Fremont City Council Meeting: 06/04/24 07:00 PM
3300 Capitol Avenue Div/Dept: Landscape Architecture
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5171) DOC ID: 5171 A
Updated: 5/30/2024 3:24 PM by Dina Lewis A Page 1
PRE-FABRICATED RESTROOMS AT CENTRAL PARK (PWC9089) - Authorize the purchase of four Pre-Fabricated Restrooms for Central Park and award a contract to the Public Restroom Company, Inc. (PRC) under SourceWell cooperative contract #081721, to design, fabricate, and deliver four restrooms for a contract amount not to exceed $2,361,381 (including a 10% contingency); and issue findings of CEQA compliance.
Contact Persons:
Name: Rico Lardizabal Kim Beranek
Title: Associate Landscape Architect Community Services Director Div/Dept: Landscape Architecture Community Services
Phone: 510-494-4743 510-494-4330
E-Mail: [email protected] [email protected]
Executive Summary: Staff recommends the City Council accept the proposal from the Public Restroom Company (PRC) and authorize the City Manager or her designee, to execute an agreement with the Public Restroom Company, Inc (PRC), through SourceWell Cooperative Contract #081721, to design, fabricate, and deliver four restrooms at Central Park for a base amount of $2,146,710, plus a 10% contingency of $214,671, for a total contract amount of $2,361,381; and find that the project is exempt from environmental review pursuant to CEQA Guidelines Section 15302 and the Council’s prior approval of the Park Master Plan to replace outdated and failing park restrooms.
BACKGROUND: Central Park, located at 40000 Paseo Padre, is set on 450 acres and includes 83-acre Lake Elizabeth and views of Mission Peak Hill behind. The park has passive and active recreation and athletic facilities, including picnic tables, soccer fields, basketball courts, tennis courts, pickle ball courts, a skate park, children’s play structures, baseball/softball fields, concession stands, aquatic park and other amenities.
The City’s updated Parks and Recreation Master Plan, adopted in 2022, identified the existing park restrooms as one of the highest priorities for park facility/amenity investments. The restrooms are beyond their useful life and do not comply with current building codes or the Americans with Disability Act (ADA). Staff proposes replacing these existing restroom buildings with new pre-fabricated restrooms, similar to the existing restroom at Lila Bringhurst Community Park, and those currently under construction at Centerville Community Park and California Nursery Historical Park.
DISCUSSION/ANALYSIS: The prefabricated restrooms will be placed at or near the locations of the current restroom buildings to be replaced. Specific locations are at the Tennis Center, Soccer Fields, Babbling Brook and Lion’s Picnic Area. The proposed restrooms will have a traditional men’s and women’s restroom with 3 stalls each, one all gender restroom, and a storage and maintenance chase. The roof line and exterior aesthetics will be identical to the restroom installed at Lila Bringhurst Community Park, also manufactured and installed by Public Restroom Company.
Council Staff Report (ID # 5171) Meeting of June 4, 2024 Updated: 5/30/2024 3:24 PM by Dina Lewis A Page 2
Each building footprint is based on an off-the-shelf model and has been customized to meet the City’s needs in terms of the number of stalls provided, storage and maintenance access.
The City will further customize elements to meet its needs, such as selecting exterior aesthetics, plumbing fixtures, and other building elements, as required per City Building Maintenance Standards.
Cooperative Purchase
The pre-fabricated restrooms will be purchased from the Public Restroom Company through a cooperative contract (cooperative purchasing/piggybacking) with SourceWell (formerly National Joint Powers Alliance, NJPA). SourceWell is a public agency/cooperative created by the Minnesota legislature to provide purchasing contracts that are competitively bid nationally and at lower prices to other public entities.
