Agenda packet, first session — Fremont City Council, June 18, 2024

City Council Chambers
3300 Capitol Avenue
Fremont, CA

Fremont City Council

Lily Mei, Mayor
Yang Shao, Vice Mayor
Teresa Keng, District 1
Desrie Campbell, District 2
Jenny Kassan, District 3
Raj Salwan, District 5
Teresa Cox, District 6

City Staff

Karena Shackelford, City Manager
Rafael Alvarado, Jr., City Attorney
Christina Briggs, Assistant City Manager
Brian Stott, Assistant City Manager
Allen DeMers, Deputy City Manager

Kim Beranek, Community Services Director
Geneva Bosques, Communications and
Legislative Affairs Director
LaShawn Butler, Interim Maintenance
Operations Director
Zoraida Diaz, Fire Chief
Tina Gallegos, Human Resources Director
Susan Gauthier, City Clerk
Hans Larsen, Public Works Director
Donovan Lazaro, Economic Development Director
David Persselin, Finance Director
Dan Schoenholz, Community Dev. Director
Suzanne Shenfil, Human Services Director
Sanford Taylor, Information Technology Director
Sean Washington, Chief of Police
Fremont City Council Agenda and
Report
June 18, 2024

General Order of Business

1. Preliminary
• Call to Order
• Salute to the Flag
• Roll Call
• Announcements-Mayor and/or City Manager
• Report Out of Closed Session (if applicable)

2. Consent Calendar

3. Ceremonial Items

4. Public Communications

5. Scheduled Items
• Public Hearings
• Appeals
• Reports from Commissions, Boards and
Committees

6. Other Business

7. Items Referred by Councilmembers
• Council Referrals
• Appointments to Boards, Commissions,
Committees
• Legislative Actions
• Report on Committee Assignments

8. Adjournment

Order of Discussion
Generally, the order of discussion after introduction of an item by the Mayor will include comments and
information by staff followed by City Council questions and inquiries. The applicant, or their authorized
representative, or interested citizens, may they speak
on the item; each speaker may only speak once to each
item. At the close of public discussion, the item will be considered by the City Council and action taken. Items
on the agenda may be moved from the order listed.

Consent Calendar
Items on the Consent Calendar are considered to be
routine by the City Council and will be enacted by one
motion and one vote. There will be no separate
discussion of these items unless a Councilmember or
citizen so requests, in which case the item will be
removed from the Consent Calendar and considered
separately. Additionally, other items without a “Request to Speak – Speaker Card” card in opposition may be
added to the consent calendar. The City Attorney will
read the title of ordinances to be adopted.

Spoken Public Communications and/or
Public Comment is limited to speakers
attending the meeting in-person in
City Council Chambers.

Agenda and Report - Fremont City Council Meeting - June 18, 2024

June 18, 2024 Fremont City Council Page 2
IMPORTANT NOTICE REGARDING THE CITY COUNCIL MEETING.

The live stream of the meeting may be viewed on the City of Fremont’s website at www.Fremont.gov/Channel27, which provides a link to the live stream; or, via Comcast Channel 27.

Please note at this time, Channel 27 is only available to Comcast cable subscribers. The public may also view the meeting via Zoom, or attend in-person in the Council Chamber. The lobby doors open approximately 15 minutes prior to the start of the meeting. The public is strongly encouraged but not required to wear masks.

Attending June 18, 2024 City Council meeting online via Zoom https://us06web.zoom.us/s/86718825937
Meeting ID: 867 1882 5937

Addressing the Council

Spoken Public Communications / Public Comment is limited to persons attending the Council Meeting in the City Council Chambers.

How to submit Public Communications / Public Comment by email prior to the meeting:

Send an email to [email protected] by 4:00 p.m. the day of the meeting. Please identify the agenda item number & letter, and meeting date in the subject line of your email or specify that it is not related to an agenda item. Emails will be compiled into files by agenda item number/letter, distributed to the City Council and staff, and published in the City's Agenda Center on www.fremont.gov. If you wish to share an attachment/exhibit, submit the pdf formatted document(s) to the email above by the noted deadline.

