funds and FY 2024/25 Action Plan.

2. Allocate CDBG funds for FY 2024/25 and FY 2025/26 in the amounts stated herein, and contingent upon adoption of the FY 2024/25 budget by the City Council.

3. Allocate ESG funds for FY 2024/25 in the amounts stated herein, and contingent upon adoption of the FY 2024/25 budget by the City Council.

4. As required by CDBG regulations, approve the reallocation of $561,329 in CDBG CARES Act funding to the following projects:
a. $512,344 for Homeless Non-Congregate Shelter
b. $48,985 for BACS Wellness Day Center Hygiene and Dignity Services

5. Authorize staff to:
a. Allocate additional funds to public service projects should the City receive additional program income in FY 2024/25 or a greater entitlement in FY 2025/26
b. Reserve unallocated funds to provide gap funding or fund projects that meet emerging needs.

6. Adopt a resolution:
a. Amending the City’s FY 2019/20 CDBG Action Plan as recommended by staff in the amounts stated herein.
b. Approving and authorizing the City Manager or her designee to submit the FY 2024-26 CDBG Program Final Statement of Community Development Objectives and Projected Use of Funds, and the City’s CDBG FY 2024-25 Annual Action Plan, as recommended by staff in the amounts stated herein.
c. Authorizing the City Manager or her designee to execute CDBG and ESG Entitlement and funding agreements with HUD.
d. Authorizing the City Manager or her designee to execute agreements effective July 1, 2024, with the grantees recommended for funding by staff in the amounts set forth herein, contingent upon a finding of no significant impact in the corresponding environmental assessments and completion of the required public comment period.
e. Making findings of CEQA exemption

6. Other Business

7. Items Referred by Councilmembers
A. Councilmember Referrals
B. Appointments to Boards, Commissions, Committees
C. Legislative Actions
D. Report on Committee Assignments

8. Adjournment
May 7, 2024 Fremont City Council Page 9

ACRONYMS

ABAG Association of Bay Area Governments GIS Geographic Information System ACE Altamont Commuter Express GPA General Plan Amendment ACFCD Alameda County Flood Control District HARB Historical Architectural Review Board ACTC Alameda County Transportation
Commission
HBA Home Builders Association
HRC Human Relations Commission
ACWD Alameda County Water District ICMA International City/County Management Association ARB Art Review Board
BAAQMD

BART
Bay Area Air Quality Management
District
Bay Area Rapid Transit District
JPA Joint Powers Authority
LLMD Lighting and Landscaping Maintenance
District
BCDC Bay Conservation & Development
Commission
LOCC League of California Cities
LOS Level of Service
BMPs Best Management Practices MOU Memorandum of Understanding BMR Below Market Rate MTC Metropolitan Transportation
Commission
CALPERS California Public Employees’ Retirement
System
NEPA
NLC
National Environmental Policy Act
National League of Cities
CBC
CDD
California Building Code
Community Development Department
NPDES National Pollutant Discharge Elimination
System
CC & R’s Covenants, Conditions & Restrictions NPO Neighborhood Preservation Ordinance CDBG Community Development Block Grant PC Planning Commission CEQA California Environmental Quality Act PD Planned District CERT Community Emergency Response Team PDA Priority Development Area CIP Capital Improvement Program PUC Public Utilities Commission CNG Compressed Natural Gas PVAW Private Vehicle Accessway COF City of Fremont PWC Public Works Contract
COPPS Community Oriented Policing and Public
Safety
RFP Request for Proposals
RFQ Request for Qualifications
CSAC California State Association of Counties RHNA Regional Housing Needs Allocation CTC California Transportation Commission ROP Regional Occupational Program dB Decibel RRIDRO Residential Rent Increase Dispute
Resolution Ordinance DEIR Draft Environmental Impact Report DU/AC Dwelling Units per Acre RWQCB Regional Water Quality Control Board EBRPD East Bay Regional Park District SACNET

Southern Alameda County Narcotics
Enforcement Task Force EDAC Economic Development Advisory Commission (City)
EIR
EIS
Environmental Impact Report (CEQA)
Environmental Impact Statement
STIP State Transportation Improvement
Program

ERAF
(NEPA)
Education Revenue Augmentation Fund
TCRDF Tri-Cities Recycling and Disposal Facility
TOD Transit Oriented Development
EVAW
FAR
Emergency Vehicle Accessway
Floor Area Ratio
TS/MRF Transfer Station/Materials Recovery
Facility
FEMA Federal Emergency Management Agency UBC See CBC
FFD Fremont Fire Department VTA Santa Clara Valley Transportation Authority
FMC Fremont Municipal Code WMA Waste Management Authority FPD Fremont Police Department
FRC Family Resource Center ZA Zoning Administrator
FUSD Fremont Unified School District ZTA Zoning Text Amendment

May 7, 2024 Fremont City Council Page 10

UPCOMING MEETING AND CHANNEL 27

BROADCAST SCHEDULE
Date Time Meeting Type Location
Cable
Channel
27 Monday,
May 6, 2024 5:30 p.m. CC/FUSD Joint Meeting City Hosts Live May 7, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
May 14, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
May 21, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
May 28, 2024 5:30 p.m. CC/FUSD Liaison Committee
Meeting FUSD Hosts Live
June 4, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
June 11, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
June 18, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
June 25, 2024 5:30 p.m. CC/FUSD Liaison Committee
Meeting City Hosts Live
July 2, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
July 9, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
July 16, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
July 23, 2024 CANCELLED: CC/FUSD
Liaison Committee Meeting
August Recess Council in Recess until
September

Fremont City Council Meeting: 05/07/24 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Approval of Minutes

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5157) DOC ID: 5157
Updated: 4/24/2024 5:13 PM by Susan Gauthier Page 1
APPROVAL OF MINUTES – for the Special and Regular Meetings of April 2, 2024, the Regular Meeting of April 9, 2024, and the Regular Meeting of April 16, 2024 Contact Persons:

Name: Susan Gauthier
Title: City Clerk
Div/Dept: City Clerk's Office
Phone: 510-284-4076
E-Mail: [email protected]

APPROVAL OF MINUTES – for the Special and Regular Meetings of April 2, 2024, the Regular Meeting of April 9, 2024, and the Regular Meeting of April 16, 2024.

ATTACHMENTS:
• Draft Minutes

RECOMMENDATION: Approve minutes.

2.B
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MINUTES

FREMONT CITY COUNCIL SPECIAL MEETING
APRIL 2, 2024

FREMONT CITY HALL AND

VIRTUAL MEETING VIA ZOOM
5:45 P.M.

Call to Order: Mayor Mei called the mee ting to order at 5:45 p.m.

Roll Call: Present: Mayor Mei, Vice Mayor Shao, Councilmembers: Campbell, Kassan, Salwan, and Cox

Absent: Councilmember Keng

Public Comment: None.

CONVENED TO A CLOSED SESSION at 5:47 p.m.

CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION
Government Code Section 54956.9

1. Temple of 1001 Buddhas, MiaoLan Lee, et al. v. City of Fremont, Court of Appeal, California First Appellate District, Division Four, Case No. A167719; Alameda County Superior Court, Case No. 21CV002808

2. Temple of 1001 Buddhas, MiaoLan Lee, et al. v. City of Fremont, U.S. District Court, California Northern District, Case No. 3:21-cv-04661 CRB

The Special Meeting of the Fremont City Council adjourned at 6:20 p.m.

A t t e s t : A p p r o v e d :

_____________________________ ___________________________ S u s a n G a u t h i e r , C i t y C l e r k L I L Y M E I , M a y o r

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Attachment: Draft Minutes (5157 : Approval of Minutes - 2024-04-02 - 2024-04-16)

*Consent Items

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MINUTES

FREMONT CITY COUNCIL MEETING
APRIL 2, 2024

FREMONT CITY HALL AND

VIRTUAL MEETING VIA ZOOM
7:00 P.M.

1. PRELIMINARY

A. Call to Order: Mayor Mei called the mee ting to order at 7:01 p.m.

B. Flag Salute: Councilmember Salwan led the salute to the flag.

C. Roll Call: Present: Mayor Mei, Vice Mayor Shao, Councilmembers: Campbell, Kassan, Salwan, and Cox

Absent: Councilmember Keng

D. Announcements by Mayor/City Manager/City Attorney

Mayor Mei announced the Boards and Commissions vacancies.

City Manager Shackelford introduced staff.

E. Report Out of Closed Session (if applicable)

City Attorney Alvarado reported that the Council conducted a conference in Closed Session.

Council took no reportable actions.

2. CONSENT CALENDAR

* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.

On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council waived further readings of proposed ordinances.

Ayes: Mayor Mei, Vice Mayor S hao, Councilmembers: Campbell, Kassan, Salwan, an
d Cox
Noes: None

Absent: Councilmember Ken
g
Abstain: None

* B. Approval of Minutes – None.

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Attachment: Draft Minutes (5157 : Approval of Minutes - 2024-04-02 - 2024-04-16)

*Consent Items

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* C. Mayor Mei opened considera tion of Approval to Authorize the City Manager, or Designee, to Issue a Purchase Order and Execute Implementing Documents with Foster + Freeman in an amount not to exceed $160,135 for the DCS-5 DIMS latent fingerprint system (Digital Image Management System (DIMS))

On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council authorized the City Manager, or designee, to issue a purchase order and execute implementing documents with Foster + Freeman in an amount not to exceed $160,135 for the purchase of the DIMS DCS-5 system.

Ayes: Mayor Mei, Vice Mayor S hao, Councilmembers: Campbell, Kassan, Salwan, and Cox
Noes: None

Absent: Councilmember Ken
g
Abstain: None

* D. Mayor Mei opened considerati on to Approve the Plans & Specifications; Award the Contract to SDM Construction in the amount of $169,740 (including 15% Contingency) for the Police Administration Building First Level Flooring Replacement Project (PWC8393); Make Findings of CEQA Exemption (Police Building Flooring Replacement Project)

On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council approved the following actions related to the Police Administration Building Flooring Project (PWC8393):

1. Found the project is exempt fro m the CEQA review pursuant to CEQA Guidelines Section 15301 (Existing Facilities) as the project involves the minor repair, maintenance, or modification of the interior of an existing facility involving no expansion of use beyond that which presently exists.

2. Approved Plans and Specifi cations for the project.

3. Accepted the Bid and awarded t he construction contract to the lowest responsive and responsible bidder, SDM Construction in the amount of $147,600 and allocate a 15% contingency in the amount of $22,140 for a total construction contract amount of $169,740; and authorize the City Manager or designee to execute the contract.

Ayes: Mayor Mei, Vice Mayor S hao, Councilmembers: Campbell, Kassan, Salwan, an
d Cox
Noes: None

Absent: Councilmember Ken
g
Abstain: None

* E. Mayor Mei opened consideration of Approval of Plans and Sp ecifications; Award of Contract to TOCHI in the amount of $378,120 (including 15% Contingency) for the Central Park Switchgear and Transformers Replacement Project (PWC 9096); Make Findings of CEQA Exemption (Central Park Electric System Upgrade)

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Attachment: Draft Minutes (5157 : Approval of Minutes - 2024-04-02 - 2024-04-16)

*Consent Items

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On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council approved the following actions related to the Central Park Switchgear and Transformers Replacement Project (PWC9096):

1. Found the project is exempt from CEQA review pursuant to CEQ A Guideline Section 15301(d) as the project involves rehabilitation of deteriorated facilities to meet current standards public health and safety.

2. Approved Plans and Specificati ons for the Central Park Switchgear and Transformers Replacement Project.

3. Accepted the Bid and awarded t he construction contract to the lowest responsive and responsible bidder TOCHI in the amount of $328,800 and allocate a 15% contingency in the amount of $49,320 for a total construction contract amount of $378,120 and authorize the City Manager or designee to execute the contract.

Ayes: Mayor Mei, Vice Mayor S hao, Councilmembers: Campbell, Kassan, Salwan, an
d Cox
Noes: None

Absent: Councilmember Ken
g
Abstain: None

* F. Mayor Mei opened consideration of Approval of Plans and Sp ecifications, and Award a Contract to G.

Bortolotto & Company, Inc. in the Amount of $1,946,416.84 (Including 5% Contingency) for the 2024 Pavement Rehabilitation Project (PWC8234-X); Make Findings of CEQA Exemption

On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council approved the following actions related to the 2024 Pavement Rehabilitation Project (PWC8234-X):

1. Approved the plans and speci fications for the project.

2. Accepted the bid and awarded the construction contract to th e lowest responsive and responsible bidder, G. Bortolotto & Company, Inc. in the amount of $1,856,416.84, plus a 5% construction contingency in the amount of $90,000 for a total construction contract amount of $1,946,416.84 and authorize the City Manager or designee to execute the contract.

3. Found this project exempt from environmental review pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15301 (repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing) and Section 15302 (replacement or reconstruction of existing structures/facilities).

Ayes: Mayor Mei, Vice Mayor S hao, Councilmembers: Campbell, Kassan, Salwan, an
d Cox
Noes: None

Absent: Councilmember Ken
g
Abstain: None

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* G. Mayor Mei opened consideration of Approval of Plans and Sp ecifications; Award of Contract to SCC Electric, Inc. in the amount of $415,952 (including Bid Alternate No.1 & 15% Contingency) for the Fire Station No. 7 Emergency Generator Replacement Project (PWC8393); Make Findings of CEQA Exemption

On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council approved the following actions related to the Fire Station No.7 Emergency Generator Replacement Project (PWC8393):

1. Found the project is exempt from CEQA review pursuant to CEQ A Guideline Section 15302(c) as the replacement of an existing utility system involving negligible or no expansion of capacity.

2. Approved Plans and Specificati ons for the Fire Station No.7 Emergency Generator Replacement Project.

3. Accepted the Bid and awarded t he construction contract to the lowest responsive and responsible bidder SCC Electric, Inc. in the amount of $329,089, approve bid alternate No.1 in the amount of $37,500, and allocate a 15% contingency in the amount of $49,363 for a total construction contract amount of $415,952; and authorize the City Manager or designee to execute the contract.

Ayes: Mayor Mei, Vice Mayor S hao, Councilmembers: Campbell, Kassan, Salwan, an
d Cox
Noes: None

Absent: Councilmember Ken
g
Abstain: None

3. CEREMONIAL ITEMS – None.

4. PUBLIC COMMUNICATIONS

A. Oral and Written Communications

Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file.

The following persons commented: Connie Chew (Fremont Cultural Arts Council), Mubeen Quadri, Julie Gilson (Fremont Cultural Arts Council), Dhankaran Ajravat, Sophia, Aisha Siddiqui, Saeed, and Kelly Abreu.

5. SCHEDULED ITEMS – None.

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6. OTHER BUSINESS

A. Mayor Mei opened consideration of a Report in Response to C ouncilmember Kassan Referral – Regarding Animal Shelter Services

See Green Sheet on file, for the correction to the Fiscal Impact section.

Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file.

Police Chief Sean Washington, Deputy Chief Lance Brede, Deputy City Manager DeMers, and Human Resources Director Tina Gallegos provided a presentation and responded to questions from Councilmembers. Mayor Mei opened the public comment period. The following persons commented: Diane Shaw (Ohlone Humane Society), Kelly Roney, Barbara Gifford (Ohlone Humane Society), Bridget Makk, Yukira Vu (Kitten Rescue 101), Hilary Danehy (Ohlone Humane Society), Mich Chen, Fabian Meier, and Golden Shao. There being no additional speakers, Mayor Mei closed the public comment period. This was followed by questions and comments from Councilmembers.

On a motion by Councilmember Kassan, seconded by Councilmember Salwan, the City Council accepted recommendation, and implement the TNR Program as written in alternate option, coordinate with Ohlone Humane Society and other non-profits that do this TNR work, that the shelter have at least a two “drop off days” a week for TNR program, and reinstate a kitten foster program as soon as feasible.

Ayes: Mayor Mei, Vice Mayor S hao, Councilmembers: Campbell, Kassan, Salwan, an
d Cox
Noes: None

Absent: Councilmember Ken
g
Abstain: None

B. Mayor Mei opened consideration of Approval for Procedures a nd Guidelines Outlining Parking Enforcement Near City Schools and Parks in Response to Council Request for Analysis (Large Vehicle Parking Enforcement Policy Consideration)

Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file.

Deputy City Manager Allen DeMers and Public Works Director Hans Larsen gave a presentation. Mayor Mei opened the public comment period. The following persons commented: David King, Bhakti Pargui, Albert Tsui, Rita Azizian, Minak Shi, UG, Shiv Kumar, John Ng, Golden Shao, and Kelly Abreu. There being no additional speakers, Mayor Mei closed the public comment period. Staff responded to questions from Councilmembers.

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The City Council received this staff report, including an update on the City’s current efforts to restrict large vehicle parking at school sites deemed most impacted. No additional action taken at this time.

C. Mayor Mei opened considera tion of Approval to Introduce an Ordinance Amending Fremont Municipal Code Section 10.05.630 “Stopping or Parking Prohibited – Signs Required” Related to Parking Near Intersections and Vehicle Heights; and Find Actions are Exempt from CEQA Review (Update to Parking Regulations)

Public Works Director Hans Larsen gave a presentation and responded to questions from Councilmembers. Mayor Mei opened the public comment period. The following persons commented: John Hinds, Tejal Parghi, Daniel Karpelevitch, John Ng, Golden Shao, and Kelly Abreu. There being no additional speakers, Mayor Mei closed the public comment period.

Staff responded to questions from Councilmembers. Councilmembers provided comment.

On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council:

1. Found that the recommended act ion is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), in that it is not a project which has the potential for causing a significant effect on the environment.

2. Introduced an ordinance am ending Section 10.05.630 of the Fremont Municipal Code to update parking regulations.

Ayes: Mayor Mei, Vice Mayor S hao, Councilmembers: Campbell, Kassan, Salwan, an
d Cox
Noes: None

Absent: Councilmember Ken
g
Abstain: None

7. ITEMS REFERRED B Y COUNCILMEMBERS

A. Council Referrals – None.

B. Appointments to Boards, Commissions, Committees

1. Mayor Mei opened consideration of MAYOR MEI REFERRAL: Appointments to Advisory Body

APPOINTMENTS:

Advisory Body Appointee Term Expires

Recreation Commission R y a n D e n n i s 1 2 / 3 1 /2027

Recreation Commission A m a r T i w a r i 1 2 / 3 1 /2025

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On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council approved appointments.

Ayes: Mayor Mei, Vice Mayor S hao, Councilmembers: Campbell, Kassan, Salwan, and Cox
Noes: None

Absent: Councilmember Ken
g
Abstain: None

C. Legislative Actions – None.

D. Report on Committee Assignments

Councilmembers reported on their various meetings.

8. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 10:25 p.m.

A t t e s t : A p p r o v e d :

_____________________________ ___________________________ S u s a n G a u t h i e r , C i t y C l e r k L I L Y M E I , M a y o r

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MINUTES

FREMONT CITY COUNCIL MEETING
APRIL 9, 2024

FREMONT CITY HALL AND

VIRTUAL MEETING VIA ZOOM
7:00 P.M.

1. PRELIMINARY

A. Call to Order: Mayor Mei called the mee ting to order at 7:02 p.m.

B. Flag Salute: Vice Mayor Shao led the salute to the flag.

C. Roll Call: Present: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox

D. Announcements by Mayor/City Manager/City Attorney

Mayor Mei announced the Boards and Commissions vacancies.

City Manager Shackelford introduced colleagues.

E. Report Out of Closed Session – None.

2. CONSENT CALENDAR

* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.

On a motion by Councilmember Cox, seconded by Vice Mayor Shao, the City Council waived further readings of proposed ordinances.

Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, an
d Cox
Noes: None

Absent: None
A
bstain: None

* B. Mayor Mei opened consideration of Approval of Minutes

This item was removed from the Consent Calendar.

On a motion by Councilmember Campbell, seconded by Councilmember Salwan, the City Council approved minutes for the Special Meeting of March 4, 2024, the Regular Meeting of March 5, 2024, and the Regular Meeting of March 19, 2024

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Ayes: Mayor Mei, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None

Absent: None
A
bstain: Vice Ma yor Shao

* C. Mayor Mei opened consideration of a Second Reading and Ado ption of an Ordinance Amending Section 10.05.630 of the Fremont Municipal Code to Update City Parking Regulations (Assembly Bill 413 (AB 413), which is also referred to as the “daylighting” law)

On a motion by Councilmember Cox, seconded by Vice Mayor Shao, the City Council adopted Ordinance No. 03-2024 amending Section 10.05.630 of the Fremont Municipal Code to update parking regulations.

Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None

Absent: None
A
bstain: None

* D. Mayor Mei opened consideration of Approval to Adopt a Reso lution of Intention Declaring the Intent to Levy and Collect Assessment for Fremont Landscaping Assessment District 88 for Fiscal Year 2024/25 (Proposed Annual Assessment)

This item was removed from the Consent Calendar.

On a motion by Councilmember Cox, seconded by Vice Mayor Shao, the City Council:

1. Adopted Resolution No. 2024-11 or dering the preparation and filing of the annual Engineer’s Report for Landscaping Assessment District 88 for Fiscal Year 2024/25.

2. Adopted Resolution No. 2024-12 s tating the intent of the City Council of the City of Fremont to levy and collect assessments for Fremont Landscaping Assessment District 88 for Fiscal Year 2024/25.

Ayes: Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, an
d Cox
Noes: None

Absent: None
A
bstain: Ma yor Mei and Councilmember Salwan (property interest)

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* E. Mayor Mei opened considera tion of Approval to Introduce an Ordinance Amending Fremont Municipal Code Section 2.05.060, and Authorizing a Salary Increase for the Mayor and Council Members (Adjustment to the Salaries of the Mayor and Councilmembers)

This item was removed from the Consent Calendar.

On a motion by Councilmember Campbell, seconded by Councilmember Cox, the City Council introduced an ordinance amending the Fremont Municipal Code to authorize an increase in the salary of the City Councilmembers to $2,602.56 per month and of the Mayor to $4,623.83 per month, effective after the new City Council is seated following the election of November 5, 2024.

Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, and Cox
Noes: Councilmember Salwan

Absent: None
A
bstain: None

3. CEREMONIAL ITEMS

A. Arts, Culture and Creativity Month, April 2024

4. PUBLIC COMMUNICATIONS

A. Oral and Written Communications

Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file.

The following persons commented: Cindy Bonior (Fremont Chamber of Commerce, President/CEO), Jasmine Basrai (Fremont Chamber of Commerce, Chair), John Schinkel- Kludjian (Fremont Chamber of Commerce, Board of Directors), Mubeen Quadri, and John Hinds (provided a handout).

5. SCHEDULED ITEMS – None.

6. OTHER BUSINESS

A. Mayor Mei opened considera tion of the 2023 Community Survey, Presented by FM3 Research

Curt Below, Partner & COO with Fairbank, Maslin, Maullin, Metz & Associates (FM3) presented a summary of the City’s 2023 community survey results. Mr. Below responded to questions from Councilmembers. Mayor Mei opened the public comment period. The

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following person commented: John Hinds. There being no additional speakers, Mayor Mei closed the public comment period. This was followed by comments by Councilmembers.

The City Council accepted the presentation from FM3.

7. ITEMS REFERRED B Y COUNCILMEMBERS

A. Council Referrals – None.

B. Appointments to Boards, Commissions, Committees – None.

C. Legislative Actions – None.

D. Report on Committee Assignments – None.

8. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 8:40 p.m.

A t t e s t : A p p r o v e d :

_____________________________ ___________________________ S u s a n G a u t h i e r , C i t y C l e r k L I L Y M E I , M a y o r

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MINUTES

FREMONT CITY COUNCIL MEETING
APRIL 16, 2024

FREMONT CITY HALL AND

VIRTUAL MEETING VIA ZOOM
7:00 P.M.

1. PRELIMINARY

A. Call to Order: Mayor Mei called the mee ting to order at 7:00 p.m.

B. Flag Salute: Councilmember Keng led the salute to the flag.

C. Roll Call: Present: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox

D. Announcements by Mayor/City Manager/City Attorney

Mayor Mei announced the Boards and Commissions vacancies.

City Manager Shackelford introduced colleagues.

E. Report Out of Closed Session – None.

2. CONSENT CALENDAR

* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.

On a motion by Councilmember Cox, seconded by Councilmember Keng, the City Council waived further readings of proposed ordinances.

Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, an
d Cox
Noes: None

Absent: None
A
bstain: None

* B. Approval of Minutes – None.

* C. Mayor Mei opened considera tion of Approval to Authorize the City Manager, or her Designee, to Issue a Purchase Order and to Execute Implementing and Amending Documents with Safe Software Inc., for the Annual Software License of the FME Geospatial Extract, Transform and Load Software Solution. (Safe Software Local Government Agreement Renewal)

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On a motion by Councilmember Cox, seconded by Councilmember Keng, the City Council authorized the City Manager, or her designee, to issue a purchase order and to execute implementing and amending documents with Safe Software Inc. for the Annual Software License of the FME Geospatial Extract, Transform, and Load Software Solution in the amount not-to-exceed $160,000 for a 5-year term.

Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, an
d Cox
Noes: None

Absent: None
A
bstain: None

* D. Mayor Mei opened consideration of Approval of Agreements f or On-Call Environmental Consulting Services each in the amount of $1,250,000 per Agreement with LSA Associates, EMC Planning Group, and Montrose Environmental; Make Finding of CEQA Exemption

On a motion by Councilmember Cox, seconded by Councilmember Keng, the City Council approved and authorized the City Manager or designee to execute a Master Service Agreement with the following consultants:

1. LSA Associates, Inc. for on-call environmental consulting services for a total not-to- exceed compensation of $1,250,000 for five years.

2. EMC Planning Group, for on-call environmental consulting services for a total not-to- exceed compensation of $1,250,000 for five years.

3. Montrose Environmental, Inc. for on-call environmental consulting services for a total not-to-exceed compensation of $1,250,000 for five years.

4. Find that the actions are exempt from environmental review as a separate and independent base for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment).

Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, an
d Cox
Noes: None

Absent: None
A
bstain: None

* E. Mayor Mei opened consideration of Approval to Amend Contra ct for Homeless Encampment and Illegal Dumping Abatement Services with Art Cuevas Landscaping to Increase the Total Contract Amount by $150,000 from $1,255,120 to $1,405,120 and Find that the Project is Exempt from Review Under the California Environmental Quality Act (CEQA) per CEQA Guidelines 15304 and 15307. (Abatement Contract Amendment)

This item was removed from the Consent Calendar.

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On a motion by Councilmember Cox, seconded by Councilmember Campbell, the City Council:

1. Authorized the City Manager, or designee, to execute a contract amendment with Art Cuevas Landscaping for homeless encampment and illegal dumping abatement services to increase the not-to-exceed contract amount from $1,255,120 to $1,404,120 and include a City option to extend the agreement from June 30, 2024 to August 31, 2024.

2. Found that the project is exe mpt from review under the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15304 (Minor Alterations to Land) and Guidelines Section 15307 (Actions by Regulatory Agencies for Protection of Natural Resources).

Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, an
d Cox
Noes: None

Absent: None
A
bstain: None

* F. Mayor Mei opened consideration to Approve a Professional S ervices Agreement with Kimley-Horn and Associates, Inc., in the Amount of $500,576 (Including 20% Contingency), for Design Services for the Walnut Avenue Bikeway Phase 2 Improvement Project (PWC9100A); Appropriation Actions; Make Findings of CEQA Exemption. (Walnut Avenue Bikeway Improvements)

This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. The following persons commented: John Hinds and Barbara Zepeda. There being no additional speakers, Mayor Mei closed the public comment period.

On a motion by Councilmember Kassan, seconded by Councilmember Campbell, the City Council approved the following actions related to the Walnut Avenue Bikeway Phase 2 Improvements Project (PWC9100A):

1. Authorize the City Manager or designee to execute a Professional Services Agreement with Kimley-Horn and Associates, Inc., in an amount not to exceed $500,576 for design services.

2. Reallocate $347,000 from PWC9041-515 and appropriate it to PWC9100-515.

3. Reallocate $100,000 from PWC9041-531 and appropriate it to PWC9100-531.

Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, an
d Cox
Noes: None

Absent: None
A
bstain: None

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* G. Mayor Mei opened consideration of a Second Reading and Ado ption of an Ordinance Amending Fremont Municipal Code Section 2.05.060 (Compensation of Mayor and Councilmembers) to Adjust the Salaries of the Mayor and Council Members

This item was removed from the Consent Calendar.

On a motion by Councilmember Cox, seconded by Councilmember Kassan, the City Council adopted Ordinance No. 04-2024 amending the Fremont Municipal Code to authorize an increase in the salary of the City Councilmembers to $2,602.56 per month and of the Mayor to $4,623.83 per month, effective after the new City Council is seated following the election of November 5, 2024.

Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, an
d Cox
Noes: Councilmember Salwan

Absent: None
A
bstain: None

3. CEREMONIAL ITEMS

A. Proclamation: Fair Housing Month, April 2024

B. Proclamation: National Vict ims’ Rights Week, April 21-27, 2024,

Victim/Witness Assistance Division, Alameda County District Attorney’s Office

C. Proclamation: 41st Annual Na tional Night Out, August 6, 2024

4. PUBLIC COMMUNICATIONS

A. Oral and Written Communications

The following person commented: John Hinds.

5. SCHEDULED ITEMS

A. Mayor Mei opened consideration of a Public Hearing (Publish ed Notice) to consider a third-party Appeal of the Planning Commission’s decision to deny a third-party Appeal and uphold the Zoning Administrator’s approval action of a Discretionary Design Review Permit (under PLN2022-00487) to allow a proposed mixed-use development consisting of a freestanding 13,000-square-foot retail-pharmacy building with a drive- through lane and a six-story mixed-use building containing 314 apartment units and 14,157 square feet of retail-commercial space at 39150 Argonaut Way in the Central Community Plan Area; and an exemption from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15183, as the project is consistent with the density established by the General Plan, for which an Environmental Impact Report (EIR) (SCH#2010082060) was previously prepared and

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certified, and CEQA Guidelines Sections 15162 and 15164, as none of the circumstances requiring preparation of a subsequent or supplemental EIR have occurred. (Fremont Hub Mixed-Use Appeal – 39150 Argonaut Way – PLN2024-00128)

Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file.

Senior Planner Mark Hungerford provided a staff presentation. Staff responded to questions from Councilmembers. Representative for Appellant (East Bay Residents for Responsible Development), Ariana Abedifard w/Adams Broadwell Joseph & Cardozo, provided an overview. Ms. Federman responded to questions from Councilmembers. The Applicant, Mark Rickards of Kimco and Bryan Wenter w/Miller Starr Regalia (Applicant’s legal counsel) provided a presentation and responded to questions from Councilmembers. Mayor Mei opened the public hearing. The following persons commented: Barbara Zepeda, Lisa Danz, John Hinds, Kelly Abreu, and Salim Mastan. There being no additional speakers, Mayor Mei closed the public hearing. The Appellant representative was given five minutes for rebuttal. The Applicant was also provided five minutes for rebuttal. This was followed by questions and comments from Councilmembers.

A motion was made by Councilmember Salwan, to continue the hearing by 60 days, seconded by Councilmember Kassan. A substitute motion by Vice Mayor Shao, to approve staff recommendation and reject the appeal, seconded by Councilmember Kassan, the City Council:

1. Held public hearing.

2. Found that the proposed project is in conformance with the relevant provisions of the City’s General Plan, including the goals and objectives set forth in the Land Use, Community Plans, Housing Element, and Safety Chapters of the General Plan.

3. Adopted Resolution No. 2024-13 denying the Appeal, adopting findings, and approving Discretionary Design Review Permit PLN2022-00487, as shown in Exhibit “A,” based on findings and subject to the conditions of approval provided in Exhibit “B.”

4. Approved the proposed removal and mitigation of sixty-two (62) private protected trees pursuant to the City’s Tree Preservation Ordinance.

Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, and Kassan
Noes: Councilmembers: Salwan an
d Cox

Absent: None
A
bstain: None

B. Mayor Mei opened consideration of a Public Hearing (Publish ed Notice) to consider a third party Appeal of the Planning Commission’s decision to deny a third-party Appeal and uphold the Zoning Administrator’s approval action of a Discretionary Design Review Permit (under PLN2023-00198) to allow a proposed five-story, 206-unit apartment building within the Gateway Plaza Shopping Center at 36190 Paseo Padre Parkway in the Central Community Plan Area; and an exemption from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines

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Section 15332, Infill Development Projects, and a finding that no further environmental review is required pursuant to CEQA Guidelines Section 15183, as the project is consistent with the density established by the General Plan, for which an Environmental Impact Report (EIR) (SCH#2010082060) was previously prepared and certified, and CEQA Guidelines Sections 15162 and 15164, as none of the circumstances requiring preparation of a subsequent or supplemental EIR have occurred. (Gateway Plaza Apartments Appeal – 39160 Paseo Padre Parkway – PLN2024-00129)

Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file.

Senior Planner Mark Hungerford provided a staff presentation. Staff responded to questions from Councilmembers. Representative for Appellant (East Bay Residents for Responsible Development), Kelilah Federman w/Adams Broadwell Joseph & Cardozo, provided an overview. Ms. Federman responded to questions from Councilmembers. The Applicant, Mark Rickards of Kimco and Bryan Wenter w/Miller Starr Regalia (Applicant’s legal counsel) provided a presentation and responded to questions from Councilmembers. Mayor Mei opened the public hearing. The following persons commented: Lisa Danz and Kelly Abreu. There being no additional speakers, Mayor Mei closed the public hearing. The Appellant representative was given five minutes for rebuttal. The Applicant was also provided five minutes for rebuttal. This was followed by questions and comments from Councilmembers.

On a motion by Vice Mayor Shao, seconded by Councilmember Kassan, the City Council:

1. Held public hearing.

3. Adopted Resolution No. 2024-14 denying the Appeal, adopt findings, and approve Discretionary Design Review Permit PLN2023-00198, as shown in Exhibit “A,” based on findings and subject to the conditions of approval provided in Exhibit “B.”

4. Approved the proposed removal and mitigation of thirty-six (36) private protected trees pursuant to the City’s Tree Preservation Ordinance.

Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, an
d Kassan
Noes: Councilmembers: Salwan an d Cox

Absent: None
A
bstain: None

6. OTHER BUSINESS – None.

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7. ITEMS REFERRED B Y COUNCILMEMBERS

A. Council Referrals – None.

B. Appointments to Boards, Commissions, Committees – None.

C. Legislative Actions – None.

D. Report on Committee Assignments

Councilmembers reported on their various meetings.

8. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 10:45 p.m.

A t t e s t : A p p r o v e d :

_____________________________ ___________________________ S u s a n G a u t h i e r , C i t y C l e r k L I L Y M E I , M a y o r

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Attachment: Draft Minutes (5157 : Approval of Minutes - 2024-04-02 - 2024-04-16) Fremont City Council Meeting: 05/07/24 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Elections

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5104) DOC ID: 5104
Updated: 5/3/2024 11:34 AM by Susan Gauthier Page 1
CALLING OF ELECTION 2024 - Adopt a Resolution Calling and Consolidating the 2024 November Election
Contact Persons:

Name: Susan Gauthier Allen DeMers
Title: City Clerk Deputy City Manager
Div/Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4076 510-494-4651
E-Mail: [email protected] [email protected]

Executive Summary: The City of Fremont holds its general municipal election on the same day as the statewide general election, which is the first Tuesday after the first Monday in November of each even-numbered year. This year the election will be held on November 5, 2024. The Mayor’s seat (four-year term), and District No. 1 (four-year term), District No. 5 (four-year term), and District No. 6 (four-year term) Council seats will be placed on the ballot. The following item requests that the City Council adopt a resolution to call and consolidate the election with the County of Alameda.

BACKGROUND: State Election law provides that the governing body of a City may, by resolution, request the Board of Supervisors of the County to permit the County elections official (the Registrar of Voters) to render specified services to the City relating to the conduct of an election. The City of Fremont consolidates its election with the Alameda County statewide election, and the Alameda County Registrar of Voters will be asked to conduct the election on behalf of the City of Fremont.

DISCUSSION/ANALYSIS: Staff is requesting City Council consideration of a resolution for the administration of the General Municipal Consolidated Election. Once adopted, the resolution will be forwarded to the Clerk of the Board of Supervisors for the Board’s approval, with a copy to the Registrar of Voters. The elements of the resolution include the following:

The official calling of the election
The California Elections Code provides that the Council shall call and order a General Municipal Election for the purpose of electing the Mayor, a District No. 1 Councilmember, a District No. 5 Councilmember, and a District No. 6 Councilmember of the City Council for the full term of four years.

Requesting the services of the Alameda County Board of Supervisors and Registrar of Voters to conduct the election on behalf of the City of Fremont The Elections Code provides that the City Council may, by resolution, request that the Board of Supervisors of the County permit the county elections official to render specified services to the City for the conduct of an election, and that the City will reimburse the County for services performed.

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Establishing the procedures in the event of a tie vote for the elected office positions
The Elections Code provides that a special runoff election may be held for resolving a tie vote, provided that the City Council adopts the provisions for a special runoff election prior to the conduct of the election resulting in the tie vote. The Council has historically adopted this option in the event of a tie vote, and staff is recommending this provision. In lieu of this option, the only other provision for resolving a tie is for the Secretary of State to determine the winner by lot.

Determining the number of words permitted for the candidate statement The Elections Code provides that the City Council adopt regulations pertaining to the statement prepared by any candidate for the municipal election and to provide the estimate of the costs of such statement. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words or 400 words about the candidate’s education and qualifications as expressed by the candidate. A 200-word statement will be a one-half sheet in the voter sample ballot. Historically, the City of Fremont selects the 200-word limit for a candidate statement, and staff recommends this word limit for this election. The candidate is required to pay for the costs of printing, translating and mailing the candidate statement and is required to make a deposit at the time his/her nomination papers are filed. Staff is recommending a deposit in the amount of $3,000 to cover estimated costs related to 200-word candidate statements for the November 5, 2024 election. The candidate shall be refunded any overage or billed for any additional costs within 30 days of the actual accounting of said costs by the Alameda County Registrar of Voters. If the Council decides to approve an increase to a 400-word count statement, that would increase the cost to the candidate.

Determining whether rebuttal arguments to the Argument in Favor and the Argument in Opposition, which appear in the Voters Sample Ballot, will be permitted for each ballot measure
For each ballot measure question, the Elections Code provides the opportunity for arguments in favor and arguments in opposition to be included as a part of the Sample Ballot. The argument statements may not exceed 300 words. In addition, the Elections Code authorizes the City Council to decide whether to allow rebuttal statements to the arguments in favor and the arguments in opposition. The rebuttals may not exceed 250 words, and the filing deadline is ten days after the filing of the arguments. The City Council has historically permitted rebuttals to the arguments, and staff recommends that the City Council permit rebuttals to the arguments for any November 5, 2024 election ballot measure.

FISCAL IMPACT: The FY 2024/25 Proposed Operating Budget includes an appropriation of $729,000 based on the City’s recent experience, to cover costs associated with this election.

The Registrar’s preliminary cost estimate for election services is between $4.00 and $6.00 per registered voter for a Countywide Consolidated Election. The registrar’s estimate of Fremont’s registered voter population is 118,814, and that number will fluctuate before it is certified for the November election. Costs fluctuate based on the number of jurisdictions that share the ballot with the City of Fremont. At the time of writing this staff report, the Alameda County Registrar of Voters is unable to ascertain how many jurisdictions will share in the cost of the November 5, 2024, ballot, which is the reason for the high preliminary cost estimate. This estimate does not include additional costs associated with any ballot measures.

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Council Staff Report (ID # 5104) Meeting of May 7, 2024 Updated: 5/3/2024 11:34 AM by Susan Gauthier Page 3
ATTACHMENTS:
• Draft Resolution - Calling for the 2024 Election

RECOMMENDATION: Adopt a resolution that:

1. Calls for the General Municipal Election.

2. Requests the services of the Alameda County Registrar of Voters to conduct the election on behalf of the City of Fremont.

3. Calls for a Special Election to be conducted in the case of a tie vote for the elected officers as a result of the November 5, 2024 election.

5. Allows for rebuttals for the arguments in favor and the arguments in opposition for each ballot measure.

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DRAFT

RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

FREMONT, CALIFORNIA, CALLING AND GIVING NOTICE OF A

GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 5, 2024, FOR THE ELECTION OF CERTAIN OFFICERS;

REQUESTING THE ALAMEDA COUNTY BOARD OF SUPERVISORS

TO CONSOLIDATE THE GENERAL MUNICIPAL ELECTION TO BE
HELD ON TUESDAY, NOVEMBER 5, 20 24, WITH THE GENERAL

ELECTION TO BE HELD ON THAT DATE PURSUANT TO ELECTIONS
CODE SECTION 10002 , AND REQUESTING CERTAIN SERVICES OF THE REGISTRAR OF VOTERS; E STABLISHING REGULATIONS FOR
CANDIDATE STATEMENTS ON THE SAMPLE BALLOT ; PROVIDING

FOR THE CONDUCT OF A SPECIAL RUNOFF ELECTION FOR
ELECTIVE OFFICES IN THE EVENT OF A TIE VOTE; AND

PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR

ALL BALLOT MEASURES, AS REQUIRED BY THE PROVISIONS OF

THE LAWS OF THE STATE OF CALIFORNIA RELATING TO
GENERAL LAW CITIES___________________________________________

WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on Tuesday, November 5, 2024 for the election of Municipal Officers; and

WHEREAS, it is desirable that the General Municipal Election be consolidated with the statewide General Election to be held on the same date, and that within the City, the precincts, polling places and election of officers of the two elections be the same, and that the Registrar of Voters of the County of Alameda canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election; and

WHEREAS, Section 13307 of the Elections Code of the State of California (“Elections Code”) provides that the City Council may adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate statement; and

WHEREAS, Section 15651 of the Elections Code authorizes the City Council to adopt provisions to require the conduct of a special runoff election to resolve a tie vote involving those candidates who received an equal number of votes and the highest number of votes for an elective office; and

WHEREAS, Section 9285 of the Elections Code authorizes the City Council to adopt, by majority vote, provisions to provide for the filing of rebuttal arguments for ballot measures submitted at municipal elections.

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Attachment: Draft Resolution - Calling for the 2024 Election (5104 : Calling of Election 2024)

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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT, CALIFORNIA, DOES RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. That, pursuant to the requirements of the laws of the State of California relating to general law cities, there is called and ordered to be held in the City of Fremont, California, on Tuesday, November 5, 2024, a General Municipal Election for the purpose of electing the following members of the City Council: one Mayor for the full term of four years, one District No. 1 Councilmember, one District No. 5 Councilmember, and one District No. 6 Councilmember for the full terms of four years.

SECTION 2. That the ballots to be used at the election shall be in the form and content as required by law.

SECTION 3. That the City Clerk is authorized, instructed and directed to procure all official notices and printed matter necessary to properly and lawfully conduct the election.

SECTION 4. That the polls for the election shall be open at 7:00 a.m. on the day of the election and shall remain open continuously from that time until 8:00 p.m. on the same day when the polls shall be closed.

SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 6. That notice of time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

SECTION 7. That pursuant to the requirements of Section 10002 of the Elections Code, the Board of Supervisors of the County of Alameda is hereby requested to consent and agree to the consolidation of the General Municipal Election with the General Election on Tuesday, November 5, 2024, for the purpose of the election of the following members of the City Council:
one Mayor for the full term of four years; one District No. 1 Councilmember, one District No. 5 Councilmember, and one District No. 6 Councilmember for the full terms of four years.

SECTION 8. That the County election department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there is only one election, and only one form of ballot shall be used.

SECTION 9. That the Board of Supervisors is requested to issue instructions to the Registrar of Voters to take any and all steps necessary for the holding of the consolidated election.

SECTION 10. That the City of Fremont recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County based on the County’s established consolidation rate.

SECTION 11. That pursuant to Section 13307 of the Elections Code, each candidate for elective office to be voted for at the General Municipal Election on November 5, 2024, may prepare a candidate statement on an appropriate form provided by the elections official. The

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Attachment: Draft Resolution - Calling for the 2024 Election (5104 : Calling of Election 2024)

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statement may include the name, age, and occupation of the candidate and a brief description of no more than 200 words about the candidate’s education and qualifications expressed by the candidate himself or herself.

SECTION 12. The candidate shall be required to pay for the cost of printing, translating and mailing the candidate statement, and shall make a deposit of $3,000.00 at the time his/her nomination papers are filed. The candidate shall be refunded any overage or billed for any additional costs within 30 days of the actual accounting of said costs by the Alameda County Registrar of Voters.

SECTION 13. That pursuant to Elections Code Section 15651(b), if any two or more persons receive an equal number of votes and the highest number of votes for an office to be voted within the City, there shall be held within the City a special runoff election to resolve the tie vote. A special runoff election shall be called and held on a Tuesday not less than 40 nor more than 125 days after the administrative certification of the election which resulted in a tie vote.

SECTION 14. That pursuant to, and in accordance with, Elections Code Section 9285, the City Council will permit the filing of rebuttal arguments not exceeding 250 words for ballot measures and initiatives submitted at the general municipal election.

SECTION 15. That this resolution shall apply only to the election to be held on Tuesday, November 5, 2024.

SECTION 16. That the City Clerk shall certify the passage and adoption of this Resolution and file a certified copy of this Resolution with the county election department of Alameda County.

ADOPTED, _________, 2024 by the City Council of the City of Fremont by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

_____________________________
Mayor

ATTEST: APPROVED AS TO FORM:

City Clerk City Attorney

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Attachment: Draft Resolution - Calling for the 2024 Election (5104 : Calling of Election 2024) Fremont City Council Meeting: 05/07/24 07:00 PM
3300 Capitol Avenue Div/Dept: City Manager's Office
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5151) DOC ID: 5151
Updated: 5/2/2024 3:41 PM by Dina Lewis Page 1
RENEWAL OF PUBLIC RELATIONS/COMMUNICATIONS CONTRACT - Authorize the City Manager to enter a contract with The Hoffman Agency for Public Relations Services
Contact Persons:

Name: Geneva Bosques Cheryl Golden
Title: Director of Communications and
Legislative Affairs
Communications Manager
Div/Dept: City Manager's Office City Manager's Office
Phone: 510-284-4094 510-284-4025
E-Mail: [email protected] [email protected]

Executive Summary: Since December 2012, the City has contracted with public relations firm, the Hoffman Agency (Hoffman), for the development and maintenance of an integrated marketing and communications strategy in order to effectively communicate about Fremont to key target audiences by promoting areas of interest and economic growth, profiling events, and enhancing residents’ access to transparent information and civic pride. Hoffman’s strong understanding of the Fremont community, professional approach, and self-recognized ability to deviate from status quo, has directly contributed to the success of Fremont’s brand. Staff wishes to continue the partnership currently in place as it pertains to development of new communication strategies for the City, community relations support, and maintenance of digital assets.

Staff is therefore requesting approval for the City Manager, or her designee, to execute a three-year contract with an annual not-to-exceed amount of $240,840.

BACKGROUND: The need to enhance and maintain a robust and dedicated communications and civic engagement strategy is a high priority for the City. In December 2012, the City first began working with the Hoffman Agency, to promote the City of Fremont and establish a media plan to communicate a positive impression of Fremont to target audiences, primarily focused on economic development activities and efforts. Standing proudly as the Bay Area’s fourth largest City, Fremont is faced with a variety of dynamic issues and longer- term projects, including enhanced ongoing engagement with residents, driving increased local and national exposure through storytelling, and continuing to strengthen its role in Silicon Valley.

The Hoffman Agency offers a full array of services including strategic counsel, positioning and messaging, executive communications and customer outreach programs, media relations, connections to policy related thought leaders, recommendations on speaking engagements, and specialized expertise in the broadcast and online communications spaces.

Together with the Hoffman Agency, the City has completed several major communications initiatives across City operations during the last contract period. Key accomplishments include a comprehensive audit of the City’s social media channels, a refresh of the City’s business website thinksiliconvalley.com, new City profile infographics, a new

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Council Staff Report (ID # 5151) Meeting of May 7, 2024 Updated: 5/2/2024 3:41 PM by Dina Lewis Page 2
Communications Guide for City staff, media campaigns for all major City initiatives, related articles, and social media posts. The City’s partnership with the Hoffman Agency has resulted in amplifying the Fremont brand with increased local, national, and international media coverage highlighting the City of Fremont in several major publications, websites, and news broadcasts.

DISCUSSION/ANALYSIS: As news cycles accelerate and the volume of information society has access to increases, the demand for citywide communications remains high. The City Council continues to emphasize the importance of citywide communications in order to share information, particularly about top community and Council priorities. Following the COVID-19 Pandemic, the City experienced a significant increase in followers to the City’s wide variety of digital communications, most notably the weekly Fremont Connection newsletter. In total, the City has more than a dozen digital newsletters and topical interest lists, approximately 35 social media channels, a government TV channel, and over one dozen websites. Digital communication has become an essential service for local government.

The City embraces the philosophy that information sharing about programs and services builds greater confidence and trust in our community. The City’s continued partnership with the Hoffman Agency is paramount in supporting this overall effort and provides necessary technical assistance, resources and expertise.

No cost increase has been proposed by the Hoffman Agency for this contract, nor was there during the previous three-year term. Additionally, this proposal combines four existing contracts (PR/marketing, writing, website-maintenance fees, and the annual website hosting fee) with the Hoffman Agency into one cohesive workplan, which will result in more efficient administration. (Note, The Hoffman Agency also contracts with the City’s Human Resources Department for police recruitment, which will remain a separate agreement.)

City staff and Hoffman have developed the following Citywide marketing/public relations and writing plan for the next year. The Hoffman Agency will assist the City of Fremont with:

• Citywide Strategic Vision for External Communications o Develop communication outreach strategies on a wide variety of complex and high priority projects and increase its media coverage. o Identify trending, macro-level topics on which the City can comment as a thought leader, across multiple City functions.
• Community Engagement Initiatives
o Develop communication outreach strategies to advance adopted Council priorities.
o Innovate with City staff on new methods and tools for Community Civic Engagement on a wide variety of issues.
• Strategic Media Relations
o Supplement City communications with marketing across a broad range of communication channels, to include social media outreach, print and news media coordination.
• Writing Projects
o Deliver 40 hours per month to Fremont to support communications while providing a level of flexibility with the communications writing projects. If one

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Council Staff Report (ID # 5151) Meeting of May 7, 2024 Updated: 5/2/2024 3:41 PM by Dina Lewis Page 3
month is particularly busy with projects, Hoffman can scale down activities for the next month (and vice versa).
o An additional 4 – 8 hours per month will be allocated to a senior member of the current Fremont/Hoffman PR team to provide senior counseling on the communications writing projects.
• Performance Metrics
o The Hoffman Agency will provide metrics to measure the success of the public relations and marketing communications campaigns.

Cost of Monthly Services
Public Relations/Marketing Program: $15,000/month
Writing Program: $5,000/month
Think Silicon Valley Website Maintenance: $45/month
Think Silicon Valley Hosting Fee: $300 (annual cost)

Staff proposes a three-year agreement with The Hoffman Agency through June 30, 2027, with an annual not-to-exceed amount of $240,840.

Procurement of these services complies with the requirements of Section 3.20.320 of the Fremont Municipal Code.

FISCAL IMPACT: Sufficient funding is included in the FY 2024/25 Proposed Operating Budget to cover the first-year cost of this agreement.

ENVIRONMENTAL REVIEW: This action is not subject to environmental review because award of this contract is not a project within the meaning of California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15061 (b)(3) and 15378(b) as it can be seen with certainty that there is no possibility that award of the contract will have a significant effect on the environment and the award is an administrative activity that will not result in an effect on the physical environment.

ATTACHMENTS: None.

RECOMMENDATION: Authorize the City Manager, or her designee, to execute a contract with The Hoffman Agency for public relations, marketing, written communications and web- site maintenance services at a not-to-exceed amount of $240,840 per year for a three-year term.

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Fremont City Council Meeting: 05/07/24 07:00 PM
3300 Capitol Avenue Div/Dept: Police Department
Fremont, CA 94538 Category: Plans, Policies and Studies

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5132) DOC ID: 5132
Updated: 5/3/2024 11:36 AM by Susan Gauthier Page 1
MILITARY EQUIPMENT ANNUAL REPORT – Annual Review and adopt a resolution approving the military equipment possessed and utilized by the Fremont Police Department (FPD) for the reporting period of April 2023 to March 2024 and approval of the purchase of two UAS
Contact Persons:

Name: Matthew Snelson Lance Brede
Title: Police Captain Deputy Chief
Div/Dept: Police Department Police Department
Phone: 510-790-6874 (510) 790-6930
E-Mail: [email protected] [email protected]

Executive Summary: The Fremont Municipal Code Chapter 8.80 Military Equipment Use requires the Fremont Police Department (FPD) to produce an annual military equipment use report. The Fremont City Council utilizes the annual report as a mechanism to ensure FPD's compliance with the Military Equipment Policy, and to help it determine whether to approve, revise, or revoke components of the Military Equipment Policy for the subsequent year.

