Fremont City Council Meeting: 06/11/24 07:00 PM
3300 Capitol Avenue Div/Dept: Landscape Architecture
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5130) DOC ID: 5130 A
Updated: 6/5/2024 4:20 PM by Dina Lewis A Page 1
CALIFORNIA NURSERY HISTORICAL PARK ENTRY PLAZA (PWC8837C) - Approve the Plans and Specifications for the California Nursery Historical Park Entry Plaza Project, Award a Construction Contract to Silicon Valley Paving, Inc. for the Bid Amount of $1,917,330.50, plus a 15% Construction Contingency Amount of $287,600, for a Total Construction Contract Amount of $2,204,930.50 for the California Nursery Historical Park Entry Plaza Project, for which an Environmental Impact Report (EIR) was previously prepared and certified in accordance with the requirements of the California Environmental Quality Act (CEQA).
Contact Persons:
Name: Roger Ravenstad Kim Beranek
Title: Parks Planning and Design Manager Community Services Director Div/Dept: Landscape Architecture Community Services
Phone: 510-494-4723 510-494-4330
E-Mail: [email protected] [email protected]
Executive Summary: This report recommends the City Council approve the Plans and Specifications for the California Nursery Historical Park Entry Plaza Project; Award a contract to Silicon Valley Paving, Inc. for the bid amount of $1,917,330.50, allocate a 15% Construction Contingency amount of $287,600, for a total construction contract amount of $2,204,930.50; Find the project is consistent with the adopted California Nursery Historical Park Master Plan, for which an Environmental Impact Report (EIR) was previously prepared and certified in accordance with the requirements of the California Environmental Quality Act (CEQA).
BACKGROUND: The California Nursery Historical Park Entry Plaza project is part of the California Nursery Historical Park Master Plan, adopted by the City Council on December 12, 2017. The plan aims to enhance the front portion of the site to support its current use and expand its capabilities for special events and small group gatherings while maintaining its role as a passive recreation space. This plaza and entryway include decorative walkways with rose planting beds and ornamental rose planting beds to form a grand entrance to the future Interpretive Center building and other elements of the historic nursery. These beds will be an artistic interpretive display of “the character of the nursery”. A key objective is to preserve the site’s historical and cultural landscape elements and provide a gathering area and community space that can be used as a venue for small outdoor events. The entry plaza will feature a rose garden showcasing a variety of roses, including some that resemble those historically cultivated and sold by the California Nursery, allowing the community to enjoy and appreciate the site’s rich history.
The initial phase of the California Historical Park Master Plan was completed in October 2021, establishing the framework for future development of the park. This phase included installation of primary underground utility infrastructure and various improvements across the site, including fire suppression infrastructure, electrical and data upgrades, plazas, parking lot, walkways, site furnishings, and planting and irrigation systems.
Council Staff Report (ID # 5130) Meeting of June 11, 2024 Updated: 6/5/2024 4:20 PM by Dina Lewis A Page 2
Following the completion of the first phase, the Entry Plaza project marks the onset of the second phase of the California Historical Park Master Plan. This project focuses on the construction of an entry plaza and rose garden comprising approximately one acre near the park entrance. Improvements include modifications to the main entry driveway, installation of an additional storm drain system, walkways, pavers, decomposed granite, and other amenities, including a seat wall, arbors, site furnishing, landscape lighting, planting, and irrigation systems.
This project is scheduled to begin construction in August 2024, and to be completed by December 2024.
The City is anticipating two grants, one from Mr. Hermant Gupta and one from Fremont Bank Foundation, for a combined total of $650,000 toward the construction and maintenance of roses at this new Rose Garden at California Nursery Historical Park. There is a separate City Council agenda item to consider accepting these donations on tonight’s agenda.
DISCUSSION/ANALYSIS:
Bid Results: The project was advertised for bid on April 30, 2024, and on May 21, 2024, the City received two bids. The lowest bid, submitted by Silicon Valley Paving, Inc., was $1,917,330.50. The bid results are as follows:
Contractor Base Bid Total Rank
Silicon Valley Paving, Inc. $1,917,330.50 * 1
Buhler Commercial $2,214,405.00 2
*Bid is mathematically corrected
The City’s estimate is $1,530,000. The low bidder for the project, Silicon Valley Paving, Inc, is a responsible bidder experienced in this type of work. Their bid is responsive, and all bid documents are in order.
FISCAL IMPACT:
Project Costs and Funding: The California Nursery Historical Park Entry Plaza project is to be funded with $2,204,930.50 of Park Facility Impact Fee, from the California Nursery Master Plan, PWC8837 Fund 540. There is adequate funding for the construction bid, construction contingency, and estimated construction administration.
CA Nursery Historical Park Entry Plaza project:
Total Funds Available:
Park Facility Impact Fee $3,084,000
Planned Expenditures:
Construction Bid $1,917,331
Construction Contingency $287,600
Council Staff Report (ID # 5130) Meeting of June 11, 2024 Updated: 6/5/2024 4:20 PM by Dina Lewis A Page 3
Construction Administration (Estimated) $421,813
Total Anticipated Remaining Balance after Construction (rounded): $457,256
The remaining balance will continue to fund additional projects underway that are consistent with the California Nursery Historical Park Master Plan. This balance reflects previously allocated funding and does not include the potential $650,000 grants from Mr. Hermant K.
Gupta and Fremont Bank Foundation.
ENVIRONMENTAL REVIEW: The California Nursery Historical Park Entry Plaza Project is consistent with the California Nursery Historical Park Master Plan, for which an Environmental Impact Report (EIR) (SCH#2015062024) was previously prepared and certified in accordance with the requirements of the California Environmental Quality Act (CEQA). No changes to the project or its circumstances have occurred, and no new information has become available since certification of the EIR that would require preparation of additional environmental documentation or further environmental review.
ATTACHMENTS: None.
LINKS: Plans and Specifications for this project are available for review on the City of Fremont website at: https://www.fremont.gov/government/departments/parks-planning- design/design-projects/ca-nursery-historical-park-entry-plaza
RECOMMENDATIONS:
1. Find the project is consistent with the adopted California Nursery Historical Park Master Plan, for which an Environmental Impact Report (EIR) was previously prepared and certified in accordance with the requirements of the California Environmental Quality Act (CEQA).
2. Approve the Plans and Specifications for the California Nursery Historical Park Entry Plaza (PWC8837C).
3. Accept the bid, award a construction contract and authorize the City Manager or her designee to execute a contract for the California Nursery Historical Park Entry Plaza Project with Silicon Valley Paving, Inc. for the amount of $1,917,330.50 and a 15% contingency amount of $287,600 for a total construction contract amount not to exceed $2,204,930.50.