Electronic comments on agenda items for the City Council meeting may only be submitted by email. Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.

How to provide Spoken Public Comment during the meeting for items on the agenda:

Attend meeting in-person in the Council Chamber, fill out a “Request to Speak – Speaker Card” with the agenda item number & letter, and submit to the City Clerk. When the Mayor calls for the item on which you wish to speak, step to the podium to address the City Council. Please limit your remarks on matters related to the agency and to the time limit allotted.

How to provide Spoken Public Comment during the meeting for items not on the agenda (Oral Communications):

Any person desiring to speak on a matter which is not scheduled on this agenda may do so under the Oral Communications section of Public Communications. Attend the meeting in-person in the Council Chamber and submit your speaker card to the City Clerk prior to the commencement of Oral communications. Only those who have submitted cards prior to the beginning of Oral Communications will be permitted to speak. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item which does not appear on the agenda, unless the item meets stringent statutory requirements. The Mayor may limit the time allotted for public speakers, and each speaker may only address the Council once on each agenda item.

The City Council Agendas may be accessed online: https://www.fremont.gov/government/agenda-center

Availability of Public Records
All disclosable public records relating to an open session item on this agenda that are distributed by the City to all or a majority of the City Council less than 72 hours prior to the meeting will be available for public inspection in specifically labeled binders located in the lobby of Fremont City Hall, 3300 Capitol Avenue during normal business hours, at the time the records are distributed to the City Council.

Information about the City or items scheduled on the Agenda and Report may be referred to:

Address: City Clerk
City of Fremont
3300 Capitol Avenue, Bldg. A
Fremont, California 94538
Telephone: (510) 284-4060

If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act, or if you do not have access to email or the internet, please contact the City Clerk’s Office at (510) 284-4060 or [email protected] at least two working days prior to the meeting for assistance.

Your interest in the conduct of our City’s business is appreciated.

June 18, 2024 Fremont City Council Page 3
Agenda
Fremont City Council Regular Meeting
June 18, 2024
City Council Chambers, 3300 Capitol Avenue, Building A
7:00 PM

1. Preliminary
A. Call to Order
B. Salute the Flag
C. Roll Call
D. Announcements-Mayor and/or City Manager
E. Report Out of Closed Session (if applicable)

2. Consent Calendar
Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Calendar and considered separately. Additionally, other items without a “Request to Address Council” card in opposition may be added to the consent calendar. The City Attorney will read the title of ordinances to be adopted.

A. Motion To: Waive Further Reading of Proposed Ordinances (This permits reading the title only in lieu of reciting the entire text.) B. Approval of Minutes - None.

C. BIENNIAL REVIEW OF THE CITY OF FREMONT CONFLICT OF INTEREST CODE - Review Conflict of Interest Code and Authorize the Execution of the Biennial Review Notice
Contact Persons:

Name: Susan Gauthier Allen DeMers
Title: City Clerk Deputy City Manager
Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4076 510-494-4651
E-Mail: [email protected] [email protected]

RECOMMENDATION: Direct staff to review the conflict of interest code and authorize execution of the Biennial Review Notice regarding whether amendments are required, not later than September 17, 2024.

D. TASK ORDER HSD-19 TO FUSD JOINT POWERS AGREEMENT - Authorization to Execute a Task Order to the Joint Powers Agreement with Fremont Unified School District. Task Order HSD-19 for the Provision of Mental Health Services at Four Fremont Unified School District School Wellness Centers for the FY 24-25 School Year, and Make Findings of CEQA Exemption.

June 18, 2024 Fremont City Council Page 4
Contact Persons:

Name: Annie Bailey Suzanne Shenfil
Title: Youth and Family Services
Administrator
Director
Dept: Human Services Department Human Services Department Phone: 510-574-2111 510-574-2051
E-Mail: [email protected] [email protected]

RECOMMENDATION: Authorize the City Manager, or her designee, to execute Task Order HSD-19 to the Joint Powers Agreement with Fremont Unified School District, in an amount not to exceed $466,491, for the Youth and Family Services Division of the Human Services Department to provide school-based Wellness Center mental health services for the 2024-2025 school year and making findings of CEQA exemption.