FPD has submitted the required annual report covering the reporting period of April 2023- March 2024, held a required community engagement event, and now seeks City Council review and approval for continued use of the approved equipment. FPD is also seeking approval to purchase two additional Unmanned Arial Systems (UAS) DJI Mavic 3s. Lastly, Fremont Fire Department (FFD) and FPD are seeking approval to purchase a DJI Dock 2 system to be utilized by FFD and the Public Safety Drone as First Responder (DFR) program.

BACKGROUND: Government Code sections 7070 through 7075 requires law enforcement agencies to obtain approval of the applicable governing body (City Council) for funding, acquiring, or using military equipment by an ordinance adopting a “military equipment” use policy. On May 3, 2022, the Fremont City Council adopted ordinance 04-2022 and established Fremont Municipal Code (FMC) Title 8 Health and Safety, Chapter 8.80 Military Equipment Use. FMC Section 8.80.050 requires that the Police Department annually submit a report to the City Council providing the following:

• A summary of how the Military Equipment was used and the purpose of its use. • A summary of any complaints or concerns received concerning the Military Equipment.
• The results of any internal audits, any information about violations of the Military Equipment Use Policy, and any actions taken in response. • The total annual cost for each type of Military Equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the Military Equipment in the calendar year following submission of the annual Military Equipment Report.
• The quantity possessed for each type of Military Equipment. • If the Police Department intends to acquire additional Military Equipment in the next year, the quantity sought for each type of Military Equipment.

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In addition, the Police Department must make the annual Military Equipment Report available on its internet website and hold a community engagement meeting where the public can discuss and ask questions regarding the report and the military equipment used by the Police Department. Once the report is submitted, the City Council shall determine, based on the annual Military Equipment Report, whether each type of Military Equipment identified in that report has complied with the standards for approval set forth in the FMC and the Military Equipment Use Policy. If the City Council determines that a type of Military Equipment identified in that annual Military Equipment Report has not complied with the standards for approval, the City Council shall either disapprove a renewal of the authorization for that type of Military Equipment or require modifications to the Military Equipment Use Policy in a manner that will resolve the lack of compliance.

DISCUSSION/ANALYSIS:

Annual Report
With this report, FPD has submitted the required annual report documenting all required information for the reporting period of April 2023 to March 2024. In compliance with the ordinance, the report was posted publicly on March 27, 2024, on the transparency section of FPD’s website. A well-publicized and conveniently located community engagement event was held on March 27, 2024, from 5-7 PM, where all approved military equipment was available for public viewing and discussion. The public event was held in the front parking lot and front lobby of FPD. Approximately 125 community members and two members of the media attended the event. No significant community concerns were noted during or after the event regarding any of the equipment on display.

FPD is seeking City Council review and approval for the continued use of all authorized military equipment identified in the annual report as well as the equipment listed in Exhibit 1 of FPD’s Military Use Policy (708), which are included with this report. As shown in the annual report, FPD used some but not all of the listed equipment and received no complaints or concerns associated with the use of the listed military equipment. In addition, FPD had no policy violations associated with deployment or use of the military equipment.

Consequently, the FPD has complied with the requirements of FMC Chapter 8.80 and the Military Use policy for the period covered in the annual report.

In order to approve the continued use of the currently authorized military equipment by Fremont Police Department, the ordinance and AB 481 require the City Council to find that the military equipment listed in the policy is necessary because there is no reasonable alternative that can achieve the same objective of community and officer safety and that the proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties. All of the equipment listed in the policy was designed to enhance law enforcement’s ability to ensure public safety and welfare and was not obtained from the military. The policy ensures that there are safeguards, including transparency, oversight, and accountability measures in place for the use of the listed equipment. Members of the public are provided direction per the policy on how to register complaints for violations. All items which result in a use of force will be investigated, as is already required by existing FPD policy.

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Based on ongoing equipment evaluation and deployment history, Fremont Police Department has not discovered alternative items that can achieve the same objectives of community and officer safety. Below is information pertaining to items Fremont Police has acquired, utilized and assessed as being necessary to achieve and support public safety objectives:

Government Code § 7070(c)(1)- Unmanned remotely piloted powered aerial or ground vehicles:

Unmanned aerial systems (UAS) are necessary as they provide real-time situational awareness to responding and/or on scene first responders. UAS are utilized in Fremont for both Drone as First Responder (DFR) deployments and field deployments. Without the use of a UAS, police officers would have limited overhead observation of high-risk areas, decreased effectiveness of detecting missing persons, reduced visual assistance during rescue operations and be unable to assess suspicious / dangerous objects from a safe distance. In addition to crime and rescue operations, UAS equipment is utilized to memorialize and document crimes scenes and locations of traffic accidents. The UAS system can enter small spaces, such as enclosed structures, as well as provide overhead observations of high-risk situations within business districts, residential sections, open land/wooded areas and other crowded spaces. Without this equipment safety risks to the public and law enforcement personnel would increase in the circumstances described.

Therefore, we have found no reasonable alternatives which would allow the police department to achieve public safety objectives.

Unmanned remotely controlled ground vehicle (robots) are used to gather images and/or video during high-risk operations and critical incidents. The equipment provides visibility in areas where it would be unsafe to send a police officer. This system can also be used to observe potentially hazardous items, such as explosive devices or suspicious chemicals. Not having access to this item would require the use of police officers or other emergency responders to engage in high-risk tasks and would potentially lengthen the mitigation process during dangerous operations. There is no known alternative to this system.

Government Code § 7070(c)(2) and (3) – Armored personnel carriers:

The FPD utilizes two armored vehicles. The armored vehicles are built on commercial truck chassis and have an armored body/shell. Our armored vehicles are equipped with an attachment which allows breaching of structures to conduct rescue operations or apprehend persons who are violent and pose a significant risk to the community and officers. Armored vehicles are used to provide ballistic protection to officers and members of our community during rescue operations, critical incidents and other hazardous situations. These vehicles allow officers closer access to high-risk situations (gun violence, dangerous objects, etc.) while substantially reducing the physical risk to community members and officers. As such, there are no reasonable alternatives to providing the same level of ballistic protection to community members or police officers during incidents involving gun violence.

Government Code § 7070(c)(5) – Command and control vehicles:

The Mobile Command Vehicle (MCV) is a vehicle similar to a commercial recreational vehicle (RV). It is equipped with emergency dispatching communication, monitors and command systems to assist in command and control of a critical incident. This vehicle allows for mobile incident command and use of the Incident Command Systems facilitating the best possible on-scene decision-making by key leaders. It provides operational, administrative and logistical support as well as restroom facilities and mobile generated power. A critical

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function of the MCV is to serve as an emergency backup dispatching system in case there is a failure in our main system within the police building. As a result, to the criticality of continuity of emergency calls for service, there is no known alternative for the MCV as this vehicle directly supports public safety efforts during critical incidents.

The Hostage Negotiations Team Van (HNT Van) is a standard Ford Transit (350) van equipped with audio/visual devices intended to communicate with violent and dangerous persons who are not complying with a lawful order to surrender to arrest. The vehicle is utilized to aid the command and control element in facilitating the safe surrender of subjects who refuse to submit to arrest. This vehicle’s link to the MCV makes it necessary for public safety objectives and no known alternative has been identified.

Government Code § 7070(c)(7) - Breaching apparatuses and slugs:

Our department utilizes breaching shotguns used to defeat locked, barricaded or fortified locations allowing officers to conduct rescue operations or high-risk forceable entries necessary to apprehend a suspect unwilling to submit to a lawful arrest. The equipment is also used during rescue operations to defeat locked doors and swiftly render aid to those in need of immediate medical attention. These items allow police officers rapid entry into a structure when a delay in time could result in severe injury or loss of life to members of our community and/or law enforcement personnel. Examples include active shooter situations, hostage/kidnapping incidents, downed persons inside of the dwelling or high-risk arrest operations. In such situations, time is of the essence and it would not be feasible to wait for alternatives access options to become available. Handheld battering rams and lock picks can be alternatives in non-fortified, lower level, low risk situations. When rapid entry is necessary to save lives or prevent injury, the breaching shotgun is necessary. As such there is no reasonable alternative to these items.

Government Code § 7070(c)(10) – Specialized firearms and ammunition:

When in compliance with FPD’s De-escalation and Use of Force Policy, the currently approved rifles allow officers to address medium to long distance violent and dangerous threats. This may include persons who are heavily armed or are actively harming or killing others. Further, this equipment allows officers precision shot placement, minimizing the risk to members of our community and officers. There are no known alternatives to these types of weapons, which offer a similar level of effectiveness to prevent harm or loss of life.

Government Code § 7070(c)(12) – Flashbangs, tear gas, pepper balls:

Flashbangs are used as a distraction device in order to divert the suspect’s attention away from officers during high-risk arrest or rescue operations. The distraction enables officers to gain safer access and provides extra time to assess and analyze existing threats. The intent of utilizing this device is to prevent injury to community members, officers and suspects.

The intended outcome is to achieve a safe resolution and enable officers to conduct high risk and dangerous arrest operations, utilizing minimal force. Fremont Police have utilized these devices successfully in the past and are unaware of reasonable alternatives that will achieve the same objectives.

Tear gas and pepper ball are less lethal methods used to address violent or riotous crowds when there is a risk of physical safety. They are also used to safely extract a violent, dangerous or uncooperative/resisting suspect from a fixed location or safely detain a suspect who poses a risk to our community or police officers. Tear gas allows officers to deploy a chemical agent (irritant) into a structure where the use of other tools may be

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Council Staff Report (ID # 5132) Meeting of May 7, 2024 Updated: 5/3/2024 11:36 AM by Susan Gauthier Page 5
impractical or inappropriate. These tools afford law enforcement an added option to help avoid officers resorting to using a higher level of force to affect an arrest. Based on ongoing reevaluation of these tools and experience, we have found no reasonable alternative.

Government Code § 7070(c)(14) – 40mm projectile launchers:

The use of 40mm projectile launchers is necessary to offer another alternative to lethal force. The projectile, made from a material similar to foam, is less likely to result in death or serious physical injury when used on a suspect who is violently resisting or refusing to comply with a lawful order to surrender to arrest. The kinetic energy of the device is intended to be utilized in accordance with department policy and only used when no other alternative is appropriate. As another less lethal tool, this equipment is necessary, and no reasonable alternative identified based on ongoing assessment and experience.

For the above-listed reasons and based on the annual report, staff recommends that the City Council approve the continued use of the currently authorized military equipment.

Request for authorization to purchase additional UAS

The department is seeking council approval to purchase two additional DJI Mavic 3s. On February 13, 2024, Council authorized the purchase of two DJI Mavic 3s as the department sought to upgrade to the newer platform from the legacy DJI Mavic 2s. At that time, the department decommissioned five DJI Mavic 2s and seven DJI phantoms from the authorized UAS fleet. After flying the new Mavic 3s over the last few months, the department believes the Mavic 3 platform is the correct platform to continue to utilize for field deployments and DFR. The addition of two Mavic 3s will help ensure UAS are available for each shift with an approved pilot. The DJI Mavic 3 provides the ability to fly low-light and nighttime missions with better visual capabilities, which currently limit UAS use. Without this equipment, safety risks to the public, fire and police personnel would increase in the circumstances described and no other reasonable alternatives have been identified in place of the requested purchases.

FFD and FPD are seeking City Council approval to purchase a DJI Box 2 with integrated DJI Matrice 3TD UAS to be utilized by FFD and potentially with the DFR program. The DJI Box 2 utilizes a Matrice 3TD UAV storing it in a weathertight enclosure until the UAV is needed.

The box remotely opens, allowing the UAV to deploy to the public safety call in progress.

Once back inside the box, the drone is wirelessly charged inside the hangar from 20% to 90% in approximately 32 minutes.

The system can operate steadily, even in harsh climates and environments. It is IP55-rated for dust and water resistance and uses gauges for rainfall, wind speed, and temperature to sense real-time weather changes. Internal and external fisheye lenses provide real-time conditions within and outside the dock, allowing operators to remotely observe weather conditions, environmental circumstances, and takeoff and landing situations. If there is a power outage, the box can operate for up to 5 hours utilizing its internal battery, leaving sufficient time for the drone to return to the box and land. The acquisition of the Dock 2 is the next logical step in efficient, effective deployment of DFR for public safety applications and no other reasonable alternatives have been identified in place of the requested purchase.

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Council Staff Report (ID # 5132) Meeting of May 7, 2024 Updated: 5/3/2024 11:36 AM by Susan Gauthier Page 6
FISCAL IMPACT:

Annual Military Equipment Discussion:

In compliance with Municipal Code Chapter 8.80, FPD’s annual military equipment report details the total annual cost for each type of Military Equipment. This includes costs for acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the Military Equipment in the calendar year following submission of the annual Military Equipment Report.

During this reporting period, Fremont Police Department spent approximately $78,839.66 for equipment and training specified in AB 481. The total expenditures represent 0.067% of Fremont Police Department’s operational budget ($118,426,162 for FY2023/24).

During the upcoming year, FPD does not currently anticipate the purchase of non- consumable equipment at this time. If the need arises for purchases, the department will bring those requests back to council in accordance with department policy and the law.

Requested UAS purchases:

- Two DJI Mavic 3– $5,498.00 each; total of $10,996
o Battery kit - $1,318
o 6 batteries - $1,254
Grand Total for the above listed UASs and equipment: $14,959 with tax

Funding source: adopted FY 2023/24 General Fund operating budget

- One DJI Box 2 and integrated DJI Matrice 3 TD UAS
o DJI Box 2 - $9,000
o DJI Matrice 3TD (UAS for Dock 2) - $6,325
o DJI RC Pro Enterprise controller - $1,199
o DJI Matrice 3D flight battery - $1,280
o Dock 2 platform - $540
o DJI Matrice 3D propellers (8) - $168

Sourcewell discount – ($925.60)
Grand Total for the above listed UAS and equipment: $19,389 with tax

Funding source: adopted FY 2023/24 General Fund operating budget

ENVIRONMENTAL REVIEW: Receiving and approving the Annual Military Equipment Use Report and Exhibit 1 of FPD’s Military Use Policy is an administrative government activity that is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

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Council Staff Report (ID # 5132) Meeting of May 7, 2024 Updated: 5/3/2024 11:36 AM by Susan Gauthier Page 7
ATTACHMENTS:
• Draft Resolution Military Equipment Use Policy
• April 2023 March 2024 Annual Report
• Draft_Exhibit 1 for Military Equipment Policy_Council 05_07_2024

RECOMMENDATIONS:

Adopt the attached resolution approving the Military Equipment Use Policy, Department April 2023 to March 2024 Annual Military Equipment Use Report, and purchase of two UAS.

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Resolution 2024-XX Page 1 of 3
RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

FREMONT APPROVING THE MILITARY EQUIPMENT USE
POLICY

WHEREAS, on September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill (“AB”) 480, relating to the use of military equipment by law enforcement agencies, codified in Government Code sections 7070 through 7075; and

WHEREAS, on May 3, 2022, the City Council of the City of Fremont (“City Council”) adopted Ordinance No. 04-2022 and established Fremont Municipal Code (“FMC”) Chapter 8.80 Military Equipment Use, which requires the City Council to approve and make certain findings during a regular meeting held pursuant to open meeting laws for funding, acquisition, use of military equipment or changes to the Military Equipment Use Policy approved by City Council; and

WHEREAS, FMC Section 8.80.030 authorizes the City Council to approve the funding, acquisition, use of military equipment or changes to the Military Equipment Use Policy if it makes certain specified determinations set forth therein; and

WHEREAS, FMC Section 8.80.050 requires that the Police Department annually submit a report to the City Council providing a summary of how the military equipment was used and the purpose of its use; a summary of any complaints or concerns received concerning the military equipment; the results of any internal audits, any information about violations of the Military Equipment Use Policy, and any actions taken in response; the total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual Military Equipment Report; the quantity possessed for each type of military equipment; and if the Police Department intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment; and

WHEREAS, Government Code section 7070 and FMC section 8.80.020 define military equipment to include unmanned aerial systems (“UAS”); and

WHEREAS, the Fremont Police and Fire Departments utilize UAS technology deployed from a fixed location enabling a response to qualifying calls for service soon after a call is received, called Drone as First Responder (“DFR”); and

WHEREAS, the DFR Program utilizes the same technology and is functionally identical to equipment used for deployments in the field from emergency vehicles; and

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Attachment: Draft Resolution Military Equipment Use Policy (5132 : MILITARY EQUIPMENT ANNUAL REPORT) Resolution 2024-XX Page 2 of 3
WHEREAS, the Police and Fire Departments utilize UAS to enhance their mission of protecting lives and property when other means and resources are unavailable or are less effective; and

WHEREAS, UAS are necessary to ensure officer safety and public welfare as they provide visibility to high-risk locations.

WHEREAS, without the use of a UAS, police officers and fire fighters would have limited overhead observation of high-risk areas, decreased effectiveness of detecting missing persons, reduced visual assistance during rescue operations, and would be unable to assess suspicious and/or dangerous objects from a safe distance; and

WHEREAS, in addition to crime and rescue operations, UAS equipment is utilized to memorialize and document crime scenes and to conduct natural disaster assessments; and

WHEREAS, UAS can enter small spaces, such as enclosed structures, and provide overhead observations of high-risk situations within business districts, residential sections, open land/wooded areas, and other crowded spaces; and

WHEREAS, when deployed through DFR, UAS will usually arrive on-scene before responding public safety personnel, thereby providing real-time information and situational awareness allowing public safety personnel to make better decisions utilizing real-time information, increasing safety for the public and responding public safety personnel.

WHEREAS, on May 7, 2024, the City Council held a duly-noticed meeting where members of the public had the opportunity to be heard on this subject, and the City Council considered the information set forth in the staff report and information submitted to the City Council prior to and during the meeting.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES AS FOLLOWS:

SECTION 1. The City Council of the City of Fremont finds that each type of military equipment identified in the Fremont Police Department April 2023 to March 2024 Annual Military Equipment Use Report (“Report”) has complied with the standards for approval set forth in FMC Chapter 8.80 and the Military Equipment Use Policy and approves the Report.

SECTION 2. The City Council of the City of Fremont approves the Military Equipment Use Policy, the continued use of the currently authorized military equipment by Fremont Police Department as identified in Exhibit 1 of the Fremont Police Department’s Military Equipment Use Policy and the purchase of the two UAS, finding that: (1) there are no reasonable alternatives that can achieve the same objective of officer and civilian safety, (2) the existing Military Equipment Use Policy attached as Exhibit A to this Resolution safeguards the public's welfare, safety, civil rights, and civil liberties; (3) the requested UAS are reasonably cost- effective compared to available alternatives that can achieve the same objective of police, fire and public safety; and (4) the prior military equipment use complied with the military equipment use policy that was in effect at the time.

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Attachment: Draft Resolution Military Equipment Use Policy (5132 : MILITARY EQUIPMENT ANNUAL REPORT) Resolution 2024-XX Page 3 of 3
ADOPTED_______________, 2024 by the City Council of the City of Fremont by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

_________________________________
Mayor

ATTEST:

__________________________________
City Clerk
APPROVED AS TO FORM:

_________________________________
City Attorney

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Attachment: Draft Resolution Military Equipment Use Policy (5132 : MILITARY EQUIPMENT ANNUAL REPORT) Fremont Police Department
April 2023 - March 2024
Annual Military Equipment Use Report
2000 Stevenson Blvd.

Fremont, CA 94538
www.fremontpolice.gov

INSIDE THIS REPORT

• Our Mission, Vision, and Values ..………………………………………………………………………………………………… 2 • Preface ………………………………………………………………………………………………………………………………………... 3 • Background: Assembly Bill 481 ……………….…………………………………………………………………………………… 4 • Summary and Quantity of Military Equipment ………………………………………………………………..…………… 5 • Military Equipment Use ……………………………………………………………………………………………………………. 6-8 • Summary of Complaints ...………………………………………………………………………………………………..………….. 9 • Summary and Responses to Military Equipment Policy Use Violations ….……………...………………..…. 10 • Fiscal Impact ..…..………………………………………………………………………………………………………………….…… 11 • Training Summary and Costs ……………………………………………………………………………….…………………….. 12 • Equipment Costs ………………………………………………………………………………………………………………………. 13 • Projected Acquisitions ………………………………………..……………………………………………………………………….14 • Conclusion …………………………………………………………………………………………………………….………………….. 15

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Annual Military Equipment
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OUR MISSION, VISION, AND VALUES
• Our Mission is to provide "Public Safety through Professional Law Enforcement" • Our Vision is "A continuing Tradition of Excellence"
• Our Values are:
 Dedication - Fremont Police employees are loyal to the community, profession, and organization. We fulfill our mission by constantly improving and acting in a selfless manner.
 Integrity - Fremont Police employees are fully forthcoming and honest. We do not hide our mistakes. We derive our authority from the community. Integrity, truthfulness, and justice are the cornerstones of our interaction with each other, with our community, and our profession.
 Professionalism - Fremont Police employees strive to do the right thing all the time, based on our skills and knowledge. We subscribe to a rigorous code of conduct and continued self-development. We represent the organization and the profession in a positive way.
 Community Partnership – Fremont Police employees value our relationship with the community. Effective policing requires public trust and support. We work to build trust, cooperation, and communication with all members of our public.

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April 2023 - March 2024
Annual Military Equipment
Use Report

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PREFACE

Fremont Police Department (FPD) is committed to maintaining public trust, community partnership, transparency, accountability, best practices and compliance with the law. As such, the Department has developed and published this Military Equipment Use Report in accordance with Assembly Bill 481, Government Code 7072 and FPD Military Equipment Use Policy. In April 2022, the Fremont City Council approved the FPD’s use of the listed equipment. This document reports on information covering the period of April 2023—March 2024. The following information is included in this report (Government Code 7072(a)):

1. A summary of how the military equipment was used and the purpose of its use.

2. A summary of any complaints or concerns received concerning the military equipment.

3. The results of any internal audits, any information about violations of the military equipment use policy, and/or any actions taken in response.

4. The total annual costs for each type of military equipment, including acquisitions, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.

5. The quantity possessed for each type of military equipment.

6. The additional military equipment FPD intends to acquire in the next year, and the quantity sought for each type of military equipment.

EQUIPMENT OVERVIEW:

Fremont Police Department does not possess any tactical equipment that it has obtained from the military, nor does it possess any equipment that was designed for military use. FPD does not participate in the Law Enforcement Support Officer (LESO) 10-33 program. The Department does not currently receive or utilize surplus military equipment from the Federal government. It is the policy of Fremont Police Department to acquire and use equipment designed to enhance municipal law enforcement's ability to ensure public safety and welfare.

Items deemed to be "military equipment" by Government Code § 7070 are used as a component of overall best practices for law enforcement agencies throughout the country. These tools have been tested in the field and are used by law enforcement agencies to enhance citizen safety, and officer safety.

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BACKGROUND: ASSEMBLY BILL 481
On September 30, 2021, Governor Newsom approved AB-481 requiring law enforcement agencies to obtain approval of the applicable governing body (City Council), by adoption of a military equipment use policy. The Department is required to seek City Council approval of their military equipment use procedure by ordinance at a regular open meeting prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined.

Effective January 1, 2022, AB 481 allows the governing body to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it determines that the military equipment meets specified standards. The ordinance is subject to annual City Council review to determine whether, based on an annual military equipment use report, the standards set forth in the approving ordinance have been met. The City Council may renew the authorizing ordinance, disapprove authorization for particular military equipment where standards have not been met, or require modifications to the military equipment use policy to address any non-compliance with standards.

Finally, the bill requires publication of the military equipment use policy and the annual military equipment use report on the Department’s website. The military equipment use procedure must be posted on the website at least 30 days prior to the Council meeting.

The full text of AB 481 is available at https://www.fremontpolice.gov/ab481.

Fremont Police Department
April 2023 - March 2024
Annual Military Equipment
Use Report
The term "military equipment," as used in Government Code § 7070, in fact does not necessarily indi- cate equipment that has been used by the military. Pursuant to AB 481, items deemed to be "military equipment" include, but are not limited to, unmanned aerial or ground vehicles, armored vehicles, command and control vehicles, pepper-ball launchers, less lethal shotguns, less lethal 40mm projectile launchers, long range acoustic devices, and distraction devices.

It is the policy of FPD to acquire and use equipment designed to enhance law enforcement's ability to ensure public safety and welfare. It is the policy of FPD that members of this department comply with the provisions of Government Code § 7071 and Fremont Municipal Code Chapter 8.80 with respect to military equipment use. California Government Code § 7070 provides a list of equipment types that are considered to be "military equipment" for purposes of this report, and FPD Military Equipment Use Pol- icy includes information for any such equipment types that are utilized by Fremont Police Department.

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SUMMARY AND QUANTITY OF MILITARY EQUIPMENT
The following constitutes a list of military equipment utilized by the Department that meets the statutory definition of military equipment:

1. Unmanned Aerial Systems (UAS/Drones) (Current Quantity: 12)

2. City of Fremont Mobile Command Vehicle (MCV) (Current Quantity: 1)

3. Lenco BearCat G2 (Current Quantity: 1)

4. Lenco BearCat/MedEvac (Current Quantity: 1) - Shared with San Leandro

5. Ford Transit – 350 Crew (Current Quantity: 1 )

6. Icor Caliber T5 Robot (Current Quantity: 1)

7. Defense Technologies Low Roll 12 gram non reloadable distraction device with safety clip (Current Quantity: 75)

8. Deftech LMT 40 mm kinetic energy projectiles with 40 mm projectiles (Current Quantity: 110)

9. Tippmann FTC Pepper-ball launchers (Current Quantity: 14)

10. Remington Breaching Shotgun (Model 870, 12 Gauge) (Current Quantity: 25)

11. Sig Sauer MCX Virtus multi-caliber 223/556/300 black-out rifle and ammunition (Current Quantity: 11)

12. Sig Sauer MCX multi-caliber modular rifle, 300 BLK 5.75" duty barrel, a 5/56 caliber 11" barrel (Current Quantity: 27)

13. Rock River Arms, LAR -15 (Current Quantity: 11 )

14. Pepper-ball VKS Launcher (Current Quantity: 24 )

15. Defense Technologies CS Gas systems (Current Quantity: Pocket Tactical CS (part #1016)- 23, Spede Heat CS (part #1072)- 20, 40mm Ferret Round CS (part #2262)- 50, Tri-chamber flameless CS (part #1032)- 20, Triple Chaser CS (part #1026)- 44, Han-ball CS (part #1092)- 8, 75 yard 40mm Spede heat (part #6282)- 4)

16. Defense Technologies flashbang systems (Current Quantity: 100 - Meter 40mm Aerial Flashbang- 24, 75 - Meter 40mm Aerial Flashbang- 6 )
It should be noted, the numerical inventory of military equipment may fluctuate based upon a variety of reasons. Factors suc h as operational usage, operational deterioration, training, maintenance, and expiration and replenishment guidelines or schedules may change the quantity of inventory. Fremont Police Department is committed to providing the most accurate military equipment inventory and information at the time of the publication of this report. The current inventory list of FPD military equipment can be found at https://www.fremontpolice.gov/ab481.

Fremont Police Department
April 2023 - March 2024
Annual Military Equipment
Use Report

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MILITARY EQUIPMENT USE
Fremont Police Department
April 2023 - March 2024
Annual Military Equipment
Use Report
This section outlines the military equipment usage for April 2023 - March 2024 by Fremont Police Department. Certain items of military equipment, particularly consumables (ammunition, diversionary devices, pepper balls, chemical agents, etc.) are used throughout the year on a regular basis for training in order to maintain proficiency. Training usage is NOT captured in this section. This section only provides data for the OPERATIONAL USE of military equipment listed within this annual report.

The mere possession of the equipment does not warrant its use for every incident.

The following is the data for military equipment usage by category for this reporting period:

1. UNMANNED AERIAL S YSTEMS (UAS/DRONES)

Unmanned Aerial Systems, also commonly referred to as “drones” were utilized a total of 503 times during this reporting period. These deployments include:

• UAS was deployed to conducting overwatch and intelligence gathering for investigative, specialty units, and SRT during critical incidents and investigations. • Assisting patrol with establishing overwatch during perimeters, search and rescue for missing at-risk persons.
• Conducted aerial evidence collection for the traffic unit at the scene of major collisions. • Assisting Crime Scene Investigators (CSIs) with the documentation of major investigations

2. MOBILE COMMAND VE HICLE (MCV)

The Mobile Command Vehicle (MCV) was deployed a total of 7 times during this reporting period.

These deployments include:

• Support for SRT preplanned operations
• Special Events such as shop-with-a-cop.

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3. LENCO BEARCAT G2

The Bearcat was deployed 21 times during this reporting period. These deployments include:

• SRT deployment for a pre-planned operations

• Patrol deployments during critical incidents where there is imminent threat to life.

• Special events

4. LENCO BEARCAT/MED EVAC

The Bearcat/Medevac was deployed 5 times during this reporting period. Four deployments were in support of high-risk search/arrest warrants. One deployment was for a suspect-initiated operation due to an officer involved shooting. All deployments were for outside agency assists.

5. FORD TRANSIT - 350 CREW (HOSTAGE NEGOT IATOR TEAM)

The Ford Transit van is deployed exclusively with the Hostage Negotiator Team (HNT). The van was deployed 6 times during this reporting period. Some of the deployments include:

• Support for SRT preplanned operations
• Callout operations

6. ICOR CALIBER T5 R OBOT

The ICOR Caliber T5 Robot was deployed 6 times during this reporting period. These deployments include: Assisting with a search during a Special Response Team (SRT) arrest warrants and pre-planned operations

7. DEFENSE TECHNOLOG IES LOW ROLL 12 GRAM NON-RELOADABLE DIST RACTION DEVICE WITH SAFETY CLIP (MODEL: 8902NR)

The Defense Technologies Low Roll 12 Gram Non-Reloadable Distraction Device with Safety Clip has been deployed 0 times during this reporting period.

8. DEFENSE TECHNOLOG IES LMT 40 MM KINETIC ENERGY PROJECTILES WITH 40MM

PROJECTILES

The Defense Technologies LMT 40 MM Kinetic Energy Projectiles was deployed/discharged 9 times during this reporting period. These deployments include the pursuit and apprehension of violently resisting suspects.

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9. TIPPMANN FTC PEPP ER BALL LAUNCHERS

The Tippmann FTC Pepper Ball Launchers were deployed/discharged 1 time during this reporting period during the arrest of an attempt homicide suspect.

10. REMINGTON BREACH ING SHOTGUN (MODEL 8 70, 12 GAUGE)

Remington Breaching Shotguns was deployed/discharged 0 times during this reporting period.

11. SIG SAUER MCX VI RTUS MULTI -CALIBER 2 23/556/300 BLACK -OUT RIFLE AND AMMUNITIO N

Sig Sauer MCX Virtus Multi-Caliber 223/556/300 Black-out rifles were deployed/discharged 0 times during this reporting period.

12. SIG SAUER MCX MULTI-CALIBER MODULAR RIFLE, 300 BLK 5.75" DUTY BARREL, A 5/56 CALIBER 11" BARREL

Sig Sauer MCX multi-caliber modular rifle were deployed/discharged 0 times during this reporting period

13. ROCK RIVER ARMS, LAR-15

Rock Ricker Arms LAR-15s were deployed/discharged 0 times during this reporting period

14. PEPPER BALL VKS LAUNCHER

Pepper ball VKS Launchers were deployed/discharged 3 times during this reporting period. The Pepper Ball VKS Launcher was deployed as a less lethal force option in incidents that included: the arrest of carjacking suspects, during the arrest of an attempt homicide suspect, and during an outside assist for a neighboring agency regarding a suspect who was prowling in a resident’s yard and was non-compliant with police.

15. DEFENSE TECHNOLO GIES CS GAS SYSTEMS

Defense technologies CS gas systems which include: Pocket Tactical CS, Spede Heat CS, 40mm Ferret Round CS, Tri-chamber flameless CS, Triple Chaser CS, Han-ball CS, and 75-yard 40mm Spede heat CS; were deployed 0 times during this reporting period.

16. DEFENSE TECHNOLO GIES FLASHBANG SYSTEMS

Defense technologies flashbang systems which include the 100 Meter 40mm Aerial Flashbang and the 75 Meter 40mm Aerial Flashbang; were deployed 0 times during this reporting period.

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SUMMARY OF COMPLAINTS OR CONCERNS

Fremont Police Department is committed to responding to complaints, concerns and/or questions received through any of the above methods in a timely manner.

There were 0 formal complaints, or officer involved shootings related to the use of military equipment as investigated by Fremont Police Department’s Internal Affairs Unit during this reporting period.

Pursuant to California Government Code §7070(d)(7), members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment in this policy by any of the following means:

1. Via email to: [email protected]

2. Via phone call to: 510-790-6900

3. Via mail sent to: Fremont Police Department, 2000 Stevenson Blvd, Fremont, CA 94538

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SUMMARY AND RESPONSES TO MILITARY EQUIPMENT USE

POLICY VIOLATIONS

FPD did not have any policy violations with the deployment or use of military equipment; therefore, it did not need to conduct any internal audits.

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FISCAL IMPACT

Fremont Police Department is budgeted for 204 sworn officers, 18 Community Service Officers (CSOs), 33 dispatchers, and 74.5 full time and part-time professional staff. The operating budget for the department for the 2023-2024 fiscal year is $118,426,162.00.

The City of Fremont adopts an operating budget on a fiscal year basis (beginning July 1). The equipment owned and possessed by the department was approved in April of 2023 by the City of Fremont City Council. The cost of equipment purchases and expenditures is reflected in this report for April 2023 to March 2024 pursuant to Assembly Bill 481.

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Use Report

TRAINING SUMMARY
The safe and proficient use of the equipment outlined by AB481 requires countless hours of initial and on-going training as well as required certifications. Most training for department personnel is conducted internally by department personnel to ensure adherence to law and policy. There are times when department personnel are sent to external training courses to enhance and supplement internal trainings and to obtain train the trainer certifications. Consumable and non-consumable equipment are used during training to ensure proficiency and competency during real-life emergencies. Funding sources for all internal and external training are reflected in the Fremont Police Department’s operations budget. https://www.fremont.gov/government/departments/finance/financial-reports

TRAINING COSTS
The following is a breakdown of training costs associated with each piece of authorized military equipment. The quantity captured within the “consumable equipment” column indicates equipment that was expended during training. The personnel cost of training is captured in the department’s general operating budget to include line-items in the Training Unit budget as well as individual department units who train to utilize authorized military equipment.

Equipment Consumable
Equipment Used
Total
Cost # External Train-
ing
Unmanned Aerial System (UAS/Drones) $0 $13,160.86 1. $13,160.86 City of Fremont Mobile Command Vehicle (MCV) $0 $7,000.00 2. $7,000.00 Lenco BearCat G2 $0 $0 3. $0
Lenco BearCat/MedEvac $0 $0 4. $0
Ford Transit—350 Crew $0 $0 5. $0
Icor Caliber T5 Robot $0 $0 6. $0
Defense Technologies Low Roll 12 Gram with Safety Clip $2,009.35 $2,009.35 7. $0 Deftech LMT 40 MM Kinetic Energy Projectiles $0 $0 8. $0 Tippmann FTC Pepper-ball Launchers $0 $0 9. $0
Remington Breaching Shotgun (Model 870, 12 Gauge) $0 $0 10. $0

11. Sig Sauer MCX Virtus Multi-Caliber 223/556/300 $0 $0 $0

12. Sig Sauer MCX Multi-Caliber Modular Rifle, 300 BLK 5.75 $0 $0 $0

13. Rock River Arms, LAR—15 $0 $0 $0

14. Pepperball VKS Launcher $15,000.00 $15,000.00 $0

15. Defense Technologies CS Gas Systems $0 $0 $0

16. Defense Technologies Flashbang Systems $0 $0 $0
Total: $17,009.35 $37,170.21 $20,160.86

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EQUIPMENT COSTS

The following were the equipment related expenditures for April 2023 to March 2024. Also listed is the projection of expenses in calendar year 2024/25. Equipment expenditures include the acquisition of new equipment, the replacement or repair of damaged equipment, and the ongoing maintenance of our AB 481 military equipment which are captured in our Annual Maintenance/Replacement column.

# Equipment Type Acquisitions Annual Maintenance/
Replacement
Projections

1. Unmanned Aerial Systems (UAS) $9,729.96 $38,456.47 $61,970.03

2. Mobile Command Vehicle (MCV) $0 $1,461.38 $1,461.38

3. Lenco BearCat G2 $0 $0 $0

4. Lenco BearCat/MedEvac $0 $0 (San Leandro PD pays) $0

5. Ford Transit—350 Crew $0 $0 $0

6. I-Cor T5 Robot $0 $0 $0

7. Defense Technologies Low Roll 12
*Training Devices Included*
$0 $0 $0

8. Deftech LMT 40mm Kinetic Energy $0 $0 $0

9. Tippman FTC Pepper-ball Launchers $0 $0 $0

10. Remington Breaching Shotgun (870) $0 $0 $0

11. Sig Sauer MCX Virtus Multi-Caliber 223/556/300 $0 $0 $0

12. Sig Sauer MCX Multi-Caliber Modular Rifle, 300
BLK 5.75
$0 $155 $155

13. Rock River Arms, LAR—15 $0 $0 $0

14. Pepperball VKS Launcher $0 $1,500.00 $1,500.00

15. Defense Technologies CS Gas Systems $0 $96.60 $96.60

16. Defense Technologies Flashbang Systems $0 $0 $0
TOTAL: $9,729.96 $41,669.45 $65,183.01

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PROJECTED ACQUISITIONS FOR 2024-25

While some purchases and acquisitions can be anticipated, the unanticipated replacement of existing AB 481 equipment may be necessary due to damage beyond that of repair. Replacement of these items will be handled on a case-by-case basis dependent on operational and departmental need.

These unexpected needs-based acquisitions will be in accordance with department policy and AB 481.

CONSUMABLE MILITARY EQUIPMENT
Consumable AB 481 military equipment acquisitions in the next 12-months will remain consistent with current department replenishment schedules and policies. Acquisitions and purchasing of these consumables will replenish quantities previously approved by the department.

Categories of consumables are as follows:
• Ammunition- all calibers
• Diversionary Devices
• Chemical Agents and Smoke Canisters
• Specialty Munitions (40mm and Less Lethal Munitions)
• VKS Rounds
Non-consumables are as follows:
• No anticipated purchases of non-consumable equipment at this time

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CONCLUSION

This Annual Military Equipment Use Report is intended to not only adhere to the law and FPD policy, it also demonstrates our commitment to transparency with information provided to our community and elected officials. The equipment, resources, and training outlined in this report support Fremont Police Officers’ efforts to protect our communities, and enhance the safety of the public and officers. Our police department firmly believes responsible use of the equipment described in this report enhance our ability to deliver the highest level of professional, efficient and effective service when faced with incidents requiring a thoughtful law enforcement response.

Understanding law enforcement is a partnership between the police and community, we will continue to serve and do all we can to guard against harmful actions of a few individuals. FPD prides itself on providing “Public Safety through Professional Law Enforcement.” General Contact information:

Office of Professional Standards and Accountability

1. Via email to: [email protected]

2. Via phone call to: 510-790-6900

For more information on FPD Military Equipment visit: https://www.fremontpolice.gov/ab481

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EXHIBIT 1
Qualifying Equipment Owned/Utilized by the Fremont Police Department

Equipment Name: Unmanned Aircraft Systems (UAS/Drones) – CA Gov’t Code § 7070 (c)(1) Quantity Owned/Sought: 1412 Lifespan: 5 years
Equipment Capabilities: Remotely piloted aerial vehicle capable of providing live and recorded video images captured from aerial positions, including images enhanced by Forward Looking Infrared (FLIR), thermal, and optical zoom lenses.

Manufacture Product Description:

DJI Matrice 30T: The DJI Matrice 30T (M30T) feature 54 km/h wind resistance and the ability to fly in snow, heavy rain (IP55 rating), and temperature as low as -20°C (4°F). The M30T comes with a 48MP 1/2″ CMOS sensor optical zoom camera (5-16×) optical and 200× digital zoom, a 12MP wide-angle camera, 8K photo 4K@30fps video resolution, 1920×1080@30fps FPV camera, and a laser rangefinder which can give the precise coordinates of objects up to 1,200 meters away. Additionally, the M30T features a 640×512 pixel radiometric thermal camera. Designed for harsh flight conditions, the DJI M30T comes with built-in advanced redundancy systems to help keep critical missions going even in unexpected scenarios. The M30T features three-propeller Emergency Landing. In the unlikely case of a motor malfunction during flight, the M30T can make an emergency landing with just three propellers/motors. In addition to DJI’s four-antenna OcuSYnc 3 communication system, the M30T features an LTE GSM link for backup transmission that allows it to maintain connection in complex terrains. While in FCC mode the range is up to 15KM, in CE/SRRC/MIC modes is 8Km. The TB30 intelligent flight 6S battery has a total power of 131.6 Wh and provides up to 41 minutes of flight time.

The expected hovering time is about 36 minutes. The smart battery pack has the following built-in safety features: Anti-Backflow, Short Circuit, Over Voltage, Over Current, and Temperature.

DJI Avata: The DJI Avata makes it easy to film ultra-wide 4K stabilized video indoors or outside, in and around objects. Sporting what some call a "cinewhoop" design, the Avata comes in a palm-sized form factor with all four propellers protected with attached guards. This allows for close-up filming indoors, near people, and through small openings without risking damage or injury to people and property. If the Avata does come in contact, it can just bounce off and keep flying. For a more immersive experience with intuitive controls, you can opt to pair the Avata with optional Goggles 2, FPV Goggles V2, and the DJI Motion Controller.

DJI Mavic Mini 3 Pro: The tiny and lightweight DJI Mini 3 Pro is sub-250g and is a member of DJI’s “Mini Series”. The Mini 3 Pro has the addition of a tri-directional obstacle avoidance system which is a significant improvement over its predecessors. The drone has many improved features from previous versions to include a bigger sensor – now a 1/1.3-inch CMOS chip; its lens's maximum aperture has been increased to a bright f/1.7; its video capabilities have been vastly improved; and the camera can be rotated 90 degrees, enabling the ability to capture stills and video in both landscape and portrait format.

DJI Mavic 3/3TD: Mavic 3 offers significantly improved imaging performance thanks to its 4/3 CMOS Hasselblad camera and 24mm-equivalent lightweight lens. It can record up to 5.1K/50fps or 4K/120fps videos. Mavic 3 Cine supports Apple ProRes 422 HQ, Apple ProRes 422, and Apple ProRes 422 LT encoding. The tele lens of the dual-camera system supports explore mode for 28x hybrid zoom, allowing to see more of the environment with ease. The flight experience has also been comprehensively improved with the flight time extended to 46 minutes and a hover time of 40 minutes. The incredibly stable O3+ technology, video transmission can reach up to 15 km and supports 1080p/60fps real-time

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transmission. DJI Mavic 3 is equipped with an omnidirectional obstacle sensing system, which is multiple wide-angle vision sensors onboard work together seamlessly with a high-performance vision computing engine to sense obstacles in all directions precisely and plan a safe flight route that avoids obstacles.

The Mavic 3TD is capable of being integrated with the DJI Box 2, providing a secure housing for the UAS, wireless charging, and the ability to launch from a fixed location utilizing DFR.

DJI Phantom 4 Pro: The Phantom 4 Pro’s camera shoots 4K/60fps at a bitrate of 100Mbps and stills up to 20-megapixels. The Flight Autonomy system adds dual rear vision sensors and two Time of Flight range imaging cameras for a total of 5 directions of obstacle sensing with a range of up to 30m in all directions. The Lightbridge HD video transmission system offers an extended maximum transmission range of 4.3mi (7km) with the ability to switch between 2.4GHz and 5.8GHz. The aircraft’s Intelligent Flight Battery also have increased capacity by 520mAh to enable an extended flight time of 30 minutes.

DJI Mavic 2 Enterprise: The Mavic 2 Enterprise Dual features a 24mm camera with a 1/2.3" 12MP sensor and FLIR thermal imaging sensor. The cameras can capture up to UHD 4K resolution video at 30 fps, or thermal imaging images and temperature data. The Mavic 2 Enterprise can achieve speeds of up to 44.7 mph, and the four-cell LiPo battery provides up to 31 minutes of flight time. The Mavic 2 Enterprise Dual also supports OcuSync 2.0 video transmission system. Additionally, there are three modular accessories to include a spotlight, speaker, and beacon. The Mavic 2 Enterprise also has omnidirectional obstacle sensing.

DJI Mavic 2 Zoom: The Mavic 2 Zoom features a 24-48mm 2x optical zoom camera with 1/2.3" 12MP sensor and a 4x lossless zoom (including 2x optical zoom). The Mavic 2 Zoom utilizes a low-drag aerodynamic body design for achieving speeds up to 44.7 mph, a four-cell LiPo battery for up to 31 minutes of flight time, and low-noise propellers for filming without being distracting. The Mavic 2 Zoom also supports OcuSync 2.0 video transmission system. Additionally, there are three modular accessories to include a spotlight, speaker, and beacon. The Mavic 2 Enterprise also has omnidirectional obstacle sensing.

DJI Mavic Mini: The Mavic Mini from DJI is a compact drone weighing in at under 9 oz. The Mavic Mini has 3-axis gimbal and sophisticated flight modes that can achieve up to 12MP images, 2.7K Quad HD videos, and complex cinematic shots with access to the DJI Fly app. The Mini drone features up to 30 minutes of flight time on a full battery charge.

DJI Mavic Enterprise 2 Advanced: The Mavic 2 Enterprise Advanced features a 35 mm format camera with a 48 MP visual camera and high resolution 640 x 512 Thermal Resolution. The cameras can capture up to UHD 4K resolution video at 30 fps, or thermal imaging images and temperature data.

The Mavic 2 Enterprise can achieve speeds of up to 44.7 mph, and the four-cell LiPo battery provides up to 31 minutes of flight time. Additionally, there are three modular accessories to include a spotlight, speaker, and beacon. The Mavic 2 Enterprise also has omnidirectional obstacle sensing.

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Purpose/Authorized Uses: Unmanned aerial systems may be utilized through field deployment and Drone as First Responder (DFR) operations to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. Field deployed UAS are deployed “in the field” at or near the scene of incidents while DFR utilizes UAS deployed from a fixed location enabling a faster UAS response to qualifying calls. Since the development of the City of Fremont Public Safety UAS program in 2017, the Fremont Fire Department and the Fremont Police Department have supported each other in UAS operations and will continue to do so. Any use of a UAS will be in strict accordance with constitutional and privacy rights and Federal Aviation Administration (FAA) regulations.

Fiscal Impacts: Costs associated with replacement/repair of equipment ~ $5,000; the price of the UAV is based upon each specific model. The most expensive UAV is the Matrice 30T with a $14,000 price for the UAV. The allotted annual fiscal budget is $50,000 which includes software, UAVs, Training budget, and built-in overtime budget.

Legal/Procedural Rules Governing Use: The use of the UAV is in accordance with Fremont Police Department Unmanned Ariel Systems (UAS) Policy (614) and Federal Aviation Administration (FAA) Regulations.

Training Required: Basic in-house training course of 16 hours, bi-annual training for 8 hours, mandatory 1 hour of flight time per month to stay current for proficiencies.

Other: UAVs consistently improve and advance from year to year. There may be times when equipment becomes available that are imperative for successfully operating the fleet while old technology becomes obsolete.

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Equipment Name: City of Fremont- Mobile Command Vehicle (MCV) CA Gov’t Code § 7070 (c)(5) Quantity Owned/Sought: 1 Lifespan: ~15 years
Equipment Capabilities: The vehicle provides mobile, remote access to radio, internet planning and operational resources to assist with the command and control of major incidents and other planned operations. The vehicle also has the capability to dispatch officers and firefighters, as well as receive 9-1-1 calls.

Manufacture Product Description: The City of Fremont- Mobile Command Vehicle was built in conjunction with the Fremont Fire and Fremont Police Departments as a unified command vehicle but can also alternate between fire specific and police specific missions. The vehicle was custom built by Pierce Manufacturing in Appleton Wisconsin in 2013. The vehicle has a fire truck chassis.

Purpose/Authorized Uses: The MCV can be deployed for any fire and/or police incidents which it would be deemed beneficial to do so.

Fiscal Impacts: The initial costs of the MCV was approximately $1.2 million which was subsidized by UASI (Urban Areas Security Initiatives)- US Department of Homeland Security grants. The annual upkeep for the vehicle is approximately $5000.

Legal/Procedural Rules Governing Use: Fremont Police Department Lexipol policy 802.8.1 allows the use of the MCV as means of restoring 9-1-1 call processing. A Class B license is required to drive the vehicle.

Training Required: A Class B license is required to drive the vehicle. There are 2 Special Response Team (SRT) members who are assigned to the vehicle during operations to facilitate its operation.

Other: The MCV is not a tactical vehicle but rather a multi-purpose vehicle to help facilitate command and control during field incidents by both the Fremont Fire Department as well as the Fremont Police Department by providing intelligence assets. The vehicle does not have any armor nor is it deployed in such a manner as it to be used in such a way. The vehicle is to be deployed at the periphery of a tactical incident if one such arises.

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Equipment Name: Lenco BearCat G2-CA Gov’t Code § 7070 (c)(3) Quantity Owned/Sought: 1 Lifespan: ~15 years
Equipment Capabilities: The vehicle is equipped with emergency lights/sires, rotating roof hatch, electric winches, running boards, protection against chemical agents, back-up camera, battering ram attachment, CS (tear gas) deployment nozzle, Thermographic cameras, and spot/flood lights. The vehicle is armored with a 0.5 – 1.5” thick steel and ballistic windows rated to stop a 0.50 caliber bullet.

Manufacture Product Description: The Lenco BearCat G2 is the standard tactical armored vehicle for special operations units within the US Law Enforcement community. Since the early 2000s, agencies such as LAPD, LASD SEB, NYPD ESU, Boston PD and hundreds of Federal, State and Local Law Enforcement agencies have made the BearCat G2 part of their standard operating procedure. The G2 has excellent on-road driving characteristics and maneuverability in tight urban settings. The large floor plan seats 10 – 12 fully equipped officers.

Purpose/Authorized Uses: The Bearcat is primarily used for Special Weapons and Tactics Team (SWAT) incidents, safe transport of SWAT personnel to and from critical incidents, high risk warrant service operations, dangerous high risk tactical operations, high risk rescue operations, training, community engagement efforts and any other applications deemed appropriate and approved by the SWAT Commander, Division Commander or Chief of Police.

Fiscal Impacts: The cost of the Bearcat was approximately $323,726, which was purchased through a UASI (Urban Areas Security Initiative)- US Department of Homeland Security grant.

Legal/Procedural Rules Governing Use: The use of the Lenco bearcat G2 is governed by Fremont Police Department Lexipol Policy 704
Training Required: Officers are to be trained in the operation of the Bearcat and MedEvac prior to use. Training requirements will be set by the SWAT Commander in cooperation with the Emergency Vehicle Operations (EVOC) Training Manager. Training will include knowledge of this policy, rules of the road and basic knowledge of electronic/mechanical functions on the vehicle. The training will also include a driving exercise. SWAT personnel will receive advanced training and are expected to maintain a higher level of operational knowledge and expertise.

Only FPD personnel who have completed training and possess a valid California Driver’s License will be authorized to drive/operate the Bearcat or MedEvac, unless a delayed deployment of an ARV would result in serious bodily injury or death.

The SWAT Commander or his/her designee is responsible for training officers on proper use, driving techniques and ensuring the vehicle is properly serviced and maintained.

Other: The vehicle is designed to meet the tactical needs of law enforcement agencies tasked with responding to acts of violence and/or terrorism. The purpose is to enhance law enforcement’s ability to serve and protect the community.

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Equipment Name: Lenco BearCat/MedEvac- CA Gov’t Code § 7070 (c)(3) Quantity Owned/Sought: 1 Lifespan: 15 years
Equipment Capabilities: The BearCat/MedEvac is also referred to as the MedCat . The vehicle is equipped with two medical litters, oxygen tanks, a lighted work station, and compartments for medical supplies and gear storage. The vehicle has 0.5 to 1.5” steel and bullet resistant windows.

