*Consent Items
MINUTES
FREMONT CITY COUNCIL MEETING
JUNE 11, 2024
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
7:00 P.M.
TELECONFERENCE NOTICE
Pursuant to Government Code Section 54953(b), the following meeting will include teleconference participation by Councilmember Kassan from:
Hotel Revival
Lounge
101 W Monument St
Baltimore, MD 21201
1. PRELIMINARY
A. Call to Order: Mayor Mei called the meeti ng to order at 7:10 p.m.
B. Flag Salute: Councilmember Campbell led the salute to the flag.
C. Roll Call: Present: Mayor Mei, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Absent: Vice Mayor Shao
D. Announcements by Mayor/City Manager/City Attorney
Mayor Mei announced the Boards and Commissions vacancies.
City Manager Shackelford shared information regarding items of Council/community interest / introduced colleagues.
E. Report Out of Closed Session
City Attorney Rafael Alvarado, Jr. reported that the Council conducted a conference in Closed Session this evening. The Council discussed Conference with Labor Negotiators pursuant to Government Code Section 54957.6, three cases, and took no reportable action. The Council also had a discussion regarding Conference with Legal Counsel regarding Existing Litigation pursuant to Government Code Section 54956.9, the 20 cases listed as part of the Biannual Litigation Update will be continued to a future date.
*Consent Items
2. CONSENT CALENDAR
* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council waived further readings of proposed ordinances.
Ayes: Mayor Mei, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: Vice Ma
yor Shao
Abstain: None
* B. Approval of Minutes – None.
* C. Mayor Mei opened consideration of A pproving Plans and Specifications; Award of Construction Contract to Silicon Valley Paving, Inc. in the Amount of $417,684.50 (includes 20% Contingency) for the City Hall Entryway Improvement Project (PWC9030B); Make Findings of CEQA Exemption
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council Approved the following actions related to the City Halll Entryway Improvement Project (PWC9030B):
1. Approved the plans and specifications for the project.
2. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, Silicon Valley Paving, Inc., Inc. in the amount of $347,684.50 and allocate a 20% construction contingency in the amount of $70,000 for a total construction contract amount of $417,684.50 and authorize the City Manager or designee to execute the contract.
3. Found this project exempt from environmental review pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15301 (repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing) and Section 15302 (replacement or reconstruction of existing structures/facilities).
Ayes: Mayor Mei, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: Vice Ma
yor Shao
Abstain: None
*Consent Items
* D. Mayor Mei opened consideration of Accep ting and Authorizing City Manager or her designee to execute grant agreements for $400,000 from Mr. Hemant Gupta and $250,000 From the Fremont Bank Foundation Toward the Construction and Maintenance of the new Rose Garden Project at California Nursery Historical Park, PWC8837C; Appropriate Donated Funds; Find the grant acceptance exempt from the requirements of the California Environmental Quality Act (CEQA), each on a separate and independent basis, pursuant to CEQA Guidelines sections: (1) 15162 and 15163, (2) 15304 and (3) 15378(b)
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council:
1. Found that accepting grants to supplement the budget for the Rose Garden at the California Nursery is exempt from review under the California Environmental Quality Act (CEQA) per, without limitation, each on a separate and independent basis, (1) CEQA Guidelines Sections 15162 and 15163, (2) CEQA Guidelines Section 15304 and (3) CEQA Guidelines Section 15378(b).
2. Authorized the City Manager or designee to accept the grant, execute an agreement with the Fremont Bank Foundation to grant $250,000 toward the construction and maintenance of roses at the Rose Garden at California Nursery Historical Park, and deposit and appropriate the donated funds to PWC8837-502.
3. Authorized the City Manager or designee to accept the grant, execute an agreement with Mr. Hemant K. Gupta to grant $400,000 toward the construction and maintenance of roses at the Rose Garden at California Nursery Historical Park, and deposit and appropriate the donated funds to PWC8837-502.
Ayes: Mayor Mei, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: Vice Ma
yor Shao
Abstain: None
* E. Mayor Mei opened consideration of A pproving the Plans and Specifications for the California Nursery Historical Park Entry Plaza Project, Award a Construction Contract to Silicon Valley Paving, Inc. for the Bid Amount of $1,917,330.50, plus a 15% Construction Contingency Amount of $287,600, for a Total Construction Contract Amount of $2,204,930.50 for the California Nursery Historical Park Entry Plaza Project, for which an Environmental Impact Report (EIR) was previously prepared and certified in accordance with the requirements of the California Environmental Quality Act (CEQA)
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council:
1. Found the project is consistent with the adopted California Nursery Historical Park Master Plan, for which an Environmental Impact Report (EIR) was previously prepared and certified in accordance with the requirements of the California Environmental Quality Act (CEQA).
*Consent Items
2. Approved the Plans and Specifications for the California Nursery Historical Park Entry Plaza (PWC8837C).
3. Accepted the bid, award a construction contract and authorize the City Manager or her designee to execute a contract for the California Nursery Historical Park Entry Plaza Project with Silicon Valley Paving, Inc. for the amount of $1,917,330.50 and a 15% contingency amount of $287,600 for a total construction contract amount not to exceed $2,204,930.50.
Ayes: Mayor Mei, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: Vice Ma
yor Shao
Abstain: None
* F. Mayor Mei opened consideration of A pproving Approve Special Event Sponsorship Awards for FY 2024/25
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council Allocate FY 2024/25 special event sponsorship awards to the thirteen eligible events as specified in this report.