E. FIBER OPTIC COMMUNICATION REDUNDANCY PROJECT - Make Findings of CEQA Exemption for the Fiber Optic Communication Redundancy Project (PWC9115)
Contact Persons:

Name: Sanford Taylor Hans Larsen
Title: IT Director Public Works Director
Dept: Information Technology
Services
Public Works
Phone: 510-494-4802 510-494-4722
E-Mail: [email protected] [email protected]

RECOMMENDATION: Find that this Project is categorically exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (repair, maintenance, or minor alteration of existing facilities involving no or negligible expansion of use beyond that which presently exists); CEQA Guidelines Section 15303 (new construction or conversion of small facilities or structures); CEQA Guidelines 15304 (minor alterations to land involving minor trenching and backfilling). The Project involves existing facilities of both investor and publicly-owned utilities that provide public utility services and which will require installation of conduit and communication boxes within existing underground pipes; installation of above-ground cabinets, and minor trenching and backfilling where the surface will be restored. Each of the foregoing provides a separate and independent basis for CEQA compliance with respect to the subject action.

F. FORENSIC EXAMINATION AND DNA EVIDENCE ANALYSIS - Authorize the City Manager or her Designee to enter into an Agreement with Serological Research Institute in an amount not to exceed $700,000 over a five-year agreement term.

Contact Persons:

Name: Jared Morrison Lance Brede
Title: Special Operations Division
Lieutenant
Deputy Chief
Dept: Police Department Police Department
Phone: (510) 790-6906 (510) 790-6930
E-Mail: [email protected] [email protected]

RECOMMENDATION: Authorize the City Manager or her designee to enter into a service agreement with Serological Research Institute for a five-year term in an amount not to exceed $700,000.

June 18, 2024 Fremont City Council Page 5
G. ALAMEDA COUNTY PROBATION DEPARTMENT CONTRACT - Authorization to execute a two-year service contract with Alameda County Probation Department for Programs Supporting At-Promise Youth and Families from FY 2024/25 through FY 2025/26.

Contact Persons:

RECOMMENDATION: Authorize the City Manager or her designee to execute a two-year agreement in the amount of $1,124,189 with Alameda County to provide Youth Service Center services for at-promise youth and families in Fremont and Newark.

3. Ceremonial Items
A. Proclamation: Recognizing July as Park and Recreation Month B. Proclamation: Recognizing June 19, 2024 as Juneteenth 2024

4. Public Communications
A. Oral and Written Communications
INDUSTRIAL DEVELOPMENT AUTHORITY - None.

PUBLIC FINANCING AUTHORITY - None.

CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR

5. Scheduled Items
A. RENEWABLE 100 DEFAULT ELECTRICITY RATE CHANGE - Referral from the Environmental Sustainability Commission: Resolution Requesting Ava Community Energy to Enroll All Residential, Commercial, and Industrial Accounts in Renewable 100 (100% California-Based Wind and Solar) Electricity Service, with the Exception of Those Participating in Medical Baseline, California Alternative Rates for Energy (CARE), Family Electric Rate Assistance (FERA), Direct Access Electric Service Programs, or Those Who Have Previously Opted to a Specific Ava Service Level or Opted Out of Ava Service; Determine that Action is Exempt from CEQA.

Contact Persons:

Name: Allyn McAuley Dan Schoenholz
Title: Environmental Specialist II Community Development Director Dept: Environmental Services Community Development
Phone: 510-494-4576 510-494-4438
E-Mail: [email protected] [email protected]

June 18, 2024 Fremont City Council Page 6

RECOMMENDATIONS:

1. Adopt a resolution choosing Ava’s Renewable 100 service level as the default for all Fremont electric energy accounts effective March 2025, except for the following categories:
• Medical Baseline Service;
• California Alternate Rates for Energy (CARE);
• Family Electric Rate Assistance (FERA);
• Direct Access Electric Service; and
• Those who have already opted out of Ava service or elected a specific Ava service.