There is also a nozzle with a water connector in case it is needed for fire suppression.

Manufacture Product Description: The Lenco BearCat Medevac, also known as the MedCat, was designed to meet the combined requirements of SWAT & Tactical EMS Teams. This BearCat model can be used as an armored Response & Rescue SWAT truck for dangerous call-outs and is equipped to provide Tactical EMS with a safe & effective environment to deal with trauma cases.

The Law Enforcement variant of the MedCat comes standard with (2) tactical litters secured to extended bench seating. There are on-board Oxygen tanks with a lighted work station, a radio compartment work station and ample interior compartments for medical supplies & gear storage.

Purpose/Authorized Uses: The MedEvac is primarily used by the Tactical Emergency Medicine (TEMS) component of the Special Weapons and Tactics Team (SWAT) to provide emergency medical staff, equipment, and other rescue capabilities during high-risk operations. The MedEvac may also be utilized in a manner consistent with authorized use of the Bearcat. The MedEvac may be used in other situations deemed appropriate and approved by the SWAT Commander, Division Commander or Chief of Police.

The purpose and intent of the acquisition and deployment of this vehicle is to enhance and sustain regional preparedness for first responders in major urban areas by allowing for delivery of emergency medical services into on-going hazardous situations. This will allow law enforcement, fire service staff, and medical personnel the ability to safely enter unsecured and unstable areas (warm or hot zone).

This vehicle will assist with providing immediate medical assistance, enhancing the ability of first responders to rescue persons in need and help protect first responders at the scene of an emergency situation.

Fiscal Impacts: The MedEvac is a Bay Area regional asset and was acquired through a joint cooperative effort between the Fremont Police Department and the San Leandro Police Department with financial assistance from Cal OES Governor’s Office of Emergency Services (Homeland Security Grant Program). The approximate price is $300,000.

Legal/Procedural Rules Governing Use: The use of the MedEvac is governed by Fremont Police Department Lexipol Policy 704.

Training Required: Officers are to be trained in the operation of the Bearcat and MedEvac prior to use. Training requirements will be set by the SWAT Commander in cooperation with the Emergency Vehicle Operations (EVOC) Training Manager. Training will include knowledge of this policy, rules of the road and basic knowledge of electronic/mechanical functions on the vehicle. The training will also include a driving exercise. SWAT personnel will receive advanced training and are expected to maintain a higher level of operational knowledge and expertise.

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The SWAT Commander or his/her designee is responsible for training officers on proper use, driving techniques and ensuring the vehicle is properly serviced and maintained.

Other: The City of Fremont Police Department shares responsibility for the MedEvac with the City of San Leandro Police Department. A Memorandum of Understanding (MOU) has been established between the two agencies. The MOU outlines deployment responsibilities, ongoing maintenance and repair obligations, notification procedures and conflict resolution options. Both agencies jointly and separately agreed to abide by the terms and provisions of the MOU and respective department policies during the existence of the MOU. The MedEvac is by default, housed at the San Leandro Police Department.

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Equipment Name: Ford Transit-350 Crew - CA Gov’t Code § 7070 (c)(5) Quantity Owned/Sought: 1 Lifespan: 5 – 10 years
Equipment Capabilities: The Ford Van has storage space for the Hostage Negotiations Team (HNT) including battery storage and the throw phone. There is a large battery and a power inverter to assist with maintaining electronic equipment pertinent to establishing and maintaining communications with tactical operations and/or tactical negotiations.

Manufacture Product Description: There are no manufacture product description as this was a unique vehicle made specifically for HNT on a Ford Transit 350 chassis.

Purpose/Authorized Uses: The HNT vehicle can be deployed for any or police incidents which it would be deemed beneficial to do so.

Fiscal Impacts: Approximately $50,000
Legal/Procedural Rules Governing Use: The use of the vehicle is reserved for HNT personnel (governed by Fremont Police Department Lexipol Policy 407.8) as well as the department fleet guidelines (Lexipol Policy 705).

Training Required: The training for this vehicle is governed by Lexipol Policy 407.8.2.

Other: Not Applicable

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Equipment Name: Icor Caliber T5 Robot- CA Gov’t Code § 7070 (c)(1) Quantity Owned/Sought: 1 Lifespan: 10 years
Equipment Capabilities: Command and Control Unit (CCU) with multi-function control and variable- speed joystick, Two-way communication (talk/listen), lifts up to 45 lbs (20kg) arm retracted and 18 (8kg) arm extended, 360 degree rotating robotic claw with color charge-coupled device camera on telescoping arm, 36x optical zoom pan-tilt-zoom color camera.

Manufacture Product Description: The Icor Caliber T5 Robot is a medium-sized robot designed for remote handling and Render Safe Procedures of IEDDs and other explosive ordnances, reconnaissance missions, two-way communication and deliver/retrieval tasks.

The T5 is uniquely equipped with two robotic arms (a heavy-duty robotic claw and twin-disruptor turret).

Purpose/Authorized Uses: Used to assist Fremont Police Department SRT Operators with inspecting suspicious packages thus rendering them safe, clearing residences and/or businesses during tactical operations, assisting officers and the community by clearing potentially dangerous building during tactical situations.

Fiscal Impacts: Initial purchase of $67000
Legal/Procedural Rules Governing Use: The use of the robot is governed by Fremont Police Department Lexipol Policy 407.7.2(b).

Training Required: One-day course in Robot Operation and Maintenance as well as access to a virtual training portal.

Other: Recognizing that the missions of the SRT are performed in a hazardous environment, and recognizing that the safety of innocent persons, officers, and suspects is often jeopardized by the hazardous conditions, it shall be the intent of SRT to utilize special equipment in an attempt to lessen the risk of injury or death to all involved during the performance of a SRT operation. The SRT Commander will ensure that only those team members properly trained and certified in the use of the special equipment will utilize the equipment.

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Equipment Name: Defense Technologies Low Roll 12 gram non reloadable distraction device with safety clip (model: 8902NR)- CA Gov’t Code § 7070 (c)(12) Quantity Owned/Sought: 75+ Lifespan: 5 years
Equipment Capabilities: The use of this device is to create a diversion during critical incidents. The device exploded with a loud bang and emits a bright light made to disorient the suspect(s).

Manufacture Product Description: The Tactical Diversionary Device utilizes a M201A1 type fuse with a single use aluminum body. This compact unit is designed around a 6.5-gram water resistant charge, capable of producing an effective, yet reduced 162dB stimuli. Its size and shape are industry familiar and allow it to fit in standard tactical pouches. The device should only be deployed in areas that have been visually observed to be clear of potential hazards. It is recommended that the immediate area for deployment be visually affirmed to be clear of personnel and that the device is delivered so that the ports are free from obstruction. If the bottom ports are obstructed by an object or wall, the device body may move. The cleared area for deployment should be 5 - 6 feet around which the device is expected to come to rest.

Purpose/Authorized Uses: Used during critical incidents as a diversionary device to disorient suspects.

Fiscal Impacts: $51 each
Legal/Procedural Rules Governing Use: The use of flashbangs is governed by Fremont Police Department Lexipol Policy 407.7.2(b).

Training Required: specialized training as deemed by the SRT Commander Other: Recognizing that the missions of the SRT are performed in a hazardous environment, and recognizing that the safety of innocent persons, officers, and suspects is often jeopardized by the hazardous conditions, it shall be the intent of SRT to utilize special equipment in an attempt to lessen the risk of injury or death to all involved during the performance of a SRT operation. The SRT Commander will ensure that only those team members properly trained and certified in the use of the special equipment will utilize the equipment.

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Attachment: Draft_Exhibit 1 for Military Equipment Policy_Council 05_07_2024 (5132 : MILITARY EQUIPMENT ANNUAL REPORT) 11 Council Approval Date:

Equipment Name: Deftech LMT 40 mm kinetic energy projectiles with 40mm projectiles- CA Gov’t Code § 7070 (c)(14)
Quantity Owned/Sought: 110 Lifespan: 10 years
Equipment Capabilities: This department is committed to reducing the potential for violent confrontations. Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation.

Department approved kinetic energy projectiles are fired from 40 mm launchers.

Manufacture Product Description: The 40LMTS is a tactical single shot launcher that features an expandable ROGERS Super Stoc and an adjustable Integrated Front Grip (IFG) with light rail. The ambidextrous Lateral Sling Mount (LSM) and QD mounting systems allow both a single- and two-point sling attachment. The 40LMTS will fire standard 40mm less lethal ammunition, up to 4.8 inches in cartridge length. The Picatinny Rail Mounting System will accept a wide array of enhanced optics/sighting systems.

Purpose/Authorized Uses: A sworn peace officer may utilize the Kinetic Energy Projectile in the discharge of his/her duties when other options have been exhausted, are ineffective, or are inappropriate during attempts to control or subdue combative or violent individuals and the use of deadly force can be forestalled.

The Kinetic Energy Projectile shall be used with discretion and care in circumstances which permit the lawful use of lethal or less lethal force.

Fiscal Impacts: $809.75 per 40mm launcher and $18.35 per 40mm projectile Legal/Procedural Rules Governing Use: The use of 40mm kinetic energy projectile is governed by Fremont Police Department Lexipol Policy 305.9.

Training Required: The Training Sergeant shall ensure that all personnel who are authorized to carry a control device have been properly trained and certified to carry the specific control device and are retrained or recertified as necessary.

Proficiency training shall be monitored and documented by a certified, control-device weapons instructor.

All training and proficiency for control devices will be documented in the officer's training file.

Other: The SWAT Unit vehicles, each patrol supervisor's vehicle, and most patrol vehicles are equipped with a launcher for delivery of the Kinetic Energy Projectile. The Kinetic Energy Projectile will only be used by a supervisor or officer who has been trained in the use of the appropriate delivery system.

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Attachment: Draft_Exhibit 1 for Military Equipment Policy_Council 05_07_2024 (5132 : MILITARY EQUIPMENT ANNUAL REPORT) 12 Council Approval Date:

Equipment Name: Tippmann FTC Pepper ball launchers- CA Gov’t Code § 7070 (c)(12) Quantity Owned/Sought: 14 Lifespan: 10 years
Equipment Capabilities: The pepper ball launcher is semi-automatic, firing rate of 10-12 RPS, 13 Cubic inch high pressure air system using CO2. The launcher deploys a hard-plastic frangible sphere that is designed to burst upon impact.

Manufacture Product Description: FTC is a high-capacity, semi-automatic launcher that is perfect for crowd management and mobile field force operations. Reliable and accurate, it features a hopper that can hold up to 180 rounds and a flexible air source configuration.

Purpose/Authorized Uses: Pepper projectiles are plastic spheres that are filled with a derivative of OC powder. Because the compressed gas launcher delivers the projectiles with enough force to burst the projectiles on impact and release the OC powder, the potential exists for the projectiles to inflict injury if they strike the head, neck, spine or groin. Therefore, personnel using a pepper projectile system should not intentionally target those areas, except when the officer reasonably believes the suspect poses an imminent threat of serious bodily injury or death to the officer or others.

The effective operational distance for departmentally-approved pepper projectiles is from 5 feet to 120 feet. In an effort to lower the probability of serious bodily injury or death to the suspect, any discharge of less than 10 feet should be intentionally aimed at the arms or legs only.

Fiscal Impacts: $394.44 per launcher
Legal/Procedural Rules Governing Use: The use of the pepper ball launcher is governed by Fremont Police Department Lexipol Policy 305.7.2.

Training Required: The training for the use of the pepper ball launcher is governed by Fremont Police Department Lexipol Policy 305.10 which states: The Training Sergeant shall ensure that all personnel who are authorized to carry a control device have been properly trained and certified to carry the specific control device and are retrained or recertified as necessary. a. Proficiency training shall be monitored and documented by a certified, control-device weapons instructor.
b. All training and proficiency for control devices will be documented in the officer's training file. c. Officers who fail to demonstrate proficiency with the control device or knowledge of this agency's Use of Force Policy will be provided remedial training. If an officer cannot demonstrate proficiency with a control device or knowledge of this agency's Use of Force Policy after remedial training, the officer will be restricted from carrying the control device.

Other: Not Applicable

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Attachment: Draft_Exhibit 1 for Military Equipment Policy_Council 05_07_2024 (5132 : MILITARY EQUIPMENT ANNUAL REPORT) 13 Council Approval Date:

Equipment Name: Remington Breaching Shotgun (Model 870, 12 Gauge)- - CA Gov’t Code § 7070 (c)(8)
Quantity Owned/Sought: 25 Lifespan: 15-20 years
Equipment Capabilities: To quickly force entry through locked and/or barricaded doors, the Department authorizes the use of the breaching shotgun. The use of the breaching shotgun allows officers to defeat doors that mechanical breaching tools would normally be unable to open. The primary function of the breaching shotgun is for forcing entry. Although the breaching shotgun is a firearm, it has been modified for breaching purposes. Additionally, the selected ammunition is frangible and designed to defeat door locks and hinges.

Manufacture Product Description: From Remington Arms: Starting with a receiver machined from an 81/2-pound billet of steel might not be the easiest way to build a shotgun, but the end result is well worth the extra effort. No other pump shotgun can match the Model 870's strength and smooth, effortless operation.

Its legendary reliability is the heart of its popularity, as evidenced by the more than 13 million outdoorsmen, law enforcement officers, competitive shooters and home defenders who have chosen the never-say-die pump gun since its introduction in 1950. That same reliability has made the Model 870 one of the most adaptable shotgun designs ever, and the best-selling shotgun of all time.

Purpose/Authorized Uses: When a decision has been made to conduct an emergency entry, the breaching shotgun may only be used when it appears reasonably necessary to prevent death or great bodily injury. Officers are also required to obtain the approval of a supervisor unless the circumstances make it impractical to obtain authorization and/or delayed response would jeopardize the safety of citizens, officers or suspect(s).

Fiscal Impacts: $500 each
Legal/Procedural Rules Governing Use: The use of the breaching shotgun is governed by Fremont Police Department Lexipol Policy 301.

Training Required: The training for the use of the breaching shotgun is governed by Fremont Police Department Lexipol Policy 301.2.2 which states: Only officers trained and having shown adequate proficiency in the use of the breaching shotgun and the Use of Force policy are authorized to carry the device. Training for the breaching shotgun shall occur annually. All training and proficiency for the breaching shotgun will be documented in the officer's training record. Officers failing to demonstrate proficiency with the weapon or knowledge of the Use of Force policy will be provided remedial training.

Other: Breaching shotguns will be stored in the locked trunks or locked storage cabinets of all patrol supervisor and School Resource Officer vehicles. They may be stored in the same case as the less- lethal weapons; however, the breaching shotgun shall be placed under the less-lethal weapons and be separated by a partition which must be specifically removed in order to retrieve the breaching shotgun.

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Attachment: Draft_Exhibit 1 for Military Equipment Policy_Council 05_07_2024 (5132 : MILITARY EQUIPMENT ANNUAL REPORT) 14 Council Approval Date:

Equipment Name: Sig Sauer MCX Virtus multi-caliber 223/556/300 black-out Rifle and Ammunition- CA Gov’t Code § 7070 (c)(10)
Quantity Owned/Sought: 11 Lifespan: 10 years
Equipment Capabilities: The Sig Sauer MCX Virtus Rifle is a semi-automatic rifle and has an interchangeable caliber assembly allowing it to fire 223/556/300 blackout caliber projectiles.

Manufacture Product Description: The SIG MCX is a magazine fed, gas operated rifle available in

5.56x45mm NATO, and 7.62x35mm (.300 AAC Blackout), and 7.62 x 39mm calibers. The SIG MCX fires from a rotating locking closed bolt.

Purpose/Authorized Uses: Officers may deploy the rifle in any circumstance where the officer can articulate a reasonable expectation that the rifle may be needed. Examples of some general guidelines for deploying the rifle may include, but are not limited to:
a. Situations where the officer reasonably anticipates an armed encounter. b. When an officer is faced with a situation that may require the delivery of accurate and effective shot placement at long range.
c. Situations where an officer reasonably expects the need to meet or exceed a suspect's weaponry.
d. When an officer reasonably believes that there may be a need to deliver accurate shot placement on a barricaded suspect or a suspect with a hostage. e. When an officer reasonably believes that a suspect may be wearing body armor. f. When authorized or requested by a supervisor.
g. When needed to euthanize an animal.

Fiscal Impacts: $1720 per rifle
Legal/Procedural Rules Governing Use: All applicable State, Federal and Local laws governing police use of force. Various Fremont Police Department Policies on Use of Force and Firearms.

Training Required: Officers must successfully complete a CA POST certified 24-hour patrol rifle course as well as regular department firearms training and qualifications as required by law and policy.

Other: These specific rifles are assigned to Fremont Police Department Detectives

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Attachment: Draft_Exhibit 1 for Military Equipment Policy_Council 05_07_2024 (5132 : MILITARY EQUIPMENT ANNUAL REPORT) 15 Council Approval Date:

Equipment Name: Sig Sauer MCX multi-caliber modular rifle, 300 BLK 5.75" duty barrel, a 5.56 caliber 11" barrel, with an optional Sig Sauer 7.62 titanium suppressor and "safe/semi" selector switch- CA Gov’t Code § 7070 (c)(10)
Quantity Owned/Sought: 27 Lifespan: 10 years
Equipment Capabilities: The Sig Sauer MCX Sig Sauer MCX multi-caliber modular rifle, 300 BLK 5.75" duty barrel, a 5.56 caliber 11" barrel, with an optional Sig Sauer 7.62 titanium suppressor and "safe/semi" selector switch rifle and has an interchangeable caliber assembly allowing it to fire 223/556/300 blackout caliber projectiles.

Manufacture Product Description: The SIG MCX is a magazine fed, gas operated rifle available in

5.56x45mm NATO, and 7.62x35mm (.300 AAC Blackout), and 7.62 x 39mm calibers. The SIG MCX fires from a rotating locking closed bolt.

Other: These specific rifles are assigned to Fremont Police Department- Special Response Team.

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Attachment: Draft_Exhibit 1 for Military Equipment Policy_Council 05_07_2024 (5132 : MILITARY EQUIPMENT ANNUAL REPORT) 16 Council Approval Date:

Equipment Name: Rock River Arms, LAR-15- CA Gov’t Code § 7070 (c)(10) Quantity Owned/Sought: 11 Lifespan: 10 years
Equipment Capabilities: The Rock River Arms, LAR-15 , is a .223 caliber, 10.5" barrel rifle with a "safe/semi" selector switch.

Manufacture Product Description: The Rock River Rams is a magazine fed, gas operated rifle available in .223 Caliber.

Other: These specific rifles are assigned to Fremont Police Department- Detectives.

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Attachment: Draft_Exhibit 1 for Military Equipment Policy_Council 05_07_2024 (5132 : MILITARY EQUIPMENT ANNUAL REPORT) 17 Council Approval Date:

Equipment Name: PepperBall VKS launcher- CA Gov’t Code § 7070 (c)(12) Quantity Owned/Sought: 24 Lifespan: 10 years
Equipment Capabilities: The VKS Pepper Ball launder is semi-automatic and has 10-15 pepper balls at a time in one magazine. Utilizing a Variable Kinetic System (VKS) and compressed air, it can launch non-lethal Pepper Ball projectiles up to 66 feet with regular rounds and up to 150 feet away with the VXR long distance projectiles. Upon impact the exploding ball release a 12-foot cloud of pepper spray irritant.

Manufacture Product Description: The VKS™ Launcher is strongest non-lethal consumer device available from PepperBall. It requires no license to own and shoots powerful pepper irritant projectiles. With the same look, feel and fire control system as an AR-15/M-4 carbine, when used with VXR projectiles (not included) it has an effective accurate distance of up to 150 feet.

Purpose/Authorized Uses: Pepper projectiles are plastic spheres that are filled with a derivative of OC powder. Because the compressed gas launcher delivers the projectiles with enough force to burst the projectiles on impact and release the OC powder, the potential exists for the projectiles to inflict injury if they strike the head, neck, spine, or groin. Therefore, personnel using a pepper projectile system should not intentionally target those areas, except when the officer reasonably believes the suspect poses an imminent threat of serious bodily injury or death to the officer or others.

Fiscal Impacts: Approximately $1,200 per unit
Legal/Procedural Rules Governing Use: The use of the pepper ball launcher is governed by Fremont Police Department Control Devices and Techniques Policy 305.7.2.

Training Required: The training for the use of the pepper ball launcher is governed by Fremont Police Department Control Devices and Techniques Policy 305.10 which states: The Training Sergeant shall ensure that all personnel who are authorized to carry a control device have been properly trained and certified to carry the specific control device and are retrained or recertified as necessary. a. Proficiency training shall be monitored and documented by a certified, control-device weapons instructor.
b. All training and proficiency for control devices will be documented in the officer's training file. c. Officers who fail to demonstrate proficiency with the control device or knowledge of this agency's Use of Force Policy will be provided remedial training. If an officer cannot demonstrate proficiency with a control device or knowledge of this agency's Use of Force Policy after remedial training, the officer will be restricted from carrying the control device.

Other: Not Applicable

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Attachment: Draft_Exhibit 1 for Military Equipment Policy_Council 05_07_2024 (5132 : MILITARY EQUIPMENT ANNUAL REPORT) 18 Council Approval Date:

Equipment Name: Defense Technologies CS Gas systems- CA Gov’t Code § 7070 (c)(12) Quantity Owned/Sought:

Pocket Tactical CS (part #1016)- 23
Spede Heat CS (part #1072)- 20
40mm Ferret Round CS (part #2262)- 50
Tri-chamber flameless CS (part #1032)- 20
Triple Chaser CS (part #1026)- 44
Han-ball CS (part #1092)- 8
75 yard 40mm Spede heat (part #6282)- 4
Lifespan: 10 years
Equipment Capabilities: The use of OC/CS gas causes mucous membranes and exposed skin to become inflamed resulting in a burning sensation. It provides a temporary respiratory effect and induces discomfort on exposed skin.

Manufacture Product Description:

The Pocket Tactical CS Grenade: small, and lightweight. The 0.9 oz. of active agent will burn approximately 20-40 seconds. At 4.75 in. by 1.4 inches in size, it easily fits in most tactical pouches.

This is a launchable grenade; however it is normally used as a signaling or covering device. Though this device is slightly over four inches in length, it produces a smoke cloud so fast it appears to be an enveloping screen produced by a full size tactical grenade.

The Spede-Heat™ CS Grenade: a high volume, continuous burn it expels its payload in approximately 20-40 seconds. The payload is discharged through four gas ports on top of the canister, three on the side and one on the bottom. This launchable grenade is 6.12 in. by 2.62 in. and holds approximately

2.9 oz. of active agent.

The Ferret® 40mm Round: non-burning and suitable for indoor use. Used primarily by tactical teams, it is designed to penetrate barriers, such as windows, hollow core doors, wallboard and thin plywood.

Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside of a structure or vehicle.

In a tactical deployment situation, the 40mm Ferret is primarily used to dislodge barricaded subjects from confined areas. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.

Tri-Chamber Flameless CS Grenade: allows the contents to burn within an internal can and disperse the agent safely with reduced risk of fire. The grenade is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject. This grenade will deliver approximately .70 oz. of agent during its 20-25 seconds burn time. The Tri-Chamber Flameless Grenade can be used in crowd control as well as tactical deployment situations by Law Enforcement and Corrections, but was designed with the barricade situation in mind. Its applications in tactical situations are primarily to detect and/or dislodge barricaded subjects. The purpose of the Tri-Chamber Flameless Grenade is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or

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Attachment: Draft_Exhibit 1 for Military Equipment Policy_Council 05_07_2024 (5132 : MILITARY EQUIPMENT ANNUAL REPORT) 19 Council Approval Date:

incapacitation of potentially violent or dangerous subjects. The Tri-Chamber Flameless Grenade provides the option of delivering a pyrotechnic chemical device indoors, maximizing the chemicals’ effectiveness via heat and vaporization, while minimizing or negating the chance of fire to the structure.

The Triple-Chaser® CS: consists of three separate canisters pressed together with separating charges between each. When deployed, the canisters separate and land approximately 20 feet apart allowing increased area coverage in a short period of time. This grenade can be hand thrown or launched from a fired delivery system. The grenade is 6.5 in. by 2.7 in. and holds an approximately 3.2 oz. of active agent payload. It has an approximate burn time of 20-30 seconds.

The Han-Ball™ CS Grenade: an outdoor use grenade expelling its payload in approximately 15-20 seconds. The rubber ball round has an over all size of 4.8 in. tall, including the fuze head, and 3.1 in. diameter. This launchable grenade holds approximately 1.6 oz. of active agent which is expelled through three ports around the equator of the ball. Due the intense heat generated by this grenade, it should not be used inside a building or near flammable material.

The Spede-Heat™ 40mm Short Range CS Round: incorporates an aluminum shell and utilizes black powder as the propellant. The Spede-Heat™ 40mm Short Range Round is designed to deliver one dual-ported chemical canister from a 40mm launcher 75 yards to the intended target zone.

The Spede-Heat™ 40mm Short Range CS Round is most widely used as a crowd management tool by Law Enforcement and Corrections for the rapid deployment of chemical agent from a 40mm launcher.

Purpose/Authorized Uses: Utilized during confrontations with violent or potentially violent suspects as a less lethal option to assist with the dispersal of violent crowds and/or arrest of suspects.

Fiscal Impacts: approximately $7500
Legal/Procedural Rules Governing Use: The use of this equipment is governed by Fremont Police Department Lexipol Policy 407.7.2(b).

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Attachment: Draft_Exhibit 1 for Military Equipment Policy_Council 05_07_2024 (5132 : MILITARY EQUIPMENT ANNUAL REPORT) 20 Council Approval Date:

Equipment Name: Defense Technologies flashbang systems- CA Gov’t Code § 7070 (c)(12) Quantity Owned/Sought:
100 Meter 40mm Aerial Flashbang- 24
75 Meter 40mm Aerial Flashbang- 6
Lifespan: 10 years
Equipment Capabilities: The use of this device is to create a diversion during critical incidents. The device exploded with a loud bang and emits a bright light made to disorient the suspect(s). These particular variants can be deployed from a 40mm launcher.

Manufacture Product Description: The 40 mm Warning/Signaling Munition will produce 170 dB of sound and 5 million candelas of light. This munition has an operational range of 100 and 75 meters.

Launched from a 40 mm platform, this munition gives the operator the ability to engage people, vehicles or vessels from a safe stand-off position. In open waters, the flash and sound are easily observable at great distances.

Purpose/Authorized Uses: Used during critical incidents as a diversionary device to disorient and illuminate suspects.

Fiscal Impacts: approximately $700
Legal/Procedural Rules Governing Use: The use of flashbangs is governed by Fremont Police Department Lexipol Policy 407.7.2(b).

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Attachment: Draft_Exhibit 1 for Military Equipment Policy_Council 05_07_2024 (5132 : MILITARY EQUIPMENT ANNUAL REPORT) Fremont City Council Meeting: 05/07/24 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5135) DOC ID: 5135
Updated: 5/1/2024 12:56 PM by Dina Lewis Page 1

MULTIPURPOSE SENIOR SERVICES PROGRAM (MSSP) PROGRAM CONTRACT - Adopt a Resolution Authorizing the City Manager to Execute a FY 2024/25 Contract with the California Department on Aging to Provide Multipurpose Senior Services Program (MSSP) and Making Findings of CEQA Exemption Contact Persons:

Name: Karen L. Grimsich Suzanne Shenfil
Title: Family Services Administrator Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2062 510-574-2051
E-Mail: [email protected] [email protected]

Executive Summary: Since February 2001, the California Department of Aging (CDA) has contracted with the City of Fremont to administer the Multipurpose Senior Services Program (MSSP), which provides case management and purchased services for frail, Medi-Cal eligible, homebound seniors in Southern Alameda County.

Staff recommends the City Council adopt a resolution approving and authorizing the City Manager, or designee, to execute an agreement for Fiscal Year 2024/25, contract number MS-2425-37, in the amount of $546,312.

BACKGROUND: Since 2001, CDA has contracted with the City to provide MSSP case management services in Southern Alameda County through the Human Services Department. The purpose of MSSP is to keep low-income, nursing home eligible seniors out of nursing facilities and in their homes for as long as possible. This program provides services to 102 very frail individuals at any one time. The care management team is comprised of three case managers specializing in social work and nursing who develop and monitor a plan of care that includes regular home visits, medical care coordination, medication management, health education, and the purchase of necessary mobility and home safety devices.

DISCUSSION/ANALYSIS: The age of the City’s MSSP clients ranges from 69 to 104 years.

Eighty percent of current clients are female and almost half of them live alone. The clientele is diverse with 30% being Caucasian, 18% Chinese (primarily mono-lingual), 15% Afghan, 9% African American and 28% other. MSSP clients take an average of 11 medications and require substantial assistance in coordinating their medical care and social needs. All MSSP clients will be certified by a nurse as eligible for nursing home level of care. Home is generally where older adults wish to remain. With the support of this program, clients can attain their goal of living at home.

The Tri-City area is experiencing a demographic shift in which the older adult population is growing at a faster rate than the total population. As an increasing number of residents require support to remain safely living in the community, programs such as MSSP play an important role in addressing the needs of this population.

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Council Staff Report (ID # 5135) Meeting of May 7, 2024 Updated: 5/1/2024 12:56 PM by Dina Lewis Page 2
FISCAL IMPACT: CDA will reimburse the City at a per client per month rate, for a total contract amount not to exceed $546,312 for FY 2024/25. This funding is dedicated to support the staffing, supplies, services and administrative costs of the MSSP program.

Currently, the City can serve up to 102 clients at any point in time. Revenues and costs associated with this program will be recognized and appropriated as part of the FY 2024/25 Proposed Operating Budget.

ENVIRONMENTAL REVIEW: The City Council’s action on this resolution is exempt from the California Environmental Quality Act pursuant to, without limitation, CEQA Guidelines Sections 15378(b)(2) and (b)(4)-(5), 15262, and 15061(b)(3), each as a separate and independent basis.

ATTACHMENTS:
• Draft Resolution Multipurpose Senior Services Program FY24-25

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Resolution 2024-XX Page 1 of 2
RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE
THE FY 24-25 CONTRACT AMENDMENT WITH THE CALIFORNIA
DEPARTMENT OF AGING (MS -2425-37) TO PROVIDE SERVICES

UNDER THE MULTI -PURPOSE SENIOR SERVICES PROGRAM AND

MAKING FINDINGS OF CEQA EXEMPTION

WHEREAS, the Multipurpose Senior Services Program ("MSSP") is a State of California Department of Aging program that provides funding to enable frail, Medi-Cal eligible seniors aged 65 and over to remain safely at home rather than enter nursing homes; and

WHEREAS, since February, 2001, the City of Fremont ("City") has been under contract with the California Department on Aging to administer and provide MSSP case management services in Southern Alameda County through the Human Services Department, among the purposes of which are to keep low-income, frail, nursing home eligible seniors out of nursing facilities and in their homes for as long as possible; and

WHEREAS, the City desires to continue its successful arrangement with the California Department on Aging with respect to the MSSP.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FREMONT AS FOLLOWS:

SECTION 1. The City Manager or designee is hereby authorized to execute Contract Amendment (MS-2425-37) with the California Department on Aging to administer and provide MSSP services for Fiscal Year 2024-2025 in the amount of $546,312 and to take all reasonable and appropriate actions in order to implement the same.

SECTION 2. The City Council's action on this resolution and implementation thereof is exempt from the California Environmental Quality Act (“CEQA”) pursuant to, without limitation, CEQA Guidelines Section 15378(b)(2) [continuing administrative activities], Section 15378(b)(4) [governmental fiscal activities], Section 15262 [feasibility and planning studies], and 15061(b)(3) [no possibility of significant effect on the environment], each as a separate and independent basis.

BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the State of California Department of Aging.

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Attachment: Draft Resolution Multipurpose Senior Services Program FY24-25 (5135 : Multipurpose Senior Services Program Agreement) Resolution 2024-XX Page 2 of 2
ADOPTED ______________ 2024, by the City Council of the City of Fremont by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

________________________________
Mayor

ATTEST: APPROVED AS TO FORM:

___________________________ ________________________________ City Clerk City Attorney

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Attachment: Draft Resolution Multipurpose Senior Services Program FY24-25 (5135 : Multipurpose Senior Services Program Agreement) Fremont City Council Meeting: 05/07/24 07:00 PM
3300 Capitol Avenue Div/Dept: Information Technology Services Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5138) DOC ID: 5138
Updated: 4/22/2024 4:13 PM by Dina Lewis Page 1

ENDPOINT DETECTION AND RESPONSE (EDR) SOFTWARE RENEWAL - Authorize the City Manager, or her Designee, to Issue a Purchase Order and to Execute Implementing Documents with ePlus Technology, Inc., for the Annual Software Licenses of the Crowdstrike Endpoint Detection and Response (EDR) Solution.

Contact Persons:

Name: Jeremy Huynh Sanford Taylor
Title: Management Analyst II IT Director
Div/Dept: Information Technology Services Information Technology Services Phone: (510) 494-4847 510-494-4802
E-Mail: [email protected] [email protected]

Executive Summary: The existing software licenses of the Crowdstrike Endpoint Detection and Response (EDR) Solution expire on June 02, 2024. The annual software licenses cost for the Crowdstrike Endpoint Detection and Response (EDR) Solution for the period of June 03, 2024 through June 02, 2025, is $115,692.73. The annual software licenses exceed $100,000 and require City Council approval.

BACKGROUND: The Information Technology Services (ITS) Cybersecurity Program continues to expand, improving the City’s capabilities to monitor in real-time city-wide information system assets for anomalies and malicious behaviors. This results in the detection and reduction in response time to cyber threats, such as malware, ransomware, distributed denial of service (DDoS), spoofing, backdoor, tampering, spam, and phishing attacks. In addition, the ITS Cybersecurity Program has an increased focus on the City's information systems and data backup practices through investing in modern backup and recovery technologies. This ensures a secure and current city information system backed up with data storage and an optimized system restoration process in the event of a cyberattack and/or data loss. The program also focuses on communicating cybersecurity trends and cybersecurity best practices to City Staff and equipping them with the information they need to become human firewalls.

DISCUSSION/ANALYSIS: The Crowdstrike Falcon Complete endpoint detection and response solution is deployed in the City’s network infrastructure and is a critical tool for the Program’s success against cyber security threats. Therefore, staff recommends renewing the software licenses for an additional three years. Software license renewal is exempt from competitive purchasing requirements pursuant to Fremont Municipal Code section

3.20.280(c).

FISCAL IMPACT: Funds are appropriated for the Annual Software Licenses of the Crowdstrike Endpoint Detection and Response (EDR) Solution in the Information Technology Services Department Operating Fund FY 2023/24 operating budget (Fund 620). Funding for subsequent years will be requested as part of the City’s annual budget process.

ENVIRONMENTAL REVIEW: The renewal of computer software licenses is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because,

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Council Staff Report (ID # 5138) Meeting of May 7, 2024 Updated: 4/22/2024 4:13 PM by Dina Lewis Page 2
without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS: None.

RECOMMENDATIONS:

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Fremont City Council Meeting: 05/07/24 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5142) DOC ID: 5142
Updated: 5/3/2024 11:39 AM by Susan Gauthier Page 1

ALAMEDA COUNTY PROBATION DEPARTMENT (ACPD) MASTER CONTRACT FOR JUVENILE JUSTICE CRIME PREVENTION ACT (JJCPA) - Authorization to Execute a Fourth Amendment to a Master Service Contract with Alameda County Probation Department for Juvenile Justice Crime Prevention Act (JJCPA) Grant Funded Programs Supporting At-Risk Youth and Families, through December 31, 2024; and a Second Amendment to a Subcontract with Seneca Family of Agencies (Seneca), and Make Findings of CEQA Exemption.

Contact Persons:

Name: Annie Bailey Suzanne Shenfil
Title: Youth and Family Services
Administrator
Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2111 510-574-2051
E-Mail: [email protected] [email protected]

Executive Summary: Since 2019, the Alameda County Probation Department (ACPD) has contracted with the City to provide specialized services for youth in ACPD’s Community Supervision program. These programs serve at-promise (at-risk) youth who are on formal Probation and under Community Supervision and the parents of these youth. Most of these youth have experienced traumatic events and as a result have symptomatic behaviors that contribute to their social, emotional, and educational instability. The parents of these youth have also faced many challenges and need significant support.

Due to the broad scope of work and service area covered by this contract, the City currently partners with Seneca Family of Agencies (Seneca) to provide Trauma Focused Cognitive Behavioral (TF-CBT) Groups and Parenting Classes in the South County service area (Fremont, Union City, Newark, and San Leandro).

The purpose of this report is to recommend that the City Council:

1. Authorize the City Manager or her designee to execute a fourth amendment with ACPD for the additional amount of $55,479, increasing the total not to exceed amount from $341,700 to $397,179, so that the City may continue to provide the youth group and parenting programs.

2. Authorize the City Manager or her designee to execute a second amendment to a sub-contract with Seneca, for the additional amount of $36,451, increasing the not- to-exceed amount from $154,998 to $191,449.

BACKGROUND: ACPD has contracted with the City’s Human Services Department to provide counseling, case management and truancy intervention services under a Delinquency Prevention Network (DPN) contract to Juvenile Justice involved youth and their families for many years.

Since 2019, ACPD has contracted with the City for the Human Services Department’s Youth and Family Services (YFS) Division to provide additional specialized services, beyond the

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scope of the DPN contract, for youth in ACPD’s Community Supervision program, including Trauma Focused Cognitive Behavioral (TF-CBT) Groups and Parenting Classes. These programs serve at-promise (at-risk) youth who are on formal Probation and under Community Supervision and the parents of these youth.

Due to the broad scope of services, the higher-level needs of youth in this specialized program, and regions under this contract, the City currently partners with Seneca in the South County service area, which includes Fremont, Union City, Newark and San Leandro.

The City and ACPD executed a first amendment to the agreement, extending the term through June 30, 2021, and increased the not-to-exceed amount to $278,616.

The City and ACPD executed a second amendment to the agreement, extending the term through June 30, 2023, and carrying over any unused funds from the previous term. These funds were unused due to disruptions in service delivery due to the COVID-19 pandemic.

The City and ACPD executed a third amendment to the agreement, extending the term through June 30, 2024, and increased the not-to exceed amount to $341,700.

In 2022, with ACPD’s approval, the City executed a subcontract in the amount of $109,434, with Seneca, which absorbed the Girls, Inc. counseling program, our original partner.

In 2023, the City executed a first amendment to the subcontract with Seneca, for the additional amount of $45,564, and increased the not-to-exceed amount to $154,998 over the term of the agreement.

DISCUSSION/ANALYSIS: The goal of these services is to help youth successfully complete Probation requirements, gain life skills, reduce symptomatic behaviors, improve social relationships and prevent youth recidivism. Most youth under ACPD’s Community Supervision program have experienced traumatic events and as a result have negative symptomatic behaviors that contribute to their social, emotional and educational instability.

The parents of these youth have also faced many challenges and need significant support.

The Amendment with ACPD will continue to support existing counseling and administrative positions across the two partner agencies, including City staff. It also covers all non- personnel program and operating costs associated with running the programs. The City, as the primary contractor, will collect all administrative overhead indirect costs.

FISCAL IMPACT: There will be no impact to the General Fund. The additional appropriation of $55,479 for the recommended amendment will be included in the Alameda County Probation Youth Diversion Fund (Fund 133) in the FY 2024/25 proposed operating budget.

ENVIRONMENTAL REVIEW: This action is not a project subject to California Environmental Quality Act (CEQA) review pursuant to, without limitation, CEQA Guidelines section 15378 as it is an administrative governmental activity that will not result in direct or indirect physical change in the environment.

ATTACHMENTS: None.

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RECOMMENDATIONS:

2. Authorize the City Manager or her designee to execute a second amendment to a sub- contract with Seneca, for the additional amount of $36,451, increasing the not-to- exceed amount to $191,449.

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Fremont City Council Meeting: 05/07/24 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5144) DOC ID: 5144 A
Updated: 5/2/2024 4:39 PM by Dina Lewis A Page 1

AUTHORIZE THE CITY MANAGER TO EXECUTE FEDERAL CDBG AGREEMENT AMENDMENT – Authorize the City Manager to Execute an Amendment to Tri-City Volunteers Food Bank and Warehouse Flooring and Door Replacement Project Agreement and Making Findings of CEQA Exemption
Contact Persons:

Name: Robert Lopez Suzanne Shenfil
Title: CDBG Administrator Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2043 510-574-2051
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this staff report is to request that the City Council authorize the City Manager to execute a $235,000 Community Development Block Grant (CDBG) amendment, with Tri-City Volunteers (TCV), to support their Food Bank and Warehouse Flooring and Door Replacement project. The amendment will increase TCV’s existing Agreement with the City to $507,000.

BACKGROUND: On May 9, 2023, the City Council approved a $272,000 CDBG grant to TCV to remove the existing concrete, pour and coat the new concrete floor, install a floor raceway for power and data lines to cubicles, upgrade the lighting, install two walls, and install a new water line to the east side of the building inside their food pantry facility located in Fremont.

TCV is a non-profit organization that provides emergency food and other assistance to low and moderate-income families. TCV is the largest food bank in our area, serving 4,000 to 6,000 families every year. TCV’s strive to give Fremont families enough food for 10 to 20 meals per family at each pick-up time, which totals approximately 6 million pounds of food served every year. TCV also supports a growing Mobile Pantry distribution through the Tri- Cities and serves 23 communities that target low-income seniors, formerly homeless veterans, and low-income families and individuals.

The building TCV occupies is City-owned and they deliver these much needed services from our facility. The main warehouse is the basis for all of its operations so the rehabilitation work is needed to ensure long-term viability of this City asset and enhance the functionality and appearance of the facility so that clients can be served with dignity in a safe, well- designed, and welcoming space and to keep up with TCV’s expanded operations.

At the time TCV approached the City in December 2023, there was a CDBG contingency reserve of $237,513 to be used for gap funding for previously approved capital projects like TCV’s project.

DISCUSSION/ANALYSIS: TCV’s project has been delayed due to the condition of the concrete floor, which has continually declined in quality even though temporary repairs have been made by the City. As a City-owned facility, we have worked with Public Works staff for further inspection to determine if more minor repairs, originally contemplated, would be

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sufficient. Public Works inspectors have confirmed that additional minor fixes would quickly break down and would need repeated fixing, which would not be cost-efficient and cause further disruptions in service at the food bank warehouse. City inspectors determined that a complete concrete floor replacement would be the most cost-effective option over the long term to ensure that the floor’s integrity would be intact for years to come. Staff recommended that TCV contact a concrete contractor that the City has used to provide a scope of work and estimate. The estimate provided by the contractor exceeds the total cost of the original project by $235,000.

TCV is seeking $235,000 in additional CDBG funding to make up the difference and complete the project by Fall 2024. The City has available unallocated funding in its CDBG capital reserve to cover this request. On December 6th, 2023, the Citizens Advisory Committee unanimously approved additional funding for the TCV project.

FISCAL IMPACT: As noted above, the City has sufficient CDBG reserves to accommodate the additional $235,000 needed to complete this project. As part of the FY 2023/24 Adopted Budget, the City Council appropriated sufficient funding to cover the recommended contract amendment.

ENVIRONMENTAL REVIEW: The current action is exempt from CEQA pursuant to, without limitation, CEQA Guidelines Section 15378 in that it is an administrative or fiscal activity of the City which will have no possibility to cause a significant effect on the physical environment and does not authorize any project nor constitute a project under CEQA. All projects listed in this staff report are subject to environmental review procedures pursuant to the National Environmental Policy Act (NEPA). Consistent with NEPA regulations, funding will not be distributed to a project until appropriate NEPA review and clearance is completed for that project.

ATTACHMENTS: None.

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Fremont City Council Meeting: 05/07/24 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5146) DOC ID: 5146
Updated: 5/2/2024 8:08 AM by Dina Lewis Page 1
CITY BUILDING PEST CONTROL SERVICES - Authorization to Execute a Service Agreement with PestMaster Services, L.P. for Pest Control Services at City Owned Buildings in the Amount Up to $375,000 for a Five-Year Period; Make Findings of CEQA Exemptions
Contact Persons:

Name: Pat Kendrick LaShawn Butler
Title: Building Maintenance Manager Interim Community Services Director
Div/Dept: Public Works Building Maintenance
Phone: 510-979-5768 (510) 494-4329
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to secure professional pest control services for the management of pests including ants, fleas, ticks, cockroaches, general insects, rodents, and pigeons at City-owned buildings.

BACKGROUND: There are 100 City-owned buildings that require pest control services to include the police campus, all fire stations, libraries, community centers, and administration buildings.

The City has adopted an Integrated Pest Management Program (IPM) for the control of pests. IPM is the strategic approach that focuses on long-term prevention of pests and their damage from reaching unacceptable levels by selecting and applying the most appropriate combination of available pest control methods. These include cultural, mechanical, biological, and chemical technologies that are implemented for a given site and pest situation in ways that minimize economic, health and environmental risks.

Through the IPM Program, the most widely used pest control techniques are identifying and removing food and water sources; vacuuming; sealing points of entry into a building; using bait; setting traps; and continued inspections and monitoring. If all other exclusion techniques prove ineffective, then a pesticide is used. The pesticides used will be the least toxic and the amount used will be the least amount needed to be effective.

DISCUSSION/ANALYSIS: The City issued a Request for Proposals (RFP) on March 13, 2024, for Professional Pest Control Services for a five-year term. The City received proposals on March 27, 2024.

The City evaluated the submitted proposals. After the evaluation, it was determined that the proposer, PestMaster Services L.P., is qualified and has the means necessary to perform the services of Professional Pest Control Services for City buildings.

Compensation will include:
• Pest control services will cost the City $50,000 the first year with an up to 4% annual increase and a contingency of $25,000 per year for as-needed additional services for a grand total not to exceed of $375,000 for the five-year term.

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Staff is requesting that Council approve and authorize the City Manager or her designee to execute a service agreement with PestMaster Services L.P. to provide Professional Pest Control Services from July 1, 2024, through June 30, 2029.

FISCAL IMPACT: The total not to exceed amount for the five-year term of the contract including contingencies is $375,000. Funding for the service will be paid through the operating budget of Public Works Building Maintenance.

ENVIRONMENTAL REVIEW: The proposed action is exempt from the California Environmental Quality Act (CEQA), per CEQA Guidelines Section 15308 Actions by Regulatory Agencies for Protection of the Environment, which exempts actions taken by regulatory agencies, as authorized by state or local ordinance, to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for protection of the environment.

The purpose of the IPM is to maintain the environment by preventing the overpopulation of pests due to human actions. City Integrated Pest Management practices, as provided in Administrative Regulation 6.7 - Integrated Pest Management, involve detailed procedures for protection of the environment, including methods to reduce or minimize pesticide use on City properties, minimize health and environmental risks, and ensure compliance with National Pollutant Discharge Elimination System (NPDES) permit requirements and the Alameda County Clean Water Program.

ATTACHMENTS: None.

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Fremont City Council Meeting: 05/07/24 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Grants

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5147) DOC ID: 5147
Updated: 5/2/2024 4:46 PM by Dina Lewis Page 1
2024 PEDESTRIAN CROSSING ENHANCEMENT PROJECT - Adopt a Resolution Authorizing Fiscal Year 2024/2025 Application for Transportation Development Act Article 3 (TDA3) Grant Funds and Acceptance of $405,771 in TDA3 Funds for the 2024 Pedestrian Crossing Enhancement Project (PWC9078); Appropriation of Funds; and Make Findings of CEQA Exemption
Contact Persons:

Name: Lilian Ayala Hans Larsen
Title: Senior Transportation Engineer Public Works Director Div/Dept: Public Works Public Works
Phone: (510) 494-4766 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this item is to facilitate receiving grant funds from the Metropolitan Transportation Commission (MTC) in the amount of $405,771, which will be used to enhance pedestrian access at eight uncontrolled crossings along Fremont Boulevard and Paseo Padre Parkway within the Irvington and Mission Valley neighborhoods.

BACKGROUND: MTC makes annual allocations of State Transportation Development Act Article 3 (TDA3) funds for bicycle and pedestrian projects to cities and counties in the nine- county Bay Area region. The TDA3 funds are non-competitive grant funds allocated based on population.

As part of the City’s Vision Zero Action Plan, pedestrian crosswalk enhancement is identified as one of the ten core actions to improve safety for the most vulnerable road users. To date, the City has enhanced 21 high priority pedestrian crossings with pedestrian hybrid signals or rapid flashing beacons throughout the City, and there has been substantial reduction in pedestrian related fatal or severe injury crashes since the City adopted its Vision Zero traffic safety policy in 2015. The City’s proposed TDA3 grant project will provide pedestrian crossing enhancements for six high priority crossings along Fremont Boulevard within the Irvington neighborhood and two high priority crossings along Paseo Padre Parkway within the Mission Valley neighborhood. The crossing locations were selected based on documented collision history and crash potential and overall feasibility for the installation of safety enhancements. The City anticipates receiving approximately $405,771 in TDA3 funds for Fiscal Year (FY) 2024/25 to be applied to the “2024 Pedestrian Crossing Enhancement Project.”

TDA3 grant policies require that an advisory committee that is appointed by an elected body and includes bicyclists and pedestrians review the proposed TDA3 project. On March 20, 2024, the City’s Mobility Commission was informed of the proposed Project, and the Mobility Commission unanimously supported recommending the proposed Project to the City Council for approval for the application of the TDA3 grant for FY 2024/25.

The TDA3 grant funds will supplement $1,664,550 in Highway Safety Improvement Program (HSIP) grant funds that were secured in 2021 through a statewide competitive process for the Project design and construction. $196,110 of the HSIP funds have been allocated to the

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design phase of the Project, with the remaining $1,468,440 to be used for construction. The Project’s scope, estimated costs, and overall implementation schedule matches the requirements and expenditure schedule for the FY2024/25 TDA3 funding cycle. The TDA3 funds will also be used as matching funds for the already secured HSIP funds, which will reduce the City’s local contribution for project implementation.

The Project is currently in final design, with Project construction tentatively scheduled for Spring 2025.

DISCUSSION/ANALYSIS: The Project will implement crosswalk visibility and safety enhancements at existing uncontrolled crosswalks on high-speed, multi-lane arterial streets.

The locations are Fremont Boulevard/Clough Avenue, Fremont Boulevard/Papazian Way, Fremont Boulevard/Adams Avenue, Fremont Boulevard/Michael Avenue, Fremont Boulevard/Crestwood Street, and Fremont Boulevard/Doane intersections, as well as at Paseo Padre Parkway/Dorne Place and Paseo Padre Parkway/Mento Drive intersections.

Crosswalk safety elements to be implemented vary at each crosswalk location, but they generally include the installation of pedestrian flashing beacons, curb extensions, new ADA curb ramps, refuge median islands, sidewalk widening, new crosswalk signs, and high visibility crosswalk pavement striping. Existing bus stops near these crosswalks will also be enhanced as part of the Project. These improvements are consistent with the goals from the City’s Pedestrian Master Plan, Vision Zero Action Plan, and Mobility Action Plan, with the overall objective of encouraging more walking, bicycling and use of public transit by improving pedestrian/bicycle safety, access, and comfort along City roadways.

FISCAL IMPACT: The estimated Project construction cost is $1,875,000. The City’s anticipated TDA3 grant amount of $405,771 would be appropriated to the Pedestrian Improvement Program (PWC9078) providing local match funds for the $1,468,440 HSIP grant funds already secured for the Project construction. The remaining funds needed for the project will be funded by the Measure BB Bicycle and Pedestrian appropriation (PWC8944) as identified in the adopted FY2023/24-2027/28 CIP.

ENVIRONMENTAL REVIEW: This project is categorically exempt under Section 15061 9(b)(3) of the California Environmental Quality Act (CEQA) in that it is not a project which has the potential for causing a significant effect on the environment. A separate environmental clearance will be provided for the 2024 Pedestrian Crossing Enhancement Project.