Fremont Municipal Code (FMC) Section 3.20.310 authorizes the City to participate in cooperative agreements with other public agencies to purchase goods and services, including incidental labor and public works components, at prices established by the cooperative purchasing agency (SourceWell) through a competitive bidding process that meets the City’s procurement goals and objectives. To qualify, the terms of purchase in the City’s proposed contract must be materially the same as those of the existing contract, and the contract must have resulted from procurement methods similar to those required by the Purchasing Ordinance. Authority for cooperative purchases is also codified in Public Contract Code sections 10298 and 10299.
Based on staff’s review, SourceWell’s competitive bidding process meets the City’s procurement goals and objectives under Fremont Municipal Code (FMC) Section 3.20.
SourceWell’ solicitation and request for proposal (RFP) process includes the following, 1) Identify the needs of public agencies; 2) Research solutions available in the marketplace; 3) Request permissions from the Sourcewell Board of Directors; 4) Draft a solicitation, public advertisement, and notice; 5) Conduct a pre-proposal conference followed by receipt of responses; 6) Evaluate responses from proposers; 7) Review evaluation results; 8) Provide recommendations to Sourcewell Board of Directors; 9) Award vendor(s); 10) Post approved contract documents; 11) Develop and implement a joint marketing plan with awarded vendor(s); 12) Review and maintain contract throughout its term.
The Public Restroom Company will design, manufacture, deliver and install the prefabricated restrooms at a cost saving to the City compared to typical on-site construction methods.
Savings will largely be achieved in architectural and labor cost reductions resulting from redesigned floor plans and construction taking place offsite. This method of project delivery also expedites the project timeline since building fabrication is the longest lead item on this type of project.
Completion of site improvement plans and other work to replace or extend utilities to support the restrooms will be designed and bid under a separate Public Works contract.
Project Schedule
The Public Restroom Company has provided a delivery schedule of 240 working days from the issuance of a Notice to Proceed to finalize the fixtures and finishes, revise all drawings Council Staff Report (ID # 5171) Meeting of June 4, 2024 Updated: 5/30/2024 3:24 PM by Dina Lewis A Page 3
and submit to the City for permitting, construct the bathroom structure, and deliver to the site. Based on the rough schedule, staff anticipates a target delivery date after April 2025.
Associated site improvements and utilities providing infrastructure for these proposed restroom buildings are being designed concurrently. This will allow both project schedules to align.
Project Budget and Funding
Total Funds appropriated to the project
a. PWC9089-501 $5,000,000
CURRENT FUNDING BALANCE $4,315,312
Remaining Planned Expenditures
a. Public Restroom Company $2,361,381
b. Architect and MEP Consultants - Site and Utilities Design $233,100 c. Geotechnical Engineer Consultant $13,800
d. Underground Locating and Potholing Services $4,766
e. Estimated Project/Consultant Management, Surveying $50,000 f. Estimated Construction Management, Inspection & Administration $100,000 SUBTOTAL $2,763,047
Estimated Remaining Funds $1,552,265
Estimated remaining funds of $1,552,265 are intended to cover two additional restroom building replacements at Irvington and Northgate Community Centers, as a separate project. The remaining existing park restrooms in need of replacement will be addressed as additional funding is available.
FISCAL IMPACT: Funds were originally allocated in 2023, totaling $5,000,000 per the 2023/24-2027/28 Capital Improvement Program (CIP). The current funding balance in PWC9089-501 is $4,315,312.
ENVIRONMENTAL REVIEW: The proposed restroom replacements at Central Park would be exempt from the requirements of the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15302, Class 1 as a replacement and reconstruction of existing facilities by replacing existing restrooms with new facilities.
ATTACHMENTS: None.
RECOMMENDATIONS:
1. Authorize the City Manager or her designee to execute an agreement with the Public Restroom Company through SourceWell Cooperative Contract #081721, to design, fabricate, and deliver four new pre-fabricated restrooms at Central Park (Tennis Center, Soccer, Lions Picnic Area, Babbling Brook) for a base amount of $2,146,710, plus a 10% contingency of $214,671, for a total contract amount of $2,361,381.
2. Find that the project is exempt from review under the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15307.