Include an acknowledgement in the resolution that the Ava Board of Directors has final decision-making authority regarding changes to default service and affirm that a phased implementation over two years (2025 and 2026), while not the preferred option, is acceptable to the City if selected by the Ava Board.

2. Find the proposed action exempt from CEQA under guidelines 15378(b)(3), (4) &/or (5); 15273(a)(2); 15183; and/or 15061(b)(3); as detailed in the staff report.

B. FY 2024/25 ACTION PLAN AMENDMENT AND FINAL CDBG FUNDING RECOMMENDATIONS - Public Hearing (Published Notice) On the Allocation of Federal Community Development Block Grant FY 2024/25 Funds, Amending the FY 2024/25 Action Plan, and Final Approval of CDBG Funding Recommendations; Adopting a Resolution Approving the FY 2024/25 Annual Action Plan; and Authorizing the City Manager to Execute Agreements with the U.S. Department of Housing and Urban Development and CDBG Grantees and Programs
Contact Persons:

Name: Robert Lopez Suzanne Shenfil
Title: CDBG Administrator Director
Dept: Human Services Department Human Services Department Phone: 510-574-2043 510-574-2051
E-Mail: [email protected] [email protected]

RECOMMENDATION: Staff recommends that the City Council:

1. Hold a public hearing on the proposed amendments and final CDBG funding recommendations for the FY 2024/25 Action Plan

2. Adopt a resolution approving the following actions:
a. Approve and authorize the City Manager or designee to amend the FY 2024/25 Action Plans as described in this staff report. b. Approve the FY 2024-25 CDBG Program Final Statement of Community Development Objectives and Use of Funds, and the FY 2024/25 Annual Action Plan.
c. Authorize the City Manager or her designee to enter into agreements with HUD and nonprofit grantees.
d. Appropriate an additional $40,037 to Fund 105 (CDBG). e. Appropriate an additional $7,250 to Fund 191 (ESG).

June 18, 2024 Fremont City Council Page 7

C. PAD-MOUNTED TRANSFORMER URGENCY ORDINANCE - (Citywide) - PLN2024-00194 - Public Hearing (Published Notice) to consider an Uncodified Urgency Ordinance to Temporarily Allow Pad-Mounted Transformers to be Installed for Specified Development Projects in Residential Districts Pursuant to Government Code Section 36934 and 36937, to Take Effect Immediately Upon a Finding and Declaration that it is Required for the Immediate Preservation of the Public Peace, Health or Safety, and Passed by a Four-Fifths Vote of the City Council and Making Findings of CEQA Exemption
Contact Persons:

Name: Joel Pullen Anne Quasarano
Title: Planning Manager Principal Civil Engineer
Dept: Community Development Engineering
Phone: 510-494-4436 510-494-4767
E-Mail: [email protected] [email protected]

RECOMMENDATIONS:

1. Adopt an urgency ordinance to temporarily allow pad-mounted transformers to be installed for specified development projects in residential districts, until June 18, 2026.

2. Find this urgency ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to, without limitation, each on a separate and independent basis, CEQA Guidelines §15061(b)(3) [Review for Exemption] in that it can be seen with certainty that there is no possibility that the proposed text amendments would have the potential for causing a significant effect on the environment, §15301 [existing facilities] in that the actions herein relate to individual projects otherwise already approved by the city and subject to standard building permitting, including for electrical service, and §15303 [small structures] in that the temporary allowance for pad-mounted utility transformers in safe and screened locations above ground in front yards within existing residential districts does not otherwise have the potential to cause a significant impact on the environment.