ATTACHMENTS:
• Draft Resolution- 2024 Bikeway Enhancement Project

RECOMMENDATIONS:

2. Appropriate any TDA3 grant funds received to the 2024 Pedestrian Crossing Enhancement Project (PWC9078-521).

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Resolution 2024-XX Page 1 of 7

DRAFT

RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF FREMONT REQUESTING OF THE METROPOLITAN

TRANSPORTATION COMMISSION THE ALLOCATION
OF FISCAL YEAR 202 4/2025 TRANSPORTATION
DEVELOPMENT ACT ARTICLE 3 PEDESTRIAN/

BICYCLE PROJECT FUNDING

WHEREAS, Article 3 of the Transportation Development Act (TDA), Public Utilities Code (PUC) Section 99200 et seq., authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists; and
WHEREAS, the Metropolitan Transportation Commission (MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 4108, Revised, entitled “Transportation Development Act, Article 3, Pedestrian/Bicycle Projects,” which delineates procedures and criteria for submission of requests for the allocation of “TDA Article 3” funding; and
WHEREAS, MTC Resolution No. 4108, Revised, requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region; and
WHEREAS, the City of Fremont desires to submit a request to MTC for the allocation of TDA Article 3 funds to support the projects described in Attachment B to this resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES AS FOLLOWS:

SECTION 1. The City of Fremont declares it is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code.

SECTION 2. There is no pending or threatened litigation that might adversely affect the project or projects described in Attachment B to this resolution, or that might impair the ability of the City of Fremont to carry out the project.

SECTION 3. The City of Fremont attests to the accuracy of and approves the statements in Attachment A to this resolution.

SECTION 4. A certified copy of this resolution and its attachments, and any accompanying supporting materials shall be forwarded to the congestion management agency, countywide transportation planning agency, or county association of governments, as the case may be, of Alameda County for submission to MTC as part of the countywide coordinated TDA Article 3 claim.

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Resolution 2024-XX Page 2 of 7

ADOPTED_______________, 2024 by the City Council of the City of Fremont by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

_________________________________
Mayor
ATTEST:

__________________________________
City Clerk
APPROVED AS TO FORM:

_________________________________
City Attorney

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Resolution 2024-XX Page 3 of 7

Resolution No. 2024-XX
Attachment A
Re: Request to the Metropolitan Transportation Commission for the Allocation of Fiscal Year FY 2024-2025 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding
Findings

1. That the City of Fremont is not legally impeded from submitting a request to the Metropolitan Transportation Commission for the allocation of Transportation Development Act (TDA) Article 3 funds, nor is the City of Fremont legally impeded from undertaking the project(s) described in “Attachment B” of this resolution.

2. That the City of Fremont has committed adequate staffing resources to complete the project(s) described in Attachment B.

3. A review of the project(s) described in Attachment B has resulted in the consideration of all pertinent matters, including those related to environmental and right-of-way permits and clearances, attendant to the successful completion of the project(s).

4. Issues attendant to securing environmental and right-of-way permits and clearances for the projects described in Attachment B have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the TDA funds being requested.

5. That the project(s) described in Attachment B comply with the requirements of the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.).

6. That as portrayed in the budgetary description(s) of the project(s) in Attachment B, the sources of funding other than TDA are assured and adequate for completion of the project(s).

7. That the project(s) described in Attachment B are for capital construction and/or final design and engineering or quick build project; and/or for the maintenance of a Class I bikeway which is closed to motorized traffic and/or Class IV separated bikeway; and/or for the purposes of restriping Class II bicycle lanes; and/or for the development or support of a bicycle safety education program; and/or for the development of a comprehensive bicycle and/or pedestrian facilities plan, and an allocation of TDA Article 3 funding for such a plan has not been received by the City of Fremont within the prior five fiscal years.

8. That the project(s) described in Attachment B which are bicycle projects have been included in a detailed bicycle circulation element included in an adopted general plan, or included in an adopted comprehensive bikeway plan (such as outlined in Section 2377 of the California Bikeways Act, Streets and Highways Code section 2370 et seq.) or responds to an immediate community need, such as a quick-build project.

9. That any project described in Attachment B bicycle project meets the mandatory minimum safety design criteria published in the California Highway Design Manual or is in a National Association of City and Transportation Officials (NACTO) guidance or similar best practices document.

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Resolution 2024-XX Page 4 of 7

10. That the project(s) described in Attachment B will be completed in the allocated time (fiscal year of allocation plus two additional fiscal years).

11. That the City of Fremont agrees to maintain, or provide for the maintenance of, the project(s) and facilities described in Attachment B, for the benefit of and use by the public.

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Resolution 2024-XX Page 5 of 7

Resolution No. 2024-XX
Attachment B
TDA Article 3 Project Application Form

1. Agency City of Fremont

2. Primary Contact Lilian Ayala, Senior Transportation Engineer

3. Mailing Address 39550 Liberty St., Fremont, CA 94538

4. Email Address [email protected] 5. Phone Number 510-494-4766

6. Secondary Contact (in
the event primary is
not available)
Eric Hu, Principal Transportation Engineer

7. Mailing address (if
different) N/A☒

8. Email Address [email protected] 9. Phone Number 510-494-4542

10. Send allocation
instructions to (if
different from above):

Tish Saini
[email protected]

11. Project Title 2024 Pedestrian Crossing Enhancement Project

12. Amount requested $405,771 13. Fiscal Year of
Claim
FY 2024-2025

14. Description of Overall Project:

15. Project Scope Proposed for Funding: (Project level environmental, preliminary planning, and ROW are ineligible uses of TDA funds.)

16. Project Location: A map of the project location is attached or a link to an online map of the project location is provided below:

The 2024 Pedestrian Crossing Enhancement Project will implement pedestrian crosswalk safety improvements, including pedestrian flashing beacons, ADA curb ramps, refuge islands, bulb outs, pavement slurry, and striping, at 8 crossing locations along Fremont Boulevard and Paseo Padre Parkway. The crossing locations were selected based on documented crash history and potential for vehicle/pedestrian/bicyclist conflict. The project objectives include increasing visibility, access, safety, and perceived comfort for pedestrians and bicyclists crossing at uncontrolled crossings, ultimately connect users to neighborhood schools, parks, commercial destinations, and transit stops. The Project scope strongly supports the goals and actions identified in the City’s Pedestrian Master Plan, Vision Zero Action Plan, and Mobility Action Plan.

TDA Article 3 funds will be used for the Construction phase of the 2024 Pedestrian Crossing Enhancement Project. https://www.google.com/maps/d/edit?mid=1P6EvYv2Zi7zEmAk_ASvCJ3Qo5yXF5zc&usp=shari ng

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Resolution 2024-XX Page 6 of 7

Project Relation to Regional Policies (for information only)

17. Is the project in an Equity Priority Community? Yes☐ No☒

18. Is this project in a Priority Development Area or a Transit-Oriented Community? Yes☒ No☐

19. Project Budget and Schedule

Project Eligibility
A. Has the project been reviewed by the Bicycle and Pedestrian Advisory Committee? Yes☒ No☐ If “YES,” identify the date and provide a copy or link to the agenda. March 20, 2024 If "NO," provide an explanation).

B. Has the project been approved by the claimant's governing body? Yes☒ No☐ If "NO," provide expected date: N/A

C. Has this project previously received TDA Article 3 funding? Yes☐ No☒ (If "YES," provide an explanation on a separate page)

D. For "bikeways," does the project meet Caltrans minimum safety design criteria Yes☐ No☐ pursuant to Chapter 1000 of the California Highway Design Manual?

E. 1. Is the project categorically exempt from CEQA, pursuant to CCR Section 15301(c), Yes☒ No☐ Existing Facility?

2. If “NO” above, is the project is exempt from CEQA for another reason? Yes☐ No☐ Cite the basis for the exemption. __________________________ N/A☐ If the project is not exempt, please check “NO,” and provide environmental documentation, as appropriate.

F. Estimated Completion Date of project (month and year): December 2025

G. Have provisions been made by the claimant to maintain the project or facility, or has Yes☒ No☐ the claimant arranged for such maintenance by another agency? (If an agency other than the Claimant is to maintain the facility, please identify below and provide the agreement.

Project
Phase TDA 3 HSIP Funds and
Local Funds Total Cost Estimated Completion
(month/year)
Bike/Ped
Plan
ENV
PA&ED
PS&E 316,110 316,110 September 2024 ROW
CON 405,771 1,468,440 1,874,211 December 2025 Total Cost 405,771 1,784,550 2,190,321 December 2025

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Resolution 2024-XX Page 7 of 7

H. Is a Complete Streets Checklist required for this project ? Yes☒ No☐ If the amount requested is over $250,000 or if the total project phase or construction phase is over $250,000, a Complete Streets checklist is likely required. Please attach the Complete Streets checklist or record of review, as applicable. More information and the form may be found here: https://mtc.ca.gov/planning/transportation/complete-streets

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Attachment: Draft Resolution- 2024 Bikeway Enhancement Project (5147 : 2024 PEDESTRIAN CROSSING ENHANCEMENT PROJECT) Fremont City Council Meeting: 05/07/24 07:00 PM
3300 Capitol Avenue Div/Dept: Community Development
Fremont, CA 94538 Category: Fees & Rates

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 4864) DOC ID: 4864
Updated: 5/2/2024 4:58 PM by Dina Lewis Page 1
AMENDMENT TO MASTER FEE SCHEDULE – Public Hearing (Published Notice) to Consider an Amendment to Master Fee Resolution 8672 (Master Fee Schedule) to Update Building and Planning User Fees to Reflect Updated Hourly Costs, Address Recent State Law Changes for Certain Fees, Establish New Fees for New Services, and Simplify Fee Descriptions and Methodology. The Proposed Action is Exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines 15378 and 15061(b)(3)
Contact Persons:

Name: Jennifer Craven Dan Schoenholz
Title: Business Manager Community Development Director
Div/Dept: Community Development Community Development
Phone: 510-494-4554 510-494-4438
E-Mail: [email protected] [email protected]

Executive Summary: The proposed action is an update to Building and Planning user fees to ensure recovery of the costs associated with processing permits and entitlements. These fees fund the services provided by the Building and Planning Divisions.

This proposed update does the following:

• Updates hourly rates and (in some cases) the estimated staff time used to calculate Planning and Building flat fees and deposit-based fees; • Establishes new sub-categories of Planning deposits to better align deposit amounts with average project billings;
• Establishes new and modified fees to address service modifications driven by changes in State law;
• Modifies a number of existing fees including those for “trade” plan reviews and inspections and Express Permits;
• Modifies the Community Planning Fee to include Climate Action Plan implementation as an eligible use of fee revenues;
• Eliminates obsolete fees (e.g., those related to handling paper records); • Establishes a number of new fees;
• Clarifies and modifies fees related to appeals; and
• Reorganizes the fee schedule to combine all development-related fees in one section.

Staff recommends the City Council approve the fee changes discussed in the report and listed in Attachment 1. These fee adjustments would be effective 60 days from the date of Council action.

BACKGROUND: The Development Cost Center (DCC) is comprised of the Planning, Building, and Engineering funds. The DCC provides development permitting services to developers, property owners, and the City’s own public works projects. Council policy requires that DCC revenues cover its costs, and that the DCC maintains a contingency reserve equal to at least 25% of its annual operating expenses to help mitigate the effects of economic downturns and variability in development activity.

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Building Fees: The Building Division’s core responsibility is enforcing the California Building and Fire Codes, including local amendments, through its construction/plan review, permitting, and inspection services. Building’s operations are funded entirely by three types of fees: 1) fees based on the project’s construction valuation; 2) flat fees based on the number of “widgets” being installed (e.g., switches, circuits) or on the average time required to provide the service; and, 3) hourly rate fees for certain plan checks and inspections. Fees based on construction valuation generate about 70% of Building’s revenue, with flat and hourly rate fees comprising the remaining 30%.

Planning and Engineering Fees: Planning and Engineering development services are funded by user fees and a General Fund allocation to support general customer service and City-initiated projects and initiatives. Planning user fees are comprised of both flat fees and deposit-based fees.

Flat fees are applied to requests that are routine to process and where the staff time involved is predictable. Examples of flat fee projects are temporary signs and home occupation permits.

Deposit-based fees are applied to projects that are more complicated and varied, making it difficult to estimate the full cost recovery amount when the application is initially submitted.

For these projects, applicants provide a deposit at submittal to set up a project account, and then are billed for time spent on the project once the deposit is exhausted. If any deposit monies remain, they are refunded. Examples of projects utilizing deposit-based fees are General Plan amendments, conditional use permits, and design review.

Planning, Building, and some general development fees (applicable to most permits), are proposed to be adjusted or established as part of this Master Fee Schedule amendment, as described below.

DISCUSSION/ANALYSIS: The majority of Building fees were last updated in 2004 and Planning flat fee and hourly rate fees were last updated in 2014. As described below, the proposed update will ensure that fees reflect current labor costs; changes in the way the DCC provides services; and changes in State law. It should be noted that the proposed update does not propose changes to Building fees that are based on construction valuation.

The recommended fees in this action do not exceed the cost to the City to provide these services to the public.

Updates to Hourly Rates: This amendment will update all fees calculated using hourly labor rates in both the Planning and Building fee schedules. Job classifications used as the basis for each fee are identified in the footnotes and reflect the position most likely to provide the service. Most Planning flat and hourly rate fees are based on the Planner II rate.

Most Building flat and hourly rate fees are based on the Community Development Technician, Plan Check Professional, and Building Inspector II positions, depending on the service provided (e.g., permit processing, plan check, and inspection, respectively).

New Sub-Categories to Better Align Deposits with Costs: For Planning fees, most services are deposit-based. Staff has identified some deposit categories that are currently quite broad and, if broken into sub-categories, would lower the deposit amount for certain projects. For example, the Design Review Limited category requires a deposit of $3,120.

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Staff has analyzed the different types of design reviews that fall under this category and determined that the average cost for accessory dwelling units is $2,000, for one-story additions it is $2,500, and for commercial projects it is $5,000. Staff is recommending that the Design Review Limited deposit (and several other existing deposit categories) be split into sub- categories so that deposits are better aligned with average costs.

Fee Adjustments/New Fees Driven by Changes in State Law: Over the past several years, the State has enacted numerous changes to laws related to development permitting.

Recommended fee revisions due to changes in State law are listed below. All recommended fees are based on the position expected to perform the work and (for flat fees) the estimated time needed to complete the work.

• AB2234 Post Entitlement Permit Completeness Review: AB2234 requires local agencies to establish complete submittal lists for permits required after a Planning entitlement has been approved. Staff is recommending a new flat fee of $128 to reflect this new service required by State law.

• Renewable Energy: AB1124 establishes a maximum dollar rate per kilowatt for renewable energy systems. The proposed minimum fee for systems up to 15 kilowatts is $266 for a residential system and $539 for a commercial system. Because larger systems typically require more staff time for plan check and inspection, staff recommends scaling the fee based on the system size as allowed under AB 1124.

• HCA Preliminary Review: The Housing Crisis Act (HCA; SB330) allows development applicants to have their project fees and development standards vested (i.e., locked in) when their SB330 preliminary review is determined complete. A new flat fee of $1,254 would cover the cost of this HCA preliminary review.

• Exterior Elevated Elements Evaluation: As required by SB721 (apartments) and SB326 (condominiums), all multi-family property owners with wood framed buildings with exterior elevated elements (i.e. stairways, walkways, and balconies) must submit a report to the City evaluating the integrity of these elements. Staff is proposing a new flat fee of $280 to complete the review.

• SB9 “Urban Lot” Subdivision: SB9 requires that municipalities allow the splitting of a single-family zoned parcel into two lots. SB9 subdivisions are parcel maps, for which there is an existing deposit of $16,000. However, because the City cannot require public right-of-way improvements for SB9 subdivisions, the scope of the SB9 review is reduced. As such, staff is recommending a new subdivision fee category with a deposit that is half of the parcel map deposit, or $8,000.

Modifications to Existing Fees: The following fees would be modified as part of this update to reflect changes in hourly rates, technology advances, and City policy objectives.

• Building Application Fee: Currently, a $50 application fee is charged per permit. Many projects include multiple permits, including: building (structural/non-structural); electrical; mechanical; plumbing; and fire. For these projects, the applicant would pay $250 in application fees. Staff is proposing an application fee of $145 per “record” that would include all permits required as part of that record. This methodology more

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accurately reflects the cost of processing a record regardless of the number of permits associated with it.

• Trade Plan Review: Building “trades” code sections are those specific to the electrical code, mechanical code, and plumbing code. Currently, the City charges an hourly rate for each trade plan review. Staff is proposing the following modifications:

o For new construction, staff proposes that trade plan reviews be equal to 25% of the building plan review fee. This methodology is used by many cities, as it easily scales the fee to be commensurate with the size of the project and provides cost predictability for applicants. The fee would cover all three trade plan reviews (i.e., one trade plan review fee for electrical, mechanical, and plumbing code).

o For modifications to existing structures projects would continue to be charged at an hourly rate, with a minimum of two hours per trade review required.

• Trade Inspection Fees: Fees for trade inspections are currently widget-based, meaning the fee is charged per component (such as a switch or outlet). Staff is proposing to establish a flat minimum rate based instead on the estimated amount of time required to complete the inspection service requested. If the time needed to complete the trade inspections exceeds that covered by the minimum inspection rate, applicants would be charged the difference.

• Community Planning Fee: The Community Planning Fee (CPF) was adopted in 2002 as a means of establishing a funding source for comprehensive updates and ongoing maintenance of the General Plan and Zoning Code. The CPF fee is a 15% surcharge on building permits. It is intended to cover 75% of the costs associated with comprehensive and ongoing General Plan and Zoning Code update services, while the remaining 25% of the cost is funded by the City through the General Fund.

The City recently adopted Climate Ready Fremont, the update to the City’s Climate Action Plan (CAP). Climate Ready Fremont was designed to be a “qualified” CAP, allowing new development to rely on compliance with the CAP to satisfy environmental review requirements under the California Environmental Quality Act (CEQA). Ongoing maintenance of the CAP therefore benefits development in a similar fashion to General Plan and Zoning Code maintenance. Staff is therefore recommending that the eligible uses of the Community Planning Fee be expanded to include updates and ongoing maintenance of the CAP.

New Service Fees: The following new fees would be established to facilitate new services.

• Zoning Verification Report (ZVR): The ZVR is a service that is typically requested by realtors and brokers working on the purchase or sale of a specific property. This work was processed as a research request and typically takes two to three hours to complete.

With the advances the City has made with its permitting system, the ZVR work has been formalized as a specific record type that is requested through Citizen Access. The proposed ZVR fee is based on two hours at the Planner II hourly rate, resulting in a flat fee of $365.

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• Historic Evaluation Screening: In the past, screening of historic properties and structures was provided by a historic consultant and the cost was passed on to the applicant similar to other consultant services. This service is now provided by City staff with expertise in this area, necessitating a new fee category. This new $183 flat fee covers the cost of providing this service.

• Express Permits: Express Permits are records that do not require a plan review to be issued and mostly are only offered to residential uses due to the simple nature of the project. Express Permits generally include: reroofs; electrical panel upgrades; kitchen and/or bathroom remodels (when like-for-like); water heaters; window replacements; residential foundation retrofits (using pre-approved plan); and swimming pool demolitions.

Express Permits are exempt from the building application fee since no staff processing is required to issue them. To cover the cost of inspection trips/visits to the property, which generally is one to two inspection trips, staff is proposing a flat fee of $126 or $252 for most Express Permits.

Staff also proposes to convert the Home Occupation Permit (HOC) to an Express Permit.

HOCs are required by any business operating in a residential building. As an Express Permit, the HOC fee will reduce from a $120 flat fee to a $39 flat fee, which covers a 15- minute review of the issued HOC by Planning staff to verify the new home-based business operation.

• Overtime Inspection Fees: This update proposes overtime building inspection fees to match overtime provisions in the applicable Memorandum of Understanding between the City and the City of Fremont Employee Association (CFEA).

Fees Proposed for Elimination: Because development services are now wholly electronic, the Planning Record Retention fee and Building Document Imaging fees are no longer necessary. These fees were established to cover the cost to digitize and archive paper files.

New development projects (beginning March 2021) are submitted and issued/approved electronically, eliminating the need for digitizing and making these fees unnecessary.

Proposed New General Development Fees: General development fees are not specific to covering the cost of DCC services. Instead, they are required for broader community needs associated with development that must be paid prior to building permit issuance (e.g., construction tax, art district fees, impact and affordable housing fees). This update proposes two new general development fees (i.e., Addressing and Permitting Technology), as described below.

• Addressing: The Addressing fee is new and will recover the cost for Geographic Information System (GIS) staff to review and issue address and street name requests associated with development permits. For new addresses, staff is proposing a flat fee of $268, with an additional $67 for each subsequent address. For a new street review, staff is proposing a flat fee of $134 per street.

• Permitting Technology Fee: The Permitting Technology Fee (PTF) is a new fee and would recover a portion of the cost to fund the software licensing costs required to support development permitting. Three programs are used to process permits, including Accela

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(permits), ePlanSoft (electronic plan review), and DocuSign (“authorized”/legal signatures). Software licensing costs associated with these programs currently total about $800,000 annually.

Staff is recommending a 3% surcharge be adopted to recover 65% to 70% of the software technology costs on all Planning, Engineering, and Building records. The fee would be applied to all plan review and inspection services but would not be applied to fees collected on behalf of the State, development impact fees, affordable housing fees, or the construction tax. Staff is not recommending to recover 100% of these costs from permit applicants because a portion of the technology is used for City-specific services, such as Code Enforcement, and Finance and ITS support, which consume a number of licenses that are not directly related to permit services and thereby should not be borne by development applicants.

Since this is a new fee for Fremont, staff surveyed other Bay Area cities to see if and how much of a technology fee was charged. The survey results verify that, while a number of cities have a technology fee, a large range exists in what cities are recovering for their technology costs. The survey results are provided below:

Fremont (Proposed): 3% Sunnyvale: 5% Berkeley: 5%
Union City: 2% Mountain View: 4% Concord: 10.5%
Milpitas: 3.8% Menlo Park: 3% Santa Clara: 3.37%
Hayward: 9% Redwood City: 16% Emeryville: 10%
San Leandro: 6% Pleasanton: 5% Walnut Creek: 5.75%
Oakland: 14.75% South San Francisco: 2%

Based on historic permit activity, staff estimates that a 3% surcharge will generate approximately 65-70% of the DCC’s technology licensing costs on an ongoing basis.

• Refund Processing Fee: This is a new $96 flat fee would cover the cost for staff to process refunds on any Building record.

Proposed Modifications to Appeal Fees: Appeals of development decisions are processed by Planning, Building, or Engineering staff based on the part of the Fremont Municipal Code each group is responsible for. All three of these groups are within the DCC. Consistent with Council policy related to DCC cost recovery, the full cost of appeals is charged to appellants.

Staff is proposing the following modifications to clarify and update appeal fees.

• Actual Cost Applicability: Staff is proposing revised language in Master Fee Schedule Section I.H. Development Services Billing Process, and Section I.P, Appeals to City Council/Commissions/Committees to clarify that appeals of Planning and Engineering decisions are deposit based and the actual cost of the appeal processing is required.

• Resident Appeals: Staff proposes to establish an appeal deposit for residents that is half the appeal deposit of the applicant or a third-party appellant. The proposal to reduce the deposit is intended to make the initial cost of filing an appeal more affordable. However, the resident would still be responsible for the full cost of the appeal process. Lowering the deposit makes it more likely that the resident will be invoiced for appeal costs exceeding the deposit.

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• Appeal of AB2234 Post-Entitlement Phase Permits: AB2234 includes provisions for appeal of any staff action during the permit review. These staff actions include determining that an application is incomplete and any review cycle decision that does not approve a permit request regardless if the request is in conformance with code requirements. Staff is proposing to establish appeal deposits for AB2234 appeals of Engineering post-entitlement permits and a flat deposit rate for AB2234 appeals of Building post-entitlement phase permits.

• Appeal of Title 12 (Sidewalks, Streets, and Highways) and 17 (Subdivision): Staff is proposing to revise appeals of Engineering staff administrative actions from a flat $50 appeal cost to City Council to a deposit-based service that provides for full cost recovery. Engineering staff administrative actions occur as they implement Title 12 (Sidewalks, Streets, and Public Property) and Title 17 (Subdivisions). Appeal of Engineering administrative actions is not common. However, this update will provide an appeal cost structure that will ensure costs are fully recovered, if needed. Engineering appeal deposits are proposed at the average rate of Planning appeals. If the deposit amount for Engineering appeals is demonstrated to be too high or too low, staff will update it based on the procedure set forth in Council Resolution 2010-23.

Combining Development Fees in Master Fee Schedule: Staff is proposing to bring together in the same section of the Master Fee Schedule all development-related fees that are currently listed in the Departmental listing of fees. Consolidating development fees in one section will make it easier for applicants to identify all applicable development fees. For example, fees related to Tentative Tract Maps processed by Planning and Final Tract Maps processed by Engineering are currently in different sections of the Fee Schedule. In the revised format, these related subdivision fees will be directly adjacent to each other. This fee combining effort will integrate Engineering and Building fees into Section II, “Planning & Development.” The section will be renamed “Development – Planning, Engineering, and Building & Safety.” Attachment 2 provides a draft of the revised Section II with all development-related fees.

Comparison Fee Survey: Because many Building fees are being adjusted as part of this update, staff has completed a comparison survey of Fremont’s existing and proposed fees to other Bay Area cities. The survey is provided in Attachment 3. Generally, the proposed fee adjustments are comparable to other Bay Area cities.

FISCAL IMPACT: Development services provided by Building and Planning are funded by a variety of fees. Adjusting the fees as proposed would ensure that the cost to provide these services is recovered, thereby ensuring that the General Fund does not subsidize services related to private development. The proposed fees do not exceed the costs to the City to provide these services.

Given that employee costs vary from year to year, this update would authorize staff to administratively update hourly rate fees annually on January 1 to reflect any cost of living adjustments implemented the prior July 1. This annual update will ensure that fees based on hourly rates keep pace with hourly rate increases.

ENVIRONMENTAL REVIEW: The proposed action to update the Master Fee Schedule is exempt from and not subject to review under the California Environmental Quality Act

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(CEQA), because, without limitation, the action is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment pursuant to CEQA Guideline 15601(b)(3), each as a separate and independent basis for CEQA compliance.

PUBLIC NOTICE: Public hearing notice was published in the Tri-City Voice for the proposed fee adjustments on April 23. In addition, also on April 23, notice of this public hearing was sent via email and SMS text notification to the 4,150 persons registered on the City’s Builders Interest List.

ATTACHMENTS:
• Draft Resolution Building Master Fees 2024
• Draft Resolution_Exhibit 1_Planning-Building MFS Amendment • Attachment 2-Revised Master Fee Schedule Section II, Development - Planning, Engineering, and Building & Safety
• Attachment 3-Building Fee Comparison Survey

RECOMMENDATION: Adopt a resolution approving an amendment to Master Fee Resolution 8672 (Master Fee Schedule) as drafted in Attachment 1.

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Resolution 2024-XX Page 1 of 2

RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

AMENDING SECTION II (PLANNING AND DEVELOPMENT) AND
SECTION VII.C (BUILDING AND SAFETY) OF THE MASTER FEE

SCHEDULE TO ADJUST PLANNING AND BUILDING USER FEES,
RELOCATING SECTION V I.A (ENGINEERING) AND SECTION VI.B (PARKS) AND RENAMING SECTION VII (PUBLIC WORKS)
WHEREAS, on March 1, 1994 the City Council adopted Resolution No. 8672, as amended from time to time, establishing the City’s Master Fee Schedule, fixing and establishing fees, rates and charges for goods and services provided by the City of Fremont; and WHEREAS, the proposed adjustments to Planning and Development and Building and Safety Fees sections are necessary to update the fees to reflect the cost increases of providing the services, remove fees that are no longer necessary, and to add new fees created by new services and state law changes; and
WHEREAS, the proposed adjustments to appeal fees in the Planning and Development, Engineering and Building and Safety Fees sections are necessary to clarify and update the fees to recover the cost of the appeal and include new appeals processes required by new state law; and WHEREAS, on May 7, 2024, the City Council held a duly-noticed public hearing where members of the public had the opportunity to be heard, and the City Council considered the information set forth in the staff report and information submitted to the City Council during the public hearing.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES AS FOLLOWS:

SECTION 1. Section II, Planning and Development, of the Master Fee Schedule is hereby renamed Development – Planning, Engineering, and Building & Safety, and fees are amended as shown in Exhibit 1. Fees not identified in Exhibit 1 are not affected by this action.

SECTION 2. Section VI, Public Works, is hereby renamed Maintenance Operations.

SECTION 3. Section VI.A, Engineering, and Section VI.B, Parks, are relocated to new Section II, Development – Planning, Engineering, and Building & Safety.

SECTION 4. Section VII, C., Building & Safety, of the Master Fee Schedule is relocated to new Section II, Development – Planning, Engineering, and Building & Safety, and fees are amended as shown in Exhibit 1. Fees not identified in Exhibit 1 are not affected by this action.

SECTION 5. None of the fees identified in Exhibit 1 exceed the cost to the City of Fremont to provide the service associated with the fee.

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Attachment: Draft Resolution Building Master Fees 2024 (4864 : AMENDMENT TO MASTER FEE SCHEDULE) Resolution 2024-XX Page 2 of 2

SECTION 6. The Master Fee Schedule (as adopted by Resolution No. 8672, and as amended thereafter) is on file in the Office of the City Clerk.

ADOPTED ____________, 2024, by the City Council of the City of Fremont by the following vote, to wit, and to be effective on July 8, 2024:

AYES:

NOES:

ABSENT:

ABSTAIN:

_________________________________
Mayor

ATTEST:

__________________________________
City Clerk
APPROVED AS TO FORM:

_________________________________
City Attorney

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Attachment: Draft Resolution Building Master Fees 2024 (4864 : AMENDMENT TO MASTER FEE SCHEDULE) Exhibit 1
1 Amendment to Master Fee Schedule – Planning and Building User Fees

Terms:

HBR: Hourly Billing Rate BI2: Building Inspector II P1: Planner 1 S5: Step 5
AA: Administrative Assistant
BO: Building Official
CDT: Community Development Technician
P2: Planner 2
PCM: Permit Center Manager
ACE: Associate Civil Engineer
AP: Associate Planner
FPE: Fire/Life Safety Plans Examiner
GIS: GIS Information Specialist II
SCDT: Senior Community Development Technician
SPCP: Senior Plan Check Professional
AT: Accounting Technician PCP: Plan Check Professional

Notes:

A Footnote for Planning fees to be administratively adjusted annually on January 1st based on prior July 1st cost of living adjustment (COLA) as listed in the “Fee Basis” column is: “A fee equivalent to [#]- hour(s) at the [position title] classification hourly labor rate at step 5 (base salary times multiplier specified in the annual operating budget) administratively adjusted annually on January 1.” B Footnote for Building fees to be administratively adjusted annually on January 1st based on prior July 1st cost of living adjustment (COLA) as listed in the “Fee Basis” column is: “A fee equivalent to [#]- hour(s) at the [position title] classification hourly labor rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1.”
C All footnotes listed in column “Applicable MFS Footnotes” are listed at the end of this table.

Item Fee MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C
General and Miscellaneous Fees

1. Development Services Billing Process:

Applicants submitting land use planning
applications or seeking real property development
services and permits, including persons
requesting appeals on development applications
reviewed for conformance with FMC Titles 12,
17, and 18, must submit a deposit based on the
estimated amount of time for review of an
application, including appeals . The required
deposit amounts are provided in Article II,
Planning and Development – Planning,
Engineering, and Building & Safety. The required
deposit amounts for appeals are provided in
section I.P, Appeals to City
Council/Commissions/Committees.

Billing invoices will be mailed during the review
of the deposit -based application , including
appeals, if charges exceed the deposit. If costs
exceed the deposit, the deposit must be
replenished when prompted to do so by City staff.

Prompt payment of invoices will ensure continued
processing of the project application, including
appeals. Unpaid invoices are considered late after
30 days of non -payment. Non-payment of billed
I.H 2014 n/a n/a n/a n/a n/a

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Attachment: Draft Resolution_Exhibit 1_Planning-Building MFS Amendment (4864 : AMENDMENT TO Exhibit 1
2 charges may result in any of the following actions
until outstanding charges are paid in full:

1. Temporary cessation of processing of the
application, including appeals;

2. Withholding final action on an applicati on,
including appeals;

3. Cessation of work on all project -related
applications, including appeals, and actions
including engineering, landscape, building, or
planning inspection of the work;

4. A determination that any application ,
including any appeal, has been withdrawn without
prejudice and closure of the file;

5. Outstanding invoices being sent to a City
designated collection agency; or

6. Withholding of any approval
documentation/subsequent processing of
applications until full payment is received.

The City reserves the right to offset any shortages
in other accounts by the same applicant or billing
party. See introduction to Article II, Planning and
Development – Planning, Engineering, and
Building & Safety , for additional information
about the poli cies and procedures regulating the
deposit-based applications.

2. “All appeals, except as listed in P.3 and through
P.48, below, of a staff determination, regardless of
whether it will be submitted to Council,
Commission or Committee of the City , including
variance from requirement of street Right of Way
and Improvement Ordinance or appeal of Public
Works Director’s determination.”
I.P.1 2014 No Change No Change n/a n/a n/n

3. “Appeal from action of a Commission or
Committee to the City Council, expect as
identified in P.3 and through P.48.”
I.P.2 2014 No Change No Change n/a n/a n/a

4. “Appeal of staff actions , including the Zoning
Administrator, to the Planning Commission based
on FMC Title 18 (Planning and Zoning).

Development Services Billing Process specified in
Section I.H is applicable to appeals of FMC Title
18 (Planning & Zoning) “
I.P.3 2024 4,900 deposit
(a) Fremont Resident
(non-applicant:
$2,450
(b) Applicant appeal
decision on their
own application:
$4,900 [no change]
(c) Other Third-Party:
$4,900 [no change]
n/a Average Cost n/a

5. Appeal of Planning Commission or Historical
Architectural Review Board actions to the City
Council. Development Services Billing Process
specified in Section I.H is applicable to appeals of
FMC Title 18 (Planning & Zoning).

I.P.4 2024 $5,700 deposit
(a) Fremont Resident
(non-applicant:
$2,850
(b) Applicant appeal
decision on their
own application:
$5,700 [no change]
n/a Average Cost n/a

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3 (c) Other Third-Party:
$5,700 [no change]

6. Appeal to staff actions to the City Engineer ,
Public Works Director, and City Manager based
on FMC Title 12 (Street, Sidewalks, and Public
Property) and Title 17 (Subdivisions).

Development Services Billing Process specified in
Section I.H is applicable to appeals of FMC Titles
12 and 17.

I.P.5
n/a $35 flat
(a) Fremont Resident
(non-applicant):
$2,450
(b) Applicant appeal
decision on their
own application:
$4,900
(c) Other Third-Party:
$4,900
n/a Average Cost n/a

7. Appeal of staff’s, City Engineer’s, and Public
Works Director’s actions to the City Council
based on FMC Title 12 (Street, Sidewalks, and
Public Property) and Title 17 (Subdivisions).

Development Services Billing Process specified
in Section I.H is applicable to appeals of FMC
Titles 12 and 17.

I.P.6 n/a $50 flat
(a) Fremont Resident
(non-applicant:
$2,850
(b) Applicant appeal
decision on their
own application:
$5,700
(c) Other Third-Party:
$5,700
n/a Average Cost n/a

8. Appeal of staff actions to the City Council based
on FMC Title 15 (Building & Safety) as it relates
to implementation of AB2234 , Post -Entitlement
Permits (Govt Code Sections 65589.5, 65913.3,
and 65913.3.5). Fee at a rate equivalent to 15 -
hours at the Plan Check Professional classification
hourly labor rate at step 5 as specified in the
Billing Pay Schedule in Section I.G.2, Labor
Costs for Employees , administratively adjusted
annually on January 1 rounded to the nearest
dollar.

I.P.7 n/a new $2,101 flat Yes HBR PCP at S5 n/a

9. Appeal of staff actions to the City Council based
on FMC Title 12 (Street, Sidewalks, and Public
Property) and Title 17 (Subdivisions) as it relates
to AB2234, Post-Entitlement Permits (Govt Code
Sections 65589.5, 65913.3, and 659.13.3.5).

Development Services Billing Process specified in
Section I.H is applicable to appeals of FMC Titles
12 and 17.

I.P.8 n/a new $3,600 deposit n/a HBR ACE at S5 n/a
Planning Fees MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C

10. Preliminary Review Procedure (PRP) II.A.1.a 2014 $10,000 deposit $5,000 deposit / review cycle No Average Cost n/a

11. HCA Preliminary Application (HCA) II.A.1.c n/a new $1,254 flat Yes HBR (6-hrs) AP at S5 1

12. Warm Springs Innovation District Master Plan

13. Sites five (5) to 15 acres; Amendment II.A.3.c(1)(b) n/a new $6,000 deposit No Average Cost n/a

14. Sites larger than 15 acres; Amendment II.A.3.c(2)(b) n/a new $6,000 deposit No Average Cost n/a

15. Conditional Use Permit

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4 16. Use operation review II.A.3.d(2) n/a new $1,000 deposit No Average Cost n/a

17. Amendment/Extension:

No Public Hearing Required II.A.3.d(3)(b) n/a new $1,500 deposit No Average Cost n/a

18. Zoning Administrator Permit

19. Use operation review II.A.3.e(2) n/a new $1,000 deposit No Average Cost n/a

20. Amendment/Extension:

No Public Hearing Required II.A.3.3(3)(b) n/a new $1,500 deposit No Average Cost n/a

21. Sidewalk Dining Permit Outdoor Commercial
Patio II.A.3.f 2022 $500 $502 flat Yes HBR (2¾-hrs) PII at S5 2

22. Master Sign Program II.A.3.k 2014 $400 $913 flat Yes HBR (5-hrs) PII at S5 3

23. Home Occupation Permit II.A.3.l 2014 $120 / 5 years $39 flat / 5 years Yes HBR (¼-hrs) PI at S5 4

24. Historic Evaluation Screening II.A.3.m n/a new $183 flat Yes HBR (1-hr) P2 at S5 5

25. Design Review - Limited

26. Master PDU; not site specific II.A.3.n(3)(a) 2021 $1,000 $2,000 deposit No Average Cost n/a

27. ADU/JADU II.A.3.n(3)(b)
2024 $3,120
$2,000 deposit No Average Cost n/a

28. Single Story Addition II.A.2.g(3)(c) $2,500 deposit No Average Cost n/a

29. Commercial Modification II.A.2.g(3)(d) $5,000 deposit No Average Cost n/a

30. PC/ZA Public Hearing Required II.A.2.g(7) 2014 $20,000 deposit Rescind No n/a n/a

31. Design Review-Public Hearing Required: Historic Architectural Review Board

32. Single-Family or Two-Family,
New/Modification II.A.3.n(6)(b)1 2014 16,000 $8,000 deposit No Average Cost n/a

33. Mills Act Request II.A.3.n(6)(b)2 $8,000 deposit No Average Cost n/a

34. Conformance Plan Check (CPC); Post-Entitlement Review of Building Permit

35. CPC-Standard II.A.3.o(1) 2014 $8,000 $11,000 deposit No Average Cost n/a

36. CPC-Minor II.A.3.o(2) $2,000 deposit No Average Cost n/a

37. CPC-Limited

38. Master PDU for specific site II.A.3.o(3)(a) 2014 $8,000
$1,045 flat Yes HBR (5-hrs) AP at S5 6

39. ADU/JADU II.A.3.o(3)(b) $1,000 deposit No Average Cost n/a

40. Single Story Residential II.A.3.o(3)(c) $1,125 deposit No Average Cost n/a

41. Commercial Modification II.A.3.o(3)(d) $2,500 deposit No Average Cost n/a

42. CPC-Two-story residential II.A.3.o(4) $1,900 deposit No Average Cost n/a

43. CPC-Wireless, Façade/ground mount II.A.3.o(5) $365 flat Yes HBR (2-hrs) P2 at S5 7

44. CPC-Planning Commission II.A.3.o(6) $11,000 deposit No Average Cost n/a

45. CPC-HARB

46. Single-family/Two-family modification II.A.3.o(7)(a) 2014 $8,000
$4,000 deposit No Average Cost n/a

47. Other HARB modification II.A.3.o(7)(b) $8,650 deposit No Average Cost n/a

48. CPC-Zoning Administrator II.A.3.o(8) No Average Cost n/a

49. Records Retention for All Projects II.A.4 n/a $225 flat $154 flat Yes HBR (1-hrs) AT at S5 8

50. Zoning Verification Report: Fee at a rate
equivalent to 2 -hours at the Planner II
classification hourly labor rate at step 5 (base
salary times the multiplier specified in the
annual operating budget), administratively
adjusted annually on January 1, rounded to the
nearest dollar.

II.A.5 n/a new $365 flat Yes HBR (2-hrs) P2 at S5 n/a

51. Cost for Research: Records research fee for
staff assistance at a rate equivalent to the
Planner II classification hourly labor rate at
II.A.6 2014 $29 / 15 minutes
($116 / hr) $183 / hr; min. ¼-hr Yes HBR P2 at S5 n/a

5.A.b
Packet Pg. 121
Attachment: Draft Resolution_Exhibit 1_Planning-Building MFS Amendment (4864 : AMENDMENT TO Exhibit 1
5 step 5 (base salary times multiplier specified in
the annual operating budget) administratively
adjusted annually on January 1.

52. Over-the-Counter Building Permit Review
Fee: A fee of $29 to be equivalent to the
Planner II classification hourly labor rate at
step 5 (base salary times multiplier specified in
the annual operating budget) charged for each
15 minutes of Planning Division design
review/approval plan check over the counter of
Building permit requests not requiring design
review required by FMC Chapter 18.235,
Design Review Permits , administratively
adjusted annually on January 1. Fee not applied
to projects submitted for formal design review.

II.B.1 2014 $29 / 15 minutes
($116 / hr) $183 / hr; min. ¼-hr Yes HBR P2 at S5 n/a

53. SB9 Subdivision (“Urban Lot Split”)
-Tentative Map
-Final Map

II.D.3.a
II.D.3.b

n/a
n/a

new
new

$8,000 deposit
$5,000 deposit

No
No

Average Cost
Average Cost

n/a
n/a
General Development Fees MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C

54. Community Planning Fee:

Community Planning Fee is assessed to recover
a portion of the costs associated with the annual
maintenance and comprehensive updates to the
General Plan, including implementation of the
and Zoning Ordinance and Climate Action
Plan. This fee is imposed on all building plan
checks and issued permits (Section II.Q). The
term “building permit fees” shall mean all fees
required by Master Fee Schedule Section II.Q,
Building & Safety; provided, however, the
term “building” specifically excludes the
following fees : Building Application Fee ,
Section II.Q.2.a; General Fees, Section II.Q.1;
and Other Building Plan Check and Inspection
Fees, Section II.Q.12.

II.L 2005
15% of Building
plan check and
inspection/permit
fees
No Change No n/a n/a

55. Permitting Technology Fee:

Permitting Technology Fee is assessed to
recover a portion of the annual licensing costs
associated with plan review and inspection fees
with permit processing, electronic plan review,
and document signature software programs
required for p rocessing permit requests. The
fee is applied to the technical plan review and
inspection costs associated with permits
required by FMC Title 12 (Streets, Sidewalks,
and Public Property), FMC Title15 (Building &
II.M n/a new
3% of Planning,
Engineering, and
Building Plan
Review and
Inspection Fees
No n/a n/a

5.A.b
Packet Pg. 122
Attachment: Draft Resolution_Exhibit 1_Planning-Building MFS Amendment (4864 : AMENDMENT TO Exhibit 1
6 Safety), FMC Title 17 (Subdivisions), and
FMC Title 18 (Planning and Zoning). Not
applicable to: fees collected on behalf of the
State of California (Section II.Q.1.p and
II.Q.1.q); Construction Tax Section II.K);
Development Impact Fees (Section II.J); and
Affordable Housing Fees (Section II.I).

56. Addressing Fee

57. First address, new or rescind existing II.P.1.a n/a new $268 flat Yes HBR (2-hrs) GIS2 at S5 n/a

58. Each address after the first address II.P.1.b n/a new $67 / address Yes HBR (½-hrs) GIS2 at S5 n/a

59. Address verification II.P.2 n/a new $134 / address Yes HBR (1-hr) GIS2 at S5 n/a

60. Street name review, new or rescind existing II.P.3 n/a new $134 / street Yes HBR (1-hr) GIS2 at S5 n/a Building: General Fees MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C

61. Records/reports research II.Q.1.a 2014 $38 / 15 minutes $96 / hr; min. ¼-hr Yes HBR CDT at S5 9

62. Survey/site inspection or consultation II.Q.1.b 2002 $89.70 / hour $126 / hr; min. 1-hr Yes HBR BI2 at S5 10

63. Document Imaging

64. 8½-inch x 14-inch spec sheet II.Q.1.c(1) 2002 $ 0.69 / page $ 0.38 / page No Rate charged by scanning vendor
n/a

65. Plan sheet (larger than 8½ x 14) II.Q.1.c(2) 2002 $ 1.38 / sheet $ 0.96 / sheet No n/a

66. Physical survey of residential property and/or
search of records in preparation of special
request report
VII.C.1.d 2002 $89.70 / hour Rescind n/a n/a n/a

67. Physical survey of existing commercial
building/property and/or search of records and
issuance of certificate of occupancy
VII.C1.e 2002 $69 Rescind Yes n/a n/a

68. Processing affidavit requesting release of
copyrighted plans for duplication II.Q.1.d 2002 $82.80 $96 flat Yes HBR (1-hr) CDT at S5 9

69. Duplicate certificate of occupancy (CO)

70. Existing CO can be verified through City
records II.Q.1.e(1) 2002 $41.40 $42 flat Yes HBR (¼-hr) AA at S5 12

71. Existing CO cannot be verified through
City records and not issued in
conjunction with a building permit
II.Q.1.e(2) 2002 $82.80 $252 / record Yes HBR (2-hrs) BI2 at S5 13

72. Temporary Certificate of Occupancy:

Survey/inspection to allow occupancy before
final inspection
II.Q.1.f 2002 $276 $ 252 / 30 days Yes HBR (2-hrs) BI2 at S5 13

73. Reinstatement of expired permit II.Q.1.g n/a new $167 / hr; min. 1-hr Yes HBR PCM & BO at top of salary range 14

74. Extension request for plan check/issued permit II.Q.1.h n/a new $167 / hr; min. ½-hr Yes HBR PCM & BO at top of salary range 14

75. Accessibility Review/Consultation II.Q.1.j $140 / hr; min. 2-hrs Yes HBR PCP at S5 15

76. Exterior Elevated Elements Evaluation II.Q.1.k n/a new $140 / hr; min. 2-hrs Yes HBR PCP at S5 15

77. Refund processing fee II.Q.1.l n/a new $96 flat Yes HBR (1-hr) CDT at S5 9

5.A.b
Packet Pg. 123
Attachment: Draft Resolution_Exhibit 1_Planning-Building MFS Amendment (4864 : AMENDMENT TO Exhibit 1
7 Building: Building Code MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C

78. Building Permit Application Fee II.Q.2.a 2014 $50 / permit $ 145 / record Yes HBR (1½-hr) CDT at S5 16, 17

79. Rescind Master Fee Schedule Section VII.C.3 (Renewable Energy Systems) through Section VII.C.11 (Miscellaneous Building Inspection Fees) and replace with the following (below):

Building: Plan Checking MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C

80. All occupancies, includes three (3) plan check
review cycles II.Q.3.a 2014 100% of
valuation No change No Valuation n/a

81. Additional plan check cycles exceeding three
(3) cycles per record II.Q.3.b 2002 $89.70 / hr $140 / hr; min. ½-hr Yes HBR PCP at S5 15

82. Building trades plan check review

83. New construction, all, including Electrical
Code, Mechanical Code, and Plumbing
Code trade reviews
II.Q.3.c(1) 2002 $89.70 / hr
25% of Building
Plan Check fee
required by
§II.Q.2.b; min: 2-hrs
per trade
No Valuation 18

84. Additions, alterations, and modifications, all II.Q.3.c(2) 2002 $89.70 / hr $140 / hr; min. 2-hr / trade Yes HBR PCP at S5 15

85. AB2234 completeness review
(eligible residential only) II.Q.3.d n/a new $128 flat Yes HBR (½-hr) SPCP at S5 HBR (½-hr) SCDT at S5 19

86. Plan checking revisions to approved plan II.Q.3.e 2002 $89.70 / hr; min. ½-hr $140 / hr; min. 1-hr Yes HBR PCP at S5 15

87. Plot plan review for approved subdivision II.Q.3.f 2002 $114 / unit $ 140 / unit Yes HBR (1-hr) PCP at S5 15

88. Alternative materials and methods of
construction processing and review II.Q.3.h 2002 $89.70 / hr; min. 4-hrs.
$154 / hr /
min. 6-hrs Yes HBR PCP at S5 and BO
at top of salary range 15

89. Disabled access compliance waiver based upon
hardship II.Q.3.i 2014 $179.40 $154 / hr; min. 3-hrs Yes HBR PCP at S5 and BO at top of salary range 15

90. Plan check performed on an expedited basis at
applicant request in addition to plan check fee II.Q.3.j 2002 $89.70 / hr $173 / hr; min. 1-hr Yes 1.5 x HBR PCP at S5 21

91. Pre-application meeting; no charge for first
hour of pre-application meeting II.Q.3.k 2002
$89.70 / hr /
person in
attendance
$140 / hr /
person in attendance Yes HBR PCP at S5 15
Building: Renewable Energy Systems
(application, plan check, inspection) MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C

92. Instant Solar Permit (ISP) Inspection

93. Up to 15 kW II.Q.4 n/a new $126 flat
(Base Rate) Yes
HBR (1-hr) BI2 at S5
up to ½ amount allowed
by Govt Code 66015
10 5.A.b
Packet Pg. 124
Attachment: Draft Resolution_Exhibit 1_Planning-Building MFS Amendment (4864 : AMENDMENT TO Exhibit 1
8 94. More than 15 kW to 38.4 kW II.Q.4 n/a new $126 + $7.50 / kW > 15 kW Yes
Base Rate + ½ Amount
allowed by
Govt Code 66015
10 95. Residential Solar Energy System (application, plan check, inspection)

96. 0 kW to 15 kW II.Q.4 2006 $236.70 / unit $266 flat (Base Rate) Yes
HBR (1-hr) PCP at S5
+ HBR (1-hr) BI2 at S5
up to $450 per Govt
Code 66015
22 97. More than 15 kW II.Q.4 2006 $236.70 / unit
$266 (Base Rate) +
$15 / kW
more than 15 kW
Yes Base Rate +
Govt Code 66015 22

98. Residential Thermal System (application, plan check, inspection)

99. 0 kWth to 10 kWth II.Q.4 2006 $236.70 / unit $266 flat (Base Rate) Yes
HBR (1-hr) PCP at S5
+ HBR (1-hr) BI2 at S5
up to $450 per
Govt Code 66015
22 100. More than 10 kWth II.Q.4 2006 $236.70 / unit $266 + $15 / kWth more than 10 kWth Yes Base Rate +
Govt Code 66015 22
101. Commercial Solar Energy System (application, plan check, inspection) 102. 0 kW to 15 kW II.Q.4 2008 $89.70 / hr $539 flat (Base Rate) Yes
HBR (2-hrs) PCP at S5
+ HBR (2-hrs) BI2 at S5
up to $1,000 per Govt
Code 66015
24 103. More than 15 kW to 250 kW II.Q.4 2008 $89.70 / hr $539 + $7 / kW up to 250 kW Yes Base Rate +
Govt Code 66015 24
104. More than 250 kW II.Q.4 2008 $89.70 / hr $2,177 + $5 / kW greater than 250 kW Yes Base Rate +
Govt Code 66015 25
105. Commercial Thermal System (application, plan check, inspection) 106. 0 kWth to 30 kWth II.Q.4 2008 $89.70 / hr $539 flat (Base Rate) Yes HBR (2-hrs) PCP at S5
+ HBR (2-hrs) BI2 at S5 24
107. More than 30 kWth to 260 kWth II.Q.4 2008 $89.70 / hr $539 flat + $7 /
kWth
up to 260 kWth
Yes Base Rate +
Govt Code 66015 24
108. More than 260 kWth II.Q.4 2008 $89.70 / hr
$2,142 + $5 / kWth
greater than 260
kWth
Yes Base Rate +
Govt Code 66015 26
109. Additional or Other Inspection II.Q.4 n/a new $126 / inspection Yes HBR (1-hr) BI2 at S5 10 110. Re-inspection II.Q.4 2004 $90 / inspection $126 / inspection Yes HBR (1-hr) BI2 at S5 10 111. Overtime Inspection
112. Weekday when contiguous to regular
working hours II.Q.4 n/a new $156 / hr; min. 1-hrs Yes 1.5 x HBR (min. 1-hr) BI2 at S5 27
113. Weekday when more than 2-hours
before/ after regular work hours II.Q.4 n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27
114. Weekend/Holiday II.Q.4 n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27

5.A.b
Packet Pg. 125
Attachment: Draft Resolution_Exhibit 1_Planning-Building MFS Amendment (4864 : AMENDMENT TO Exhibit 1
9 Building: Express Permits
(no plan review; inspection only) MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C
115. Express permits (no plan review; inspection
only) II.Q.5
116. Electrical, maximum $252 13 for
combination of (1) through (4), below II.Q.5.a
117. Main panel replacement/upgrade,
residential only II.Q.5.a(1) 2004 $90 $126 flat Yes HBR (1-hr) BI2 at S5 10 118. Rewire of residence, residential only II.Q.5.a(2) 2004 $90 $252 flat Yes HBR (2-hrs) BI2 at S5 13 119. Temporary power pole and service drop,
all II.Q.5.a(3) 2004 $90 $126 flat Yes HBR (1-hr) BI2 at S5 10 120. Electric vehicle charging unit II.Q.5.a(4) 2004 $90 $126 flat Yes HBR (1-hr) BI2 at S5 10 121. Mechanical, maximum $252 13 for
combination of (1) through (4), below II.Q.5.b
122. Furnace addition/replacement,
residential only II.Q.5.b(1) 2004 $180 $126 flat Yes HBR (1-hr) BI2 at S5 10 123. Air conditioning addition/replacement,
residential only II.Q.5.b(2) 2004 $180 $126 flat Yes HBR (1-hr) BI2 at S5 10 124. Furnace and air conditioning,
residential only II.Q.5.b(3) 2004 $180 $126 flat Yes HBR (1-hr) BI2 at S5 10 125. Duct/vent additional/replacement,
residential only II.Q.5.b(4) 2004 $180 $126 flat Yes HBR (1-hr) BI2 at S5 10 126. Plumbing, maximum $252 13 for
combination of (1) through (4), below II.Q.5.c
127. Gas re-pipe/addition/alteration,
residential only II.Q.5.c(1) 2004 $90 $126 flat Yes HBR (1-hr) BI2 at S5 10 128. Water re-pipe/addition/alteration,
residential only II.Q.5.c(2) 2004 $90 $126 flat Yes HBR (1-hr) BI2 at S5 10 129. Water heater or softener addition/
replacement, residential only II.Q.5.c(3) 2004 $90 $126 flat Yes HBR (1-hr) BI2 at S5 10 130. Electric heat pump water heater addition/
replacement, residential only II.Q.5.c(4) 2004 $90 $126 flat Yes HBR (1-hr) BI2 at S5 10 131. Reroof
132. Residential: Overlay/new deck II.Q.5.d(1)(a) 2004 ~$400 $252 flat Yes HBR (2-hrs) BI2 at S5 13 133. Residential: Solar removal and replacement II.Q.5.d(1)(b) 2004 ~$270 $378 flat Yes HBR (3-hr) BI2 at S5 28 134. Commercial: Reroof II.Q.5.d(2)(a) 2004 ~$2,500 $252 flat Yes HBR (2-hr) BI2 at S5 13 135. Commercial: Phased roof II.Q.5.d(2)(b) 2004 ~$2,500 $252 + $126 / additional phase Yes HBR (2-hr) BI2 at S5 +
HBR (1-hr) BI2 at S5 13, 10
136. Window Replacement
137. Like-for-like replacement, residential only II.Q.5.e(1) 2004 ~$150 $126 flat Yes HBR (1-hr) BI2 at S5 10 138. Slider and window replacement,
residential only II.Q.5.e(2) 2004 ~$150 $252 flat Yes HBR (2-hrs) BI2 at S5 13 139. Foundation retrofit, pre -approved foundation
plan, residential only II.Q.5.f 2004 ~$160 $252 flat Yes HBR (2-hrs) BI2 at S5 13

5.A.b
Packet Pg. 126
Attachment: Draft Resolution_Exhibit 1_Planning-Building MFS Amendment (4864 : AMENDMENT TO Exhibit 1
10 140. Residential kitchen and bathroom remodel (like-for-like only) 141. Kitchen only II.Q.5.g(1) 2004 ~$1,000 $504 flat Yes HBR (4-hr) BI2 at S5 29 142. Bath only II.Q.5.g(2) 2004 ~$500 $504 flat Yes HBR (4-hr) BI2 at S5 29 143. Kitchen and bath II.Q.5.g(3) 2004 ~$1,500 $755 flat Yes HBR (6-hr) BI2 at S5 30 144. Kitchen and phased bathrooms II.Q.5.g(4) 2004 ~$1,500 $755 + $252 / additional phase Yes HBR (7-hrs) BI2 at S5 +
HBR (2-hrs) BI2 at S5 30, 13
145. Kitchen and bathroom(s) with window
replacement II.Q.5.g(5) 2004 ~$1,500 + ~$150 $1,007 + 252 / additional phase Yes HBR (8-hrs) BI2 at S5 +
HBR (2-hrs) BI2 at S5 31, 13
146. Kitchen and bathroom(s) with electrical
panel replacement II.Q.5.g(6) 2004 ~$1,500 $1,007 + $252 / additional phase Yes HBR (8-hrs) BI2 at S5 +
HBR (2-hrs) BI2 at S5 31, 13
147.

