*Consent Items
MINUTES
FREMONT CITY COUNCIL MEETING
MAY 14, 2024
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
7:00 P.M.
TELECONFERENCE NOTICE
Pursuant to Government Code Section 54953(b), the following meeting will include teleconference participation by Councilmember Kassan from:
Bay Club Hotel
Quarter Deck Room
2131 Shelter Island Drive
San Diego, CA 92106
1. PRELIMINARY
A. Call to Order: Mayor Mei called the meeti ng to order at 7:00 p.m.
B. Flag Salute: Vice Mayor Shao led the salute to the flag.
C. Roll Call: Present: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
D. Announcements by Mayor/City Manager
Mayor Mei announced the Boards and Commissions vacancies.
City Manager Shackelford introduced colleagues.
E. Report Out of Closed Session – None.
2. CONSENT CALENDAR
* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council waived further readings of proposed ordinances.
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
*Consent Items
* B. Approval of Minutes – None.
* C. Mayor Mei opened consideration of Appr oval to Authorize the City Manager, or her Designee, to Enter into Agreements with ECS Imaging, Inc. for Implementation Services and Software Licenses and Maintenance and Support of the LaserFiche Software System. (Replacement Software for the City’s Document Management System (Cimage/DM Desktop))
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council:
1. Authorized the City Manager or her design ee to execute an Agreement with ECS in the amount of $151,419 to provide implementation and professional services, and Year 1 of ongoing annual maintenance and support for the Document Management Software System, LaserFiche.
2. Authorized the City Manager or her de signee to execute a Maintenance and Support Agreement with ECS for the LaserFiche Software System, in an amount not to exceed $54,789.50. This amount includes subscription costs in the amount of $26,973.75 for Year 2; and $27,815.75 for Year 3. These amounts include the maximum annual 3% escalator.
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* D. Mayor Mei opened consideration of Appr oval of Plans and Specifications; Award of Contract to VSS International, Inc. in the Amount of $5,767,000 (Including 5% Contingency) for the 2024 Cape and Slurry Seal Project (PWC8195-W2); Appropriation Actions; Make Findings of CEQA Exemption.
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council approved the following actions related to the 2024 Cape and Slurry Seal Project (PWC8195-W2):
1. Approve the plans and specifications for the project.
2. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, VSS International, Inc. in the amount of $5,493,000, allocate a 5% construction contingency in the amount of $274,000 for a total construction contract amount of $5,767,000, and authorize the City Manager or designee to execute the contract.
3. Appropriate unallocated fund balance in ACTC Fund 515 ($325,000) to PWC8195.
4. Appropriate unallocated fund balance in ACTC Fund 520 ($75,000) to PWC8195.
5. Reallocate $80,000 from PWC9037-531 to PWC8195-531.
6. Find this project is exempt from CEQA review pursuant to CEQA Guidelines section 15301 as the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of the use beyond that presently existing.
*Consent Items
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* E. Mayor Mei opened consideration of Tran smittal and Acceptance of Fiscal Year 2022/23 Audit Reports
This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. The following person commented: Kelly Abreu. There being no additional speakers, Mayor Mei closed the public comment period. Finance Director David Persselin responded to questions from Councilmembers.
On a motion by Councilmember Cox, seconded by Councilmember Campbell, the City Council received financial audit reports for Fiscal Year 2022/23 and filed.
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* F. Mayor Mei opened consideration of Auth orization to Receive Federal Grant Funds and Reallocate Local Matching Funds for Design Work Related to the “East Bay Greenway:
Irvington to Fremont BART” Project (PWC9101) for a Combined Total Funding Amount of $320,000; Appropriation Actions; Make Findings of CEQA Exemption
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council approved the following actions related to the East Bay Greenway: Irvington to Fremont BART Project (PWC9101):
1. Recognized and appropriate $37,449 in federal funds to PWC9101-522.
2. Reallocate $282,551 from PWC9041-515 to PWC9101-515.
3. Find that the actions are exempt from environmental review as a separate and independent base for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment).
Ayes: Mayor Mei, Vice Mayor Shao, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
*Consent Items
3. CEREMONIAL ITEMS
A. Proclamation: Arbor Day, May 14, 2024
4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications
Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City's Agenda Center on fremont.gov, and were placed on file.
The following person commented: Allen Clark Pierce (Music Hall Freeing Towns, non-profit).
5. SCHEDULED ITEMS – None.
6. OTHER BUSINESS
A. Mayor Mei opened consideration of a P resentation of Fiscal Year 2024/25 Proposed Operating Budget for the City of Fremont
Finance Director David Persselin shared a presentation and responded to questions from Councilmembers. Mayor Mei opened the public comment period. The following person commented: Kelly Abreu. There being no additional speakers, Mayor Mei closed the public comment period. Finance Director David Persselin responded to additional questions from Councilmembers.
The City Council accepted the budget presentation and provided comments.
7. ITEMS REFERRED BY COUNCILMEMBERS
A. Council Referrals – None.
B. Appointments to Boards, Commissions, Committees – None.
C. Legislative Actions – None.
D. Report on Committee Assignments
Councilmembers reported on their various meetings.
*Consent Items
8. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 9:00 p.m.
Attest: Approved:
_____________________________ ___________________________ Susan Gauthier, City Clerk LILY MEI, Mayor