6. Other Business

7. Items Referred by Councilmembers
A. Councilmember Referrals
B. Appointments to Boards, Commissions, Committees
C. Legislative Actions
D. Report on Committee Assignments

8. Adjournment
June 18, 2024 Fremont City Council Page 8

June 18, 2024 Fremont City Council Page 9

ACRONYMS

ABAG Association of Bay Area Governments GIS Geographic Information System ACE Altamont Commuter Express GPA General Plan Amendment ACFCD Alameda County Flood Control District HARB Historical Architectural Review Board ACTC Alameda County Transportation
Commission
HBA Home Builders Association
HRC Human Relations Commission
ACWD Alameda County Water District ICMA International City/County Management Association ARB Art Review Board
BAAQMD

BART
Bay Area Air Quality Management
District
Bay Area Rapid Transit District
JPA Joint Powers Authority
LLMD Lighting and Landscaping Maintenance
District
BCDC Bay Conservation & Development
Commission
LOCC League of California Cities
LOS Level of Service
BMPs Best Management Practices MOU Memorandum of Understanding BMR Below Market Rate MTC Metropolitan Transportation
Commission
CALPERS California Public Employees’ Retirement
System
NEPA
NLC
National Environmental Policy Act
National League of Cities
CBC
CDD
California Building Code
Community Development Department
NPDES National Pollutant Discharge Elimination
System
CC & R’s Covenants, Conditions & Restrictions NPO Neighborhood Preservation Ordinance CDBG Community Development Block Grant PC Planning Commission CEQA California Environmental Quality Act PD Planned District CERT Community Emergency Response Team PDA Priority Development Area CIP Capital Improvement Program PUC Public Utilities Commission CNG Compressed Natural Gas PVAW Private Vehicle Accessway COF City of Fremont PWC Public Works Contract
COPPS Community Oriented Policing and Public
Safety
RFP Request for Proposals
RFQ Request for Qualifications
CSAC California State Association of Counties RHNA Regional Housing Needs Allocation CTC California Transportation Commission ROP Regional Occupational Program dB Decibel RRIDRO Residential Rent Increase Dispute
Resolution Ordinance DEIR Draft Environmental Impact Report DU/AC Dwelling Units per Acre RWQCB Regional Water Quality Control Board EBRPD East Bay Regional Park District SACNET

Southern Alameda County Narcotics
Enforcement Task Force EDAC Economic Development Advisory Commission (City)
EIR
EIS
Environmental Impact Report (CEQA)
Environmental Impact Statement
STIP State Transportation Improvement
Program

ERAF
(NEPA)
Education Revenue Augmentation Fund
TCRDF Tri-Cities Recycling and Disposal Facility
TOD Transit Oriented Development
EVAW
FAR
Emergency Vehicle Accessway
Floor Area Ratio
TS/MRF Transfer Station/Materials Recovery
Facility
FEMA Federal Emergency Management Agency UBC See CBC
FFD Fremont Fire Department VTA Santa Clara Valley Transportation Authority
FMC Fremont Municipal Code WMA Waste Management Authority FPD Fremont Police Department
FRC Family Resource Center ZA Zoning Administrator
FUSD Fremont Unified School District ZTA Zoning Text Amendment

June 18, 2024 Fremont City Council Page 10

UPCOMING MEETING AND CHANNEL 27

BROADCAST SCHEDULE
Date Time Meeting Type Location
Cable
Channel
27 June 25, 2024 CANCELLED: CC/FUSD
Liaison Committee Meeting
July 2, 2024 CANCELLED: City Council
Meeting
July 9, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
July 16, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
July 23, 2024 CANCELLED: CC/FUSD
Liaison Committee Meeting
July 30, 2024 No 7PM City Council Meeting
(5th Tuesday)
August Recess Council in Recess until
September
September 3, 2024 7:00 p.m. City Council Meeting Council Chambers Live
September 10, 2024 7:00 p.m. City Council Meeting Council Chambers Live
September 17, 2024 7:00 p.m. City Council Meeting Council Chambers Live
September 24, 2024 5:30 p.m. CC/FUSD Liaison Committee
Meeting City Hosts Live
October 1, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
Monday,
October 7, 2024 5:30 p.m. CC/FUSD Joint Meeting FUSD Hosts Live October 8, 2024 7:00 p.m. City Council Meeting Council
Chambers Live
October 15, 2024 7:00 p.m. City Council Meeting Council Chambers Live
October 22, 2024 5:30 p.m. CC/FUSD Liaison Committee
Meeting FUSD Hosts Live
October 29, 2024 No 7PM City Council Meeting
(5th Tuesday)