Kitchen and bathroom(s) with window
replacement and electrical panel
replacement
II.Q.5.g(7) 2004 ~$1,500 + ~$150 $1,133 + $252 /
additional phase Yes HBR (9-hrs) BI2 at S5 +
HBR (2-hrs) BI2 at S5 32, 13
148. Swimming pool demolition/remodel,
residential only II.Q.5.h 2004 ~$200 $252 flat Yes HBR (2-hrs) BI2 at S5 13 149. Additional or other inspection II.Q.5.i n/a n/a $126 / inspection Yes HBR (1-hr) BI2 at S5 10 150. Re-inspection II.Q.5.j 2004 $90 / inspection $126 / inspection Yes HBR (1-hr) BI2 at S5 10 151. Overtime inspection
152. Weekday within 2 hours before/after regular
work hours II.Q.5.k(1) n/a new $156 / hr; min. 4-hr Yes 1.5 x HBR (min. 1-hr) BI2 at S5 27
153. Weekday more than 2 hours before/after
regular work hours II.Q.5.k(2) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27
154. Weekend/Holiday II.Q.5.k(3) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27
Building: Electrical Code MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C
155. Minimum inspection fee II.Q.6.a 2014 $90 flat $126 flat Yes HBR (1-hr) BI2 at S5 10 156. New single-family/duplex, all, except attached
garage area II.Q.6.b 2004 $0.06/sf flr. area;
$55.20; min./unit $126 / unit Yes HBR (1-hr) BI2 at S5 10 157. New multifamily (3+ units), all II.Q.6.c 2004 $0.05 / sf $126 / unit Yes HBR (1-hr) BI2 at S5 10 158. All other electrical construction, installation or maintenance:
159. Lighting outlets, fixtures, or switches, all II.Q.6.d(1) 2004 $1.04 / item $63 / 10 items Yes HBR (½-hr) BI2 at S5 33 160. Mercury vapor outdoor lighting fixtures, all II.Q.6.d(2) 2004 $4.14 each $31 / 10 items Yes HBR (¼-hr) BI2 at S5 34 161. Service panel, including temporary power
pole, all II.Q.6.d(3) 2004
$13.80 ≤200
amps + $5.52
each additional
100 amps
$42 / panel Yes HBR (⅓-hr) BI2 at S5 35
162. Circuit breaker
163. Residential, all II.Q.6.d(4)(a) 2004 $4.14 / circuit $42 flat Yes HBR (⅓-hr) BI2 at S5 35 164. Non-residential, all II.Q.6.d(4)(b) 2004 $69 / device $63 / 10 breakers Yes HBR (½-hr) BI2 at S5 33 165. Additional or other inspection II.Q.6.e n/a new $126 / inspection Yes HBR (1-hr) BI2 at S5 10 166. Re-inspection II.Q.6.f 2004 $90 / inspection $126 / inspection Yes HBR (1-hr) BI2 at S5 10 167. Overtime inspection
168. Weekday within 2 hours before/after regular
work hours II.Q.6.g(1) n/a new $156 / hr; min. 4-hr Yes 1.5 x HBR (min. 1-hr) BI2 at S5 27

5.A.b
Packet Pg. 127
Attachment: Draft Resolution_Exhibit 1_Planning-Building MFS Amendment (4864 : AMENDMENT TO Exhibit 1
11 169. Weekday more than 2 hours before/after
regular work hours II.Q.6.a(2) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27
170. Weekend/Holiday II.Q.6.a(3) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27
Building: Plumbing Code MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C
171. Minimum inspection fee II.Q.7.a 2014 $90 / inspection $126 flat Yes HBR (1-hr) BI2 at S5 10 172. New single-family/duplex, all II.Q.7.b 2004 $110.40 / unit $126 / unit Yes HBR (1-hr) BI2 at S5 10 173. New multifamily (3+ units), all II.Q.7.c 2004 $55.20 / unit $126 /unit Yes HBR (1-hr) BI2 at S5 10 174. All other plumbing construction, installation, or maintenance:
175. Fixtures and repipe, all II.Q.7.d(1) 2004 $6.90 each $31 / 5 items Yes HBR (¼-hr) BI2 at S5 176. Sewer connection, all II.Q.7.d(2) 2004 $13.80 each $31 flat Yes HBR (¼-hr) BI2 at S5 34 177. Septic tank unit, all II.Q.7.d(3) 2004 $69 each $31 flat Yes HBR (¼-hr) BI2 at S5 34 178. Water heater, all II.Q.7.d(4) 2004 $27.60 each $31 flat Yes HBR (¼-hr) BI2 at S5 34 179. Gas piping outlet, all II.Q.7.d(5) 2004 $13.80 / outlet $31 / 5 items Yes HBR (¼-hr) BI2 at S5 34 180. Hazardous, non-residential water treatment,
all II.Q.7.d(6) 2004 $55.20 each $63 flat Yes HBR (½-hr) BI2 at S5 33 181. Grease interceptor, all II.Q.7.d(7) 2004 $27.60 each $63 flat Yes HBR (½-hr) BI2 at S5 33 182. Non-hazardous water treatment, all II.Q.7.d(8) 2004 $13.80 resid.; $55.20 nonresid. $63 flat Yes HBR (½-hr) BI2 at S5 33
183. Drains/vents, all II.Q.7.d(9) 2004 $13.80 each $42 / 5 items Yes HBR (⅓-hr) BI2 at S5 35 184. Lawn sprinkler system, all including
backflow protection devices II.Q.7.d(10) 2004 $13.80 each $31 flat Yes HBR (¼-hr) BI2 at S5 34 185. Vacuum breakers, backflow devices,
irrigation system, all II.Q.7.d(11) 2004 $13.80 each $31 flat Yes HBR (¼-hr) BI2 at S5 34 186. On-site storm drain system, all II.Q.7.d(12) 2004 $110.40 / system $31 flat Yes HBR (¼-hr) BI2 at S5 34 187. Additional or other inspection II.Q.7.e n/a new $126 / inspection Yes HBR (1-hr) BI2 at S5 10 188. Re-inspection II.Q.7.f 2004 $90 / inspection $126 / inspection Yes HBR (1-hr) BI2 at S5 10 189. Overtime inspection
190. Weekday when contiguous to regular work
hours II.Q.7.g(1) n/a new $156 / hr; min. 1-hrs Yes 1.5 x HBR (min. 1-hr) BI2 at S5 27
191. Weekday more than 2-hours before or after
normal work hours II.Q.7.g(2) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27
192. Weekend/Holiday II.Q.7.g(3) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27
Building: Mechanical Code MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C
193. Minimum inspection fee II.Q.8.a 2014 $90 / inspection $126 flat Yes HBR (1-hr) BI2 at S5 10 194. New single-family/duplex heating, all,
ventilating, air-conditioning (HVAC) system II.Q.8.b 2014 $110.40 / system $126 / unit Yes HBR (1-hr) BI2 at S5 10 195. New multi-family (3+) HVAC, all II.Q.8.c 2014 $55.20 / system $126 / unit Yes HBR (1-hr) BI2 at S5 10 196. Furnace with vents, all II.Q.8.d 2014 $34.50 each $31 flat Yes HBR (¼-hr) BI2 at S5 34 197. Floor furnace with vents, all II.Q.8.e 2014 $13.80 each $31 flat Yes HBR (¼-hr) BI2 at S5 34

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12 198. Mini-split HVAC units and wall heaters, all II.Q.8.f 2014 $13.80 each $31 flat Yes HBR (¼-hr) BI2 at S5 34 199. Residential fans/vents, all II.Q.8.g 2014 $6.90 each $31 flat Yes HBR (¼-hr) BI2 at S5 34 200. Cooling appliance or dehumidifier, all II.Q.8.h 2014 $13.80 each $31 / 5 items Yes HBR (¼-hr) BI2 at S5 34 201. Boiler or compressor, all II.Q.8.i 2014 $82.80 each $31 / 5 items Yes HBR (¼-hr) BI2 at S5 34 202. Air quality filtration unit, all II.Q.8.j 2014 $34.50 each $31 flat Yes HBR (¼-hr) BI2 at S5 34 203. Ventilation system, all II.Q.8.k 2014 $69 each $63 / outlet Yes HBR (½-hr) BI2 at S5 33 204. Fire dampers or variable air volume (VAV), all II.Q.8.l 2014 13.80 each $42 / 5 items Yes HBR (⅓-hr) BI2 at S5 35 205. Commercial hood installation
(Type I / Type II), all II.Q.8.m 2014 $69 each $126 / unit Yes HBR (1-hr) BI2 at S5 10 206. Incinerator, all II.Q.8.n 2014 $62.10 each $31 / unit Yes HBR (¼-hr) BI2 at S5 34 207. Processing piping, all II.Q.8.o 2014
$55.20 non-haz.
/ system;
$110.40 haz.
/ system
$63 / 5 items Yes HBR (½-hr) BI2 at S5 33
208. Liquid petroleum piping, all II.Q.8.p 2014 $13.80 / outlet $63 / 5 items Yes HBR (½-hr) BI2 at S5 33 209. Additional or Other Inspection II.Q.8.q n/a new $126 / inspection Yes HBR (1-hr) BI2 at S5 10 210. Re-Inspection II.Q.8.r 2004 $90 / inspection $126 / inspection Yes HBR (1-hr) BI2 at S5 10 211. Overtime Inspection n/a
212. Weekday when contiguous to regular
work hours II.Q.8.s(1) n/a new $156 / hr; min. 1-hrs Yes 1.5 x HBR (min. 1-hr) BI2 at S5 27
213. Weekday when more than 2-hours before
or after regular hours II.Q.8.s(2) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hrs) BI2 at S5 27
214. Weekend/Holiday II.Q.8.s(3) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hrs) BI2 at S5 27
Building: Green Building Permit MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C
215. Minimum inspection fee II.Q.9.a 2014 $90 $126 flat Yes HBR (1-hr) BI2 at S5 10 216. New single-family/duplex, all II.Q.9.b 2014 $69 / unit $63 / unit Yes HBR (½-hr) BI2 at S5 33 217. New multifamily (3+ units), all II.Q.9.c 2014 $20.70 / unit $126 / unit Yes HBR (1-hr) BI2 at S5 10 218. Residential addition inspection, all II.Q.9.d 2014 $41.40 / 500 sf $63 flat Yes HBR (½-hr) BI2 at S5 33 219. Commercial and industrial, all II.Q.9.e 2014 $69 / unit $63 / unit Yes HBR (½-hr) BI2 at S5 33 220. Additional or Other Inspection II.Q.9.f n/a new $126 / inspection Yes HBR (1-hr) BI2 at S5 10 221. Re-Inspection II.Q.9.g 2004 $90 / inspection $126 / inspection Yes HBR (1-hr) BI2 at S5 10 222. Overtime Inspection
223. Weekday when contiguous to regular
work hours II.Q.9.h(1) n/a new $156 / hr; min. 1-hrs Yes 1.5 x HBR (min.1-hrs) BI2 at S5 27
224. Weekday when more than 2-hours before
or after regular work hours II.Q.9.h(2) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hrs) BI2 at S5 27
225. Weekend/Holiday II.Q.9.h(3) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hrs) BI2 at S5 27

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13 Building: Swimming Pool/Spa Permit MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C
226. Plan check review, all pools; includes three (3)
plan check cycles II.Q.10.a 2014 100% of permit
issuance fee No change No Valuation n/a
227. Additional plan check review cycle(s)
exceeding three (3) per record II.Q.10.b 2014 $89.70 / hr $140 / hr; min. 1-hr Yes HBR PCP at S5 15 228. Plan checking revisions to approved plan II.Q.10.c 2014 $89.70 / hr; min. ½-hr $140 / hr; min. 1-hr Yes HBR PCP at S5 15
229. Minimum inspection fee II.Q.10.d 2014 $90 flat $126 flat Yes HBR (1-hr) BI2 at S5 10 230. Spa in-ground/above ground inspection, all II.Q.10.e 2014 $41.40 flat $126 flat Yes HBR (1-hr) BI2 at S5 10 231. Above ground pool inspection, all II.Q.10.f 2014 $41.40 flat $63 flat Yes HBR (½-hr) BI2 at S5 33 232. Private, in-ground pool (single-family)
inspection, all II.Q.10.g 2014 $138 flat $126 flat Yes HBR (1-hr) BI2 at S5 10 233. Public pool or commercial pool inspection, all II.Q.10.h 2014 $276 flat $126 flat Yes HBR (1-hr) BI2 at S5 10 234. Additional or Other Inspection II.Q.10.i n/a new $126 / inspection Yes HBR (1-hr) BI2 at S5 10 235. Re-Inspection II.Q.10.j 2004 $90 / inspection $126 / inspection Yes HBR (1-hr) BI2 at S5 10 236. Overtime Inspection
237. Weekday when contiguous to regular
work hours II.Q.10.k(1) n/a new $156 / hr; min. 1-hrs Yes 1.5 x HBR (min. 1-hr) BI2 at S5 27
238. Weekday when more then 2-hours before
or after regular work hours II.Q.10.k(2) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27
239. Weekend/Holiday II.Q.10.k(3) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27
Building: Automatic Fire Extinguishing Systems
(AFES) MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C
240. Plan check: AFES II.Q.11.a(1) 2003 $96 / hr;
min. ½-hr $126 / hr; min. 2-hrs Yes HBR FPE at S5 37
241. Inspection: 20 or less AFES heads II.Q.11.a(2)(a)(i) 2003 $168 / 1¾-hrs $126 / hr; min. 2-hrs Yes HBR BI2 at S5 10 242. Inspection: 21 to 50 AFES heads II.Q.11.a(2)(a)(ii) 2003 $240 / 2½-hrs $126 / hr; min. 2½-hrs Yes HBR BI2 at S5 10
243. Inspection: Each set of 50 AFES heads after the
initial 50 heads II.Q.11.a(2)(a)(iii) 2003 $336 - $480
$315 + $126 / each
additional set of 50
heads
Yes HBR (2½-hrs) BI2 at S5
+ HBR (1-hr) BI2 at S2 38, 10
244. Inspection: AFES riser, each II.Q.11.a(2)(b) 2003 $240 each $126 / hr; min. 2-hrs / riser Yes HBR BI2 at S5 10
245. Inspection: AFES system; shell building only II.Q.11.a(2)(c) 2003 $192 each $126 / hr; min. 3-hrs Yes HBR BI2 at S5 10 246. Inspection: AFES underground system
247. First outlet II.Q.11.a(2)(d)(i) 2003 $192 / 2-hrs $126 / hr; min. 2-hrs Yes HBR BI2 at S5 10 248. Each additional outlet after the first outlet II.Q.11.a(2)(d)(ii) 2003 $96 / outlet $252 each Yes HBR (2-hr) BI2 at S5 13 249. Additional or Other Inspection II.Q.11.a(3) n/a new $126 / inspection Yes HBR (1-hr) BI2 at S5 10 250. Re-Inspection II.Q.11.a(4) 2003 $96 / inspection $126 / inspection Yes HBR (1-hr) BI2 at S5 10 251. Overtime Inspection

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14 252. Weekday when contiguous to regular
work hours II.Q.11.a(5)(a) n/a new $156 / hr; min. 1-hrs Yes 1.5 x HBR (min. 1-hr) BI2 at S5 27
253. Weekday when more than 2-hours before
or after regular work hours II.Q.11.a(5)(b) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27
254. Weekends/Holidays II.Q.11.a(5)(c) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27
Building: Fire Alarm System MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C
255. Plan check: Fire alarm II.Q.11.b(1) 2003 $96 / hr; min. ½-hr $126 / hr; min. 2-hrs Yes HBR FPE at S5 37
256. Inspection: 1st initiation device II.Q.11.b(2)(a)(i) 2003 $96 / hr:
min. 1.25 hrs $126 / hr; min. 2-hrs Yes HBR BI2 at S5 10 257. Inspection: Each additional initiation device
after the first device II.Q.11.b(2)(a)(ii) 2003 $144 - $336 $252 + $63 / device Yes HBR (2-hr) BI2 at S5 + HBR (½-hr) BI2 at S5 13, 33
258. Inspection: ≤10 notification devices II.Q.11.b(2)(b)(i) 203 $96 / hr; min. 1.25 hrs
$126 / hr;
min. 1¼-hr Yes HBR BI2 at S5 10
259. Inspection: >10 notification devices II.Q.11.b(2)(b)(ii) 2003 $144 - $336 $158 + $31 per set of 10 Yes HBR (1¼-hrs) BI2 at S5
+ HBR (¼-hr) BI2 at S5 39, 34
260. Inspection: Fire alarm system II.Q.11.b(2)(c) 2003 $96 / system + $24 / device
$126 / system +
$31 / device Yes HBR (1-hr) BI2 at S5 +
HBR(¼-hr) BI2 at S5 10, 34
261. Fire alarm monitoring central station change
out, all, plan review and inspection II.Q.11.b(3) n/a new $126 / hr; min. 1½-hr Yes HBR BI2 at S5 10
262. Additional or Other Inspection II.Q.11.b(4) n/a new $126 flat Yes HBR BI2 at S5 10 263. Re-Inspection II.Q.11.b(5) 2003 $90 $126 flat Yes HBR BI2 at S5 10 264. Overtime Inspection
265. Weekday when contiguous to regular
work hours II.Q.11.b(6)(a) n/a new $156 / hr; min. 1-hr Yes 1.5 x HBR (min. 1-hr) BI2 at S5 27
266. Weekday when more than 2-hours before
or after regular work hours II.Q.11.b(6)(b) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27
267. Weekends/Holidays II.Q.11.b(6)(c) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27
Building: Fire Code Permits MFS Section
Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C
268. Plan check: Fire code II.Q.11.c(1) 2003 $96 / hr;
min. ½-hr $126 / hr; min. 2-hrs Yes HBR FPE at S5 37
269. Inspection II.Q.11.c(2) 2003 $192 / hr;
min. 2-hrs $126 / hr; min. 3-hrs Yes HBR BI2 at S5 10
270. Additional or Other Inspection II.Q.11.c(3) n/a new $126 / inspection Yes HBR (1-hr) of BI2 at S5 10 271. Re-Inspection II.Q.11.c(4) 2003 $96 / inspection $126 / inspection Yes HBR (1-hr) of BI2 at S5 10 272. Overtime Inspection
273. Weekday when contiguous to regular
work hours II.Q.11.c(5)(a) n/a new $156 / hr; min. 1-hrs Yes 1.5 x HBR (min. 1-hr) BI2 at S5 27
274. Weekday when more than 2-hours before II.Q.11.c(5)(b) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) 27

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15 or after regular work hours BI2 at S5
275. Weekends/Holidays II.Q.11.c(5)(c) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27
Building: Other Building Plan Check and Inspection MFS Section Last
Updated Current Fee
New/Updated Fee
Effective
July 8, 2024
Update Annually on
January 1st
Based on Prior July
1st COLA
Adjustment A, B Fee Basis A B
Applicable
MFS
Footnotes C
276. Seasonal lots: Plan check II.Q.12.a(1) 2014 $89.70 / hr $140 / hr; min. 1-hr Yes HBR PCP at S5 15 277. Seasonal lots: Inspection II.Q.12.a(2) 2014 $110.40 / lot $126 / lot Yes HBR (1-hr) BI2 at S5 10 278. Construction site trailer: Plan check II.Q.12.b(1) 2104 $89.70 / hr $140 / hr; min. 2-hrs Yes HBR PCP at S5 15 279. Construction site trailer: Inspection II.Q.12.b(2) 2104 $124.20 / trailer $126 / trailer Yes HBR (1-hr) BI2 at S5 10 280. Sign: Non-illuminated, wall mounted,
plan check II.Q.12.c(1)(a)(i) 2014 $69 flat $140 / hr; min. ½-hr Yes HBR PCP at S5 15 281. Sign: Non-illuminated, wall mounted
inspection II.Q.12.c(1)(a)(ii) 2014 $69 flat $126 flat Yes HBR (1-hr) BI2 at S5 10 282. Sign: Non-illuminated, monument, plan review II.Q.12(c)(1)(b)(i) 2014 Per §II.Q.2.b No change Valuation n/a n/a 283. Sign: Non-illuminated, monument, inspection II.Q.12(c)(1)(b)(ii) 2014 Per §II.Q.2.b No change Valuation n/a n/a 284. Sign: Illuminated, wall mounted, plan review II.Q.12(c)(2)(a)(i) 2014 $96 $140 / hr; min. 1-hr Yes HBR PCP at S5 15 285. Sign: Illuminated, wall mounted, inspection II.Q.12(c)(2)(a)(ii) 2014 $96 $126 flat Yes HBR BI2 at S5 10 286. Sign: Illuminated, monument, plan review II.Q.12(c)(2)(b)(i) 2014 Per §II.Q.2.b No change Valuation n/a n/a 287. Sign: Illuminated, monument, inspection II.Q.12(c)(2)(b)(ii) 2014 Per § II.Q.2.b No change Valuation n/a n/a 288. Subdivision tract sign (onsite) II.Q.12(c)(3) 2014 $82.80 / year $575 flat Yes HBR (2-hrs) PII at S5 +
HBR (1½-hrs) PCP
at S5
40 289. Temporary directional sign (offsite) II.Q.12(c)(4) 2014 $69 $323 flat Yes HBR (1-hr) PII at S5 + HBR (1-hr) PCP at S5 41
290. Amendment/change of sign (copy only) II.Q.12(c)(5) 2014 $38 $48 flat Yes HBR (½-hr) PI at S5 42 291. Permanent window sign II.Q.12(c)(6) n/a New $48 flat Yes HBR (½-hr) PI at S5 42 292. Promotional sign II.Q.12(c)(7) 2014 $25 $40 flat Yes HBR (¼-hr) CDT at S5 43 293. Additional or Other Inspection II.Q.12 (c)(8) n/a new $126 / inspection Yes HBR (1-hr) BI2 at S5 10 294. Re-Inspection II.Q.12 (c)(9) 2004 $96 / inspection $126 / inspection Yes HBR (1-hr) BI2 at S5 10 295. Overtime Inspection
296. Weekday when contiguous to regular
work hours II.Q.12. (c)(10)(a) n/a new $156 / hr; min. 1-hrs Yes 1.5 x HBR (min. 1-hr) BI2 at S5 27
297. Weekday when more than 2-hours before
or after regular work hours II.Q.12 (c)(10)(b) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27
298. Weekends/Holidays II.Q.12 (c)(10)(c) n/a new $156 / hr; min. 4-hrs Yes 1.5 x HBR (min. 4-hr) BI2 at S5 27

Footnotes for Section II (Development – Planning, Engineering, and Building & Safety) 1 Fee at a rate equivalent to 6-hours at the Associate Planner classification hourly labor rate at step 5 (base salary times multiplier specified in the annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar. 2 Fee at a rate equivalent to 2.75-hours at the Planner II classification hourly labor rate at step 5 (base salary times multiplier specified in the annual oper ating budget) administratively adjusted annually on January 1, rounded to the nearest dollar. 3 Fee at a rate equivalent to 5 -hours at the Planner II classification hourly labor rate at step 5 (base salary times multiplier specified in the annual oper ating budget) administratively adjusted annually on January 1, rounded to the nearest dollar.

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16 4 Fee at a rate equivalent to ¼-hour at the Planner I classification hourly rate at step 5 (base salary times multiplier specified in annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar.
5 Fee at a rate equivalent to 1 -hour at the Planner II classification hourly labor rate at step 5 (base salary times the multiplier specified in the annual o perating budget) administratively adjusted annually on January 1, rounded to the nearest dollar. 6 Fee at a rate equivalent to 5-hours at the Associate Planner classification hourly labor rate at step 5 (base salary times multiplier specified in the annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar. 7 Fee at a rate equivalent to 2 -hours at the Planner II classification hourly rate at step 5 (base salary times multiplier specified in annual operating budg et) administratively adjusted annually on January 1, rounded to the nearest dollar.
8 Fee at a rate equivalent to 1-hour at the Accounting Technician classification hourly rate at step 5 (base salary times multiplier specified in annual oper ating budget) administratively adjusted annually on January 1, rounded to the nearest dollar. Records received/processed digitally/electronically are exempt from Records Retention Fee. 9 A fee equivalent to the one -hour of the Community Development Technician classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1. 10 A fee equivalent to the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1.
11 Records issued digitally/electronically are exempt from Document Imaging Fees. 12 A fee equivalent to ½-hours at the Administrative Assistant classification hourly rate at step 5 as specified in the Billing Pay Schedule in Sectio n I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1.
13 A fee equivalent t o 2-hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I .G.2, Labor Costs for Employees , and administratively adjusted annually on January 1.
14 A fee equivalent to ¾-hour at the Permit Center Manager classification hourly rate at the top of the salary range and ¼ -hour at the Building Office classification hourly rate at the top of the salary range as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1. 15 A fee equivalent to the Plan Check Professional classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees , and administratively adjusted annually on January 1.
16 Records issued automatically without a plan check (“Express” records, including Instant Solar Permit) are exempt from Building Permit Application Fee. If Express records (including Instant Solar Permit) are issued in-person, the application fee is applicable. Application Fee is non-refundable after any processing of the record has been initiated. 17 A fee equivalent to 1.5-hours at the Community Development Technician classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 18 The minimum Mechanical Code, Plumbing Code, and Electrical Code plan check fee is equivalent to 2-hours per trade at the Plan Check Professional classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 19 A fee equivalent to ½-hour at the Senior Plan Check Professional classification hourly rate at the top of the salary range and ½-hour at the Senior Community Development Technician hourly rate as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 20 A fee equivalent to ¾-hour at the Plan Check Professional classification hourly rate at step 5 and ¼-hour at the Building Official classification hourly rate at the top of the pay range as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 21 A fee equivalent to 1.5 times the Plan Check Professional classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 22 A fee equivalent to 1-hour at the Plan Check Professional classification hourly rate at step 5 and 1 -hour at the Building Inspector II hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 23 A fee equivalent to 2-hours at the Plan Check Professional classification hourly rate at step 5 and 2 -hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 24 A fee equivalent to 2.5 -hours a the Plan Check Professional classification at step 5 and 1.5 -hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 25 A fee equivalent to the maximum fee under II.Q.4.c(2). 26 A fee equivalent to the maximum fee under II.Q.4.d(2). 27 A fee equivalent to 1.5 times the Building Inspector II c lassification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees , and administratively adjusted annually on January 1, rounded to the nearest dollar.

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Attachment: Draft Resolution_Exhibit 1_Planning-Building MFS Amendment (4864 : AMENDMENT TO Exhibit 1
17 28 A fee equivalent to 3 -hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I .G.2, Labor Costs for Employees , and administratively adjusted annually on January 1, rounded to the nearest dollar. 29 A fee equivalent to 4 -hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I .G.2, Labor Costs for Employees , and administratively adjusted annually on January 1, rounded to the nearest dollar. 30 A fee equivalent to 6 -hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I .G.2, Labor Costs for Employees , and administratively adjusted annually on January 1, rounded to the nearest dollar. 31 A fee equivalent to 8 -hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I .G.2, Labor Costs for Employees , and administratively adjusted annually on January 1, rounded to the nearest dollar. 32 A fee equivalent to 9 -hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I .G.2, Labor Costs for Employees , and administratively adjusted annually on January 1, rounded to the nearest dollar. 33 A fee equivalent to ½ -hour at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I. G.2, Labor Costs for Employees , and administratively adjusted annually on January 1, rounded to the nearest dollar. 34 A fee equivalent to ¼ -hour at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I. G.2, Labor Costs for Employees , and administratively adjusted annually on January 1, rounded to the nearest dollar. 35 A fee equivalent to ⅓ -hour at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I. G.2, Labor Costs for Employees , and administratively adjusted annually on January 1, rounded to the nearest dollar. 36 For the purposes of fee calculations: 1) valves and any other fire alarm items such as dampers, pull stations, and strobe lig hts, are considered a device; and 2) one outlet is an item, such as a hydrant or riser.
37 A fee equivalent to 1-hour at the Fire & Life Safety Plans Examiner classification hourly rate at step 5 as specified in the Billing Pay Schedule i n Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 38 A fee equivalent to the 2½-hours at the Building Inspection II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 39 A fee equivalent to the 1¼-hours at the Building Inspection II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 40 Fee at a rate equivalent to 2 -hours at the Planner II classification hourly labor rate at step 5 (base salary times multiplier specified in the annual ope rating budget) administratively adjusted annually on January 1, rounded to the nearest dollar and 1.5 -hours at the Plan Check Professional classification hourly rate at step as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, administratively adjusted annually on January 1, rounded to the nearest dollar.. 41 Fee at a rate equivalent to 1 -hour at the Planner II classification hourly labor rate at step 5 (base salary times multiplier specified in the annual opera ting budget) administratively adjusted annually on January 1, rounded to the nearest dollar and 1-hour at the Plan Check Professional classification hourly rate at step as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, administratively adjusted annually on January 1, rounded to the nearest dollar. 42 Fee at a rate equivalent to ½ -hour at the Community Development Technician classification hourly labor rate at step 5 (base salary times multiplier specifi ed in the annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar. 43 Fee at a rate equivalent to ¼ -hour at the Planner I classification hourly labor rate at step 5 (base salary times multiplier specified in the annual operat ing budget) administratively adjusted annually on January 1, rounded to the nearest dollar.

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Attachment: Draft Resolution_Exhibit 1_Planning-Building MFS Amendment (4864 : AMENDMENT TO Attachment 2:

Revised Master Fee Schedule Section II, Development – Planning, Engineering, and Building & Safety

1 II. DEVELOPMENT – PLANNING, ENGINEERING, AND BUILDING & SAFETY

Development fees are a combination of many different fee basis, such as job cost (deposit), flat, valuation, hourly, and others as listed in this section. Where identified, deposits required for job cost fees must be paid with the submittal of an application. The City’s policies and administrative procedures for these deposits are established in City Council Resolution No. 2010-23, Land Use and Development Service Deposits, adopted April 13, 2010. Pursuant to this resolution, the deposit amounts are adjusted administratively and are updated from time to time based on the average cost to process the various application types. The deposit amounts below are provided as a convenience to applicants. However, applicants are encouraged to confirm deposit amounts with City staff prior to submittal. City Council Resolution No. 2010-23 ( Land Use and Development Service De posit policies) is available for review at:
https://city.fremont.gov/developmentandpermitfees. Endnotes listed in this section are described at its end following the Building & Safety fees.

A. Planning & Zoning FEE BASIS AMOUNT

1. Pre-submittal Consultation
39141000.3729 a. Preliminary Review Procedure Job Cost $5,000 Deposit / Review Cycle 39141000.3729 b. Pre-Application Job Cost $2,000 Deposit 39141000.3730 c. HCA Preliminary Application 1 Flat $1,254 39141000.3729 2. General Plan Amendment Job Cost $16,000 Deposit 39141000.3729 3. Zoning Ordinance
a. Amendment
(1) Rezoning Job Cost $10,000 Deposit
(2) Planned District
(a) Preliminary Site Plan Job Cost $12,500 Deposit
(b) Precise Site Plan Job Cost $12,500 Deposit
(c) Preliminary/Precise Site Plan Job Cost $25,000 Deposit (d) Planned District Amendment Job Cost $9,360 Deposit 39141000.3729 b. Planned Unit Development
(1) New Job Cost $3,840 Deposit
(2) Amendment Job Cost $1,560 Deposit
39141000.3729 c. Warm Springs Innovation District Master Plan (1) Sites five (5) to 15 acres
(a) New Job Cost $12,500 Deposit
(b) Amendment Job Cost $6,000 Deposit
(2) Site larger than 15 acres
(a) New Job Cost $25,000 Deposit
(b) Amendment Job Cost $12,500 Deposit
39141000.3729 d. Conditional Use Permit
(1) New Job Cost $11,100 Deposit
(2) Use Operation Review Job Cost $1,000 Deposit
(3) Amendment/Extension
(a) Public Hearing Required Job Cost $4,800 Deposit
(b) No Public Hearing Required Job Cost $1,500 Deposit
39141000.3729 e. Zoning Administrator Permit
(1) New Job Cost $6,200 Deposit
(2) Use Operation Review Job Cost $1,000 Deposit
(3) Amendment/Extension
(a) Public Hearing Required Job Cost $2,100 Deposit
(b) No Public Hearing Required Job Cost $1,000 Deposit
39141000.3730 f. Commercial Outdoor Patio Permit 2 (Res. 2024-XX) Flat $502 39141000.3729 g. Variance Job Cost $4,000 Deposit
39141000.3729 k. Transportation Demand Management Program Job Cost $2,500 Deposit i. Agricultural Preserve Contract; establish, amend, cancel Job Cost $2,520 Deposit 39141000.3729 j. Finding
(1) Finding Land Use (General Plan) Job Cost $5,000 Deposit (2) Modifications/Interpretations Job Cost $7,500 Deposit of Zoning Standards
k. Master Sign Program, all 3 Flat $913
39141000.3730 l. Home Occupation Permit 4 Flat $39 / 5 years 39141000.3730 m. Historic Evaluation Screening 5 Flat $183 39141000.3729 n. Design Review
(1) Standard Review Job Cost $21,000 Deposit
(2) Minor Review Job Cost $4,000 Deposit
(3) Limited Review
(a) Master PDU; not site specific Job Cost $2,000 Deposit

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Attachment 2:

Revised Master Fee Schedule Section II, Development – Planning, Engineering, and Building & Safety

2 (b) ADU/JADU, New Only Job Cost $2,000 Deposit
(c) Single Story Residential, all Job Cost $2,500 Deposit (d) Commercial Modification Only Job Cost $5,000 Deposit (4) Two Story Residential, all Job Cost $3,725 Deposit
(5) Wireless Telecommunications Facilities Job Cost $450 Deposit Review, Façade/Ground Mount, all
(6) Public Hearing Required
(a) Planning Commission Job Cost $21,000 Deposit
(b) Historical Architectural Review Board

1. Single-Family or Two-Family, Job Cost $8,000 Deposit New/Modification

2. Mills Act Requests Job Cost $8,000 Deposit

3. Other HARB Review Job Cost $15,000 Deposit
(c) Zoning Administrator Job Cost $6,200 Deposit
o. Conformance Plan Check (CPC); Post-Entitlement Review of Building Permit (1) CPC-Standard Job Cost $11,000 Deposit
(2) CPC-Minor Job Cost $2,000 Deposit
(3) CPC-Limited
(a) Master PDU for specific site 6 Flat $1,045
(b) ADU/JADU Job Cost $1,000 Deposit
(c) Single Story Residential Job Cost $1,125 Deposit
(d) Commercial Modification Job Cost $2,500 Deposit
(4) CPC-Two Story Residential Job Cost $1,900 Deposit
(5) CPC-Wireless, Façade/Ground Mount 7 Flat $365
(6) CPC-Planning Commission Job Cost $11,000 Deposit
(7) CPC-HARB
(a) Single-Family/Two-Family, Job Cost $4,000 Deposit
New/Modification
(b) Other HARB Review Job Cost $8,650 Deposit
(8) CPC-Zoning Administrator Job Cost $3,100 Deposit
39141000.3730 4. Records Retention for All Projects (Res. 2014-17) Flat $154 8 39141000.3720 5. Zoning Verification Report Flat $365
Fee at a rate equivalent to 2-hours at the Planner II
classification hourly labor rate at step 5 (base salary times the multiplier specified in the annual operating
budget), administratively adjusted annually on January 1, rounded to the nearest dollar.

6. Cost for Research (Res. 2024-XX)
39141000.3799 Research fee for Planning Division staff assistance Hourly $183 / hr; min. ¼-hr at a rate equivalent to the Planner II classification
hourly labor rate at step 5 (base salary times multiplier specified in the annual operating budget), administratively adjusted annually on January 1, rounded to the nearest dollar.

7. Special Studies
39141000.3799 provided by City staff or consultants Job Cost Estimate

B. Building Permit Review Fee (Res. 2024-XX) FEE BASIS AMOUNT 39141000.3799 1. Planning staff: A fee equivalent to the Planner II Hourly $183 / hr; min. ¼-hr classification hourly labor rate at step 5 (base
salary times multiplier specified in the annual
operating budget) charged for each 15 minutes
of Planning Division plan check of Building permit
requests not requiring design review by FMC
Chapter 18.235, Design Review Permits,
administratively adjusted annually on January 1,
rounded to the nearest dollar.
39342000.3729 2. Engineering staff: A fee equivalent to the individual Hourly $156 / hr; min. ¼-hr labor rate of the Engineer Tech II classification per
15 minutes. (Base salary of each staf f member
performing work times the multiplier specified in the
annual operating budget). Fee to be charged for each
15 minutes of Engineering Division design review
approval/plan check over the counter. Fee not
applied to projects submitted for formal planning

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Attachment 2:

Revised Master Fee Schedule Section II, Development – Planning, Engineering, and Building & Safety

3 or design review.

C. Environmental Assessment FEE BASIS AMOUNT
39141000.3729 1. Environmental assessment Job Cost $5,400 Deposit 70241000.2211 2. Consultant services for preparation of Job Cost As Negotiated environmental assessment
39141000.3729 3. Administrative processing of environmental assessment (exclusive of costs of Job Cost 25% of Job Cost preparation of report by staff or consultant)
70241000.2211 4. Consultant services for special study Consultant Cost As Negotiated 39141000.3729 5. Administrative processing of special study Job Cost 25% of Job Cost

D. Subdivision FEE BASIS AMOUNT

1. Tract Map
39141000.3729 a. Tentative Map Job Cost $20,000 Deposit 39342000.3759 b. Final Map with Improvement Plans Job Cost $15,000 Deposit

2. Parcel Map
39141000.3729 a. Tentative Map Job Cost $16,000 Deposit 39342000.3759 b. Final Map with Improvement Plans Job Cost $5,000 Deposit

3. SB9 Subdivision (“Urban Lot Split”)
39141000.3729 a. Tentative Map Job Cost $8,000 Deposit 39342000.3xxx b. Final Map Job Cost $5,000 Deposit

4. Private Street Job Cost $6,240 Deposit

5. Abandonment of Public Easements/Right-or-Way
39342000.3xxx a. Street right-of-way Job Cost $5,000 Deposit 39342000.3xxx b. Easements or quitclaims Job Cost $5,000 Deposit 39141000.3729 6. Tentative Map Extension Job Cost $5,000 Deposit 39342000.3759 7. Amend Final Map or Certificate of Final Map Correction Job Cost $200 Deposit 39342000.3XXX 5. Lot Line Adjustments Job Cost $4,300 Deposit 39342000.XXXX 6. Lot Combination Job Cost $5,000 Deposit 39141000.3729 7. Certificate of Compliance Job Cost $1,320 Deposit

E. Grading FEE BASIS AMOUNT
39342000.3xxx 1. Grading Permit for Land Grading, Excavations and F ills 39342000.3757 a. Plan Check
(1) Subdivision (part of subdivision plan check fee) N/A N/A (2) Non-subdivision Job Cost $600 Deposit
39342000.3757 b. Inspection
(1) Subdivision (part of subdivision inspection fee) N/A N/A (2) Non-subdivision Flat $534 + $42 for each 1,000 CY or fraction thereof
(3) Grading conducted as supervised grading Fee equal to ½ of above section

CY=cubic yards; SF=square feet; LF=linear feet

F. Encroachment Permit FEE BASIS AMOUNT
Fees for encroachment permits are base d on either the actual job cost and engineer’s estimate. Items F.2 through F.5 below are alternate fees for minor encroachment permits associated with residential projects and utilit y companies. 39342000.3380 1. Application fee, all (F.2 through F.10) Flat $400

2. Curb, gutter, sidewalk, and driveway inspections
a. Curb and gutter inspection
(1) ≤ 60 LF Flat $820 min.
(2) > 60 LF Flat $820 + $11.14/LF > 60 LF
39342000.3380 b. Sidewalk inspection
(a) ≤ 300 SF min. charge Flat $675
(b) > 300 SF and up Flat $675 + $2.50/SF > 300 SF
39342000.3380 c. Driveway inspection
(a) ≤ 60 SF Flat $915
(b) > 60 SF Flat $915 + $11.50/SF of width>60SF

3. Paving inspection Flat $1,060

4. Excavations inspection, including transverse and longitudinal trenches and other street excavation work including surface restorations. a. Minor permit (≤ 20 SF) Flat $625
b. Major permit (> 20 SF) Flat $1,250

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Attachment 2:

Revised Master Fee Schedule Section II, Development – Planning, Engineering, and Building & Safety

4 c. Special major encroachments (FMC 12.05.040) Job cost Engineer’s Estimate

5. Miscellaneous structures inspection, including manholes, storm water inlets storm water outlets, electroliers, and underground vaults. a. Small structures (e.g., pull boxes, vaults, poles) Flat $385 / structure b. Manhole, streetlight, fire hydrant, electroliers Flat $960 / structure c. Miscellaneous structures (work requiring > 20 days) Job cost Engineers Estimate 39342000.3380 6. Underground utility exception inspection Flat $15/pole; $45 min. 39342000.3380 7. Traffic control inspection Flat $290

8. Dumpster/drop storage inspection Flat $439

9. Well installation and abandonment inspection Flat $960

10. Access over public right-of-way inspection Flat $290 39342000.3381 11. Transportation permit (set by State per AB1849)) For transportation of overweight, overlength, overwide, and/or over-height vehicles or structures on City streets a. Permit fee $16
b. Annual permit $90 / vehicle

12. Storage of materials in right-of-way
a. Application Flat $150
b. Inspection (≤ 2 days) Flat $248
c. Inspection (> 2 days) Job Cost Engineers Estimate
39342000.3380 13. Additional or extra inspection (one, 24-hour period) Job Cost $100 Required when permittee does not comply with specific
written instructions communicated to them about the work. 00142005.3767 14. Nonessential sign installation Flat $100 / installation 00100000.3390 15. Interstate truck terminal (investigation and permit) Flat $400 00100000.3390 16. Interstate truck terminal trailblazer sign Flat $85 / installation 39342000.3758 17. Pole license application (Res. 2020-04) Flat $450.20 39342000.3758 18. Annual pole license charge (Res. 2020-04) Flat $303.89

G. Other Engineering Fees FEE BASIS AMOUNT

1. Street right-of-way and improvement ordinance
39342000.3799 a. Applications for formal estimate Job Cost 1% of Est. Imp. Cost 39342000.3799 b. Formal request for variance Job Cost $200

2. Technical peer review: Special fault zone construction/ study reports, geologic and special studies.
39342000.3757 a. City fee per Alquist-Priolo Geologic Hazard Zones Act Set by State $75 70242000.2200 b. Consultant peer review Actual Cost $3,000 Deposit 39342000.3759 3. Construction inspection services
a. Initial inspection deposit Job Cost 3% of Imp. Cost b. 1-year warranty inspection Job Cost $1,000

4. Improvement cost estimate
Various a. Roadway
(1) Paving (thoroughfare) Flat $4.50 / SF
(2) Paving (residential street) Flat $3.00 / SF
(3) 6” curb and gutter Flat $12.80 / LF
(4) 8" curb and gutter Flat $11.00 / LF
(5) Sidewalks Flat $2.75 / SF
(6) Driveways Flat $3.25 / SF
(7) Public monument Flat $300 each
(8) Private monument Flat $100 each
(9) Fire hydrant Flat $2,500 each
(10) Barricades Flat $30 / LF
(11) Street signs Flat $150 each
(12) Valley gutter Flat $12.80 / LF
(13) Electrolier Flat $1,900 each
(14) Underground of overhead utilities
(a) Major streets Flat $200 / LF
(b) Minor streets Flat $100 / LF
(15) Utility trenching Flat $20 / LF
(16) On-site grading Flat $3 / CY
(17) Import/off hall grading Flat $10 / CY
(18) Underground conduit Flat $5.25 / LF
(19) 12" AC trench fill Flat $16 / LF
(20) Wheelchair ramp Flat $500 each

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Revised Master Fee Schedule Section II, Development – Planning, Engineering, and Building & Safety

5 b. Storm drainage
(1) 12" Reinforced Concrete Pipe (R CP) Flat $30 / LF
(2) 15" RCP Flat $35 / LF
(3) 18" RCP Flat $40 / LF
(4) 21" RCP Flat $45 / LF
(5) 24" RCP Flat $50 / LF
(6) 27" RCP Flat $55 / LF
(7) 30" RCP Flat $60 / LF
(8) 33" RCP Flat $65 / LF
(9) 36" RCP Flat $70 / LF
(10) 39" RCP Flat $75 / LF
(11) 42" RCP Flat $80 / LF
(12) 48" RCP Flat $85 / LF
(13) 54" RCP Flat $100 / LF
(14) 60" RCP Flat $110 / LF
(15) Manhole standard size Flat $2,200 each
(16) Curb inlet Flat $1,500
(17) 6' Chain link fence Flat $10 / LF
(18) ACFC manhole (large size) Flat $5,000 each
(19) Field inlet Flat $800 each
(20) Enter existing MH Flat $300 each
c. Sanitary sewer
(1) Sanitary manhole Flat $2,200 each
(2) Sanitary riser Flat $700 each
(3) Vitrified Clay Pipe (VCP) 4" (house sewer) Flat $700 each (4) VCP 6" Flat $30 / LF
(5) VCP 8" Flat $35 / LF
(6) VCP 10" Flat $40 / LF
(7) VCP 12" Flat $45 / LF
(8) VCP 15" Flat $55 / LF
d. Water system
(1) Water service 1" w/meter Flat $1,700 each
(2) Asbestos Cement (AC) 6" Flat $25 / LF
(3) AC 8" Flat $40 / LF
(4) AC 12" Flat $55 / LF
(5) Blow-off valve Flat $800 each
(6) 6" street pipe Flat $100 / LF
(7) Air relief valve Flat $600 each
e. Miscellaneous
(1) Irrigation and landscaping Flat $3 / SF
(2) Masonry wall 6' Flat $56 / LF
(3) Masonry wall 8' Flat $61 / LF
(4) Masonry wall 10' Flat $72 / LF
(5) Masonry wall 12' Flat $80 / LF
f. Park Improvements
(1) PUD improvements Flat $10,600 / acre
(2) PUD pedway/trailway Acre $23,600 / acre
(3) Landscaping of miscellaneo us Flat $1 / SF
planter pockets and thorough-
fare backup area
g. Engineering, Escalation, Project Size, and Contingency Factors Percentage factors for engineering, escalation, project size, and contingency established by the Public Works Director will be included in all "improvement" cost estimates. The percentage factors shall be based on reasonable Engineering fees, the term of the contract, the project size, and the detail of the work that is known at the time the "improvement" cost estimate is made. 70242000.2200 5. Security instrument evaluation by outside legal counsel Job Cost As negotiated, $200 min.

As selected by City. Evaluation and approval of required security instruments offered as alternatives to surety bonds relating to subdivisions, street improvements and public works projects and other projects for which security is required.

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Revised Master Fee Schedule Section II, Development – Planning, Engineering, and Building & Safety

6 I. Affordable Housing Fees (Res. No. 2021-76, 12/14/21; Res. No. 2017-42, 06/20/17)

19641012.2236

19641012.3328

Notes for Affordable Housing Fees (Section II.I):
“SF” = Square Feet

1. Fee per habitable square foot of market-rate housing in for-sale residential projects in lieu of construction of affordable units on-site as permitted by Fremont Municipal Code Section 18.155.080(a).

