Fremont City Council Meeting: 06/11/24 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5184) DOC ID: 5184
Updated: 6/5/2024 3:52 PM by Dina Lewis Page 1
CITY HALL ENTRYWAY IMPROVEMENT PROJECT - Approval of Plans and Specifications; Award of Construction Contract to Silicon Valley Paving, Inc. in the Amount of $417,684.50 (includes 20% Contingency) for the City Hall Entryway Improvement Project (PWC9030B); Make Findings of CEQA Exemption Contact Persons:
Name: Jeanne Suyeishi Hans Larsen
Title: Principal Civil Engineer Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4728 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to initiate the construction of a project to upgrade existing public access to Fremont City Hall from the Capitol Avenue area, in order to advance compliance with the Americans with Disabilities Act (ADA).
BACKGROUND: The City Hall Buildings A and B are located at 3300 Capitol Avenue, and they provide approximately 90,000 square-feet of office space for various City functions including the City Council Chambers, City Manager’s Office, City Attorney’s Office, City Clerk’s Office, and the departments of Community Services, Economic Development, Finance, Human Resources, Human Services and Information Technology.
On September 12, 2023, the City Council approved the roof replacement project for City Hall Buildings. In conjunction with this work, ADA upgrades to meet current standards for accessibility from Capitol Avenue and the parking lot were planned to follow under a separate contract. This ADA upgrade project includes construction of a new pathway from Capitol Avenue, ADA compliant parking spaces, new entryway improvements including a new hardscape and landscaped entryway to the City Hall entrance with plant selections similar to Capitol Avenue. The project also includes the removal of an existing flagpole and the installation of two new matching flagpoles in an area conducive to ceremonial gatherings.
Construction is anticipated to be completed during the City Council meeting recess period from mid-July through August 2024.
DISCUSSION/ANALYSIS: Bids for this project were opened on May 21, 2024. The bidders with their respective bid amounts are shown below. The Engineer’s Estimate is $300,000.
Bidder Bid Amount
1. Silicon Valley Paving, Inc. $347,684.50
2. Frontline General Engineering Construction, Inc. $372,260.08
The low bidder for this project, Silicon Valley Paving, Inc., submitted a responsive bid and all documents are in order. The contractor is a responsible bidder experienced in this type of work and has satisfactorily completed contracts of this nature with the City and other nearby local agencies.
Council Staff Report (ID # 5184) Meeting of June 11, 2024 Updated: 6/5/2024 3:52 PM by Dina Lewis Page 2
Project Costs and Funding:
Estimated Project Costs
Construction Cost (Lowest Responsible Bid) $347,684.50
Construction Inspection, Surveying and Administration (15%) 52,000.00 Construction Contingency (20%) 70,000.00
Total Estimated Project Costs $469,684.50
Source of Funding:
PWC8877 – Fund 501 – General Fund (ADA Upgrades)
PWC9095 – Fund 501 – General Fund (City Hall Building
Rehabilitation)
$390,000.00
80,000.00
Total Funding Available $470,000.00
FISCAL IMPACT: Based on the contract amount and project cost estimates, there are sufficient funds budgeted for this project.
ENVIRONMENTAL REVIEW: This project is categorically exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 as the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently exists. It is further exempt under CEQA Guidelines, Section 15302, as a reconstructed structure that will have substantially the same purpose and capacity as the structure replaced.
ATTACHMENTS: None.
RECOMMENDATION: Approval of the following actions related to the City Halll Entryway Improvement Project (PWC9030B):
1. Approve the plans and specifications for the project.
2. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, Silicon Valley Paving, Inc., Inc. in the amount of $347,684.50 and allocate a 20% construction contingency in the amount of $70,000 for a total construction contract amount of $417,684.50 and authorize the City Manager or designee to execute the contract.
3. Find this project exempt from environmental review pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15301 (repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing) and Section 15302 (replacement or reconstruction of existing structures/facilities).