Fremont City Council Meeting: 06/18/24 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Plans, Policies and Studies

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5122) DOC ID: 5122
Updated: 6/12/2024 12:51 PM by Dina Lewis Page 1

BIENNIAL REVIEW OF THE CITY OF FREMONT CONFLICT OF INTEREST CODE - Review Conflict of Interest Code and Authorize the Execution of the Biennial Review Notice
Contact Persons:

Name: Susan Gauthier Allen DeMers
Title: City Clerk Deputy City Manager
Div/Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4076 510-494-4651
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to request City Council to direct staff to review the conflict of interest code and authorize execution of the Biennial Review Notice regarding whether amendments are required, not later than September 17, 2024.

BACKGROUND: The Political Reform Act requires every local government agency to review its conflict of interest code of designated positions and reporting categories every two years to determine if it is accurate or, alternatively, to determine if the code must be amended.

No later than July 1 of each even-numbered year, the code reviewing body (the City Council) must notify their jurisdiction to review its conflict of interest code, and by October 1, 2024, a Biennial Report Notice must be filed with the Fair Political Practices Commission (FPPC). If revisions are required, they must be reviewed and adopted within ninety days.

The City Council last amended the Fremont Conflict of Interest Code in 2022. Since that time, City staff organizational structure and responsibilities have changed, and a review of the disclosure categories and amendments are necessary to include new positions and revise titles of existing positions to reflect these changes.

DISCUSSION/ANALYSIS: The City Clerk with participation from the City Attorney’s Office will make recommendations to the Council regarding amendments to the Code. Staff anticipates returning to Council in 90 days for review and adoption of the updated Fremont Conflict of Interest Code.

FISCAL IMPACT: None.

ENVIRONMENTAL REVIEW: N/A

ATTACHMENTS: None.

2.C
Packet Pg. 11
Fremont City Council Meeting: 06/18/24 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5186) DOC ID: 5186
Updated: 6/12/2024 1:00 PM by Dina Lewis Page 1
TASK ORDER HSD-19 TO FUSD JOINT POWERS AGREEMENT - Authorization to Execute a Task Order to the Joint Powers Agreement with Fremont Unified School District. Task Order HSD-19 for the Provision of Mental Health Services at Four Fremont Unified School District School Wellness Centers for the FY 24-25 School Year, and Make Findings of CEQA Exemption.

Contact Persons:

Name: Annie Bailey Suzanne Shenfil
Title: Youth and Family Services
Administrator
Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2111 510-574-2051
E-Mail: [email protected] [email protected]

Executive Summary: Fremont Unified School District (FUSD) has requested the City’s Youth and Family Services (YFS) Division of the Human Services Department (HSD) to continue its partnership with FUSD to provide mental health services at Wellness Centers located at High and Middle Schools.

The purpose of this report is to recommend that the City Council approve and authorize the City Manager to execute a FY 2024/25 Task Order (HSD-19) with FUSD, to provide these services, in the amount of $466,491, under the existing Joint Powers Agreement (JPA).

BACKGROUND: For many years, the City of Fremont Human Services Department’s (HSD) Youth and Family Services Division (YFS) has provided a variety of behavioral healthcare (mental health and substance use counseling), youth diversion and family support services to FUSD. The City and FUSD have an existing JPA, which acknowledges these services and allows for additional implementing task orders.

School students across the country are struggling with mental health problems. Recent studies and news reports indicate that the COVID-19 pandemic exacerbated an already growing crisis in youth mental health. According to the Center for Disease Control (CDC), children’s mental health problems started increasing early in the pandemic and by the fall of 2020 had reached a crisis level. With the return of students to in-person learning over the past three school years, referrals to the City’s YFS Healthy Choices school-based counseling program and YFS clinic have increased.