2. Fee per habitable square foot of market-rate housing in for-sale residential projects to mitigate the cost of construction for low-income units as permitted by Fremont Municipal Code Section 18.155.080(b).

3. Fee per habitable square foot of market-rate housing in for-sale residential projects in lieu of construction of fractional moderate-income unit, as permitted by Fremont Municipal Code Section 18.155.080(b) and prescribed by 18.155.090(b).

4. Fee per habitable square foot of market-rate housing in for-sale residential projects in lieu of construction of fractional low- income unit, as permitted by Fremont Municipal Code Section 18.155.030(a)(4) and prescribed by 18.155.090(b).

5. Fee per habitable square foot of rental housing to mitigate the project’s impact on the need for affordable housing.

6. Fees adjusted annually on January 1 of each year to reflect annual changes in construction costs as measured by the Engineering News Record McGraw-Hill Construction Weekly Building Cost Index for San Francisco but in no case higher than justified by the applicable Nexus Study.

7. Non-residential affordable housing fees will be collected on a per gross square foot basis exclusive of:
a. Parking garages, trash enclosures, equipment yards, external covered walkways, and atriums. Stairwells, elevator shafts, storage areas and similar spaces, however, shall count. b. Additions to existing nonresidential buildings where the addition represents less than 1,000 square feet. c. Supportive services within the non-residential portion of a mixed-use project that are linked to a supportive housing Residential Projects Fee per SF

1. For-Sale Housing Fees – In-lieu fee due when no inclusionary units are provided on-site 1 (a) For-sale units $44.00
(b) Stacked flats $27.00

2. For-Sale Housing Fees – In-lieu fee due for low income units when required moderate income units are provided on-site 2
(a) For-sale units $29.00
(b) Stacked flats $12.00

3. For-Sale Housing Fees – In-lieu fee due for fractional moderate units when required moderate income units are provided on-site and applicant elects to pay an affordable housing in-lieu fee for a fractional moderate unit 3 (a) For-sale units Fractional unit/total affordable
unit requirement x $15.00 x total
habitable square footage in the
project (b) Stacked flats

4. For-Sale Housing Fees – In-lieu fee due for fractional low-income units when required low-income units are provided on-site and applicant elects to pay an affordable housing in-lieu fee for a factional unit 4 (a) For-sale units
Fractional unit/total affordable
unit requirement x $29.00 x total
habitable square footage in the
project
(b) Stacked flats
Fractional unit/total affordable
unit requirement x $12.00 x total
habitable square footage in the
project

5. Rental Housing Fees – In-lieu fee due when no inclusionary units are provided on-site 5 (a) Rental units over 700 SF $17.50
(b) Rental units up to 700 SF $8.75
(c) With underlying subdivision map $27.00

6. Residential for-sale projects deemed complete between June 7, 2015 and December 2, 2021 6
01/01/2024-
12/31/2024
Each Jan. 1st
thereafter
(a) Attached units $37.66 Rate Indexed
(a) Detached units $36.26 Rate Indexed

Non-Residential Projects 6, 7, 8
Fees per SF
01/01/2020-
12/31/2024
Each Jan. 1st
thereafter
Light Industrial, Manufacturing,8 and Warehouse $5.82 Rate Indexed Hotel, Office,8 R&D, Retail/Service $11.63 Rate Indexed

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Revised Master Fee Schedule Section II, Development – Planning, Engineering, and Building & Safety

7 project.
d. Development for public use on property owned by and serving federal, state, or local government, including hospital, park, school, and utility district purposes.
e. Class A Office Space8 within the Warm Springs Community Plan area only and Headquarter Office8 citywide shall be exempt from payment of this fee through January 1, 2020. f. Advanced Manufacturing Space8 shall only pay for the first 100,000 gross square feet of space within the building.

8. See definitions for special subtypes: “Advanced Manufacturing,” Class A Office,” and “Headquarter Offices.”

Definitions for Affordable Housing Fees (Section II.I):
“Class A Office Space” means office space that, in the discretion of the Community Development Director or designee substantially meets all of the following criteria:
a) Is designed to attract and to meet the needs of well-known business tenants; b) Includes distinguished architectural features or exceptional design elements; c) Is characterized by above average quality standard finishes; d) Is well located relative to the needs of major tenant sectors in the marketplace; e) Is served by state of art building systems (e.g., mechanical, HVAC, elevator and utility); f) Has building services that are characterized by above-average maintenance and upkeep; and g) Offers ample, easily available and convenient designated parking and/or access to rail transit sufficient to meet the needs of tenants and visitors during typical business hours.

Examples locally include: Office buildings at Civic Center Drive/Walnu t Avenue.

“Headquarters Office” shall mean an office facility and any adjoining facilities that serve as the primary office of the multi-state, regional (e.g., West Coast), or national company.

“Advanced manufacturing space” shall mean a whole or hybrid space that incorporates or supports:
a) The use of innovative technology/high precision equipment to improve products or processes; or b) New b usiness or management methodologies in fie lds such as hig h techno logy products an d processes or flexible manufacturing.

Examples locally include: Delta, Lam Research.

As used herein:
a) “High technology products and processes” means advanced, new, and innovative products and processes. b) “Flexible ma nufacturing” me ans a manufacturing process capable of furnishing a diverse mi x of products in sm all or larg e volumes with both the efficiency of mass production and the flexibility of custom manufacturing in order to respond quickly to customer demand.

The Community Development Director shall have discretion to determine whether a use constitutes advanced or traditional manufacturing, and in resolving any ambiguities shall give consideration to the definitions and examples of advance manufacturing provided in the April 2016 rep ort of the Subco mmittee for Advanced Manufacturing of the National Science and Techn ology C ounsel, entitled Advanced Manufacturing: A Snapshot of Priorities Area s Across t he Federal Government, and ava ilable for reference at:
https://www.whitehouse.gov/sites/whitehouse.gov/files/images/Blog/NTSC%20SAM%20techn ology%20areas%20 sn apshot.pdf and https://www.manufacturingusa.com/resources/advanced-manufacturing-snapshot-priority-technology-areas-across-federal-government

Examples locally include: Seagate, Tesla, Thermo-Fisher, Western Digital, among other

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8 J. Development Impact Fees (Res. 2022-06, 03/01/22)
KSF: Thousand square feet

Traffic-Residential
53191001.3321

Traffic-NonResidential
53191002.3321

Capital-Residential
53591001.3321

Capital-NonResidential
53591002.3321

Fire-Residential
54400000.3322

Fire-NonResidential
54400000.3323

Park Facilities
54000000.3321

Parkland
54200000.3321

Notes for Development Impact Fees (Section II.J):

1. Definitions app lication to lan d use categories from the Comprehensive Development Impact Fee Update Background T echnical Report shall be used in applying the fees above.

2. Residential uses pay all five fees listed above.

3. Non-residential uses pay three fees, being: Capital Facilities; Fire Facilities; and Traffic fees.

4. Under the Traffic fee, residential units with more than four bedrooms pay the fee applicable to a 4-bedroom unit.

5. For uses paying the Traffic fee as a Business Park, the most applicable Capital Facilities and Fire Facilities fees would also apply (e.g., office, manufacturing).

6. Deed-restricted affordable housing units shall pay Traffic, Parkland, and Park Facilities fees at a rate that is 50% of the rate shown above. Capital Facilities and Fire Facilities fees shall be paid at the full rate shown above.

K. Construction Tax (Ord. 1876, 6/6/89)
00100000.3320 The fees imposed under Municipal Code Section 5.05.280 for each dwelling unit (DU) are indicated below:

Ordinance requires automatic increases on July 1 of each year based on the change in the gross national product (GNP) deflator.

Category FEE BASIS AMOUNT-Effective 7/1/2023
• New Dwellings
o Single Family Flat $2,889 / Dwelling Unit
Land Use Category
Capital
Facilities
Fire
Facilities Traffic 6 Parkland 6
Park
Facilities 6
0 bedrooms (studios) $1,456 $273 $2,540 $5,181 $6,158
1 bedroom $1,969 $370 $2,540 $8,027 $9,236
2 bedrooms $2,925 $549 $2,837 $11,038 $12,932
3 bedrooms $3,744 $703 $2,837 $13,517 $16,011
4 bedrooms $4,393 $824 $4,319 $16,895 $19,706
Additional per bedroom rate
when more than 4 bedrooms $869 $163 See Note 4 $3,114 $3,694 Office (KSF) $1,136 $673 $6,309 --- ---
Retail/Service (KSF) $675 $400 $8,638 --- ---
Warehouse (KSF) $486 $402 $3,735 --- ---
Light Industrial (KSF) $380 $225 $4,573 --- ---
Manufacturing (KSF) $691 $410 $3,175 --- ---
Research & Development (KSF) $876 $520 $4,530 --- ---
Business Park (KSF) See Note 5 See Note 5 $5,335 --- --- Convalescent Home/
Nursing Home (KSF) $380 $225 $4,277 --- ---
Assisted Living/Congregate Care
Facility (KSF) $380 $225 $848 --- ---
Hospital (KSF) $380 $225 $4,866 --- ---
Religious Facility (KSF) $979 $581 $3,981 --- ---
Schools, all (K-12) (KSF) $979 $581 $8,976 --- ---
School, Vocation/Trade/
Collegian (KSF) $979 $581 $11,178 --- ---
Hotel/Motel (Room) $216 $128 $2,583 --- ---
Other Use Not Listed Determined based on similar use

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9 o Two Family Flat $2,440 / Dwelling Unit
• Multiple Dwellings Flat $2,146 / Dwelling Unit
• Structural Additions to All Dwellings Flat $0.92 / SF added • Mobile Home Lots Flat $2,049 / mobile home lot

L. Community Planning Fee (Res. 2005-43) FEE BASIS AMOUNT 39141000.3739 Community Planning Fee is assessed to recover Percentage 15% of building plan check a portion of the costs associated with annual and permit/inspection fees maintenance and comprehensive updates to the
General Plan, including implementation of the
Zoning Ordinance and Climate Action Plan. This
fee is imposed on all building plan checks and
issued permits (Section III). The term “building permit fees” shall mean all fees required by Master Fee
Schedule Section II.Q, Building & Safety; provided,
however, the term “building” specifically excludes
the following fees: Building Application Fee,
Section II.Q.2.a; General Fees, Section II.Q.1; and
Other Building Plan Check and Inspection Fees,
Section II.Q.12.

M. Permitting Technology Fee (Res. 2024-XX) FEE BASIS AMOUNT 39141000.xxxx Permitting Technology Fee is assessed to recover Percentage 3% 39241004.xxxx a portion of the annual licensing costs associated 39342000.xxxx with permit processing, electronic plan review, and document signature software programs required for
processing permit requests. The fee is applied to
the technical plan review and inspections costs
associated with permits required by FMC Title 12
(Street, Sidewalks, and Public Property), Title 15
(Building & Safety), FMC Title 17 (Subdivisions),
and FMC Title 18 (Planning and Zoning). Not
applicable to: fees collected on behalf of State of
California; construction tax; development impact
fees; and affordable housing fees.

N. Reasonable Accommodation Fee FEE BASIS AMOUMT
39141000.3729 Per Senate Bill 520 and Ordinance 2321, the City N/A No Charge must establish a process for considering Requests
for Reasonable Accommodation for persons with
disabilities under the Fair Housing Act and make
adequate provisions in the City’s Housing Element
for housing needs of all economic segments of the
community. (Res. 9877, 2/11/03)

O. Art District Fees FEE BASIS AMOUNT

1. Warm Springs Innovation District Art Fee GSF $0.72 / GSF PWC8863 Per gross square foot (GSF) of construction as -502.3731 permitted by FMC Section 18.49.100(b) and subject to an annual automatic escalation based on the
Consumer Price Index (CPI) in
San Francisco/Oakland/San Jose as required by
FMC Section 18.49.100(b). (Res. 2014-47)

2. Downtown Art Fee (Res. 2012-53) GSF $0.72 / GSF
PWC8862 Per gross square foot (GSF) of construction
-501.3731 as permitted by FMC Section 18.47.120(b)
and subject to an annual automatic escalation
based on the Consumer Price Index (CPI)
in San Francisco/Oakland/San Jose as
required by FMC Section 18.47.120(b).

3. City Center Art Fee (Res. 2016-05) GSF $0.72 / GSF
PWC8912 Per gross square foot (GSF) of construction as -502.3731 permitted by FMC Section 18.43.135(b) and
subject to an annual automatic escalation based
on the Consumer Price Index (CPI) in San

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10 Francisco/Oakland/San Jose as required by
FMC Section 18.43.135(b).

4. Ardenwood Technology Park (PD-2015-23) Art Fee GSF $0.72 / GSF PWC8985 (Res. 2018-26: Effective 08/15/2018)
-502.3731 Per gross square foot (GSF) of construction
as permitted PD-2015-23 and subject to an
annual automatic escalation based on the
Consumer Price Index (CPI) in San
Francisco/Oakland/San Jose Area as
required by PD-2015-23.

. P. Addressing Fee (Res. 2024-XX) FEE BASIS AMOUNT
62017024.xxxx 1. Address, new or rescind existing
a. First address Flat $268
A fee equivalent 2-hours at the GIS Information
Specialist II classification hourly rate at step 5
as specified in the Billing Pay Schedule in
Section I.G.2, Labor Costs for Employees,
administratively adjusted annually on
January 1, rounded to the nearest dollar.
b. Each additional address after the first address Flat $67 / address A fee equivalent to ½-hour at the GIS Information
Specialist II classification hourly rate at step 5
as specified in the Billing Pay Schedule in
Section I.G.2, Labor Costs for Employees,
administratively adjusted annually on
January 1, rounded to the nearest dollar.

2. Address verification Flat $134 / address
A fee equivalent 1-hour at the GIS Information
Specialist II classification hourly rate at step 5 as
specified in the Billing Pay Schedule in Section
I.G.2, Labor Costs for Employees, administratively
adjusted annually on January 1, rounded to the
nearest dollar.

3. Street name review, new or rescind existing Flat $134 / street A fee equivalent to 1-hour at the GIS Information
Specialist II classification hourly rate at step 5 as
specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, administratively adjusted
annually on January 1, rounded to the nearest dollar.

Q. Building and Safety (FMC Title 15; Res 2024-XX) FEE BASIS AMOUNT

1. General Fees
39241004.3799 a. Records/reports research Hourly $96 9 / hr; min. ¼-hr b. Survey/site inspection or consultation Hourly $126 10 / hr; min. 1-hr 39241004.3703 c. Document imaging 11
(1) 8½ x 14 spec. sheets Vendor Cost $0.38 / page
(2) Plan sheet (larger than 8½ x 14) Vendor Cost $0.96 / sheet 39241004.xxxx d. Processing of affidavit requesting Flat $96 9 / each release of plans for duplication
e. Duplicate certificate of occupancy (CO)
39241004.xxxx (1) Existing CO can be verified through Flat $42 12 / record City records
39241003.xxxx (2) Existing CO cannot be verified through Flat $252 13 / record City records, and not issued in
conjunction with a building permit
39241003.3348 f. Temporary Certificate of Occupancy; Flat $252 13 / 30 day survey/site inspection to allow occupancy
before final permit inspection
39241004.xxxx g. Reinstatement of Expired Permit Hourly $167 14 / hr; min. 1-hr 39241004.xxxx h. Plan Check/Issued Permit Extension Request Hourly $167 14 / hr; min. ½-hr 39241004.xxxx i. AB2234 appeal to City Council Flat See Section I.P j. Accessibility review/consultation Hourly $140 15 / hr; min. 2-hrs 39241004.xxxx k. Exterior elevated elements evaluation Flat $140 15 / hr; min. 2-hrs 39241004.xxxx l. Refund processing fee Flat $96 9 / record

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11 m. Work Commencing Before Permit Issuance
(1) Violation fee per FMC§15.10.090 [CBC109.4] 100% of permit fee (2) Investigation fee FMC§15.10.090 [CBC109.4.1] 100% of permit fee 39141000.3739 m. Community Planning Fee Percentage Per Section II.L n. Permitting Technology Fee Percentage Per Section II.M 00100000.3320 o. Construction Tax Flat Per Section II.K 39241003.3384 p. Building standards administration special Set by State of California revolving fund (State mandated; SB1473)
39241003.3388 q. Strong-motion instrumentation and seismic Set by State of California 39241003.3389 hazard mapping (State mandated)

2. Building Code
39241004.3341 a. Building Application Fee 16 Flat $145 17 / record 39241003.3340 b. Building Plan Check and Inspection/Permit Fees The minimum building project valuation shall be based upon the most current building valuation da ta gui de published, including the regional modifier for the San Francisco Area as published by RS Means Squa re Foot Costs, as adopted in Exhibit 1, and to be administratively updated annually on July 1. Plan check fee covers up to three plan check review cycles per FMC Section 15.10.090. Inspection/permit fee covers two inspections per element.

VALUATION AMOUNT
(1) $1 to $500 $22.08
(2) $501 to $2,000 $22.08 for the first $500 plus $2.96 for each additional $100 thereof, to and including $2,000
(3) $2,001 to $25,000 $66.45 for the first $2,000 plus $14.77 for each additional $1,000 or fraction thereof, to and including $25,000
(4) $25,001 to $50,000 $406.07 for the first $25,000 plus $10.34 for each additional $1,000 or fraction thereof, to and including $50,000
(5) $50,001 to $100,000 $664.47 for the first $50,000 plus $7.38 for each additional $1,000 or fraction thereof, to and including $100,000
(6) $100,001 to $500,000 $1,033.62 for the first $100,000 plus $5.91 for each additional $1,000 or fraction thereof, to and including $500,000
(7) $500,001 to $1,000,000 $3,396.18 for the first $500,000 plus $4.43 for each additional $1,000 or fraction thereof, to and including $1,000,000
(8) $1,000,000 and up $5,611.08 for the first $1,000,000 plus $2.96 for each additional $1,000 or fraction thereof

3. Plan Check Review FEE BASIS AMOUNT
39241004.3342 a. All occupancies; includes three (3) Valuation Per Section II.Q.2.b plan check review cycles
39241004.3342 b. Additional plan check review cycles Hourly $140 15 / hr; min. ½-hr exceeding three (3) per record
39241004.3342 c. Building trades plan check review
(1) New construction, all, including Valuation 25% of Building Plan Check fee Electrical Code, Mechanical Code, required by II.Q.2.b and Plumbing Code trade reviews min. $280 per trade 18 (2) Additions, alterations, and Hourly $140 15 / hr; min. 2-hrs per trade modifications, all
39241004.3342 d. AB2234 Completeness Review (eligible residential only) Flat $128 19 39241004.3342 e. Plan checking revisions to approved plan Hourly $140 15 / hr; min. 1-hr 39241004.3342 f. Plot plan review for approved subdivision Flat $140 15 / unit g. Outside consultant plan checking, all,
including hazardous materials occupancy Actual Cost + 20% admin. fee 39241004.3746 h. Alternative materials and methods of Hourly $154 20 / hr; min. 6-hrs construction processing and review
39241004.3342 i. Disabled access compliance Hourly $154 20 / hr; min. 3-hrs waiver review based upon hardship
39241004.3342 j. Plan check performed on an expedited Hourly $173 21 / hr; min. 1-hr basis at applicant request in addition to
the plan check fee
k. Pre-application meeting Hourly $140 15 / hr / person No charge for first hour of pre-application meeting. in attendance

4. Renewable Energy Systems
39241003.3340 / (Res. 2024-XX; maximum set by Govt Code 66015; fee includes application, plan check, inspection) 39241003.3756 a. Instant Solar Permit (ISP) Inspection (1) Up to 15 kW Flat $126 10 (base rate)

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12 (2) >15 kW Flat $126 10 (base rate)
+ $7.50/kW > 15kW

39241003.3756 b. Residential Solar Energy System
(1) 0 kW to 15 kW Flat $266 22 (base rate)
(2) >15 kW Flat $266 22 (base rate)
+ $15/kW > 15 kW
c. Residential Thermal System
(1) 0 kW to 10 kWth Flat $266 22 (base rate)
(2) >10 kWth Flat $266 22 (base rate)
+ $15/kWth >10 kWth
d. Commercial Solar Energy System
(1) 0 kW to 15 kW Flat $539 24 (base rate)
(2) >15 kW to 250 kW Flat $539 24 (base rate)
+ $7/kW up to 250kW
(3) >250 kW Flat $2,177 25 + $5 / kW > 250 kW
e. Commercial Thermal System
(1) 0 kWth to 30 kWth Flat $539 24 (base rate)
(2) >30 kWth to 260 kWth Flat $539 24 (base rate)
+ $7 / kWth up to 260 kWth
(3) > 260 kWth Flat $2,142 26 + $5 / kWth > 260 kWth 39241003.3756 f. Additional or other inspection Flat $126 10 / inspection 39241003.3756 g. Re-inspection Flat $126 10 / inspection 39241003.3756 h. Overtime Inspection
(1) Weekday when contiguous to Hourly $156 27 / hr; min. 1-hr regular work hours
(2) Weekday more than 2-hours before Hourly $156 27 / hr; min. 4-hrs or after normal work hours
(3) Weekend/Holiday Hourly $156 27/ hr; min. 4-hrs

5. Express Permits 16 (no plan review; inspection only) a. Electrical, maximum $252 13 for combination of (1) through (4), below (1) Main panel replacement/upgrade, residential only Flat $126 10 (2) Rewire of residence, residential only Flat $252 13 (3) Temporary power pole and service drop, all Flat $126 10 (4) Electric vehicle charging unit, residential only Flat $126 10 b. Mechanical, maximum $252 13 for combination of (1) through (4), below (1) Furnace (space heating appliance)
addition/replacement, residential only Flat $126 10
(2) Air conditioning addition/replacement, Flat
residential only
(3) Furnace and air conditioning replacement, Flat $126 10 residential only
(4) Duct/vent additional/replacement, residential only Flat $126 10 c. Plumbing, maximum $252 13 for combination of (1) through (4), below (1) Water heater or softener addition/replacement, Flat $126 10 residential only, with one or more fixture
(2) Gas re-pipe/addition/alteration, residential only Flat $126 10 (3) Water re-pipe/addition/alteration, residential only Flat $126 10 (4) Electric heat pump water heater Flat $126 10
addition/replacement, residential only
d. Reroof
(1) Residential
(a) Overlay/new deck Flat $252 13
(b) Solar removal and replacement Flat $378 28
(2) Commercial
(a) Reroof Flat $252 13
(b) Phased roof Flat $252 13 +
$126 10 / additional phase
e. Window replacement
(1) Like-for-like replacement, Flat $126 10
residential only
(2) Slider and window replacement, Flat $252 13
residential only
f. Residential foundation retrofit, pre-approved Flat $252 13

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13 foundation plan
g. Residential kitchen and bathroom remodel, like-for-like only (1) Kitchen only Flat $504 29
(2) Bath only Flat $504 29
(3) Kitchen & bath Flat $755 30
(4) Kitchen & phased bathrooms Flat $755 30 +
$252 13 / additional phase
(5) Kitchen & bathroom(s) with window replacement Flat $1,007 31 + $252 13 / additional phase
(6) Kitchen & bathroom(s) with electrical panel Flat $1,007 31 + replacement $252 13 / additional phase
(7) Kitchen & bathroom(s) with window replacement Flat $1,133 32 + and electrical panel replacement $252 13 / additional phase h. Swimming pool demolition/removals, residential only Flat $252 13 i. Additional or other inspection Flat $126 10
j. Reinspection Flat $126 10
k. Overtime inspection
(1) Weekday when contiguous to regular work hours Hourly $156 27 / hr; min. 1-hr (2) Weekday when more than 2-hours before or after Hourly $156 27 / hr; min. 4-hrs normal work hours
(3) Weekend/Holiday Hourly $156 27 / hr; min. 4-hrs

6. Electrical Code Inspection/Permit
39241003.3370 a. Minimum inspection fee Flat $126 10
b. New single-family/duplex, all, Flat $126 10 / unit except attached garage area
c. New multifamily (3+ units), all Flat $126 10 / unit d. All other electrical construction, installation or maintenance:
(1) Lighting outlets, fixtures, or switches, all Flat $63 33 / 10 (2) Mercury vapor outdoor lighting fixtures, all Flat $31 34 / 10 (3) Service panel, including temporary power pole, all Flat $42 35 / panel (4) Circuit breaker
(a) Residential, all Flat $42 35
(b) Non-residential, all Flat $63 33 / 10 breakers
39241003.3756 f. Additional or other inspection Flat $126 10 / inspection 39241003.3756 g. Re-inspection Flat $126 10 / inspection 39241003.3756 h. Overtime Inspection
(1) Weekday when contiguous to regular work hours Hourly $156 27 / hr; min. 1-hr (2) Weekday more than 2-hours before or after Hourly $156 27 / hr; min. 4-hrs normal work hours
(3) Weekend/Holiday Hourly $156 27 / hr; min. 4-hrs

7. Plumbing Code Inspection/Permit
39241003.3350 a. Minimum inspection fee Flat $126 10
b. New single-family/duplex, all Flat $126 10 / unit
c. New multifamily (3+ units), all Flat $126 10 / unit d. All other plumbing construction, installation or maintenance:
(1) Fixtures and repipe, all Flat $31 34 / 5 items
(2) Sewer connection, all Flat $31 34
(3) Rainwater collection system, all Flat $31 34
(4) Septic tank unit, all Flat $31 34
(5) Water heater, all Flat $31 34
(6) Gas piping outlet, all Flat $31 34 / 5 items
(7) Hazardous, non-residential water treatment, all Flat $63 33 (8) Grease interceptor, all Flat $63 33
(9) Non-hazardous water treatment, all Flat $63 33
(10) Drains/vents, all Flat $42 35 / 5 items
(11) Lawn sprinkler system, all, Flat $31 34
including backflow protection devices
(12) Vacuum breakers, backflow Flat $31 34
devices, irrigation system, all
(13) On-site storm drain system, all Flat $31 34
39241003.3756 e. Additional or other inspection Flat $126 10 / inspection 39241003.3756 f. Re-inspection Flat $126 10 / inspection 39241003.3756 g. Overtime Inspection
(1) Weekday when contiguous to regular Hourly $156 27 / hr; min. 1-hr

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14 work hours
(2) Weekday when more than 2-hours Hourly $156 27 / hr; min. 4-hrs before or after normal work hours
(3) Weekend/Holiday Hourly $156 27 / hr; min. 4-hrs
39241003.3360 8. Mechanical Code Inspection/Permit
a. Minimum inspection fee Flat $126 10
b. New SFR and duplex heating, Flat $126 10 / unit
ventilating, air-conditioning (HVAC) system
c. New multifamily (3+ units) HVAC Flat $126 10 / unit
d. Furnace with vents, all Flat $31 34
e. Floor furnace with vents, all Flat $31 34
f. Mini-split HVAC units and wall heaters, all Flat $31 34 g. Residential fans/vents, all Flat $31 34
h. Cooling appliance or dehumidifier, all Flat $31 34 / 5 items i. Boiler or compressor, all Flat $31 34 / 5 items
j. Air quality filtration unit, all Flat $31 34
k. Ventilation system, all Flat $63 33 / outlet
l. Fire dampers or variable air Flat $42 35 / 5 items volume (VAV), all
m. Commercial hood installation Flat $126 10 / unit
(Type I/Type II), all
n. Incinerator, all Flat $31 34 / unit
o. Process piping, all Flat $63 33 / 5 items
p. Liquid petroleum piping, all Flat $63 33 / 5 items
39241003.3756 q. Additional or other inspection Flat $126 10 / inspection r. Re-inspection Flat $126 10 / inspection
s. Overtime Inspection
(1) Weekday when contiguous to regular work hours Hourly $156 27 / hr; min. 1-hr (2) Weekday when more than 2-hours before or Hourly $156 27 / hr; min. 4-hrs after regular work hours
(3) Weekend Hourly $156 27 / hr; min. 4-hrs
39241003.3343 9. Green Building Inspection/Permit
a. Minimum Inspection Fee Flat $126 10
b. New residential (SFR and duplex) inspection Flat $63 33 / unit c. New apartment (3+ units) inspection Flat $126 10 / unit d. Residential addition inspection, all Flat $63 33
e. Commercial and industrial inspection Flat $63 33 / unit 39241003.3756 f. Additional or other inspection Flat $126 10 / inspection 39241003.3756 g. Re-inspection Flat $126 10 / inspection 39241003.3756 h. Overtime Inspection
(1) Weekday when contiguous to regular work hours Hourly $156 27 / hr; min. 1-hr (2) Weekday when more than 2-hours before or Hourly $156 27 / hr; min. 4-hrs after regular work hours
(3) Weekend/Holiday Hourly $156 27 / hr; min. 4-hrs
39241003.3351 10. Swimming Pool/Spa Permit
39241004.3342 a. Plan check review, all pools; Valuation Per Section II.Q.2.b includes three (3) plan check cycles
b. Additional plan check review cycle(s) Hourly $140 15 / hr.; min. 1-hr exceeding three (3) per record
c. Plan checking revisions to approved plan Hourly $140 15 / hr.; min. 1-hr d. Minimum inspection fee Flat $126 10
e. Spa in-ground/above ground inspection, all Flat $126 10 f. Above ground pool inspection, all Flat $63 33
g. Private, in-ground pool (single family) Flat $126 10 inspection, all
h. Public pool or commercial pool inspection, all Flat $126 10 39241003.3756 i. Additional, or other inspection Flat $126 10 / inspection 39241003.3756 j. Re-inspection Flat $126 10 / inspection k. Overtime Inspection
(1) Weekday when contiguous to regular work hours Hourly $156 27 / hr; min. 1-hr (2) Weekday when more than 2-hours before or Hourly $156 27 / hr; min. 4-hrs after regular work hours
(3) Weekend/Holiday Hourly $156 27 / hr; min. 4-hrs

11. Fire Extinguishing, Fire Alarm, and Fire Code 36

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15 a. Automatic Fire Extinguishing Systems (AFES)
39241004.3345 (1) Plan check review Hourly $126 37 / hr; min. 2-hrs 39241003.3344 (2) Inspection:
(a) AFES heads
(i) 20 or less heads Hourly $126 10 / hr; min. 2-hrs
(ii) 21 to 50 heads Hourly $126 10 / hr; min. 2½-hrs

(iii) Each set of 50 heads after Hourly $315 38 + $126 10 / each the initial 50 heads additional set of 50 heads
(b) Riser, each Hourly $126 10 / hr; min. 2-hrs / riser (c) System; shell building only Hourly $126 10 / hr; min. 3-hrs (d) Underground system,
(i) First outlet Hourly $126 10 / hr.; min. 2-hrs
(ii) Each additional outlet after first outlet Flat $252 13 each 39241003.3756 (3) Additional or Other Inspection Hourly $126 10 / inspection 392.41003.3756 (4) Re-inspection Hourly $126 10 / inspection 392.41003.3756 (5) Overtime Inspection
(a) Weekday when contiguous to regular Hourly $156 27 / hr; min. 1-hr work hours
(b) Weekday when more than 2-hours Hourly $156 27 / hr; min. 4-hrs before or after regular work hours
(c) Weekend/Holiday Hourly $156 27 / hr; min. 4-hrs
b. Fire Alarm Permits:
39241004.3353 (1) Plan check review Hourly $126 / hr 37; min. 2-hr 39241003.3352 (2) Inspection:
(a) Alarm Panel: Initiation device, all
(i) First initiation device Hourly $126 / hr 10; min 2-hrs (ii) Each additional initiation device after Hourly $252 13 + $63 33 / device the first device
(b) Alarm Panel: Notification device, all
(i) 10 or fewer notification devices Hourly $126 / hr 10; min. 1¼-hrs (ii) More than 10 notification device Hourly $158 39 + $31 34 per set of 10 (c) Fire Alarm System Hourly $126 / system 10
+ $31 34 / device
39241004.3756 (3) Fire alarm monitoring central station change Hourly $126 / hr 10; min. 1½-hrs 39241003.xxxx out, all, plan review and inspection
(4) Additional/Other Inspection Flat $126 10 / inspection 39241003.3756 (5) Re-inspection Flat $126 10 / inspection 39241003.3756 (6) Overtime inspection
(a) Weekday when contiguous to Hourly $156 27 / hr; min. 1-hr regular work hours
(b) Weekday when more than 2-hours Hourly $156 27 / hr; min. 4-hrs before or after regular work hours
(c) Weekend/Holiday Hourly $156 27 / hr; min. 4-hrs
c. Fire Code Permits
All other fire system/fire code items, including, but not limited to: assembly permit; clean agent system (each); spray booth (each); high piled; hood and ducts; and temporary membrane structures (tents) 39241004.3353 (1) Plan check review Hourly $126 37 / hr; min. 2-hrs 39241003.3352 (2) Inspection Hourly $126 10 / hr; min. 3-hrs 39241003.3756 (3) Additional or Other Inspection Flat $126 10 / inspection (4) Re-inspection Flat $126 10 / inspection
(5) Overtime Inspection
(a) Weekday when contiguous to regular Hourly $156 27 / hr; min. 1-hr work hours
(b) Weekday when more than 2-hours Hourly $156 27 / hr; min. 4-hrs before or after regular work hours
(c) Weekend/Holiday Hourly $156 27 / hr; min. 4-hrs

12. Other Building Plan Check and Inspection Fees
a. Seasonal Lots
39241004.3342 (1) Plan check review Hourly $140 15 / hr; min. 1-hr 39241003.3756 (2) Inspection Flat $126 10 / lot
b. Construction Site Trailer
39241004.3342 (1) Plan check review Hourly $140 15 / hr; min. 2-hr 39241003.3756 (2) Inspection Flat $126 10 / trailer

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Attachment: Attachment 2-Revised Master Fee Schedule Section II, Development - Planning, Engineering, and Building & Safety (4864 :

Attachment 2:

Revised Master Fee Schedule Section II, Development – Planning, Engineering, and Building & Safety

16 c. Sign Permit Fees
(1) Non-illuminated
(a) Wall mounted
39241004.3341 (i) Plan check review Hourly $140 15 / hr; min. ½-hr (ii) Inspection Flat $126 10
(b) Monument / Free Standing
39241004.3342 (i) Plan check review Valuation Per Section II.Q.2.b 39241003.3756 (ii) Inspection Valuation Per Section II.Q.2.b (2) Illuminated
(a) Wall mounted
39241004.3341 (i) Plan check review Hourly $140 15 / hr; min. 1-hr (ii) Inspection Flat $126 10
(b) Monument / Free Standing
39241004.3342 (i) Plan check review Valuation Per Section II.Q.2.b 39241003.3756 (ii) Inspection Valuation Per Section II.Q.2.b 39241003.3346 (3) Subdivision tract sign (onsite) Flat $575 40 39241003.3346 (4) Temporary directional sign (offsite) Flat $323 41 39241004.3730 (5) Promotional sign Flat $48 42 / 15 days maximum of 45 days per calendar year;
exempt from application fee
(6) Permanent window sign Flat $48 42
39141000.XXXX (7) Amendment/change of sign (copy only) Flat $40 43 (8) Additional or other Inspection Flat $126 10 / inspection (9) Re-inspection Flat $126 10 / inspection
(10) Overtime Inspection
(a) Weekday when contiguous to Hourly $156 27 / hr; min. 1-hr regular work hours
(b) Weekday when more than 2-hours Hourly $156 27 / hr; min. 4-hrs before or after regular work hours
(c) Weekend/Holiday Hourly $156 27 / hr; min. 4-hrs

Endnotes for Section II, Development – Planning, Engineering, and Building & Safety 1 Fee at a rate equivalent to 6-hours at the Associate Planner classification hourly labor rate at step 5 (base salary times multiplier specified in the annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar. 2 Fee at a rate equivalent to 2.75-hours at the Planner II classification hourly labor rate at step 5 (base salary times multiplier specified in the annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar. 3 Fee at a rate equivalent to 5-hours at the Planner II classification hourly labor rate at step 5 (base salary times multiplier specified in the annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar. 4 Fee at a rate equivalent to ¼-hour at the Planner I classification hourly rate at step 5 (base salary times multiplier specified in annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar. 5 Fee at a rate equivalent to 1-hour at the Planner II classification hourly labor rate at step 5 (base salary times the multiplier specified in the annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar. 6 Fee at a rate equivalent to 5-hours at the Associate Planner classification hourly labor rate at step 5 (base salary times multiplier specified in the annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar. 7 Fee at a rate equivalent to 2-hours at the Planner II classification hourly rate at step 5 (base salary times multiplier specified in annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar. 8 Fee at a rate equivalent to 1-hour at the Accounting Technician classification hourly rate at step 5 (base salary times multiplier specified in annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar. Records received/processed digitally/electronically are exempt from Records Retention Fee.
9 A fee equivalent to the one-hour of the Community Development Technician classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1. 10 A fee equivalent to the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1. 11 Records issued digitally/electronically are exempt from Document Imaging Fees. 12 A fee equivalent to ½-hours at the Administrative Assistant classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1. 13 A fee equivalent to 2-hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1. 14 A fee equivalent to ¾-hour at the Permit Center Manager classification hourly rate at the top of the salary range and ¼-hour at the Building Official classification hourly rate at the top of the salary range as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1.
15 A fee equivalent to the Plan Check Professional classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1. 16 Records issued automatically without a plan check (“Express” records, including Instant Solar Permit) are exempt from Building Permit Application Fee. If Express records (including Instant Solar Permit) are issued in-person, the application fee is applicable. Application Fee is non-refundable after any processing of the record has been initiated.
17 A fee equivalent to 1.5-hours at the Community Development Technici an classification hourly rate at step 5 as specified in the Billing Pay

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Attachment: Attachment 2-Revised Master Fee Schedule Section II, Development - Planning, Engineering, and Building & Safety (4864 :

Attachment 2:

Revised Master Fee Schedule Section II, Development – Planning, Engineering, and Building & Safety

17 Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 18 The minimum Mechanical Code, Plumbin g Code, and E lectrical Code plan check fee is equivalent to 2-hours per trade at the Plan Check Professional classification hourly r ate at step 5 as spe cified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 19 A fee equivalent to ½-hour at the Senior Plan Check Professional classification hourly rate at the top of the salary range and ½-hour at the Senior Community Development Technician hourly rate as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs fo r Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 20 A fee equivalent to ¾-hour at the Plan Check Professional classification hourly rate at step 5 and ¼-hour at the Building Official classification hourly rate at the top of the pay range as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 21 A fee equivalent to 1.5 times the Plan Check Professional classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 22 A fee equivalent to 1-hour at the Plan Check Professional classification hourly rate at step 5 and 1-hour at the Building Inspector II hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar.
23 A fee equivalent to 2-hours at the Plan Check Professional classification hourly rate at step 5 and 2-hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar.
24 A fee equivalent to 2.5-hours a the Plan Check Professional classification at step 5 and 1.5-hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule i n Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar.
25 A fee equivalent to the maximum fee under II.Q.4.c(2). 26 A fee equivalent to the maximum fee under II.Q.4.d(2). 27 A fee equivalent to 1.5 times the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 28 A fee equivalent to 3-hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 29 A fee equivalent to 4-hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 30 A fee equivalent to 6-hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 31 A fee equivalent to 8-hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 32 A fee equivalent to 9-hours at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 33 A fee equivalent to ½-hour at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 34 A fee equivalent to ¼-hour at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 35 A fee equivalent to ⅓-hour at the Building Inspector II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 36 For the purposes of fee calculations: 1) valves and any other fire alarm items such as dampers, pull stations, and strobe lights, are considered a device; and 2) one outlet is an item, such as a hydrant or riser. 37 A fee equivalent to 1-hour at the Fire & Life Safety Plans Examiner classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 38 A fee equivalent to the 2½-hours at the Building Inspection II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 39 A fee equivalent to the 1¼-hours at the Building Inspection II classification hourly rate at step 5 as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, and administratively adjusted annually on January 1, rounded to the nearest dollar. 40 Fee at a rate equivalent to 2-hours at the Planner II classification hourly labor rate at step 5 (base salary times multiplier specified in the annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar and 1.5-hours at the Plan Check Professional classification hourly rate at step as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, administratively adjusted annually on January 1, rounded to the nearest dollar..
41 Fee at a rate equivalent to 1-hour at the Planner II classification hourly labor rate at step 5 (base salary times multiplier specified in the annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar and 1-hour at the Plan Check Professional classification hourly rate at step as specified in the Billing Pay Schedule in Section I.G.2, Labor Costs for Employees, administratively adjusted annually on January 1, rounded to the nearest dollar.
42 Fee at a rate equivalent to ½-hour at the Community Development Technician classification hourly labor rate at step 5 (base salary times multiplier specified in the annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar. 43 Fee at a rate equivalent to ¼-hour at the Planner I classification hourly labor rate at step 5 (base salary times multiplier specified in the annual operating budget) administratively adjusted annually on January 1, rounded to the nearest dollar.

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Attachment: Attachment 2-Revised Master Fee Schedule Section II, Development - Planning, Engineering, and Building & Safety (4864 :

Project Type
Fremont
Current
Fremont
Proposed Milpitas Hayward Newark
Union
City
San
Jose Sunnyvale
Palo
Alto
Redwood
City
Average
Survey
Amount
Minimum
Survey
Amount
Maximum
Survey
Amount
New ADU, detached, 750 SF $4,229 $4,652 $7,832 $3,720 $4,405 $6,763 $6,361 $4,267 $4,938 $4,457 $5,266 $3,720 $7,832 New Single Family Detached, two-
stories, 2,000 SF, plus 400 SF
attached garage
$8,304 $8,753 $14,380 $7,808 $6,656 $12,551 $11,968 $9,300 $11,750 $10,696 $10,429 $6,656 $14,380 New Multifamily Attached, three-
stories, 10,000 SF (6 units), plus
2,500 SF 1st floor garage
$22,484 $25,877 $93,458 $23,254 $22,071 $40,457 $63,959 $30,845 $50,357 $21,042 $41,258 $21,042 $93,458 New TOD Mixed-Use, MFR 225 du's,
35K commercial (podium), 6-stories
(225KSF), 225 parking spaces
(two/three levels below podium)
$390,183 $447,794 $644,722$330,875 $484,566 $567,033 $237,191 $455,454 $227,025 $206,114 $400,086 $206,114 $644,722 New Warehousing/storage building
(tilt-up; Type 3), 140,000 SF (surface
parking)
$132,878 $158,702 $169,106$153,915 $135,730 $277,042 $79,655 $253,864 $104,387 $114,096 $160,722 $79,655 $277,042 New Industrial manufacturing
building, tilt-up, (Type 2) 140,000 SF
(surface parking)
$161,532 $199,401 $121,978$194,873 $174,205 $339,201 $79,655 $296,133 $132,553 $141,407 $186,601 $79,655 $339,201 Kitchen/Bath Remodel like-for-like$602 $755 $1,007 $441 $445 $2,345 $887 $1,612 $672 $989 $1,017 $441 $2,345 HVAC, Residential (replacement)$90 $126 $342 $441 $177 $199 $158 $115 $128 $163 $205 $115 $441 HVAC, Commercial Rooftop
(replacement) $1,789 $2,223 $1,870 $736 $1,646 $2,739 $3,179 $327 $708 $2,204 $1,737 $327 $3,179 Water Heater, Residential (40
gallons) $90 $126 $342 $74 $15 $199 $157 $109 $117 $163 $145 $15 $342 Re-roof, Residential (comp) $348 $252 $668 $306 $242 $652 $236 $324 $96 $492 $363 $96 $668 Solar/Photovoltaic, Residential,
15 kw $182 $266 $450 $300 $312 $295 $315 $440 $356 $493 $359 $266 $493 Solar/photovoltaic, Commercial$634 $1,061 $1,518 $1,368 $627 $2,210 $1,699 not available$1,030 $1,514 $1,378 $627 $2,210 In-Ground Swimming Pool, SFR$2,125 $1,049 $1,253 $1,986 $468 $4,602 $1,349 $2,859 $1,820 $4,865 $2,250 $468 $4,865 Attachment 3: Bulding Fee Comparision Survey

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Attachment: Attachment 3-Building Fee Comparison Survey (4864 : AMENDMENT TO MASTER FEE Fremont City Council Meeting: 05/07/24 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5145) DOC ID: 5145 E
Updated: 5/3/2024 1:42 PM by Dina Lewis E Page 1
FEDERAL ACTION PLANS - Public Hearing (Published Notice) on the Use of Fiscal Year (FY) 2024-26 Federal Community Development Block Grant and Emergency Solutions Grant Funds, and FY 2019/20 Federal CARES Act Funds; Adoption of a Resolution Approving the FY 2024/25 Annual Action Plan, Amending the FY 2019/20 Action Plan; and Authorizing the City Manager to Execute Agreements with the U.S. Department of Housing and Urban Development and Grantees and Making Findings of CEQA Exemption Contact Persons:

Executive Summary: The purpose of this report is to complete regulatory requirements associated with Federal Department of Housing and Urban Development (HUD) funding received by the City, including Community Development Block Grant (CDBG) funds, Emergency Solution Grant (ESG) funds, and Coronavirus Aid, Relief and Economic Security Act (CARES Act) funds.

CDBG and ESG Recommendations: The Citizens Advisory Committee (CAC) and staff completed the FY 2024/25 and 2025/26 CDBG proposal process. Staff estimates a two- year budget of $4,321,277. Staff and the CAC recommend allocating $3,544,022 for projects and holding $777,255 for project contingencies and emerging projects in FY 2024/25 and FY 2025/26.

Staff also recommends allocating $145,693 in ESG Award Year 2024/25 Funding for housing stability and homelessness prevention activities carried out by the Human Services Department staff at the Family Resource Center (FRC).

Staff recommends that the City Council take the following actions:

1. Hold a public hearing on the proposed FY 2024-26 CDBG Program Final Statement of Community Development Objectives and Projected Use of Funds.

2. Approve eligible CDBG funding allocations over the next two fiscal years in the amount of $3,544,022, including:
a. $2,096,574 for capital projects
b. $300,000 for microenterprise projects
c. $494,713 for public services, including $178,661 for housing public services programs and $316,052 for social service programs, and d. $652,735 for administration

3. Approve ESG Award Year 2024/25 funding allocations in the amount of $145,693, including:
a. $134,766 for FRC housing stability and homelessness prevention b. $10,927 for administrative activities.

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4. Adopt a resolution approving the FY 2024-26 CDBG Program Final Statement of Community Development Objectives and Projected Use of Funds, and the FY 2024/25 Annual Action Plan and making findings of CEQA exemption;

5. Authorize the City Manager or designee to enter into agreements with HUD and nonprofit grantees.

CARES ACT Recommendations: In addition to the City’s traditional annual entitlements, staff is recommending the City Council adopt a resolution amending the City’s FY 2019/20 CDBG Action Plan to incorporate the actions previously taken by the City with one-time CARES Act funding, Staff recommends that the City Council take the following actions:

1. Adopt a resolution amending the FY 2019/20 Action Plan CDBG Action Plan to reflect the following reallocation of $561,329 in CDBG CARES Act funding to the following projects:
a. $512,344 for Homeless Non-Congregate Shelter – Winter Shelter and other sites
b. $48,985 for BACS Wellness Day Center Hygiene and Dignity Services

BACKGROUND:

CDBG and ESG Entitlement Programs. The City receives annual CDBG entitlement funds via HUD. The primary objectives of the CDBG program are to develop viable urban communities, principally for low- and moderate-income households, through the provision of decent housing, a suitable living environment, and economic opportunity. CDBG funds must be used for activities which:

1. Primarily benefit low- and moderate-income families. Most households receiving benefit from this program cannot earn more than 80% of the median income.

For example, an eligible family of three cannot earn more than $88,700. Most funds, however, based on current CDBG usage, serve families with even lower incomes, which are under 50% of the median income ($55,800 for a family of three);

2. Aid in the elimination of slum or blight; or

3. Other activities designed to meet urgent community needs when conditions may pose an immediate threat to the health or welfare of the community.

Federal rules allow each community to tailor its program to address specific local needs.

The CAC is responsible for advising City staff on the use of CDBG capital and housing public service funds. The CAC and staff have completed a Request for Proposal (RFP) process and held public hearings to determine these funding recommendations.

Since 2022, the City has also received annual ESG entitlement funding via HUD. The primary objectives of the ESG program are to address the needs of homeless people in emergency or transitional shelters to assist people to quickly regain stability in permanent housing after experiencing a housing crisis and/or homelessness. ESG funds must be used for activities which primarily benefit individuals and families that meets HUD’s “homeless” and “at-risk of homelessness” definitions in accordance with the Code of Federal Regulations (24 CFR 576).

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The ESG program may fund five program components that the City may select from:

1. Emergency Shelter: Improve the number and quality of emergency shelters for homeless individuals and families, help operate these shelters, and provide essential services to shelter residents;

2. Rapid Re-housing Assistance: Rapidly re-house homeless individuals and families;

3. Homelessness Prevention: Prevent families and individuals from becoming homeless; and

4. Homeless Management Information System: Support the operation of the local information technology system used to collect client-level data County-wide.

The City allocates CDBG funds in two-year funding cycles. This allows agencies to better budget their resources and reduces the amount of paperwork they need to complete each year. The City commits a portion of its estimated funding sources in the first year and holds the remaining funds for unforeseen project contingencies and emerging projects in the second year. CDBG funding recommendations are for FY 2024/25 and 2025/26.

ESG funds are allocated annually due to the limited funding that is allocated to the City. The ESG funding recommendations are for FY2024/25. The City Council’s funding decisions are submitted to HUD as part of the City’s annual application (Annual Action Plan) for CDBG and ESG funds, which includes a final Statement of Community Development Objectives and Projected Use of Funds (see Exhibit 2), as well as an Action Plan.

CARES Act Funding. In addition to the annual entitlement funds described above, during national economic or social emergencies, the Federal government sometimes utilizes the CDBG program to quickly distribute funding to local entitlement jurisdictions, for the purpose of supporting low and moderate-income residents.

In 2020, the City received two rounds of a special allocation of CDBG funds totaling $2,357,604, authorized by the Coronavirus Aid, Relief and Economic Security Act (CARES Act) for the purpose of preventing, preparing for and responding to the COVID-19 pandemic.

The CARES Act also allowed cities to amend their FY 2019/20 Action Plans to utilize the funding immediately. Under normal circumstances, this influx of funding would constitute a substantial amendment, which would require a 30-day public comment period as outlined in the City’s Participation Plan (CPP). However, due to the emergency nature of these funds, HUD issued a CDBG COVID-19 emergency waiver to exempt CPP requirements and allows for an expedited 5-day public comment period.

DISCUSSION/ANALYSIS:

Annual CDBG Entitlement Funding

At the time of the funding recommendation meeting on March 28,2024, HUD had not released the FY 2024/25 formula allocations. To ensure that the City fulfills its citizens participation obligation in a timely manner, staff included “contingency provision” language

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in the draft Action Plan, which explains how the City will adjust its proposed plan to match its actual CDBG entitlement allocation amount. Staff is assuming a 5% cut to its annual allocation in case HUD reduces annual awards. Staff will return to the City Council if the entitlement funding award is significantly higher to allocate the additional funding.

Table 1 shows the funding sources for the FY 2024/25 and FY 2025/26 CDBG Entitlement Program.

Table 1: FY 2024/25 and 2025/26 CDBG Entitlement Funding Sources FY 2024/25 FY 2025/26

1. CDBG Entitlement $1,653,166* $1,570,508**

2. Estimated Program Income $20,000 $20,000

3. Reprogrammed Funds and Project Reserve $1,057,603 $0 Total FY 2024/25 – 25/26 CDBG Funding $2,730,769 $1,590,508 *the actual FY 2024/25 entitlement amount will not be confirmed until May/June 2024, but does assume a 5% reduction in case HUD reduces annual awards. **the actual entitlement amount will not be confirmed until March 2025, but does assume a 5% reduction in case HUD reduces annual awards.

CDBG RFP Process: The availability of CDBG funds was advertised through the newspaper, the City’s web page, the City’s cable channel, and an extensive mailing to social services agencies. The RFP process was conducted in coordination with the CAC as follows:

* RFP materials were made available to the public on January 11, 2024. * On January 11, 2024, staff conducted a publicly noticed grant proposal workshop for prospective CDBG applicants. The workshop gave new agencies the opportunity to understand the proposal process, including proposal criteria and the CAC’s role in the process. The CAC is a committee which is advisory to City staff in the review of CDBG funding requests. Nine (9) prospective applicants attended the workshop.
* Proposals for CDBG funding were submitted by the deadline of February 8, 2024 * On February 21, 2024, staff and the CAC held a public meeting to develop supplemental questions for applicants to answer. In reviewing the projects, the CAC and staff evaluated each proposal based on the following criteria:
• Benefit to low- and moderate-income households;
• Ability of the project to address the most critical local needs of lower income residents;
• Feasibility of the project to succeed;
• Cost effectiveness;
• Impact of funding on the outcome of the proposed activity; • Management and performance capacity of the project sponsor; and • Completeness of the proposal.
* On March 7, 2024, the CAC and staff conducted a public hearing to interview agencies regarding their proposals.
* On March 28, 2024, the CAC and staff held a public hearing to develop recommendations for the City Council.

