*Consent Items
MINUTES
FREMONT CITY COUNCIL MEETING
MAY 7, 2024
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
7:00 P.M.
1. PRELIMINARY
A. Call to Order: Mayor Mei called the meeti ng to order at 7:01 p.m.
B. Flag Salute: Councilmember Salwan led the salute to the flag.
C. Roll Call: Present: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
D. Announcements by Mayor/City Manager
Mayor Mei announced the Boards and Commissions vacancies.
City Manager Shackelford shared information regarding items of Council/community interest.
E. Report Out of Closed Session – None.
2. CONSENT CALENDAR
* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council waived further readings of proposed ordinances.
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* B. Mayor Mei opened considera tion of Approval of Minutes
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council approved minutes for the Special and Regular Meetings of April 2, 2024, the Regular Meeting of April 9, 2024, and the Regular Meeting of April 16, 2024. This includes a correction to the April 16 minutes, as noted by the City Clerk during the meeting.
*Consent Items
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* C. Mayor Mei opened consideration of Approval to Adopt a Resolution Calling and Consolidating the 2024 November Election
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council adopted Resolution No. 2024-15 that:
1. Calls for the General Municipal Election.
2. Requests the services of the Alameda County Registrar of Voters to conduct the election on behalf of the City of Fremont.
3. Calls for a Special Election to be conducte d in the case of a tie vote for the elected officers as a result of the November 5, 2024 election.
4. Limits the candidate statement to be published in the Voter Sample Ballot to a maximum of two hundred (200) words and requires a candidate to make a deposit of $3,000 to pay for costs at the time his/her nomination papers are filed.
5. Allows for rebuttals for the arguments in favor and the arguments in opposition for each ballot measure.
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* D. Mayor Mei opened consideration of Approval to Authorize the City Manager to enter a contract with The Hoffman Agency for Public Relations Services (Renewal of Public Relations/Communications Contract)
This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. The following person commented: Kelly Abreu. There being no additional speakers, Mayor Mei closed the public comment period.
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council authorized the City Manager, or her designee, to execute a contract with The Hoffman Agency for public relations, marketing, written communications and web-site maintenance services at a not-to-exceed amount of $240,840 per year for a three-year term.
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
*Consent Items
* E. Mayor Mei opened consideration of the Annual Review and adoption of a resolution approving the military equipment possessed and utilized by the Fremont Police Department (FPD) for the reporting period of April 2023 to March 2024 and approval of the purchase of two Unmanned Arial Systems (UAS) (Military Equipment Annual Report)
This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. The following person commented: Public Member. There being no additional speakers, Mayor Mei closed the public comment period.
On a motion by Councilmember Cox, seconded by Councilmember Keng, the City Council adopted Resolution No. 2024-16 approving the Military Equipment Use Policy, Department April 2023 to March 2024 Annual Military Equipment Use Report, and purchase of UAS (aka drones).
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* F. Mayor Mei opened consideration of Approval to Adopt a Resolution Authorizing the City Manager to Execute a FY 2024/25 Contract with the California Department on Aging to Provide Multipurpose Senior Services Program (MSSP) and Making Findings of CEQA Exemption
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council:
adopted Resolution No. 2024-17 authorizing the City Manager or her designee to execute the contract MS-2425-37 with the California Department on Aging to provide MSSP services for FY 2024/25 in an amount not to exceed $546,312.
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* G. Mayor Mei opened consideration of Appr oval to Authorize the City Manager, or her Designee, to Issue a Purchase Order and to Execute Implementing Documents with ePlus Technology, Inc., for the Annual Software Licenses of the Crowdstrike Endpoint Detection and Response (EDR) Solution.
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council:
1. Authorized the City Manager, or her design ee, to issue a purchase order and to execute implementing documents with ePlus Technology, Inc., for the Annual Software Licenses
*Consent Items
of the Crowdstrike Endpoint Detection and Response (EDR) Solution in the amount not- to-exceed $115,692.73.