To address the increasing need of students for mental health services, FUSD created a Wellness Center on each high school campus and some middle school campuses. Wellness Centers are an innovative approach to dealing with issues of student stress and anxiety .

They offer overwhelmed students a warm and friendly place to relax and refocus, practice healthy coping mechanisms, or talk to a mental health provider. Wellness Centers may also reduce the need for intensive care; and may help to prevent emerging crisis situations by providing screening, as well as individual and group counseling to prevent and intervene early.

2.D
Packet Pg. 12
Council Staff Report (ID # 5186) Meeting of June 18, 2024 Updated: 6/12/2024 1:00 PM by Dina Lewis Page 2
In FY 2023/24, HSD was awarded funding from FUSD to staff three High School Wellness Centers and two middle schools. FUSD is now asking HSD to provide staff to offer these services again throughout the 2024-2025 school year at four Wellness Centers.

DISCUSSION/ANALYSIS: The expansion of on-campus mental health services at High and Middle School Wellness Centers gives HSD a unique opportunity to increase the number of students served each year and provide a more consistent and integrated service delivery model for the high schools, which will result in positive mental health and academic outcomes for students.

Under Task Order No. HSD-19, in FY 2024/25, HSD will provide:

• Individual and group mental health services,
• Collateral services, including family engagement and staff consultation, • Crisis intervention and consultation for identified students, as needed, • Participation in Coordination of Services (COS) Team meetings; Student Study Teams, 504 Plans, and Individualized Education Plan (IEP) meetings, • Development of student care plans, and
• Close collaboration with FUSD school site Outreach Coordinators. •
FISCAL IMPACT: There is no fiscal impact to the General Fund. Task Order HSD-19 provides $466,491 in funding, which will cover the cost of compensating four temporary .75 FTE post-graduate Counseling Associates to work 40 hours per week during the school year, and a .30 FTE Clinical Supervisor to provide legally required supervision and oversight. The task order will also cover information technology services, auto, insurance, and overhead costs. As part of the FY 2024/25 Adopted Operating Budget, the City Council appropriated sufficient funding for this program.

ENVIRONMENTAL REVIEW: Approval of the task order is exempt from, and not subject to review under, without limitation, the California Environmental Quality Act (CEQA) per CEQA Guidelines sections 15378(b)(2), (4) & (5), and/or 15061(b)(3), as they are administrative or fiscal activities for which as it can be seen with certainty that there is no possibility that the authorized activities may have a significant effect on the environment. Each of the foregoing provides a separate and independent basis for CEQA exemption.

ATTACHMENTS: None.

RECOMMENDATION: Authorize the City Manager, or her designee, to execute Task Order HSD-19 to the Joint Powers Agreement with Fremont Unified School District, in an amount not to exceed $466,491, for the Youth and Family Services Division of the Human Services Department to provide school-based Wellness Center mental health services for the 2024- 2025 school year and making findings of CEQA exemption.

2.D
Packet Pg. 13
Fremont City Council Meeting: 06/18/24 07:00 PM
3300 Capitol Avenue Div/Dept: Information Technology Services Fremont, CA 94538 Category: Public Projects

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5192) DOC ID: 5192
Updated: 6/12/2024 1:04 PM by Dina Lewis Page 1
FIBER OPTIC COMMUNICATION REDUNDANCY PROJECT - Make Findings of CEQA Exemption for the Fiber Optic Communication Redundancy Project (PWC9115)
Contact Persons:

Name: Sanford Taylor Hans Larsen
Title: IT Director Public Works Director
Div/Dept: Information Technology Services Public Works
Phone: 510-494-4802 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to make a determination of Categorical Exemption under the California Environmental Quality Act (CEQA) for the Fiber Optic Communication Redundancy Project (Project) to facilitate the submittal of a Caltrans encroachment permit application for the Project construction.

