Fremont City Council Meeting: 05/07/24 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5142) DOC ID: 5142
Updated: 5/3/2024 11:39 AM by Susan Gauthier Page 1
ALAMEDA COUNTY PROBATION DEPARTMENT (ACPD) MASTER CONTRACT FOR JUVENILE JUSTICE CRIME PREVENTION ACT (JJCPA) - Authorization to Execute a Fourth Amendment to a Master Service Contract with Alameda County Probation Department for Juvenile Justice Crime Prevention Act (JJCPA) Grant Funded Programs Supporting At-Risk Youth and Families, through December 31, 2024; and a Second Amendment to a Subcontract with Seneca Family of Agencies (Seneca), and Make Findings of CEQA Exemption.
Contact Persons:
Name: Annie Bailey Suzanne Shenfil
Title: Youth and Family Services
Administrator
Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2111 510-574-2051
E-Mail: [email protected] [email protected]
Executive Summary: Since 2019, the Alameda County Probation Department (ACPD) has contracted with the City to provide specialized services for youth in ACPD’s Community Supervision program. These programs serve at-promise (at-risk) youth who are on formal Probation and under Community Supervision and the parents of these youth. Most of these youth have experienced traumatic events and as a result have symptomatic behaviors that contribute to their social, emotional, and educational instability. The parents of these youth have also faced many challenges and need significant support.
Due to the broad scope of work and service area covered by this contract, the City currently partners with Seneca Family of Agencies (Seneca) to provide Trauma Focused Cognitive Behavioral (TF-CBT) Groups and Parenting Classes in the South County service area (Fremont, Union City, Newark, and San Leandro).
The purpose of this report is to recommend that the City Council:
1. Authorize the City Manager or her designee to execute a fourth amendment with ACPD for the additional amount of $55,479, increasing the total not to exceed amount from $341,700 to $397,179, so that the City may continue to provide the youth group and parenting programs.
2. Authorize the City Manager or her designee to execute a second amendment to a sub-contract with Seneca, for the additional amount of $36,451, increasing the not- to-exceed amount from $154,998 to $191,449.
BACKGROUND: ACPD has contracted with the City’s Human Services Department to provide counseling, case management and truancy intervention services under a Delinquency Prevention Network (DPN) contract to Juvenile Justice involved youth and their families for many years.
Since 2019, ACPD has contracted with the City for the Human Services Department’s Youth and Family Services (YFS) Division to provide additional specialized services, beyond the Council Staff Report (ID # 5142) Meeting of May 7, 2024 Updated: 5/3/2024 11:39 AM by Susan Gauthier Page 2
scope of the DPN contract, for youth in ACPD’s Community Supervision program, including Trauma Focused Cognitive Behavioral (TF-CBT) Groups and Parenting Classes. These programs serve at-promise (at-risk) youth who are on formal Probation and under Community Supervision and the parents of these youth.
Due to the broad scope of services, the higher-level needs of youth in this specialized program, and regions under this contract, the City currently partners with Seneca in the South County service area, which includes Fremont, Union City, Newark and San Leandro.
The City and ACPD executed a first amendment to the agreement, extending the term through June 30, 2021, and increased the not-to-exceed amount to $278,616.
The City and ACPD executed a second amendment to the agreement, extending the term through June 30, 2023, and carrying over any unused funds from the previous term. These funds were unused due to disruptions in service delivery due to the COVID-19 pandemic.
The City and ACPD executed a third amendment to the agreement, extending the term through June 30, 2024, and increased the not-to exceed amount to $341,700.
In 2022, with ACPD’s approval, the City executed a subcontract in the amount of $109,434, with Seneca, which absorbed the Girls, Inc. counseling program, our original partner.
In 2023, the City executed a first amendment to the subcontract with Seneca, for the additional amount of $45,564, and increased the not-to-exceed amount to $154,998 over the term of the agreement.
DISCUSSION/ANALYSIS: The goal of these services is to help youth successfully complete Probation requirements, gain life skills, reduce symptomatic behaviors, improve social relationships and prevent youth recidivism. Most youth under ACPD’s Community Supervision program have experienced traumatic events and as a result have negative symptomatic behaviors that contribute to their social, emotional and educational instability.
The parents of these youth have also faced many challenges and need significant support.
The Amendment with ACPD will continue to support existing counseling and administrative positions across the two partner agencies, including City staff. It also covers all non- personnel program and operating costs associated with running the programs. The City, as the primary contractor, will collect all administrative overhead indirect costs.
FISCAL IMPACT: There will be no impact to the General Fund. The additional appropriation of $55,479 for the recommended amendment will be included in the Alameda County Probation Youth Diversion Fund (Fund 133) in the FY 2024/25 proposed operating budget.
ENVIRONMENTAL REVIEW: This action is not a project subject to California Environmental Quality Act (CEQA) review pursuant to, without limitation, CEQA Guidelines section 15378 as it is an administrative governmental activity that will not result in direct or indirect physical change in the environment.
ATTACHMENTS: None.
Council Staff Report (ID # 5142) Meeting of May 7, 2024 Updated: 5/3/2024 11:39 AM by Susan Gauthier Page 3
RECOMMENDATIONS:
1. Authorize the City Manager or her designee to execute a fourth amendment with ACPD for the additional amount of $55,479, increasing the total not to exceed amount from $341,700 to $397,179, for the City to continue to provide youth groups and parenting programs.
2. Authorize the City Manager or her designee to execute a second amendment to a sub- contract with Seneca, for the additional amount of $36,451, increasing the not-to- exceed amount to $191,449.