2. Authorized the City Manager or her design ee to renew the Annual Software Licenses of the Crowdstrike Endpoint Detection and Response (EDR) Solution for two additional one-year periods in an amount not to exceed a five percent (5%) increase over the prior year’s costs.
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* H. Mayor Mei opened consideration of Appr oval for Authorization to Execute a Fourth Amendment to a Master Service Contract with Alameda County Probation Department (ACPD) for Juvenile Justice Crime Prevention Act (JJCPA) Grant Funded Programs Supporting At-Risk Youth and Families, through December 31, 2024; and a Second Amendment to a Subcontract with Seneca Family of Agencies (Seneca), and Make Findings of CEQA Exemption.
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council:
1. Authorized the City Manager or her design ee to execute a fourth amendment with ACPD for the additional amount of $55,479, increasing the total not to exceed amount from $341,700 to $397,179, for the City to continue to provide youth groups and parenting programs.
2. Authorize the City Manager or her designee to execute a second amendment to a sub- contract with Seneca, for the additional amount of $36,451, increasing the not-to-exceed amount to $191,449.
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* I. Mayor Mei opened consideration of Approval to Authorize the City Manager to Execute an Amendment to Tri-City Volunteers Food Bank and Warehouse Flooring and Door Replacement Project Agreement and Making Findings of CEQA Exemption (Federal CDBG Agreement Amendment)
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council authorized the City Manager or her designee to execute a $235,000 Community Development Block Grant (CDBG) amendment with Tri-City Volunteers to support its Food Bank and Warehouse Flooring and Door Replacement project, for a new Agreement total not to exceed $507,000.
*Consent Items
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* J. Mayor Mei opened consideration of Appr oval for Authorization to Execute a Service Agreement with PestMaster Services, L.P. for Pest Control Services at City Owned Buildings in the Amount Up to $375,000 for a Five-Year Period; Make Findings of CEQA Exemptions
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council authorized the City Manager or designee to execute a Service Agreement with PestMaster Service L.P. to provide Professional Pest Control Services for a five-year term from July 1, 2024, through June 30, 2029, with a total not to exceed compensation amount of $375,000.
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* K. Mayor Mei opened consideration to Ad opt a Resolution Authorizing Fiscal Year 2024/2025 Application for Transportation Development Act Article 3 (TDA3) Grant Funds and Acceptance of $405,771 in TDA3 Funds for the 2024 Pedestrian Crossing Enhancement Project (PWC9078); Appropriation of Funds; and Make Findings of CEQA Exemption
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council:
1. Adopted Resolution No. 2024-18 authorizing the City Manager, or her designee, (a) to apply for Transportation Development Act Article 3 (TDA3) Bicycle and Pedestrian Program Funds in the amount of $405,771 for the 2024 Pedestrian Crossing Enhancement Project; and (b) to accept any awarded grant funds for the Project and to execute any necessary implementing documents.
2. Appropriated any TDA3 grant funds r eceived to the 2024 Pedestrian Crossing Enhancement Project (PWC9078-521).
3. Found the action is exempt from CEQA review per CEQA Guidelines, Section 15061 9(b)(3) as it can be seen with certainty that application for grant funding is not an activity that in itself has the potential for causing a significant effect on the environment.
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
*Consent Items
3. CEREMONIAL ITEMS
A. Proclamation: National Children’s Mental Health Awareness Day, May 9, 2024
B. Proclamation: Asian American, Native Hawaiian, and Pacific Islander (AAPI) Heritage Month
C. Proclamation: Affordable Housing Month
D. Proclamation: Fremont Bike Month
E. Proclamation: Jewish Heritage Month
4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications
Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file.
The following people commented: April V. Lampkin (Delta Sigma Theta Sorority), Jason Chiu, Golden Shao, and Salim Mastan.