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As a member of the Alameda County HOME Consortium, the City also participates in the Consortium’s citizen participation process. The Consortium will hold a pre-draft public hearing at HCD’s Housing and Community Development Advisory Committee Meeting and will consist of an overview of the Action Plan and request for input on housing and community development needs.

Capital Projects Funding Recommendation:

The City received six new proposals for CDBG-funded capital projects, requesting $2,096,574 over the next two fiscal years. Staff had estimated that there was approximately $2,253,499 in funding available for capital projects in FY 2024-25.

At its April 13th meeting, the CAC recommended that CDBG funds be allocated to the projects shown below in Table 3.

The CAC and staff do not recommend funding in FY 2024-2025 for the Mental Health Transition Center Project as the organization has not yet identified a property they wish to purchase, and their proposed service delivery plan appears incomplete. Staff and the CAC encourages the Mental Health Association for Chinese Communities to refine their application, develop an acquisition and program delivery plan.

Additionally, the CAC and staff are recommending $547,000 in CDBG funding be used to prepay debt service for the Fremont Family Resource Center. By paying ahead of schedule, the FRC will save an average of $124,000 in debt service expenditures in each of the next four years, and end the debt service obligation one year early. This will allow more funding to be available for direct service delivery.

A staff analysis, with project summary and funding recommendation for each proposed project is enclosed (Exhibit 3). All the capital projects recommended for funding in Table 2 are designed to address the needs of low- and moderate-income households with incomes under 80% of the area median income and are consistent with the City’s FY 2020-2024 Strategic Plan.

Habitat for Humanity applied to continue their Housing Rehabilitation Program. The CAC and staff recommend $600,000 to fund Habitat for Humanity over the next two fiscal years.

Table 2: Capital Project Recommendations
Proposed Capital Projects Amount
Requested
Recommended
Funding
Habitat for Humanity East Bay/Silicon Valley
Housing Rehabilitation Program
$600,000 $600,000*
Fremont Family Resource Center – Enhancing
Directional Signage and Wayfinding in the
Facility Project
$130,000 $130,000
Mental Health Association for Chinese
Communities – Mental Health Transition Center
$300,000 Not
Recommended
MidPen Housing Corporation – Pickering
Oroysom Resyndication and Facility
Rehabilitation
$697,859 $697,859
Safe Alternatives to Violent Environments - $121,715 $121,715

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Playground Renovation
Fremont Family Resource One Year Debt
Buydown
$547,000 $547,000
Capital Projects Subtotal: $2,396,574 $2,096,574
*$300,000 for FY 2024/25 and $300,000 for FY 2025/26

Public Services Funding Recommendation:

Approximately $494,713 will be available over the next two fiscal years for public service programs. The CAC and staff recommend $494,713 in funding as follows:
• $178,661 to be allocated to Project Sentinel to carry out the Fair Housing and landlord/tenant counseling programs over the next two fiscal years.
• $316,052 to be allocated to fund a combination of social services provided by the City’s Human Services Department, as well as social service grant agencies recommended by the Human Relations Commission.

Additionally, city staff administration cost is capped by HUD at 20% of the sum of entitlement grant and projected program income each fiscal year. Staff recommends that $334,633 be allocated to administration in FY 2024/25 and $318,102 in FY 2025/26.

Staff is requesting that the City Council authorize the City Manager or designee to increase the CDBG funding for the approved public service projects and administration in FY 2024/25 and FY 2025/26 if additional funds are available.

Table 3: Public Service and Recommendations
Proposed Projects Funding
Requested
Recommended
Funding
2024/25 2025/26 2024/25 2025/26
Project Sentinel, Inc. – Fair
Housing and Landlord/Tenant
Counseling
$121,275 $121,275 $98,111 $80,550
Safe Alternatives to Violent
Environments (SAVE) – Shelter
and assistance for victims of
domestics violence
$65,000 $65,000 $65,000 $65,000
Public Service Projects –Provided
by the City’s Human Services
Department and non-profit social
service grantees
$93,026 $93,026 $93,026 $93,026
Public Service Projects Subtotal: $279,301 $279,301 $256,137 $238,576 Two Year Total: $558,602 $494,713

Microenterprise Recommendations: Approximately $300,000 is available over the next two fiscal years for this funding category. Of this amount, the CAC and staff recommend the following allocations:
• $100,000 to be allocated to Afghan Coalition Microenterprise over the next

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two fiscal years.
• $100,000 to be allocated to the Community Child Care Council of Alameda County (4C’s) over the next two fiscal years.
• $100,000 to be allocated to the Fremont Family Resource Center SparkPoint Family Economic Success Program over the next two fiscal years.

Table 4: Microenterprise Project Recommendations:

Proposed Projects Funding Requested Recommended
Funding
2024/25 2025/26 2024/25 2025/26
Afghan Coalition $50,000 $50,000 $50,000 $50,000
Community Child Care Council of
Alameda County (4C’s)
$50,000 $50,000 $50,000 $50,000
Fremont Family Resource Center
SparkPoint Family Economic Success
$50,000 $50,000 $50,000 $50,000
Public Service Projects Subtotal: $150,000 $150,000 $150,000 $150,000 Two Year Total: $300,000 $300,000

CDBG Contingency Reserve:

After taking into consideration the additional allocation recommendations found in Table 4, there is a total of $777,255 in remaining funds.

To ensure that entitlement jurisdictions fulfill their citizen participation obligation in a timely manner, HUD advised that jurisdictions include “contingency provisions” language in their action plans, which explains how the jurisdictions will adjust their proposed plan to match their actual CDBG entitlement allocation amounts. At the funding recommendations meeting, the CAC and staff agreed on the following contingency plan: if additional CDBG funds are available, the funds will be kept in reserve to be used for gap funding for current capital projects and for emerging needs projects.

Emergency Solutions Grant Program

Table 5 shows the funding sources for the FY 2024/25 ESG Entitlement Program.

Table 5: FY 2024/25 ESG Entitlement Funding Sources
FY 2024/25

1. ESG Entitlement $145,693

2. Estimated Program Income $0

3. Reprogrammed Funds and Project Reserve $0
Total FY 2024-25 ESG Funding: $145,693

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Table 6 below outlines the total allocation recommendation for FY 2024/25.

Table 6: FY 2024/25 ESG Allocation Recommendations
Additional Allocation Recommendation
Administration $10,927
Housing Stability – Homelessness Prevention
(Fremont Family Resource Center)
$134,766
Total $145,693

The FY 2024/25 Action Plan, Proposed Final Statement of Community Development Objectives and Projected Use of Funds:

Under the 1990 National Affordable Housing Act, localities eligible to receive federal funding for housing and community development programs (CDBG, ESG, HOME, etc.) administered by HUD are required to prepare an annual Action Plan to report on the programs and activities that address community development information on federal, state and local funding sources for community development and affordable housing activities, a description of activities to be undertaken using federal funding sources, a description of other actions the City will be taking to reduce barriers to affordable housing, lead-based paint hazards, and poverty, as well as a description of efforts to improve institutional structure, public/private coordination, and public housing resident initiatives. The City’s Draft FY 2024/25 Action Plan is enclosed (Exhibit 2). The City is also required to submit a Proposed Final Statement of Community Development Objectives and Projected Use of Funds (Exhibit 3).

CDBG CARES ACT Funding

Eligible CARES Act Projects: The City may use its CDBG CARES Act allocation to prevent and respond to the coronavirus. Eligible activities must also be consistent with the Housing and Community Development Act of 1974, including a focus on benefiting households earning 80% of area median income ($88,700 for a family of three) or below.

On December 15, 2020, The City Council approved an Amendment to the FY 2019/20 Action Plan to utilize CARES Act funding including the following projects and activities in Table 7A:

Table 7A: CDBG CARES Projects
#1. Fremont Cares Rent Relief and Utilities Program
Up to 3 consecutive months of rent relief for at least 85 households. Up to 3 consecutive months of utility relief for at least 80 households.
#2. Small Business Relief Program
One-time $5,000 grants to approximately 57 Fremont
businesses.
#3. Homeless Non-Congregate Sheltering
Rental subsidies at Islander motel and/or set-up and
operation of alternate non-congregate shelters, including Safe Parking program.
#4. Public Service Assistant

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Staff to assist residents experiencing homelessness at non- congregate shelter sites and in the community to mitigate the spread of COVID-19.
#5. Crisis Intervention Specialist
Joint Fremont Police Department – Human Services effort to outreach to residents experiencing homelessness and
COVID-19 related crisis.
#6. Clean Start Mobile Hygiene and Dignity Services
Program
Mobile hygiene and dignity services program augmentation.

In alignment with CDBG program requirements, HUD requires that funding be programmed to individual activities in its Integrated Disbursement and Information System (IDIS) system in order for the City to be reimbursed for program expenditures made during the COVID epidemic. Human Services staff recommends reallocating $561,329 in CARES Act Funding, from previously allocated programs, listed above in Table 8A above, that had cost savings, to the following programs in Table 8B.

Table 7B: Proposed CARES Budget Reallocation Amount
#2. Homeless Non-Congregate Sheltering
Rental subsidies at Islander motel and other motels and/or set-up and operation of alternate non-congregate shelters to prevent the spread of COVID in a vulnerable population. $512,344
#6. BACS Wellness Day Center Hygiene and Dignity
Services
Expansion of day-access center to be open on weekends to provide showers, laundry, and hygiene/dignity services to prevent the spread of coronavirus.
$48,985

Project #2 – Homeless Non-Congregate Sheltering:

The City has been providing a valuable resource to the community in the form of temporary non-congregate shelter Fremont residents experiencing homelessness both during COVID but also now during the time of inclement/cold weather when illness poses the most risk.

The non-congregate winter shelter provided by individual rooms with adjoining restrooms, allows at-risk homeless residents to socially isolate themselves, and practice good hygiene.

On November 14, 2023, the City Council approved the 2023 Winter Relief Program, which provides non-congregate shelter to unhoused residents during the winter months.

Project #6 – BACS Wellness Day Center Hygiene and Dignity Services

Due to the on-going COVID-19 pandemic, the Wellness Center operated by Bay Area Community Services (BACS) has become an important resource for unhoused individuals.

Because of COVID-19, hygiene (including showers) and dignity services were of utmost importance to mitigate the spread of the disease.

On July 20, 2021, the City Council authorized the City Manager to enter into annual agreements with Bay Area Community Services to operate the Wellness Center for unhoused residents, in an amount not to exceed $449,956 per year, for up to 3 years (FY

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2021/22, FY 2022/23 and FY 2023/24). The FY 2023/24 Amendment, executed in January 2024, included $48,985 in CARES Act funding, for a pilot project to expand operating hours to weekends.

FISCAL IMPACT: There is no match requirement for this funding. The appropriation of the funds will be included in the proposed FY 2024/25 City Budget.

ENVIRONMENTAL REVIEW: All CDBG and ESG -funded projects listed in this staff report are subject to environmental review procedures pursuant to the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA).

All of the projects being recommended are exempt from review under the California Environmental Quality Act (CEQA) as the repair, maintenance or minor alteration of existing facilities involving negligible or no expansion of use pursuant to CEQA Guidelines Section 15301, and as replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site and have substantially the same purpose and capacity as the replaced structure pursuant to CEQA Guidelines Section 15302.

Consistent with NEPA regulations, funding will not be distributed to a project until appropriate NEPA review and clearance is completed for that project.

ATTACHMENTS:
• Exhibit 1 - Staff Analyses FY 2024-2026
• Exhibit 2 - FY 2024-26 Proposed Final Statement Final • Exhibit 3 - Fremont - 2024-2025 Annual Action Plan Draft • Exhibit 4 - Resolution FY 24-25 CDBG Funding Recommendations Clean v2 • Exhibit 5 - CDBG CARES 19-20 Amendment Resolution v2

RECOMMENDATION: Staff recommends that the City Council:

1. Hold a public hearing on the proposed FY 2024-26 Federal Funding Program Final Statement of Community Development Objectives and projected Use of Funds and FY 2024/25 Action Plan.

2. Allocate CDBG funds for FY 2024/25 and FY 2025/26 in the amounts stated herein, and contingent upon adoption of the FY 2024/25 budget by the City Council.

3. Allocate ESG funds for FY 2024/25 in the amounts stated herein, and contingent upon adoption of the FY 2024/25 budget by the City Council.

5. Authorize staff to:
a. Allocate additional funds to public service projects should the City receive additional program income in FY 2024/25 or a greater entitlement in FY 2025/26 b. Reserve unallocated funds to provide gap funding or fund projects that meet emerging needs.

6. Adopt a resolution:

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a. Amending the City’s FY 2019/20 CDBG Action Plan as recommended by staff in the amounts stated herein.
b. Approving and authorizing the City Manager or her designee to submit the FY 2024-26 CDBG Program Final Statement of Community Development Objectives and Projected Use of Funds, and the City’s CDBG FY 2024-25 Annual Action Plan, as recommended by staff in the amounts stated herein.
c. Authorizing the City Manager or her designee to execute CDBG and ESG Entitlement and funding agreements with HUD.
d. Authorizing the City Manager or her designee to execute agreements effective July 1, 2024, with the grantees recommended for funding by staff in the amounts set forth herein, contingent upon a finding of no significant impact in the corresponding environmental assessments and completion of the required public comment period.
e. Making findings of CEQA exemption

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Exhibit 1
1 CITY OF FREMONT
STAFF ANALYSIS OF FY 2024-2025 & FY 2025-2026 CDBG PROPOSALS

Amount Requested:

FY 2024-2025: $50,000
FY 2025-2026: $50,000

Citizens Advisory Committee and Staff Recommendation:

FY 2024-2025: $50,000
FY 2025-2026: $50,000

Proposal
4C’s is requesting $50,000 in CDBG funding to support the expansion and stabilization of family childcare businesses operated by low-income residents in Fremont. The project will help build and maintain the supply of high-quality, licensed family childcare available to families, especially those with infants and toddlers, in Fremont. The CDBG funds will enable the agency to continue to recruit and train new and existing family childcare providers through the supply building/training model of the California Child Care Initiative Project (CCIP).

The agency proposes to provide recruitment, training, and technical assistance to 16 (6 new and 10 existing) family childcare providers who are Fremont residents and who will offer quality care for infants and toddlers. The training and technical assistance are designed to help participants to develop and improve their understanding of child development as well as small business management skills so they can become economically self-sufficient.

Background
4C’s of Alameda County has been providing services to families and childcare providers since 1972. 4C’s was one of the first agencies in California to receive funding from the California Department of Education to provide childcare information and referral services. 4C’s mission is to “develop and coordinate resources to strengthen families and children”.

4C’s serves as a coordinating body for childcare services and family resources in southern Alameda County. 4C’s has an office at the Family Resource Center (FRC) where they provide childcare referral and payment services for Fremont families and work in partnership with FRC agencies. 4C’s provides free childcare referral services to all families in southern Alameda County. 4C’s cited several advantages to using family childcare, including more flexible hours of operation and caring for multiple age groups. Many families prefer the home-like environment for their young children. Infant care in family childcare homes tends to be more “affordable” for families.

4C’s is well-known as the “go to” organization for those either seeking or providing childcare services. Individuals who want to open childcare businesses often contact the agency first to find out what steps to take. The agency also hosts licensing orientation for prospective family childcare providers on a monthly basis.

APPLICANT: Community Child Care (4C’s) of Alameda County

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Attachment: Exhibit 1 - Staff Analyses FY 2024-2026 (5145 : FEDERAL ACTION PLANS) Exhibit 1
2 Analysis
The 2019 California Child Care Portfolio describes the current childcare shortage in Alameda County. 50,907 licensed childcare spaces were used for the county’s children ages 0-12 who have parents in the workforce. To meet the needs of the culturally diverse communities they serve, 4C’s employs many bicultural and bilingual staff, and services and publications are offered in Chinese, English, and Spanish.

Families in Fremont need high-quality, affordable, and flexible childcare in order to work and to ensure their children receive early care and education experiences that promote their development and enhance their learning skills. The project will address the following community needs in Fremont:

1. Expand business opportunities for extremely low, low, and moderate-income individuals.

2. Resources for sustaining new childcare businesses.

3. Availability of high-quality licensed childcare for families.

The agency is requesting $50,000 in funding for two years, which is their current contract amount with the City to cover the rising costs of staff, trainers, training materials, utilities, and incentives.

Incentives generally come in the form of items such as finger printing reimbursements, fire extinguishers and other items that will help the participants in the set-up of their childcare operation. Under the current contract with the City, 4C’s main program goal is to serve six (6) new and ten (10) existing childcare providers for a total of sixteen (16) participants.

Recommendation
The CAC and staff recommend the City Council appropriate $50,000 funding each in FY 2024- 2025 and FY 2025-2026 for 4C’s. The following conditions shall apply:

1. FY 2025-2026 funding is contingent on 4Cs’ performance in FY 2024-2025 and funding availability.

2. Prior to release of funds, 4Cs will comply with all National Environmental Protection Act (NEPA) requirements as outlined in 24CFR58.30.

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Attachment: Exhibit 1 - Staff Analyses FY 2024-2026 (5145 : FEDERAL ACTION PLANS) Exhibit 1
3 CITY OF FREMONT
STAFF ANALYSIS OF FY 2024-2025 & FY 2025-2026 CDBG PROPOSAL

Amount Requested:

FY 2024-2025: $50,000
FY 2025-2026: $50,000

Citizens Advisory Committee and Staff Recommendation:

FY 2024-2025: $50,000
FY 2025-2026: $50,000

Proposal
Afghan Coalition is requesting $50,000 in CDBG funding to continue to improve and deliver their microenterprise program, which teaches refugees and immigrants entrepreneurial skills with the objective of increasing self-sufficiency in a supportive environment.

Afghan Coalition proposes to expand the Microenterprise Services Project that it has developed and implemented in partnership with the City of Fremont through CDBG funding over the last 10 years. The agency has been successful in working with low-income, refugee and immigrant Afghan women, many of whom have suffered domestic violence, to explore the home-based businesses of jewelry making, making food-related products for commercial sale, catering, and clothing accessories. This beginning level of Microenterprise Services model includes gaining financial literacy skills and mentorship that builds their confidence as entrepreneurs.

The agency proposes to serve 20 unduplicated participants per year to increase social connections, entrepreneurial skills and reduce isolation. The program involves 80 hours of training and support which includes at least 18 hours from guest speakers. The training includes business plan development, financial literacy, marketing, business terminology, and strategic planning. The program will also provide four (4) sales events per year, referral systems to facilitate access to credit and other small business development assistance, and training to two (2) participants to become trainers. Afghan Coalition also plans to revitalize their Community Kitchen program, which allows participants the opportunity to develop their businesses in a commercial and licensed Co-op kitchen.

Background
The Afghan Coalition has been providing support for Afghan refugees and immigrants having difficulty adjusting in the United States. Serving over 1,000 community members per year, particularly immigrant women and children, the agency’s bilingual/bicultural advocates bridge the language and cultural gaps between community members and financial and social services.

This support provides Afghan families access to resources such as social benefits including health services and translation support, language classes, parenting information, education and social networks.

APPLICANT: AFGHAN COALITION

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4 The agency’s goal is to foster self-esteem, motivation, hope and community service so that participants can become self-sufficient contributing members of society.

Analysis
According to a study by Dr. Carl Stempel of California State University East Bay, 76% of Afghan’s living in the Bay Area are isolated due to language barriers caused by illiteracy in both English and their native language. The study found that Afghan refugees also have high rates of employment, with 11% of those being between the ages of 18-64.

Afghan women have tremendous barriers in accessing community services for themselves and their families due to a lack of bilingual/ bicultural staff in local health care facilities and social service agencies, unfamiliarity with information and services that social service agencies offer and difficulty adjusting to unfamiliar models of service delivery. These women often suffer from physical and mental health issues related to war trauma, as well as immigration-related stressors, loss of social networks, difficulty accessing health and human services, unemployment and poverty.

Although this microenterprise program is designed for Afghan women, the program is open to anyone who is eligible based on CDBG income criteria.

Recommendation
The CAC and staff recommend the City Council appropriate $50,000 funding each in FY 2024- 2025 and FY 2025-2026 for Afghan Coalition. The following conditions shall apply:

1. FY 2025-2026 funding is contingent on Afghan Coalition’s performance in FY 2024-2025 and funding availability.

2. Prior to release of funds, Afghan Coalition will comply with all National Environmental Protection Act (NEPA) requirements as outlined in 24CFR58.30.

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Attachment: Exhibit 1 - Staff Analyses FY 2024-2026 (5145 : FEDERAL ACTION PLANS) Exhibit 1
5 CITY OF FREMONT
STAFF ANALYSIS OF FY 2024-2025 & FY 2025-2026 CDBG PROPOSAL

Amount Requested:

FY 2024-2025: $121,275
FY 2025-2026: $121,275

Citizens Advisory Committee and Staff Recommendation:

FY 2024-2025: CDBG: $98,111; Rent Review Program: $23,164 FY 2025-2026: CDBG: $80,550; Rent Review Program: $40,725

Proposal
Project Sentinel proposes a program that includes the following fair housing & landlord tenant services:

• Investigation and referral of complaints of housing discrimination within the City • Conciliation services in cases with evidence indicating illegal discrimination • Provide support for cause cases moving from investigation to enforcement • Fair housing training and education
• Assist low income housing search through counseling, and use of the Assisted Housing Directory
• Community education and outreach to home seekers and apartment managers/owners on federal and State housing laws
• Facilitation of audit/evaluation testing to determine fair housing and/or discriminatory practices.
• Neutral and confidential counseling on rights and responsibilities for landlords and tenants
• Offer “Rent Watch” articles for publication to print media reaching the Fremont area • Information and referral services for landlords and tenants.

Background
Project Sentinel was founded in 1978 by the Stanford Mid-Peninsula Urban Coalition and incorporated in 1991. Project Sentinel currently administers fair housing services for 27 cities and county agencies and tenant/landlord counseling services for 15 jurisdictions in California. The total population pool within the scope of Project Sentinel’s direct service contracts is in excess of

2.5 million residents. It also contracts with Mountain View to provide administrative support for the Mountain View’s Community Stabilization and Fair Rent Act and mediation/ arbitration services for the City of Hayward’s Residential Rent Stabilization Ordinance and the Mobile Home Space Stabilization Ordinance.

In addition to its Fremont office at the Family Resource Center, Project Sentinel maintains offices in Redwood City, Gilroy, Santa Clara and Modesto.

APPLICANT: PROJECT SENTINEL/ FREMONT FAIR HOUSING

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6 Analysis
FY 2024-2025 will be the twenty-first year that Project Sentinel has provided a combined Fair Housing and Tenant Landlord program to City residents. Up until FY 2011/12, these services have been funded from a combination of CDBG funding (for the fair housing portion) and Office of Housing and Redevelopment Affordable Housing funds (for the tenant/landlord portion). Due to the dissolution of RDAs, Affordable Housing funds are no longer available to support this program. In addition, the availability of CDBG funds has been diminishing over the past several years. As a result, CAC and staff are unable to recommend full funding for this agency.

In March 2024, staff conducted a mid-year evaluation on the program. Staff is satisfied with the overall service level and professionalism of Project Sentinel. Project Sentinel did not receive any findings on the mid-year evaluation and its overall performance is above satisfactory.

Recommendation
The CAC and staff recommend $98,111 in FY 2024-2025 CDBG funding and $23,164 in Rent Review Program funds for a total of $121,275 to Project Sentinel. CAC and staff also recommend that council allocate $80,550 in CDBG funding and $40,725 in Rent Review Program funding for a total of $121,275 in FY 2025-2026 funding to Project Sentinel. The following conditions apply:

1. FY 2025-2026 funding is contingent on Project Sentinel’s performance in FY 2024-2025 and funding availability.

2. Prior to release of funds, Project Sentinel will comply with National Environmental Protection Act (NEPA) requirements as outlined in 24CFR58.30.

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Attachment: Exhibit 1 - Staff Analyses FY 2024-2026 (5145 : FEDERAL ACTION PLANS) Exhibit 1
7 CITY OF FREMONT
STAFF ANALYSIS OF FY 2024-2025 & FY 2025-2026 CDBG PROPOSAL

Amount Requested:

FY 2024-2025: $300,000
FY 2025-2026: $300,000

Citizens Advisory Committee and Staff Recommendation:

FY 2024-2025: $300,000
FY 2025-2026: $300,000

Proposal
Habitat for Humanity East Bay / Silicon Valley is requesting $300,000 in CDBG funding for FY 2024-2025 and FY 2025-2026 to provide a full range of emergency and minor home repair services to low and moderate income home owners of single family and mobile homes.

Background
Since FY 2012, Habitat has leveraged funding sources to provide repair services to qualified households throughout Alameda, Contra Costa and Santa Clara counties. The repairs typically include improvements to indoor air quality such as mold/mildew remediation, roof replacement, damaged siding, ceiling repairs, and window and door replacements. Habitat also makes repairs to improve accessibility and safety including ramps, fences, and grab bars. Other repairs include plumbing, electrical work, insulation, abatement work and exterior paint.

In FY 2023-2024 Habitat received $250,000 to provide emergency and minor home repair services to low- and moderate-income owners of conventional single-family and mobile homes and in Fremont.

Analysis
In its CDBG proposal, Habitat proposes to continue to provide services under the Emergency and Minor Home Repair Grant Program. Habitat has experience and the capacity to administer, manage, and oversee effective use of the City’s CDBG grant and loan funds and has successfully done so on similar programs.

The Housing Rehabilitation Program includes the following goals and objectives for FY 2024-25:

• Provide sixteen (16) emergency and minor home repair grants of up to $15,000 to make necessary improvements for low-income home owners.
• Provide necessary ancillary services to market the above programs, verify the eligibility of program applicants, provide technical assistance to qualified applicants, prepare and execute all loan and construction documents, monitor the rehabilitation and repair work, ensure code inspections are made, authorize progress payments, provide services required for financial and performance monitoring, and ensure compliance with all APPLICANT: Habitat for Humanity

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8 federal CDBG requirements.

Habitat will administer the program based on the City of Fremont’s Housing Rehabilitation and Energy Efficiency Program policies.

Recommendation
The CAC and staff recommend the City Council appropriate $300,000 CDBG funds in FY 2024- 2025 and $300,000 in FY 2025-2026 to Habitat for Humanity East Bay/ Silicon Valley. The following conditions shall apply:

1. FY 2025-2026 funding will be contingent on Habitat’s performance in FY 2024-2025 and funding availability.

2. Prior to release of funds, Habitat for Humanity East Bay/ Silicon Valley will comply with all National Environmental Protection Act (NEPA) requirements as outlined in 24CFR58.30.

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Attachment: Exhibit 1 - Staff Analyses FY 2024-2026 (5145 : FEDERAL ACTION PLANS) Exhibit 1
9 CITY OF FREMONT

STAFF ANALYSIS OF FY 2024-25 & FY 2025-2026

CDBG ADMINISTRATIVE ACTIVITIES

Citizens Advisory Committee and Staff Recommendation:

FY 2024-2025: $334,633
FY 2025-2026: $318,102

Proposal
CDBG Administrative Funding: Under Community Development Block Grant rules, a maximum of 20% of the City’s CDBG entitlement, plus 20% of the anticipated program income may be spent for CDBG program administration. The administration budget for FY 2024-2025 is $334,633 and FY 2025-2026 is $318,0102, which is consistent with CDBG regulations. This budget covers the following:

• Cost of developing and administering CDBG projects and providing technical assistance to grant recipients.
• Cost of monitoring all ongoing projects for compliance with federal and other funding requirements and ensures submittal of CDBG program reports to HUD.

Analysis
This funding will support the administration and oversight of new and existing projects for compliance with CDBG regulations.

Recommendation
The CAC and staff recommend a total of $334,633 in FY 2024-2025 and $318,102 in FY 2025-2026 funding for CDBG administrative activities.

Environmental Review
N/A

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10 CITY OF FREMONT
STAFF ANALYSIS OF FY 2024-2025 & FY 2025-2026 CDBG PROPOSAL

Amount Requested:

FY 2024-2025: $121,715

Citizens Advisory Committee & Staff Recommendation
FY 2024-2025: $121,715

Proposal
Safe Alternatives to Violent Environments (SAVE) is requesting $121,715 in CDBG funding to renovate the children’s play structure at SAVE’s shelter for survivors of domestic violence, which is in a confidential location.

Background
SAVE has been providing services to survivors of domestic violence (DV) since its inception in 1976. It have grown from a small, volunteer-led organization with a 24-hour crisis line and 2- bedroom shelter to a well-established and respected agency providing a comprehensive range of services to survivors and their children. In addition to the safe house and crisis line, SAVE operates a walk-in services center with a crisis response team who can provide immediate intervention and ongoing support. The current safe house has been in operation since 1982, providing a safe refuge to survivors and their children for as long as they need it. The safe house program is staffed with advocates who provide case management, peer counseling, assistance obtaining benefits and other resources, and help securing housing and employment.

The existing play structure has been in place for about 25 years and is beginning to degrade. The metal platforms and posts that make up the various play levels have rusted making the structure less secure and leaving sharp edges and rough surfaces that pose a danger to the young residents who use it. Additionally, the contractor SAVE solicited an estimate from has informed us that the structure no longer meets code.

Analysis
By replacing the existing structure with several smaller structures like a playhouse, and activity bench and some climbing structures that are not as tall as the current structure, these items will be more ADA accessible and better suited to the yard space in which they will be located.

Replacing the rubberized surface that was installed in 2013 because it has exceeded its expected life span of 10 years, has started to degrade in areas will provide further safety.

Recommendation
APPLICANT: SAFE ALTERNATIVES TO VIOLENT ENVIRONMENTS
(SAVE) – SHELTER PLAYGROUND RENOVATION PROJECT

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11 The CAC and staff recommend a total of $121,715,000 in FY 2024-2025 funding for this project.

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12 CITY OF FREMONT
STAFF ANALYSIS OF FY 2024-2025 & FY 2025-2026 CDBG PROPOSAL

Amount Requested:

FY 2024-2025:
$697,859

Citizens Advisory Committee & Staff Recommendation
FY 2024-2025:
$697,859

Proposal
MidPen Housing (MidPen) is proposing a substantial rehabilitation of Oroysom Village and Pickering Place, two existing family apartment communities in MidPen’s Fremont portfolio by pursuing a scattered site Low Income Housing Tax Credit (LIHTC) resyndication. A scattered site resyndication will allow MidPen to combine both properties under one ownership, restructure the existing financing, generate new tax credit equity, and substantially renovate both communities. The purpose of the resyndication and substantial renovation is to ensure the long-term affordability and physical and financial sustainability of Oroysom and Pickering as affordable housing communities in Fremont.

Background
Oroysom Village is located at 43280 Bryant Terrace and serves low-income families between 30% and 60% Area Median Income (AMI). The property consists of a one- story community building and 15 two-story apartment buildings. The unit composition is made up of 28 two-bedroom units and 32 three-bedroom units for a total of 60 units.

Pickering Place is located at 20 West Pickering Avenue and serves low-income families between 30% and 60% Area Median Income (AMI). The property consists of a two- story community building and 11 one and two-story apartment buildings. The unit composition is made up of 7 one-bedroom units, 16 two-bedroom units, 17 three- bedroom units and 2 four-bedroom units for a total of 42 units.

The comprehensive property renovation and financial restructuring that MidPen Housing Corporation (MidPen) is proposing for Pickering Place and Oroysom Village through a new Low Income Housing Tax Credit (LIHTC) resyndication and new permanent financing will address the community needs and housing needs. Pickering APPLICANT: MID-PENINSULA HOUSING CORPORATION –

PICKERING AND OROYSOM VILLAGE RESYNDICATION

REHABILITATION PROJECT

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13 Place and Oroysom Village contain 103 units total. The demographics of these properties are households earning between 30% and 60% of the Area Median Income (AMI). Of these 103 units, 75% of the units serve extremely low or very low income residents. The affordability levels are secured through long term deed restrictions.

Pickering Place was built in 1997 and Oroysom Village was built in 1999. The properties are over 25 years old and there is a large community need and housing need for re- investment to secure this affordable housing community’s short term and long term health in the City of Fremont. Funds raised from tax credits and new permanent debt will be used to replace major building systems throughout the property. These systems, which are in need of replacement, include siding, windows, waterproofing, accessibility, site work, heating, and electrical systems. Architectural and engineering design work is starting oon to specify the overall scope of work for the renovation.

Analysis
The CDBG funding will enable MidPen to replace aging and failing water heaters which heat both the water and the unit through a hydronic heating system that exchanges water heat to a fan coil. The hydronic heating system taxes water heaters and causes them to age and break down more quickly. We plan to replace all the water heaters with the CDBG funding. MidPen will evaluate ways to make the existing heating system more efficient and easier to maintain as part of the comprehensive renovation.

Preventing water intrusion and moisture build-up are key to maintaining healthy indoor environments. Pickering and Oroysom are under-ventilated for the size of the units. Pickering and Oroysom serve large families and contain three and four-bedroom units with two bathrooms. New continually running bathroom ventilation fans will improve the indoor environment and reduce instances of moisture build-up that can cause mildew and mold.

The existing kitchen cabinets, countertops, and flooring at both properties are nearly 30 years old and are at the end of their useful life. Maintenance staff and vendors have kept the cabinets repaired and useable, but new cabinets that are better sized for the large units are needed to improve comfort and livability. Most residents at Pickering and Oroysom are long term residents who have lived at the property over 15 years.

There are limited opportunities to replace kitchen cabinets and flooring at a unit turnover. Replacing kitchen cabinets and flooring is difficult to accomplish during normal operations while residents are living in their units. The time, inconvenience and relocation costs are too great a hurdle for an affordable housing property to cover during normal operations. The resyndication event affords a great opportunity to complete a comprehensive renovation. Residents will be temporarily relocated so that windows can be replaced. While residents are already temporarily relocated, MidPen can replace kitchen cabinets, countertops, and flooring, utilizing CDBG funding.

Recommendation
The CAC and staff recommend a total of $697,859 in FY 2024-2025 funding for this project.

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14 CITY OF FREMONT
STAFF ANALYSIS OF FY 2024-2025 & FY 2025-2026 CDBG PROPOSAL

Amount Requested:

FY 2043-2024:
$130,000

Citizens Advisory Committee & Staff Recommendation
FY 2023-2025:
$130,000

Proposal
The proposed project will address developing clear and multilingual signage at the FRC.

Background
The Fremont Family Resource Center (FRC) conducted its five-year 2023-2028 Strategic Plan during the spring and summer of 2023. Stakeholder data included 33 interviews and 5 focus groups with clients, community-based organizations, policymakers, donors, students and community leaders. It was identified during our strategic planning process that the largest barrier in providing excellent customer service
at the FRC was identified as confusing signage and navigation.

Clients struggle to find the agencies they are seeking for at the FRC. Stakeholders, which include our clients, reported that it is confusing and difficult to navigate between the two FRC buildings and they cannot find services easily within the FRC. The Strategic Plan planning committee, comprised of both FRC internal and external agencies provided feedback stating that their clients, who are already experiencing significant stresses in their lives, become discouraged and even more stressed in trying to find services that will help them at the FRC. In addition, many of our clients are monolingual and as the directory signage has not been updated since 1999, the need for developing clear and multi-lingual signage will better serve the population that the FRC serves as a one stop shop.

Analysis
Work will include replacing existing directory maps at the main entrances, secondary and tertiary entrances and in the FRC lobbies for both of the FRC buildings with illuminated directories. The signage will include a description of services in multiple APPLICANT: CITY OF FREMONT – FREMONT FAMILY RESOURCE
(FRC) ENHANCING NAVIGATION PROJECT

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15 languages and will be color coded by agency category. Costs include design, construction, and building permit fees.

The Fremont Family Resource Center (FRC) Enhancing Navigation Project will meet social service and community development needs by ensuring that the population diversity in our city and our service area that has increased significantly since the FRC’s founding in 1999 will now have appropriate multi-lingual signage. There are a large number of those seeking services at the FRC who do not speak English as their primary language. This presents significant concerns for many who come to our center, sometimes in crisis and often needing multiple services. This will ensure that the FRC will remain a healthy, safe and accessible place in which the community can receive services.

Customer satisfaction related to wayfinding and signage will be measured annually in the FRC Customer Survey.

Recommendation
The CAC and staff recommend a total of $130,000 in FY 2024-2024 funding for this project.

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16 CITY OF FREMONT
STAFF ANALYSIS OF FY 2024-2025 & FY 2025-2026 CDBG PROPOSAL

Amount Requested:

FY 2024-2025:
$300,000

Citizens Advisory Committee & Staff Recommendation
FY 2024-2025:
$0

Proposal
Acquire a home or building with CDBG funds to set up a transition center to help support people facing serious mental health challenges. The transition center would provide temporary housing, individual peer counseling, career skill building and planning, financial education, ESL support for Chinese monolingual speakers, and assistance in accessing longer term mental healthcare.

Background
Mental Health Association for Chinese Communities (MHACC) is one of the very few nonprofits that helps Chinese consumers facing mental health challenges. MHACC provide classes, one on one peer support, support groups activities and teach consumers practical skills that empower them to engage with and contribute to their communities and society at large. MHACC has realized there is a gap between people leaving inpatient mental health settings and when they are able to access outpatient care from a stable environment. Some young people struggle because their families will not allow them back home and they have nowhere to turn for help. This housing insecurity leads to relapses and makes recovery extremely challenging. MHACC has been saving to purchase housing in Oakland, but is looking to refocus the project in Fremont. MHACC started in Fremont in 2018 and we now have 3 offices: Oakland, Castro Valley, and Fremont.

Analysis
The acquisition of a dedicated house that will serve as temporary housing for individuals in the critical post inpatient mental health transition phase. This facility will provide a safe, supportive, and structured environment, promoting mental health stability and facilitating access to necessary resources for career development and community reintegration. In addition to temporary housing, the transition center would provide services including individual peer counseling, career skill building and planning, financial education, ESL support for Chinese monolingual speakers, and APPLICANT: MENTAL HEALTH ASSOCIATION FOR CHINESE
COMMUNITIES – MENTAL HEALTH TRANSITION CENTER

ACQUISITION PROJECT

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17 assistance in accessing longer term mental healthcare. MHACC was originally planning the project in Oakland, but is refocusing the project in Fremont.

Recommendation
The CAC and staff do not recommend funding in FY 2025-2025 for this project as the project is not ready for CDBG funding. Staff and the CAC encourages the Mental Health Association for Chinese Communities to refine their application, develop an acquisition and program delivery plan, and work with a project manager to scope any rezoning or permitting barriers that may arise when purchasing a home or building for transitional mental health services.

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PROPOSED FINAL STATEMENT OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND

EMERGENCY SOLUTIONS GRANT (ESG)

OBJECTIVES AND PROJECTED USE OF FUNDS

Proposed FY 2024-2025 and FY2024-2026 Community Development Block Grant Objectives:

1. To make available public services designed primarily to address the most critical needs of low - and moderate-income households.

2. To promote the rehabilitation of homes occupied by low and moderate -income households in order to eliminate conditions that threaten the health and safety of occupants including accessibility improvements for disabled renters .

3. To provide grants for emergency home repairs to correct health and safety problems and facilitate access in housing occupied by low -income elderly, disabled or single parent homeowners.

4. To provide fair housing services to investigate and resolve complaints of illegal discriminatory practices; provide educational outreach to discourage and prevent illegal housing practices; and increase public awareness of fair housing laws and services available to detect and challenge illegal practices.

CDBG Projected Use of Funds:

Project FY 2024-
2025
FY 2025-
2026
Afghan Coalition:

Build and expand microenterprise program for women with the objective of increasing self-sufficiency. (570.201 (o)(1)(ii))
$50,000 $50,000
Community Child Care Coordinating Council (4Cs):

Maintain family childcare development program with the goal of providing childcare and small business training to potential family child providers. (570.201(o)(1)(ii) $50,000 $50,000
Fremont Family Resource Center, SparkPoint Program:

Provide technical assistance, advice, and support services to clients with the goals of developing micro-enterprises or attaining homeownership. (570.201(o) and 570.201(n))
$50,000 $50,000
Habitat for Humanity
Provide Housing Rehabilitation Loan, Minor Home Repair and Emergency Repair Program for low-income single-family home owners and mobile home owners. (citywide activity) ((570.202(a)(1) & 570.202(b))
$300,000 $300,000
Safe Alternatives to Violent Environments (SAVE) :

Shelter and assistance for victims of domestic violence . $65,000 $65,000
Project Sentinel:

Administer the fair housing and landlord/tenant program. The program provides counseling, and information and referral to all rental housing providers and rental housing consumers. (570.201(e))
$98,111 $80,550
Social Service: Funds to support the City’s Social Service grant funding to provide basic needs services, crisis intervention services and prevention and enabling services to people with the fewest resources and who are most in need. (570.201(e)) $93,026 $93,026

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Fremont Family Resource Center Lease Buydown :

CDBG funds will be used to buydown one year of FRC lease debt service to lessen the FRC’s payment commitment to 3 years, bringing the FRC one year closer to being able to use that funding for expanded services.
$547,000
Fremont Family Resource Center – Enhancing Navigation Project:

CDBG funds will be used to redesign and replace signage at the Family Resource Center to better assist clients in navigating the FRC.
$130,000
MidPen Housing Corporation – Pickering Oroysom Resyndication Rehabilitation:

CDBG funds will be used to preserve affordable housing by rehabilitating individual units at Pickering and Oroysom Village family apartment complexes. $697,859
Safe Alternatives to Violent Environments - Playground Renovation:

CDBG Funds will be used to renovate the children’s playground at SAVE’s shelter for victims of domestic violence.
$121,715
CDBG Program Administration:

Administer new and existing projects for compliance with CDBG regulations (570.206(a)).
$334,633 $318,102
Total Uses: $2,537,344 $1,006,678

General Administration and Public Service Cap Calculations:

FY 2024/25
Public Service Cap: ($1,653,166+$54,414) x.15 = $256,137 CDBG Administration Cap: ($1,653,166 + $20,000) x .20 = $334,633

It is projected that at least 80% of the CDBG funds allocated to the above projects will benefit low and moderate-income households. The City will appropriate any additional income received during FY 20 23- 2024 to eligible CDBG projects.

Proposed FY 2024-2025 Emergency Solutions Grant (ESG) Objectives:

1. Address the needs of homeless people in emergency or transitional shelters to assist people to quickly regain stability in permanent housing after experiencing a housing crisis and/or homelessness.

2. ESG funds must be used for activities which primarily benefit individuals and families that meets HUD’s “homeless” and “at-risk of homelessness” definitions in accordance with 24 CFR 576 .

ESG Projected Use of Funds:

Project FY 2024-
2025
Housing Stability – Homelessness Prevention:

Provide housing stability services for individuals at -risk or in danger of falling into homelessness.
$134,766
ESG Program Administration (7.5% Cap):

Administer new and existing projects for compliance with ESG regulations. $10,927
Total Uses: $134,766

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2024-2025
Annual Action Plan
Draft

(Exhibit 3)

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Human Services Department
2024-2025 Annual Action Plan

City of Fremont 2024-2025 Annual Action Plan
AP-05 Executive Summary Page 3
PR-05 Lead & Responsible Agencies Page 9
AP-10 Consultation Page 10
AP-12 Participation Page 19
AP-15 Expected Resources Page 23
AP-20 Annual Goals and Objectives Page 26
AP-35 Projects Page 29
AP-38 Project Summary Page 31
AP-50 Geographic Distribution Page 42
AP-75 Barriers to Affordable Housing Page 45
AP-85 Other Actions Page 46
AP-90 Program Specific Requirements Page 54
Appendix A – Public Comments from Open Comment Period Final Draft Only Appendix B – Public Comment Period Notices Final Draft Only Appendix C – Survey Final Draft Only
Appendix D – SF 424’s Final Draft Only
Appendix E – Certifications Final Draft Only

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AP-05 Executive Summary – 24 CFR 91.200(c), 91.220(b)

1. Introduction

The City of Fremont is the second most populous city in Alameda County, with an estimated population of approximately 227,514 based on the 2020 United States Census. The southernmost City in the County, Fremont also covers the second largest geographic area (approximately 92 square miles) of any city in the Bay Area behind San Jose. It has a diverse racial and ethnic population, with persons identifying as Asian making up 61 percent of the population and persons identifying as Latino making up 12.8 percent of the population. People of color, non-White persons, make up approximately 77.8 percent of Fremont’s population.

The City has a mixed economic base, with 4.5 percent of individuals living below the poverty level. The median household income in 2020 was $142,374. The City also has a relatively high homeownership rate at 61.4 percent. By comparison, the percentage of homeownership units in Alameda County was 53.3 percent and 54.6 percent in all of California.

The City of Fremont is a Community Development Block Grant (CDBG) entitlement jurisdiction that receives annual CDBG funds directly from the U.S. Department of Housing and Urban Development (HUD). The primary objectives of the CDBG program are to develop viable urban communities, principally for low- and moderate-income households, through the provision of decent housing, a suitable living environment, and economic opportunity. CDBG funds may be used for public service activities, public facilities improvement projects, economic and community development activities, and rehabilitation of housing. The City is estimating to receive $1,653,166 for the 2024-25 program year (PY).

The City is also a member of the Alameda County HOME Consortium. The Consortium was formed so that participating jurisdictions could receive HOME funding from HUD. While the City is the lead agency for CDBG funds, the County is the lead agency for HOME funds. HOME

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funds are dedicated to housing activities that meet local housing needs. HOME funds may be used for acquisition, construction, and rehabilitation of housing. They may also be used for tenant based rental assistance and homebuyer assistance. The City is estimating to receive $430,035 for the 2024-25 program year.

Lastly, the City is a new entitlement jurisdiction that receives annual Emergency Solutions Grant (ESG) funds directly from HUD. The primary objectives of the ESG program are to address the needs of homeless people in emergency or transitional shelters to assist people to quickly regain stability in permanent housing after experiencing a housing crisis and/or homelessness. ESG funds must be used for activities which primarily benefit individuals and families that meets HUD’s “homeless” and “at-risk of homelessness” definitions in accordance with 24 CFR 576.

The City is estimating to receive $145,693 in ESG funding for the 2023-24 program year (PY).

To receive funding each year, the City of Fremont, in conjunction with the Alameda County HOME Consortium, must complete a Five-Year Consolidated Plan. The Consolidated Plan is an assessment of the needs in the community relating to housing, social and public services, and public infrastructure. The analysis looks at the populations most affected by the current housing stock, state of the economy and the ability to meet daily living needs. The Consolidated Plan then outlines priorities and goals to address those needs. The Alameda County Consolidated Plan contains the full data analysis for the area and the Fremont Consolidated Plan contains an abbreviated data analysis. The two documents work together, along with Consolidated Plans from other Cities in the Alameda County HOME Consortium, to complete the full analysis and strategies for the area.

The City of Fremont completes an Action Plan on an annual basis to update the Consolidated Plan and to outline specific projects and funding resources that will meet the Consolidated Plan goals.

At the end of each year, the City of Fremont will write a Consolidated Annual Performance and Evaluation Report to report the progress towards each of the Consolidated Plan goals. These three documents enable the public, elected officials and HUD to understand the needs in the community, provide input and measure progress and investment in the community.

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This program year 2024-25 Annual Action Plan represents the fifth and final year of the five-year Consolidated Plan period.

2. Summarize the objectives and outcomes identified in the Plan

The City’s PY 2024-25 Action Plan activities with priorities, goals, and objectives are described in detail in other parts of this Action Plan. All of the activities being proposed by the City of

Fremont are consistent with its five-year Strategic Plan and HUD’s outcome performance measurement objectives:

• Promote Affordable Housing
• Support Community Development (non-housing) Needs
• Address Homelessness
• Increase Supportive Housing
• Reduce Lead Based Pant Hazards

The City proposes to use available CDBG resources to fund public facility improvements; public service; fair housing administration; microenterprise programs; and housing related activities, including affordable rental housing rehabilitation activities, single family housing rehabilitation, and minor home repair activities. ESG funds will be sued to support programs that address homelessness.

The City also proposes to allocate up to $334,633 to administration. Under CDBG rules, a maximum 20% of the sum of the City’s CDBG entitlement plus anticipated program income for the current program year, may be spent for CDBG program administration. In addition to developing and administering CDBG projects and providing technical assistance to grant recipients, staff monitors all ongoing projects for compliance with federal and other funding requirements and ensures submittal of CDBG program reports to HUD.

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3. Evaluation of past performance

In the 2021-2022 Action Plan, the City of Fremont addressed five different goals. The Plan focused on improving public facilities, homeownership creation, homeownership stabilization, fair housing and critical safety net services. Accomplishments from the second year of the 2020- 2024 Consolidated Plan include:

• Homeowner housing improved – 14 homes repaired or renovated • Support public services for those in need – 2,564 people served • Assist microenterprise businesses with startup costs – 19 businesses served

It should be noted that these accomplishments were from programs and projects funded July 1, 2022 through June 30, 2023.

The City is responsible for ensuring compliance with all CDBG rules and regulations. The City regularly meets performance and regulatory standards established by HUD. During the FY 2020- 2024 Strategic Plan period, the City had one monitoring visit by HUD. This visit concluded with one finding and two concerns, which were immediately addressed and resolved with HUD.

4. Summary of citizen participation process and consultation process

As a member of the Alameda County HOME Consortium, the City participates in the Consortium’s citizen’s participation process as well as its own public process for the purpose of developing the Strategic Plan.

Community Needs Survey: As part of developing the Strategic Plan, in November 2019 the City deployed a Community Needs Survey. The survey was sent to a wide group of residents, grantee agencies, city staff, public officials, and community organizations. The survey was also available

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on the City’s website. 457 responses were submitted. The data from these surveys were considered to help determine the priority needs stated in the strategic plan.

Public Hearings: The City held four public hearings, which resulted in projects proposed in this Action Plan. Utilizing these CDBG funds, in conjunction with local, state, and federal sources, the City will continue to meet the Affordable Housing Needs, Community Development (non- housing) Homeless Needs and Support Housing Needs priorities for low and moderate-income Fremont residents, as outlined in the City’s FY 20
20-2025 Strategic Plan.

On January 11, 2024, staff and the Citizens Advisory Committee (CAC) issued Request for Proposals (RFP) for projects beginning July 1, 2024. The availability of funds was advertised through the Tri-City Voice Newspaper, the City’s web page, the City’s cable channel and an extensive mailing to social service agencies serving Fremont residents. Staff also conducted a public meeting to determine funding priority. Nine (9) members of the public attended the in- person hearing. On February 21, 2024 the CAC and staff conducted a public hearing to develop questions for agencies regarding their proposals. On March 7, 2024 the CAC and staff interviewed applicants on their proposals. On March 28, 2024 the CAC and staff held a public hearing to develop funding recommendations to be forwarded to the City Council. The fourth hearing is to take place at the May 7, 2024 City Council meeting. Staff will conduct an additional public meeting at City Council once HUD announces final entitlement allocations.

As a member of the Alameda County HOME Consortium, the City participates in the Consortium’s citizen participation process as well as its own public process for the purpose of development of this Action Plan. As of April 18, 2024, HUD has not published official entitlement allocations so the County public participation is on hold. The County will publish all members’ Action Plans for a period of 30 days, ending 30 days after the beginning off said notice.. Comments from this 30-day comment period will be included in the final submission to HUD.

5. Summary of public comments

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No public comments were received.

6. Summary of comments or views not accepted and the reasons for not accepting them

No public comments were received.

7. Summary

This Action Plan and the Consolidated Plan are part of the efforts by the entire Consortium and community stakeholders to make the City of Fremont an affordable place to work and live for all households in the community. The document will outline the projects and programs receiving CDBG funding in FY 2024 to address the priorities and goals of the 2020 – 2024 Consolidated Plan.