Ayes: Mayor Mei, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: Vice Ma
yor Shao
Abstain: None
* G. Mayor Mei opened consideration of Approving Amendment to Memorandum of Understanding with the Alameda County Waste Management Authority (StopWaste) to Extend Agreement Term and Fund Operational Costs of the Fremont Household Hazardous Waste Drop-Off Facility Through June 30, 2029 and Making Findings of CEQA Exemption
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council Authorized the City Manager or her designee to execute an amendment to the Memorandum of Understanding for Household Hazardous Waste Services with the Alameda County Waste Management Authority (StopWaste) as described in the staff report and take all reasonable actions necessary and appropriate to implement same.
Ayes: Mayor Mei, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: Vice Ma
yor Shao
Abstain: None
*Consent Items
* H. Mayor Mei opened consideration of Approvi ng Release of Covenant Relating to Use of Lots 2 & 3 of Parcel Map 3503 for Property Owned by Good Shepherd Residences, Inc., and Making Findings of CEQA Exemption
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council Found that the release of the restrictive covenant is exempt from CEQA, review and approved the Release of Covenant related to Parcel Map 3503 for property owned by Good Shepherd Residences, Inc., and authorized the City Manager or her designee to sign a Release of Covenant substantially in the form as the attachment to the staff report, and to take all steps necessary and appropriate to implement the same.
Ayes: Mayor Mei, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: Vice Ma
yor Shao
Abstain: None
* I. Mayor Mei opened consideration of Author ized the City Manager, or her Designee, to Renew Agreement and Issue Purchase Orders with Active Network, LLC, (Active) for the Annual Software Support, Subscription, and Maintenance of the Web-based Solution
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council Authorized the City Manager, or her designee, to issue a purchase order and execute implementing and amending documents with Active Network LLC, for the Annual Software Support, Subscription, and Maintenance of the Active Net Web-based Solution in an amount not-to-exceed $305,000 for a five-year term.
Ayes: Mayor Mei, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: Vice Ma
yor Shao
Abstain: None
* J. Mayor Mei opened consideration of Annual Approval of Investment Policy and Delegation of Authority to City Treasurer to Manage Investment
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council Adopted Resolution No. 2024-24 approving the City’s Investment Policy for FY 2024/25 and delegating the City Council’s authority to invest and reinvest public funds, and to sell or exchange securities so purchased, to the Finance Director/Treasurer for one year or until earlier revoked by the City Council.
Ayes: Mayor Mei, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: Vice Ma
yor Shao
Abstain: None
*Consent Items
* K. Mayor Mei opened consideration of Appr oving a Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group, Inc., in the Amount of $475,387 (including 20% contingency), for Design Services for the Paseo Padre Parkway Complete Street Project (PWC9092); Make Findings of CEQA Exemption
This item was removed from the Consent Calendar. Mayor Mei opened the Public Comment period. The following persons commented: John Hinds and Kelly Abreu. There being no additional speakers, Mayor Mei closed the Public Comment period.
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council Approved the following actions related to the Paseo Padre Parkway Complete Street Project (PWC9092):
1. Authorize the City Manager or her designee to execute a Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group, in an amount not to exceed $475,387 for design services.
2. Found that the actions are exempt from environmental review, each as a separate and independent basis for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment). Environmental review will be conducted as part of the project environmental clearance process, as appropriate.
Ayes: Mayor Mei, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: Vice Ma
yor Shao
Abstain: None
3. CEREMONIAL ITEMS
A. Proclamation: National Gun Violence Awareness Day (First Day of June) B. Resolution: Honoring Parks Planning and Design Manager Roger Ravenstad for Twenty-Six Years of Service Upon his Retirement
4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications
The following persons commented: John Hinds, Judy Lam, Lisa Lorenz, Dr. Carlos Hernandez, and Kelly Abreu.
*Consent Items
5. SCHEDULED ITEMS
A. Mayor Mei opened consideration of Co nducting a Second Public Hearing (Published Notice) and Adopt Resolutions Adopting FY 2024/25 Operating Budget and Establishing Appropriations Limits
Finance Director/Treasurer David Persselin was present for discussion on the proposed operating budget for FY 2024/25 and an appropriations limit for FY 2024/25. Mayor Mei opened the Public Comment period. The following person commented: Kelly Abreu. There being no additional speakers, Mayor Mei closed the Public Comment period. Staff responded to questions from Councilmembers. Councilmembers provided comments.
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council:
1. Held a public hearing on the proposed operating budget for FY 2024/25.
2. Adopted Resolution No. 2024-25 approving the City of Fremont FY 2024/25 Operating Budget.
3. Adopted Resolution No. 2024-26 creating an appropriations limit of $945,113,316 for FY 2024/25.
Ayes: Mayor Mei, Councilmembers: Keng, Campbell, Kassan, Salwan, and Cox
Noes: None
Absent: Vice Ma
yor Shao
Abstain: None
6. OTHER BUSINESS – None.
7. ITEMS REFERRED BY COUNCILMEMBERS
A. Council Referrals – None.
B. Appointments to Boards, Commissions, Committees – None.
C. Legislative Actions – None.
D. Report on Committee Assignments – None.
8. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 8:20 p.m.
Attest: Approved:
_____________________________ ___________________________ Dina Lewis, Assistant City Clerk LILY MEI, Mayor