5. SCHEDULED ITEMS
A. Mayor Mei opened consideration of a Pub lic Hearing (Published Notice) to Consider an Amendment to Master Fee Resolution 8672 (Master Fee Schedule) to Update Building and Planning User Fees to Reflect Updated Hourly Costs, Address Recent State Law Changes for Certain Fees, Establish New Fees for New Services, and Simplify Fee Descriptions and Methodology. The Proposed Action is Exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines 15378 and 15061(b)(3)
Community Development Business Manager Jennifer Craven shared a presentation. Staff responded to questions from Councilmembers. Mayor Mei opened the public hearing. There being no speakers, Mayor Mei closed the public hearing. Councilmembers provided comment.
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council adopted Resolution No. 2024-19 approving an amendment to Master Fee Resolution 8672 (Master Fee Schedule) as drafted.
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
*Consent Items
B. Mayor Mei opened consideration of a Pub lic Hearing (Published Notice) on the Use of Fiscal Year (FY) 2024-26 Federal Community Development Block Grant and Emergency Solutions Grant Funds, and FY 2019/20 Federal CARES Act Funds; Adoption of a Resolution Approving the FY 2024/25 Annual Action Plan, Amending the FY 2019/20 Action Plan; and Authorizing the City Manager to Execute Agreements with the U.S.
Department of Housing and Urban Development and Grantees and Making Findings of CEQA Exemption (Federal Action Plans)
CDBG Administrator Robert Lopez and Human Services Director Suzanne Shenfil responded to questions from Councilmembers. Mayor Mei opened the public hearing. There being no speakers, Mayor Mei closed the public hearing. Councilmembers provided comments.
On a motion by Councilmember Cox, seconded by Councilmember Keng, the City Council:
1. Held a public hearing on the proposed FY 2024-26 Federal Funding Program Final Statement of Community Development Objectives and projected Use of Funds and FY 2024/25 Action Plan.
2. Allocate CDBG funds for FY 2024/25 and FY 2025/26 in the amounts stated herein, and contingent upon adoption of the FY 2024/25 budget by the City Council.
3. Allocate ESG funds for FY 2024/25 in the am ounts stated herein, and contingent upon adoption of the FY 2024/25 budget by the City Council.
4. As required by CDBG regulations, appr ove the reallocation of $561,329 in CDBG CARES Act funding to the following projects:
a. $512,344 for Homeless Non-Congregate Shelter
b. $48,985 for BACS Wellness Day Center Hygiene and Dignity Services
5. Authorize staff to:
a. Allocate additional funds to public service projects should the City receive additional program income in FY 2024/25 or a greater entitlement in FY 2025/26 b. Reserve unallocated funds to provide gap funding or fund projects that meet emerging needs.
6. Adopted Resolution No. 2024-20 and Resolution No. 2024-21:
a. Amending the City’s FY 2019/20 CDBG Action Plan as recommended by staff in the amounts stated herein.
b. Approving and authorizing the City Manager or her designee to submit the FY 2024- 26 CDBG Program Final Statement of Community Development Objectives and Projected Use of Funds, and the City’s CDBG FY 2024-25 Annual Action Plan, as recommended by staff in the amounts stated herein.
c. Authorizing the City Manager or her designee to execute CDBG and ESG Entitlement and funding agreements with HUD.
d. Authorizing the City Manager or her designee to execute agreements effective July 1, 2024, with the grantees recommended for funding by staff in the amounts set forth herein, contingent upon a finding of no significant impact in the corresponding environmental assessments and completion of the required public comment period. e. Making findings of CEQA exemption.
*Consent Items
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
6. OTHER BUSINESS – None.
7. ITEMS REFERRED BY COUNCILMEMBERS
A. Council Referrals – None.
B. Appointments to Boards, Commissions, Committees – None.
C. Legislative Actions – None.
D. Report on Committee Assignments
Councilmembers reported on their various meetings.
8. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 8:50 p.m.
Attest: Approved:
_____________________________ ___________________________ Susan Gauthier, City Clerk LILY MEI, Mayor