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PR-05 Lead & Responsible Agencies – 91.200(b)

1. Describe agency/entity responsible for preparing the Consolidated and Action Plan and those responsible for administration of each grant program and funding source

The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
CDBG Administrator City of Fremont Human Services Department ESG Administrator City of Fremont Human Services Department Table 1– Responsible Agencies
The City of Fremont is the Lead Agency for the United States Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) Program. It is responsible for the development of Annual Action Plans and Consolidated Annual Performance Evaluation Reports (CAPER).

Consolidated Plan Public Contact Information
Robert Lopez
Community Development Block Grant Administrator
3300 Capitol Avenue, Building B | Fremont, CA 94538
email: [email protected]

phone: 510.574.2043

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AP-10 Consultation - 91.100, 91.110, 91.200(b), 91.300(b), 91.215(l) and 91.315(l)

1. Introduction
The structure through which the City of Fremont will implement its housing and community development plan consists of consultation and coordination with various public and private agencies. The following provides a brief outline of the delivery system.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)).

The City outreached to more than 250 agencies, interested residents, service providers (including health and mental health providers), a public agency or department, affordable housing providers, advocates, public officials, consumers of homeless services and family members or caregivers of homeless consumers. The primary service deliverers and managers of the varied housing and supportive housing programs mentioned above are nonprofit agencies serving the Fremont area. These agencies assist in implementing the City’s housing and community development priorities by expanding the supply of affordable housing, providing emergency housing and/or transitional housing, and meeting special (homeless and non-homeless) housing needs. There are many experienced and well-managed non-profit organizations providing services in the Fremont area.

The City also coordinates with the State Housing and Community Development (HCD). HCD provides oversight to the major state housing planning process, the Housing Element of a jurisdiction’s General Plan. HCD is responsible for an annual State Housing Element and provides technical assistance to and certification of the local Housing Elements. Each local government in the State is required to develop a Housing Element which includes a housing assessment including projected housing needs, a land inventory, an analysis of governmental and non-governmental constraints on housing and housing programs and quantified objectives

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that will be met over the Housing Element’s planning period.

The Alameda County Housing and Community Development (HCD) is the lead agency in implementing the Alameda County HOME Consortium and other County-sponsored programs around housing, homelessness, and community development. HCD administers several programs including Shelter Plus Care and Housing Opportunities for People with Aids (HOPWA), as well as two programs for the City of Fremont: Mortgage Credit Certificate (MCC) Program and the Housing Rehabilitation and Emergency Repair Grant Program.

Housing Authority of the County of Alameda (HACA) serves the City of Fremont. The Authority administers several county-wide programs designed to assist low and moderate– income households and those with special needs. These programs include the tenant-based Section 8 Existing Certificate and Voucher Program, the project-based Section 8 Moderate Rehabilitation and Rental Rehabilitation Program, and the Low Rent Housing Program.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness

Activities to address the housing needs of the homeless, extremely low-income persons with serious mental illness and/or those living with HIV/AIDS are based on the implementation of the EveryOne Home Plan to End Homelessness. The 2018 Strategic update to EveryOne Home Plan to End Homelessness calls for every member of the local Continuum of Care (CoC) in the community to act with renewed urgency in their efforts. The update was produced through a ye- long community process that include 25 key stakeholder interviews, six focus groups attended by 70 people currently homeless in the county, multiple community forums with over 200 participants, and a review of best practices and plans from community with similar homeless populations and housing markets. The update includes four broad strategies to expand capacity, increase investment, build stronger partnerships, and align public policies. The proposed five- year targets include:

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1. Reduce the number of people becoming homeless;

2. Increase the number of people returning to permanent homes;

Implementation of the EveryOne Home Plan is spearheaded by a community-based organization of the same name. The Leadership Board comprised of jurisdictional appointed members and key community constituencies such as consumers, cities, nonprofit service providers and housing developers, businesses, law enforcement, housing authorities and faith-based organizations guide this organization.

EveryOne Home envisions a system of housing and services in Alameda County that, by 2024, ensures all extremely low-income residents have a safe, supportive, and permanent place to call home along with services available to help them stay housed and improve the quality of their lives.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS

The Alameda County Housing and Community Development Department, through HMIS and participation in the EveryOne Home Results Based Accountability Committee, supports the EveryOne Home initiative to establish system wide outcomes and to evaluate effectiveness of programs against those outcomes. These outcomes include shortening the period of time homeless and reducing the recidivism rates for homeless people.

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implement the new ESG requirements in a way that would be consistent county-wide and would continue a collaboration, beginning in 2009 with American Recovery and Reinvestment Act (ARRA) Homelessness Prevention and Rapid Re-housing (HPRP) funds. This collaboration resulted in the creation of Priority Home Partnership (PHP), which was a single county-wide program to implement HPRP. EveryOne Home held a community-wide meeting at which additional consultation and public input into the use of ESG funds was solicited. A series of meetings with EveryOne Home and the ESG grantees continues through the year and a coordinated ESG program was established and began implementation in early 2013. This coordinated program will continue to use this same structure for the next five years.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities

1 Agency/Group/Organization Midpen Housing Corporation
Agency/Group/Organization Type Services - Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
The agency participated in the CDBG
Orientation and Community Needs
hearing and articulated the need for
Pickering Place rehabilitation, a 43-unit
affordable apartment complex.
2 Agency/Group/Organization ALZHEIMER'S SERVICES OF THE

EAST BAY
Agency/Group/Organization Type Services-Persons with Disabilities Neighborhood Organization
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs

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Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
The agency participated in the CDBG
Orientation and Community Needs
hearing and articulated the need for
support around their adult day-care
program.
3 Agency/Group/Organization ALAMEDA COUNTY HOUSING &

COMMUNITY DEVELOPMENT

Agency/Group/Organization Type Housing
Services - Housing
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Service-Fair Housing
Other government - County
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Annually consult with as part of the
City Action Plan Community Needs
Assessment.
4 Agency/Group/Organization Fremont Family Resource Center

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Agency/Group/Organization Type Housing
Services - Housing
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Service-Fair Housing
Other government - County
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy

Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Annually consult with as part of the
City Action Plan Community Needs
Assessment.
5 Agency/Group/Organization City of Fremont – All Agencies Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Annually consult with as part of the
City Action Plan Community Needs
Assessment.

Table 2– Agencies, groups, organizations who participated

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Identify any Agency Types not consulted and provide rationale for not consulting The City strives to conduct a comprehensive outreach program and utilized a variety of outreach methods to solicit participation from a wide range of agencies and organizations involved in providing housing and community development services. No specific types of relevant agencies were excluded from the process.

Other local/regional/state/federal planning efforts considered when preparing the Plan

Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with
the goals of each plan?

Continuum of Care

EveryOne Home
The priority to create safer
communities through
stabilization of housing for
homeless families and services
for those at-risk matches those
of the CoC for the area.

Regional Analysis of
Impediments to Fair Housing
Choice

County of Alameda
The goals set by the City of
Alameda as part of the
Analysis of Impediments to
Fair Housing Choice have
been incorporated as part of
the goals of the Consolidated
Plan.

Table 3– Other local / regional / federal planning efforts

Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l))

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The City of Fremont Human Services Department was the lead agency in developing this Strategic Plan. It has worked to get the cooperation of input of various critical governmental and community- based agencies in developing the priorities discussed above.

The City of Fremont is a member of the Alameda County HOME Consortium and works with Alameda County and other jurisdictions in sharing data and resources and creating overall priority needs for the County of Alameda. The Consortium is also developing performance measures based on input from each jurisdiction’s individual public input processes.

The Human Services Department also worked with other City departments to get their input on priority needs. The Department worked with the Housing Department to create a comprehensive view of the needs found within the City of Fremont. The Housing Department is responsible for developing the City’s Housing Element. The Human Services Department assisted in the development of the City’s Housing Element and the ongoing implementation of the Housing Element’s Housing Program Strategy. The Housing Department was also consulted to determine progress made toward affordable housing goals.

The City also received input from the City’s Aging and Family Services Division in developing needs of youth, families, and seniors.

Narrative
The City of Fremont has partnered with the Alameda County HOME Consortium to complete the 2020 – 2024 Analysis of Impediments to Fair Housing (AI). The County of Alameda served as lead agency, and multiple participating jurisdictions, including the cities of Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City; the housing authorities for the cities of Alameda, Berkeley, Livermore, and Oakland; and the Housing Authority of the County of Alameda, formed a regional collaborative for the purpose of completing an Analysis of Impediments to Fair Housing Choice (Regional Analysis of Impediments) while meeting their goals and

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obligations under the fair housing rules to affirmatively further fair housing. The process for the development of the AI began in the fall of 2019 and wrapped up in winter 2020. The AI can be found on the Alameda Housing Authority website at
http://www.alamedahsg.org/cms/one.aspx?pageId=3760617. The City of Fremont must, and will, partner with the entire consortium to implement fair housing initiatives as part of the Consolidated Plan.

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AP-12 Participation - 91.105, 91.115, 91.200(c) and 91.300(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal setting As a member of the Alameda County HOME Consortium, the City participates in the Consortium’s citizens’ participation process as well as its own public process for the purpose of developing the Strategic Plan.

Public Hearings: On January 11, 2024, staff and the Citizens Advisory Committee (CAC) issued Request for Proposals (RFP) for projects beginning July 1, 2024. The availability of funds was advertised through the Tri-City Voice Newspaper, the City’s web page, the City’s cable channel and an extensive mailing to social service agencies serving Fremont residents.

On January 11, 2024, staff conducted a public meeting to determine funding priority. Nine (9) members of the public attended the in-person hearing. On February 21, 2024 the CAC and staff conducted a public hearing to develop questions for agencies regarding their proposals. On March 7, 2024 the CAC and staff interviewed applicants on their proposals. On March 28, 2024 the CAC and staff held a public hearing to develop funding recommendations to be forwarded to the City Council. The fourth hearing is to take place at the May 7, 2024 City Council meeting. Staff will conduct an additional public meeting at City Council once HUD announces final entitlement allocations.

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Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of
response/attendance
Summary of
comments received
Summary of
comments
not accepted
and reasons
URL (If
applicable)
1 Outreach
via Survey
Non-
targeted/
broad
community
In November 2019, the
City deployed a
Community Needs Survey
and received 457
responses to the survey.

The respondents feel that the highest
level of need in Fremont is for lower
income families, children from lower
income families, and lower income
individuals. Respondents felt that there
is a need for the creation of new,
affordable housing, housing with
supportive services, and rent assistance
for low income tenants.

There is also a need for social services,
including mental health services, health
services, and homeless programs.

Additionally, respondents felt there was
a need to maintain community centers
and address needs for upgrades and
rehabilitation.

All comments
accepted

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2 Public
hearing
Non-
targeted/
broad
community
January 11, 2024 -
Citizens Advisory
Committee Meeting to
provide an orientation to
the City’s Goals and
Strategies for the next five
years. Determine needs in
the community. Nine (9))
agencies participated in
the hearing
The following needs were identified:
● Maintain affordable housing
units
● Rehabilitation of community
facilities
● Social/mental health/health
service needs
● Housing with supportive
services
● Transitional housing
All comments
accepted

3 Public Non- February 21, 2024 – Initial review of applications from All comments hearing targeted/
broad
community
Citizens Advisory agencies and prepared a list of accepted Committee meeting to questions for each organization. prepare additional
questions for agencies
who submitted a proposal.
4 Public Non- March 7, 2024 – Citizens Interview of individual applicants about All comments hearing targeted/ Advisory Committee their application for CDBG funding. accepted broad meeting to interview
community applicants for CDBG
funding.

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5 Public
hearing
Non-
targeted/
broad
community
March 29, 2024 – Citizens
Advisory Committee
meeting to approve
applications and make
recommendations to the
City Council.

Meeting to approve applications and
make recommendations to the City
Council. 4 applications were
approved unanimously.

All comments
accepted

6 Thirty Day Non- For a thirty-day period
from TBD
A summary of comments will be
Comment targeted/ included as part of the final draft.

Period broad
community

Table 4– Citizen Participation Outreach

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AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)

In the upcoming fiscal year, the City is estimating to receive $1,653,166 in Community Development Block Grant (CDBG) entitlement funds. The City will also have approximately $1,057,603 in reprogrammed funds. Lastly, the City anticipates $20,000 in PY 2024-25 program income. The City’s total CDBG program budget is $2,730,769. It is projected that at least 100 percent of residents benefiting from the CDBG program will be low- and moderate- income households as defined by the Department of Housing and Urban Development (HUD).

Table 5 - Program Year 2024-2025 CDBG Annual Budget

CDBG Program Year 2024-2025 Annual Budget
PY 2024-2025 Budget $2,730,769

Administration $334,633
Public Services $256,137
Homeless Services $65,000
Homelessness Prevention $54,000
Fair Housing $44,111
Safety Net $93,026
Community Development $2,139,999
Economic Development Support $150,000
Affordable Housing Preservation $300,000
Public Improvements including Project Reserve $1,689,999 Total $2,730,769

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In the upcoming fiscal year, the City is estimated to receive $145,693 in Emergency Solutions Grant (ESG) entitlement funds. It is projected that at least 100 percent of residents benefiting from the CDBG program will primarily benefit individuals and families that meets HUD’s “homeless” and “at-risk of homelessness” definitions.

ESG Program Year 2024-2025 Annual Budget
Administration $10,927
Homelessness Prevention – Housing
Stability Services $134,766
PY 2024-2025 ESG Budget $145,693

Table 6

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Expected Resources

Program Source
of
Funds
Uses of Funds Expected Amount Available Year 2 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$

CDBG

Public-
federal
Acquisition,
Admin and
Planning,
Economic
Development,
Housing, Public
Improvements,
Public Services

$1,653,166

$20,000

$1,057,603

$2,730,769

$1,338,533*
As a CDBG entitlement
jurisdiction, the City of
Fremont receives annual
CDBG entitlement allocations
from HUD. CDBG funds can
be used for a variety of housing
and community development
activities which benefit low- and
moderate-income persons.

ESG

Public-
federal
Administration,
Shelter,
Outreach,
Homelessness
Prevention,
HMIS, Rapid
Re-housing,
and Housing
Stability

$145,693

$134,766*
As an ESG entitlement
jurisdiction, the City of
Fremont receives annual ESG
entitlement allocations from
HUD.

Table 6 - Anticipated Resources

*Note: The Expected Amount Available Remainder of Con Plan includes the estimated allocation for years 2024-2025 plus the estimated program income, minus the amount the City expects to expend on Admin.

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Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied

The City of Fremont will seek all applicable state and federal funding sources that will support the activities outlined in the 5-year Strategic Plan. Leveraging of federal funds will be accomplished through the use of local funds such as those from public and/or private sources of affordable housing. In addition, the City uses leveraging ratios of its sub recipients as a criterion for funding. Matching requirements for HUD programs will be satisfied with acceptable sources of non-federal financing. Sources may include private donations, owner funds, state funds, city and foundation funds and other acceptable non- federal sources of financing.

If appropriate, describe publicly owned land or property located within the state that may be used to address the needs identified in the plan The City of Fremont does not anticipate using any publicly owned land for projects identified in this Plan.

Discussion

The primary activities the City of Fremont will fund in the next year are:

• Strong Public Services
• Increase economic opportunities
• Promote affordable housing;
• Non-Housing Community Development (Public Improvements) • Advocate for Fair Housing

Each of these activities and projects will require resources outside of the CDBG and ESG funding.

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Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information (One Year) - Table 7

Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome Indicator
1 Public Services
- Safety Net
2024 2025 Non-Housing
Community
Development
City-wide
initiatives
Strong Public
Services
CDBG:
$93,026
Public service activities for other than
Low/Moderate Income Housing
Benefit:
350 Persons Assisted
2 Homeless
Services
2024 2025 Non-Housing
Community
Development
City-wide
initiatives
Address
Homelessness
CDBG:
$65,000
Homeless Person Overnight Shelter –
Persons Assisted:
50 Persons Assisted
3 Homelessness
Prevention
2024 2025 Homeless City-wide
initiatives
Address
Homelessness
CDBG:
$54,000

ESG:
$134,766
Public service activities for
Low/Moderate Income Housing
Benefit:
50 Persons Assisted
4 Economic
Development
Support
2024 2025 Non-Housing
Community
Development
City-wide
initiatives
Economic
Development/
Microenterprise
Assistance
CDBG:
$150,000

Public service activities other than
Low/Moderate Income Housing
Benefit:
20 Businesses Assisted
5 Affordable
Housing
Preservation
2024 2025 Affordable
Housing
City-wide
initiatives
Promote
Affordable
Housing
CDBG:
$300,000
Homeowners Housing
Rehabilitated: 8 Units

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6 Public
Improvements
2024 2025 Non-Housing
Community
Development
City-wide
initiatives
Non-Housing
Public
Improvements
CDBG:
$2,139,999
Public Facility or Infrastructure
Activities: 300 persons assisted
7 Administration 2024 2025 Administration
and Fair
Housing
City-wide
initiatives
Administration
and Fair
Housing
CDBG:
$334,633
ESG:
$10,927

8 Fair Housing 2024 2025 Administration
and Fair
Housing
City-wide
initiatives
Administration
and Fair
Housing
CDBG:
$44,111
Public service activities for
Low/Moderate Income Housing
Benefit:
20 Persons Assisted

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Table 8 - Goal Descriptions

1 Goal Name Public Services - Safety Net
Goal
Description
Support programs for low income residents, preserving safety net services for families and individuals who are vulnerable or “in crisis.” 2 Goal Name Homelessness Services
Goal
Description
Maintain, improve, and expand (as needed) the capacity of the housing, shelter, and services for individuals and families, including integrated healthcare, employment services, and other services.
3 Goal Name Homelessness Prevention
Goal
Description
Maintain and expand activities designed to prevent those currently housed from becoming homeless.
4 Goal Name Economic Development – Support
Goal
Description
Fund economic development initiatives and support services that help job seekers to receive additional training or enter the job market, including microenterprise assistance.
5 Goal Name Affordable Housing Preservation
Goal
Description
Preserve existing affordable rental and ownership housing for low- and moderate-income households.
6 Goal Name Public Improvements
Goal
Description
Make improvements, including those for ADA accessibility, to public facilities, such as curbs and sidewalks, neighborhood parks and recreational improvements, tree planting, homeless facilities, and other public facilities/community centers.
7 Goal Name Administration
Goal
Description
Improve the administration of funding and coordination among project providers.
8 Goal Name Fair Housing
Goal
Description
Support fair housing efforts in the community, including providing assistance to individuals facing discrimination.

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AP-35 Projects - 91.420, 91.220(d)
Introduction
This Action Plan covers the period from July 1, 2024 through June 30, 2025. The City is estimated to receive $1,653,166 in CDBG entitlement funds for PY 2024-25. Other CDBG funds noted in the Plan for PY 2024 include reprogramming of $1,057,603 in reprogrammed funds that were not expended by projects. Lastly, the City anticipates $20,000 in PY 2024-25 program income. Public service and administration projects are funded at the maximum allowed by HUD.

The City of Fremont is one of eight members of the Alameda County HOME Consortium.

The Consortium was formed so participating jurisdictions could receive HOME funding from the U.S. Department of Housing and Urban Development (HUD). As the lead agency for the Consortium, the County of Alameda prepares and submits a Strategic Plan that describes the planned use of HOME funds by the Consortium. The City of Fremont expects to invest $430,035 of HOME funding from the Alameda County HOME Consortium within its borders.

Lastly, the City is a new entitlement jurisdiction that is estimated to receive $145,693 in Emergency Solutions Grant (ESG) fund for PY 2024-2025.

Additional federal, state, local, and grant resources expected to be leveraged and available during the planning period.

# Project Name
1 CDBG Administration
2 Community Child Care Coordinating Council (4C’s) Childcare Initiative Project 3 Afghan Coalition
4 SparkPoint Fremont Family Resource Center
5 Senior Peer Counseling
6 Youth and Family Services
7 Project Sentinel – Fair Housing Program
8 Project Sentinel – Landlord/Tenant Services

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9 Habitat for Humanity East Bay/Silicon Valley Housing Rehabilitation and Minor Home Repair Program
10 Safe Alternatives to Violent Environments Shelter Operation 11 Acquisition, Rehabilitation and Infrastructure for Affordable Housing Sites and Public Facilities 12 Safe Alternatives to Violent Environments – Shelter Playground Renovation 13 Mid-Peninsula Housing Corp. – Pickering-Oroysom Resyndication Rehabilitation Project 14 Fremont Family Resource Center – Debt Service Buydown 15 Fremont Family Resource Center – Enhancing Navigation project 16 ESG 2024
Table 9 – Project Information

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Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
In preparing the PY 2024-25 Action Plan, the City of Fremont consulted with many community-based service providers. Those open conversations about the continuing needs in the community are held throughout the entire year. This enables the staff responsible for implementing programs to remain connected to the community and not solely focused on the day-to-day implementation of grant regulations.

Recognizing the effect of the declining economy on low -income Fremont residents, the City Council also identified an increased need for public services and rent relief for families who have faced added stress from the COVID-19 pandemic.

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AP-38 Project Summary
Project Summary Information

1 Project Name CDBG Administration - 2024
Target Area City-wide
Goals Supported Administration
Needs Addressed Fair Housing and Administration
Funding CDBG: $334,633
Description Provide technical assistance to grantees, monitor all ongoing projects for compliance with federal and other funding
requirements and ensures submittal of CDBG reports to HUD.

This project is eligible under 24 CFR 570.206 (a). IDIS – 21A Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
3300 Capitol Avenue, Bldg. B, Fremont, CA 94538
Planned Activities Provide technical assistance to grantees, monitor all ongoing projects for compliance with federal and other funding
requirements and ensures submittal of CDBG reports to HUD. 2 Project Name Community Child Care Coordinating Council (4C's) Childcare Initiative Project
Target Area City-wide
Goals Supported Economic Development - Support

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Needs Addressed Economic Development/Microenterprise Assistance Funding CDBG: $50,000
Description The program provides home-based childcare microenterprise development assistance.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
The agency will use CDBG funds to support the creation and expansion of home-based child-care businesses in Fremont.

Participants will be low- and moderate-income residents of Fremont.

Location
Description
City-wide
Planned Activities The agency will use CDBG funds to support the creation and expansion of home-based child-care businesses in Fremont.

Participants will be at least 10 low- and moderate-income residents of Fremont.
3 Project Name Afghan Coalition – Microenterprise Assistance Target Area City-wide
Goals Supported Economic Development - Support
Needs Addressed Economic Development/Microenterprise Assistance Funding CDBG: $50,000
Description The program teaches refugees and other immigrants entrepreneurial skills with the objective of increasing self- sufficiency. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

Target Date 6/30/2025

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Estimate the
number and type of
families that will
benefit from the
proposed activities
The program teaches approximately ten refugees and other immigrants’ entrepreneurial skills with the objective of increasing self-sufficiency.

Location
Description
39155 Liberty Street, Ste. D460 Fremont, CA 94538
Planned Activities Afghan Coalition will use the CDBG funds to provide microenterprise technical assistance to ten low- and moderate- income residents who expressed interests in developing
microenterprise.
4 Project Name SparkPoint Fremont Family Resource Center Target Area City-wide
Goals Supported Economic Development - Support
Needs Addressed Economic Development/Microenterprise Assistance Funding CDBG: $50,000
Description The program provides technical assistance, advice and support services to clients with the goals of developing micro-enterprise.

The project is eligible under 24 CFR 570.201 (o) (1) (ii) and will have a low to moderate income clientele benefit.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
The Fremont Family Resource Center will use the CDBG funds to provide technical assistance to ten low- and moderate-income individuals who express interests in developing microenterprise.

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Location
Description
Fremont Family Resource Center 39155 Liberty Street, Ste. A 110, Fremont, CA 94538
Planned Activities The program provides technical assistance, advice and support services to clients with the goals of developing micro-enterprise. 5 Project Name Senior Peer Counseling
Target Area City-wide
Goals Supported Public Services - Safety Net
Needs Addressed Strong Public Services
Funding CDBG: $60,997
Description The program uses the skills and life experience of senior volunteers in self-help approach to meeting emotional needs of seniors. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 50 seniors will benefit from this proposed activity.

Location
Description
3300 Capitol Avenue, Bldg. B, Fremont CA 94538
Planned Activities The program uses the skills and life experience of senior volunteers in self-help approach to meeting emotional needs of seniors. 6 Project Name Youth and Family Services
Target Area City-wide
Goals Supported Public Services - Safety Net

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Needs Addressed Strong Public Services
Funding CDBG: $32,029
Description The Youth and Family Services Counselor will provide family and individual counseling to help improve family relationships in times of stress or crisis, with special attention to teen- related issues. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 25 youth and their families will benefit from this proposed activity.

Location
Description
39155 Liberty Street, Ste. E500 Fremont, CA 95438
Planned Activities The Youth and Family Services Counselor will provide family and individual counseling to help improve family relationships in times of stress or crisis, with special attention to teen-related issues. 7 Project Name Project Sentinel - Fair Housing
Target Area City-wide
Goals Supported Fair Housing
Needs Addressed Fair Housing and Administration
Funding CDBG: $44,111
Description Administer the City's fair housing program at the Fremont Family Resource Center. The project is eligible under 24 CFR 570.206 (c) and will benefit all protected classes.

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Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 24 households in Fremont will benefit from the proposed activities.

Location
Description
39155 Liberty Street, Ste. D440 Fremont CA
Planned Activities Administration of the City of Fremont's fair housing program. 8 Project Name Project Sentinel - Landlord Tenant Project Target Area City-wide
Goals Supported Homelessness Prevention
Needs Addressed Address Homelessness
Funding CDBG: $54,000
Description Provide housing search information and referral assistance. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 25 renters in Fremont will benefit from
the proposed activities.

Location
Description
39155 Liberty Street, Ste. D440 Fremont CA

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Planned Activities Administration of the City of Fremont's fair housing program. Provide landlord/tenant services at the Fremont Family Resource Center and housing search information and referral assistance.
9 Project Name Habitat for Humanity East Bay/ Silicon Valley Housing Rehabilitation and Minor Home Repair Program
Target Area City-wide
Goals Supported Affordable Housing Preservation
Needs Addressed Promote Affordable Housing
Funding CDBG: $300,000
Description Provide housing rehabilitation loan and minor home repair services to low income households. The project is eligible under 24 CFR 570.202 (a)(1) and will have a low to moderate income housing benefit.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
Six single family homeowners will receive minor home repair and emergency repair grants.

Location
Description
City-wide
Planned Activities CDBG funds will also be used to provide loans and repair grants to single family homeowners.
10 Project Name Safe Alternatives to Violent Environments Shelter Operation Target Area City-wide
Goals Supported Homeless Services

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Needs Addressed Address Homelessness
Funding $65,000
Description SAVE will provide bed nights of safe refuge for battered women and their children who have fled abusive and dangerous homes.

Services include emergency housing, counseling, case management and a 24-hour crisis hotline. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 50 victims of domestic violence will benefit from these proposed activities.

Location
Description
Suppressed
Planned Activities SAVE will provide bed nights of safe refuge for battered women and their children who have fled abusive and dangerous homes.

Services include emergency housing, counseling, case management and a 24-hour crisis hotline.

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11 Project Name Acquisition, Rehabilitation and Infrastructure for Affordable Housing Sites and Public Facilities - Project Reserve
Target Area City-wide
Goals Supported Public Improvements
Needs Addressed Non-Housing Community Development
Funding $777,255
Description CDBG funds will be used to support the acquisition, rehabilitation, and infrastructure for affordable housing sites and public facilities.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
N/A
Planned Activities CDBG funds will be used to support the acquisition, rehabilitation, and infrastructure for affordable housing sites and public facilities.

8 Project Name Safe Alternatives to Violent Environments – Shelter Playground Renovation Project
Target Area City-wide
Goals Supported Public Improvements

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Needs Addressed Non-Housing Community Development
Funding CDBG: $121,715
Description CDBG funds will be used to replace aged and unsafe flooring in the food bank warehouse and office.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
1900 Mowry Ave. #201., Fremont ,CA 94538

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Planned Activities N/A
Project Name Mid-Peninsula Housing, Corp. – Pickering-Oroysom Resyndication Rehabilitation Project
Target Area City-wide
Goals Supported Affordable Housing Preservation
Needs Addressed Sustain Affordable Housing
Funding CDBG: $697,859
Description CBDG funds will be used to replace damaged roof at the Oroyson Village affordable housing complex.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
43280 Bryant Terrace, Fremont, CA 94539
Planned Activities N/A

10 Project Name Fremont Family Resource Center – Debt Service Buydown Target Area City-wide
Goals Supported Public Improvements

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Needs Addressed Non-Housing Community Development
Funding $547,000
Description CDBG funds will be used to buy down a year of the Fremont Family Resource Center Lease Debt Service.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
39155 Liberty St, Fremont, CA 94537
Planned Activities N/A

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11 Project Name Fremont Family Resource Enhancing Navigation Project Target Area City-wide
Goals Supported Public Improvements
Needs Addressed Non-Housing Community Development
Funding $130,000
Description CDBG funds will be used to replace the signage at the FRC with multi- language and technology assisted signage to help clients better navigate the Family Resource Center.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
39155 Liberty St, Fremont, CA 94537
Planned Activities N/A

12 Project Name ESG 2024
Target Area City-wide
Goals Supported Addressing Homelessness
Needs Addressed Homelessness Prevention

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Funding $145,693
Description ESG funds must be used for activities which primarily benefit individuals and families that meets HUD’s “homeless” and “at- risk of homelessness” definitions in accordance with 24 CFR 576. $141,859 of ESG funds may be used for shelter, outreach, rapid rehousing, homelessness prevention, and HMIS. $10,927 (approximately 7.5%) will go towards ESG administration.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
City-wide
Planned Activities ESG funds must be used for activities which primarily benefit individuals and families that meets HUD’s “homeless” and “at- risk of homelessness” definitions in accordance with 24 CFR 576.

Table 10: Project Summary Information

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AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed In general, the most common housing problem for low to moderate-income households in the City of Fremont is cost burden greater than 30 percent of income and/or overcrowding.

Renters struggle to afford rental rates and homeowners struggle to afford the cost of household maintenance and repairs for the aging housing stock. Poorly maintained homes in turn lead to additional repair problems, higher utility costs, etc., further restricting household funds and contributing to the deterioration of housing units. One persistent problem throughout the City is that 37.9 percent of the total renter households are cost burdened, and about 24.2 percent of owner households having cost burden. For severe cost burden, the proportions are 15.7 percent and 9.1 percent for renters and owners, respectively (2014-2018 ACS).

The City of Fremont has a diverse population with no one race comprising a majority in 2018.

White persons account for 24.1 percent of the population, Asian persons represent 58.4 percent and Hispanics and Latinos represent 13.4 percent of the population City-wide. Black or African American persons represent 3.1 percent of the population, followed by the remaining category of “other” which is at 14.4 percent.

Due to the City’s racial and ethnic diversity, mixed economic base and large geographic area, programs are primarily implemented on a community-wide basis unless otherwise noted. The City implements programs that meet the national objectives of serving low- and moderate- income clientele (LMC) or low- and moderate-income housing (LMH), with each activity benefitting low- and moderate-income individuals, families or households. The City may also undertake activities meeting the national objective of low and moderate area benefit (LMA) in eligible census tracts, using the upper-quartile exception approved by the Department of Housing and Urban Development. Certain projects, receiving funding, may be located in other jurisdictions if the agency receiving funding serves Fremont residents.

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Geographic Distribution

Target Area Percentage of
Funds
City-wide Initiatives 100%
Table 11 - Geographic Distribution

Rationale for the priorities for allocating investments geographically In making funding decisions, the City of Fremont will give priority to activities that:

• Meet a goal of the 2020-2024 Consolidated Plan
• Demonstrate a significance of need
• Serve an eligible area within Fremont
• Project or program is eligible under HUD rules
• Create a visual impact in the neighborhood, particularly if an infrastructure project • Participation in a larger revitalization project that includes new affordable housing opportunities

Discussion
Most of the programs the City of Fremont funds with its annual allocation directly benefit low or moderate-income individuals or households. Through programs like Project Sentinel, Youth and Family Services, the Afghan Coalition, 4C’s Child Care Initiative and Senor Peer Counseling, the City will focus resources on support services and empowerment services needed by the area’s residents.

At the same time, there are many low-income or disabled homeowners and renters who live in Fremont, and assistance will be provided home repair assistance to qualified households. The City works continuously with City departments, other public agencies, community-based organizations, and neighborhoods to identify and address obstacles to meeting underserved needs.

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AP-65 Homeless and Other Special Needs Activities - 91.420, 91.220(i)

Introduction

The City has been operating a number of programs and working with County and non-profit partners to address homeless within Fremont as well as within the Tri-cities (including the cities of Newark and Union City).

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including:

1.) Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs.

The Fremont Winter Shelter, operated by the City of Fremont’s Human Services Department, was open December 1, 2022 – April 20, 2023. The program sheltered 49 individuals, ranging in age from 17 – 70 years old. The City will continue to operate the winter shelter in FY 23-24 anf Y24-25. The City of Fremont continued their partnership with the City of Newark and expanded service into the City of Union City in 2020. For FY 2022-23, the CleanStart program provided 1,676 showers and washed 860 loads of laundry. Meals, hygiene products, and clothing are available to participants. The unit has rotated between 5 Fremont sites, 1 Newark site, and 2 Union City sites. The CleanStart program continued services during the COVID-19 Shelter in Place order and will continue to outreach and serve unsheltered persons in FY 23-24 and FY24-25.

2.) Addressing the emergency shelter and transitional housing needs of homeless persons

SAVE received general funds in addition to CDBG funds to help finance their emergency shelter program for victims of domestic violence. The shelter program takes place at their Community Empowerment Center, and provides emergency housing, food, and on-site

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support services to women and children escaping family violence. In 2018, SAVE launched the Domestic Violence Housing First project, which helped stabilize housing for over 100 survivors through financial help with rent, move-in costs, car repairs, etc. Support services include case management, support groups, individual counseling, parenting education, life skills workshops, and assistance enrolling children in school. Services to children include psycho-educational groups, individual counseling, field trips, and special events. In addition, SAVE has a 24-hour domestic violence hotline. SAVE will continue their efforts in FY 24-25.

The City provided $150,000 of General Fund monies to Abode Services to help finance the operation of Sunrise Village, a 66-bed emergency shelter located in Fremont. In addition to providing shelter, Sunrise Village provides support services on site, which includes job counseling, life skills classes, counseling and case management, transportation, and medical care. This funding will continue in FY 24-25

3.) Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again

The City currently implements the Stay Housed Program, which helps families at risk of homelessness to stay housed. The program utilizes HOME funds under the Tenant Based Rental Assistance category, and provides temporary rental subsidies to qualified participants.

This program is continuing into FY 24-25.

4.) Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions) or, receiving assistance from public or private agencies that address

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housing, health, social services, employment, education, or youth needs.

EveryOne Home is building a Housing Crisis Response System in Alameda County that prevents homelessness whenever possible, provides dignified homeless safety net services, and maintains people in permanent homes with ongoing subsidies and services. Coordinated Entry is the front door and central organizing feature of the Housing Crisis Response System.

The purpose of Coordinated Entry is to quickly assess the needs of people in crisis, connect them to available support, and track the outcomes and performance of the system. Coordinated Entry provides a standard and transparent way for the Housing Crisis Response System to effectively identify people in Alameda County who are experiencing a housing crisis and assess their needs, then prioritize and match them to the most supportive services and housing programs for which they are eligible. To do this, EveryOne Home manages a Countywide By- Name-List, which is maintained in HMIS and governed by all applicable privacy and security policies. Coordinated entry is the Continuum’s primary focus for bringing an end to chronic homelessness.

Discussion
N/A

AP-75 Barriers to Affordable Housing

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Introduction
The development, preservation, and availability of affordable and market-rate housing is an important goal for the City. The City continues to proactively support and implement programs that will facilitate affordable housing and also programs that would help to eliminate barriers and constraints to housing development. A variety of factors can inhibit or constrain housing development, including environmental and market conditions, and government regulations.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment:

The development, preservation, and availability of affordable and market-rate housing is an important goal for the City. The City continues to proactively support and implement programs that will facilitate affordable housing and also programs that would help to eliminate barriers and constraints to housing development. A variety of factors can inhibit or constrain housing development, including environmental and market conditions, and government regulations.

The City took action to remove or ameliorate the following negative effects of public policies that serve as barriers to housing, including affordable housing:
- Modify the density ranges used in residential development. - Modify parking requirements.
- Allow for mixed-use development.
- Continue to zone land to maintain a land inventory capable of meeting regional needs. for lower income households.
- Amend the City's ordinances and policies to conform to SB-2.

Discussion

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The City also has the following programs/ policies/ ordinances in place to facilitate the preservation and creation of affordable housing:
- Preserve, Maintain, and Improve the Existing Affordable Housing Supply to provide loans and grants to eligible rental property owners and homeowners through the Housing Rehabilitation Loan and Grant Program.
- Continue to monitor affordable housing developments that could be at risk for converting to market rate. There are four developments at risk during the 2015-2023 timeframe representing 165 total units.
- Continue to require long-term affordability restrictions for existing and new housing units assisted with public funds.
- Continue to work with affordable housing developers to acquire and rehabilitate multifamily rental units at risk of conversion to market rate housing. - Preserve existing mobile homes and continue to enforce the City’s Mobile Home Space Rent Stabilization Ordinance.
- Continue to encourage development of second units
- Continue to operate “Stay Housed” Self Sufficiency Program to prevent households from becoming homeless
- Adopted the Rent Review Ordinance to allow tenants the right to have their rent increase to be heard before the Rent Review Board if the proposed rent is more than 5%.
- Adopted a Commercial Linkage Fee to support the development of affordable housing.

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AP-85 Other Actions - 91.420, 91.220(k)

Introduction
The City’s strategies in meeting underserved needs and promoting and maintaining affordable housing are described in detailed in the sections below.

Actions planned to address obstacles to meeting underserved needs Over the past few years, the City has made substantial changes to its zoning and land use controls to remove or ease these governmental constraints. In particular, the City acted to:

• Zone land in excess of that required to meet the regional housing needs allocation • Adopt a conforming density bonus ordinance
• Create a new multi-family zoning district with improved flexibility in setbacks, increased height allowance and open space requirements
• Update the City’s Second Unit ordinance to make development of second units more feasible; and eliminate impact fees on second units to encourage their construction Modify parking requirements to link the number of spaces to bedroom count and create findings for parking reductions (e.g., reductions near transit, services or need of residents).

Allowing for mixed-use development in a variety of commercial districts, has expanded opportunities for new housing. In the fall of 2017, the State of California adopted a package of fifteen bills aimed at increasing the production of new housing. Many of the bills impose new requirements on local governments. In March 2018, the City Council adopted amendments to Title 17 (Subdivisions) and Title 18 (Planning and Zoning) of the Fremont Municipal Code (FMC) for conformance with the 2017 housing legislation. The code amendments clarified or created new definitions, procedures and required findings, and standards. In addition, amendments to the Multifamily Design Guidelines were adopted to add new design rules which are intended to be supplemental objective design standards for new multifamily projects.

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Actions planned to foster and maintain affordable housing

The City was awarded a $5 million grant from the State of California’s Local Housing Trust Fund Program in 2021. The City’s Affordable Housing Ordinance provides for the production and preservation of affordable housing through requirements for market rate housing to mitigate its impact on the need for affordable housing. The ordinance provides various incentives and options for developers to meet the requirements under the ordinance; these include, but are not limited to, partnership with non-profit developers to produce affordable rental units, land dedication, preservation of units at-risk of loss, and payment of affordable housing fee. The City is in the process of updating its affordable housing ordinance from 2015 to continue to stimulate the production and preservation of affordable housing and incentivize market rate developers to incorporate affordable housing into their projects.

In November 2016, Alameda County voters enacted the Measure A1 affordable housing bond, which provided more than $50 million in funding for five new affordable rental housing projects in Fremont. In June 2017, the City Council considered and approved a new fee on non-residential development to support affordable housing. These continued efforts to generate resources for affordable housing have resulted in numerous projects that are recently completed, underway or in the planning stages, including:

• Innovia—a 290-unit transit-oriented mixed-use affordable housing development near the South Fremont/Warm Springs BART Station, which opened for service in March 2017. Innovia was fully leased up at the end of 2020 • Central Commons – a 30-unit Habitat for Humanity townhome project for low- income homebuyers broke ground in March 2017. The first phase of construction which produced 11 units was completed in January 2019 and the second phase which produced 19 units was completed in the fall of 2020.
• Pauline Weaver Apartments – a 90-unit affordable senior apartment project that began construction in mid-201, was completed in Spring 2019. • Stevenson Family Apartments – an 80-unit affordable housing project that has

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received a funding award from the City. The developer began construction in early 2017, with construction completed in Spring 2019.
• Fairfield Residential Geo Apartments—102-unit (Fairfield Geo Apartment) transit-oriented affordable projects near the new South Fremont/ Warm Springs BART station was completed in the late summer of 2020.
• Reilly Station and Canyon Flats (Toll Brothers /Eden Housing) 132-unit transit- oriented affordable projects also near the new South Fremont/Warm Springs BART Station. Reilly Station, a 61-unit development was completed in the fall of 2020 and Canyon Flats, a 71-unit development was completed in the spring of 2021. • City Center Apartments - 60 unit affordable and supportive housing development on 1.1 acres in the Centerville district of Fremont. Construction on the project has begun and is anticipated to be completed in the summer of 2021. • Irvington Senior Apartments – 89-unit affordable and supportive development for seniors with units set-aside for formerly homeless veterans in the Irvington district of Fremont. The developer will begin construction at the end of April 2021 and is anticipated to be completed in late 2022.
• Granite Ridge Apartments – 73-unit affordable development for low income families located in the Northgate neighborhood of Fremont. The developer will start construction in May 2021 and the development is anticipated to be completed in late 2022.

In addition to these new affordable housing projects, the City of Fremont has established other creative approaches to increase affordable housing. The City offers a home sharing program that creates affordable housing options from the existing housing stock by matching people who have spare bedrooms available with those seeking a place to reside, resulting in a mutually beneficial solution for the community.

The Housing Element also reports that the high cost of acquiring land and construction is a major nongovernmental constraint towards the production of housing, especially affordable housing. There is very little the City can do to affect the cost of land or construction because

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they are the result of private market forces; however, the City’s overall strategy to produce affordable housing helps mitigate these constraints by making land available at higher densities, providing financial assistance to affordable housing developments, and working with motivated and experienced developers to better contain project costs.

Actions planned to reduce lead-based paint hazards:

The Alameda County Lead Poisoning Prevention Department (ACLPPD) is an integrated health, environmental, and housing program. It provides case management of lead poisoned children throughout Alameda County and property owner services, education, and lead hazard remediation within a County Service Area which includes the HOME Consortium cities of Alameda and Emeryville. The Alameda County Environmental Health Services Department provides compliance and enforcement support for properties related to a lead-poisoned child.

Primary Prevention Education/Services

Property owner services and public education provided in the four -city County Service Area for Lead Poisoning Prevention are focused on raising awareness of the sources of lead in residential buildings and helping property owners to address hazards in a le ad-safe manner with the goal of exposing fewer children, property owners, and workers to lead.

Case Management/Secondary Prevention

The ACLPPD receives State of California Department of Public Health funds for Public Health Nursing case management services to lead poisoned children and their families, advocacy for blood lead screening, and marketing and consultations to the medical provider community and Medi-Cal Managed Care Organizations.

Environmental Investigations are conducted in the homes of children with elevated blood lead levels. A Registered Environmental Health Specialist provides property owners with a risk assessment report detailing the environmental test results and recommendations for addressing the lead hazards.

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Training

Trained contractors and workers are needed to ensure that renovation and remodeling of housing is done lead-safely. The ACLPPD provide State accredited classes and the HUD/EPA- approved Lead Safety for Remodeling, Repair and Painting class since the standardized class materials became available in 2004. The ACLPPD offers a 2 -hour Lead Safe Work Practice class for homeowners.

Compliance/Enforcement

Effective January 2003, the State of California Health and Safety Code was amended to include lead hazards as a violation of State housing code and to clarify the authority of local code compliance, public health, and environmental health agencies to investigate and require treatment of lead hazards.

In addition to the above programs, the City of Fremont will use CDBG funds to undertake lead- based paint hazard mitigation when required by the housing rehabilitation regulations. This can include inspection, risk assessment, specification writing, abatement, clean up, disposal work and clearance testing. This assistance will be in accordance with 24 CFR 35, et al. (9/15/99). A clearance test is performed after all lead paintwork is completed.

Actions planned to reduce the number of poverty-level families The City expects to allocate approximately $1,021,492 in FY 204-25 from the general fund to nonprofit public service agencies or programs. The grants to the public service agencies are designed to foster the independence of service recipients and prevent the need for services in the future, while also providing support to those organizations that assist persons in crises and those who lack the basic necessities of life. All the funded agencies provide services primarily to extremely low to moderate income clients.

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Actions planned to develop institutional structure
The entities comprising the institutional structure through which the City of Fremont will carry out its housing and community development plan are detailed in the City’s Strategic Plan. The strengths of this institutional delivery system include the City’s coordination with and between the numerous nonprofit agencies providing housing and services to Fremont residents. Several agencies have multiple partnership or funding relationships with the City.

The City's Fremont Family Resource Center houses over 22 City, County, State and non-profit agencies. Approximately 21 agencies will receive Social Service Grant funding from the City in FY 2024. Over 7 agencies will also receive CDBG capital, administration or public service funding. In addition to receiving City funding, agencies also partner with the City to provide direct services.

Gaps within the delivery system include limited public and private resources available to address affordable housing and supportive services. The dissolution of redevelopment agencies and state takeaways have negatively affected the City's ability to fund affordable housing projects in the City, and local budget cuts have affected the City's ability to fund the Social Service Grants Program at levels sufficient to keep pace with increased costs of service delivery.

Actions planned to enhance coordination between public and private housing and social service agencies
The City of Fremont has continued to encourage the coordination of activities between various housing and social services agencies. As stated above, the City promotes collaboration and coordination between social services agencies to reduce duplication of services and maximize the use of public resources available to fund these types of services.

A prime example of collaboration is the FRC. The FRC houses approximately 24 City, County, state and non-profit social service agencies. The goal of the FRC is to create a “one- stop shopping” center for people in need of social services and encourage mutually beneficial relationships between agencies. For the HOME Program, the City will continue to administer

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its local HOME-funded activities with Alameda County HCD.

Historically, the City has participated in Participating Public Jurisdiction (PPJ) Agreements to provide greater efficiency in activities such as monitoring and disbursement of funds. PPJ Agreements outline the various responsibilities of local public entities involved in jointly funded projects serving residents of many cities. In the past, the City has entered into PPJ Agreements for various projects with the cities of Hayward, San Leandro, Union City, Livermore, Milpitas, and the County. The City will continue to utilize PPJ Agreements for jointly funded projects.

Discussion:

As a recipient of HUD funds, the County of Alameda and City of Fremont certifies it will affirmatively further fair housing choice by conducting an analysis of impediments to fair housing choice, take appropriate actions to overcome the effects of any impediments identified, and maintain records reflecting the analysis and actions taken in this regard. The County of Alameda, as lead agency, and multiple participating jurisdictions, the cities of Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City; the housing authorities for the cities of Alameda, Berkeley, Livermore, and Oakland; and the Housing Authority of the County of Alameda, have formed a regional collaborative for the purpose of completing an Analysis of Impediments to Fair Housing Choice (Regional Analysis of Impediments) while meeting their goals and obligations under the fair housing rules to affirmatively further fair housing.

Each jurisdiction set goals to address during the fiscal years 2020-2024. Some initiatives from the 2020 Analysis of Impediments to Fair Housing that will be implemented include:
• Allocate approximately $35,000 of CDBG funds annually over the next five-year AI period to fund one or multiple agencies to provide these services. • Meet with fair housing organization(s) annually to evaluate program effectiveness and determine any changes/ improvements.

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• Allocate resources (as available) to support agencies such as CRIL and DCARA that help people with disabilities locate housing. Funding resources are allocated through the City ’s Social Service grant funding process.
• Continue to implement and enforce mobile home stabilization ordinance. • Provide information on AB 1482 and other applicable housing legislations to the extent practicable, on City’s website.
• The City will periodically review existing inclusionary housing in-lieu fees to produce affordable units in a manner consistent with current housing market conditions and applicable law.
• Aim to implement the programs described in the City ’s Housing Element within the current Housing Element cycle.
• Continue to work together with other jurisdictions to fund a study to seek adjustments to the FMRs as needed.
• Continue to educate landlords and tenants on the requirements through workshops, website and other marketing materials, consistent with applicable state/local source of income discrimination requirement.
• Continue to fund minor home repair program and rehabilitation loan program.

Support Renew AC program through advertising and referrals. • Continue to administer the City’s Affordable Housing Ordinance and provide local funding support to affordable housing developments subject to funding availability. • Continue to administer the BMR program and promote AC Boost. The City may consider funding homeownership projects if need and if funding is available. • Continue to fund home-based childcare projects and microenterprise projects with CDBG funds, as long as same levels of funding continue. • Subject to funding availability, the City will continue to support the operation of the local year-around homeless shelter and homeless wellness center. Continue to operate a seasonal shelter during the winter months. Continue to operate a mobile hygiene unit.

Continue to
have a mobile evaluation team to provide mental health support. Operate a homeless navigation center for at least one year.
• Continue to assist affordable housing developers in advertising the availability of BMR units via the City website, email interest lists, other media outlets, and community

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centers.
• Continue to provide General Fund support to 2-1-1 as funding is available. The City will also advertise 2-1-1 on its website. Continue to require Social Service and CDBG to promote 211 on their website.
• Continue to provide key information on programs in multiple languages.

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AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4)

Introduction
This Action Plan covers the period from July 1, 2024 through June 30, 2025 (PY/FY 2024).

The City of Fremont is estimated to receive an allocation of $1,653,166 in Community Development Block Grant (CDBG) entitlement funds. The City will also have approximately $1,057,603 in reprogrammed funds. Lastly, the City anticipates receiving $20,000 in PY 2024-25 program income. The City’s total CDBG program budget is $2,730,769.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed $0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan
$0

3. The amount of surplus funds from urban renewal settlements $0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan $0

5. The amount of income from float-funded activities $0 Other CDBG Requirements

1. The amount of urgent need activities $0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low-and moderate-income 100%

3. Overall Benefit – A consecutive period of one, two, or three years may be used to determine that a minimum overall benefit of 70 percent of CDBG funds is used to benefit persons of low-and moderate-income. Specify the years that include this Annual Action Plan.
7/1/2024-
6/30/2025

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Emergency Solutions Grant (ESG)
Reference 91.220(l)(4)

1. Include written standards for providing ESG assistance (may include as attachment) As a first-time ESG receipient, written standards are under development.

2. If the Continuum of Care has established centralized or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system.

Consultation with EveryOne Home, the Alameda Countywide Continuum of Care, on the use of Emergency Solutions Grant (ESG) funds, began in early 2012, when representatives from the City of Berkeley, the City of Oakland, Alameda County Housing and Community Development Department (Urban County grantee), and EveryOne Home worked together to implement the new ESG requirements in a way that would be consistent county-wide and would continue a collaboration, beginning in 2009 with American Recovery and Reinvestment Act (ARRA) Homelessness Prevention and Rapid Re-housing (HPRP) funds.

This collaboration resulted in the creation of Priority Home Partnership (PHP), which was a single county-wide program to implement HPRP. EveryOne Home held a community-wide meeting at which additional consultation and public input into the use of ESG funds was solicited. A series of meetings with EveryOne Home and the ESG grantees continues through the year and a coordinated ESG program was established and began implementation in early 2013. This coordinated program will continue to use this same structure for the next five years.

3. Identify the process for making sub-awards and describe how the ESG allocation available

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to private nonprofit organizations (including community and faith-based organizations).

The City issues a Request for Proposals for all federal funds every 2 to 3 years. The RFP outlines the funding available and specificies what the funding can provide as far as programs and services. Applications are ranked and reviewed by a public City committee (Citizens Advisory Committee), and the Department makes funding recommendations to the City Council for approval and input into the Annual Aciton Plan. We have a list of non- profits and community and faith based organizations that we notify when an RFP released.

The City also publishes RFP information in the local Fremont newspaper, Tri-City Voice, as well as the City and Humans Service Department newsletters.

4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under ESG.

Not applicable. The jurisdiction is able to meet the requirement.

5. Describe performance standards for evaluating ESG.

The City is responsible for ensuring compliance with all ESG rules and regulations. The City regularly monitors subrecipients and performs desk reviews of documents provided for financial reimbursement.

Discussion
7/1/2024-6/30/2025

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Fremont City CouncilMay 7, 2024

Fremont City Council
May 7, 2024