BACKGROUND: The Bay Area Infrastructure Financing Authority (BAIFA) operates the Express Lanes and the associated fiber-optic communication infrastructure along the Interstate 880 corridor through Alameda County. In 2019, BAIFA and the City of Fremont (City) executed a reciprocal use agreement, which allows BAIFA to use City-owned fiber- optic lines along Mowry Avenue to connect to BART owned fiber-optic lines at the Downtown Fremont BART Station, and ultimately establish communication to BAIFA’s data centers in the cities of Martinez, Oakland, and San Francisco. Under the agreement, the City is allowed to utilize BAIFA’s fiber-optic lines along Interstate 880 within the City limit. The BAIFA fiber- optic infrastructure is located within the I-880 freeway right of way, which is owned and operated by Caltrans.

In May 2022, the City adopted the Citywide Fiber Optic Master Plan (Fiber Master Plan) to identify existing and planned new fiber-optic communication infrastructure throughout the City, with the goal of providing a City-owned, high-bandwidth internet communication to support City facilities, local businesses, and residents. A core element for the Fiber Master Plan includes the implementation of “redundancy rings” of fiber-optic lines along the I-880 corridor to allow for backup communication connection in the event that the primary fiber - optic lines along City streets are impacted. Having redundant fiber-optic runs is essential to ensure overall network reliability and minimize the potential for outages within the City’s fiber communication network. This fiber network is used to support City operations related to public safety, transportation, and other municipal communications, as well as a new WiFi internet system that the City will deploy in the six business districts to be used by local businesses and other constituents.

DISCUSSION/ANALYSIS: The Project will establish fiber-optic connections between the City-owned fiber-optic lines along Fremont Boulevard and Mowry Avenue to BAIFA’s fiber- optic lines along I-880, with new connections at the Fremont Boulevard (south) interchange, Mowry Avenue interchange, and Fremont Boulevard (north) interchange. The Project scope of work includes the installation of new communication conduit and communication boxes through directional boring, the installation of new fiber-optic cables, and the splicing of new

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fiber-optic cable connections. The Project work will be done within the Caltrans operated I- 880 freeway right-of-way, in areas that were previously disturbed as part of the construction of the three freeway interchanges. As part of the Caltrans encroachment permit review process, the City must make CEQA findings for the Project and include the appropriate CEQA certification document as part of the Caltrans encroachment permit application packet.

The Project is currently under design, and the Project design is anticipated to be completed in Fall 2024. Staff anticipates award of a construction contract in early 2025 to initiate the Project construction.

FISCAL IMPACT: There is no direct cost or fiscal impact associated with making a CEQA determination for the Project. The Project design is being funded by the Information Technology Services Capital Replacement Fund (Fund 625). Project construction costs will be identified at the end of Project design, and staff plans to identify potential fund ing sources for the Project construction when the Project is brought back to the City Council to award the construction contract.

ENVIRONMENTAL REVIEW: This Project is categorically exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (repair, maintenance, or minor alteration of existing facilities involving no or negligible expansion of use beyond that which presently exists); CEQA Guidelines Section 15303 (new construction or conversion of small facilities or structures); CEQA Guidelines 15304 (minor alterations to land involving minor trenching and backfilling). The Project involves existing facilities of both investor and publicly-owned utilities that provide public utility services and which will require installation of conduit and communication boxes within existing underground pipes; installation of above-ground cabinets, and minor trenching and backfilling where the surface will be restored. Each of the foregoing provides a separate and independent basis for CEQA compliance with respect to the subject action.

ATTACHMENTS: None.

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Fremont City Council Meeting: 06/18/24 07:00 PM
3300 Capitol Avenue Div/Dept: Police Department
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5193) DOC ID: 5193
Updated: 6/13/2024 9:40 AM by Dina Lewis Page 1
FORENSIC EXAMINATION AND DNA EVIDENCE ANALYSIS - Authorize the City Manager or her Designee to enter into an Agreement with Serological Research Institute in an amount not to exceed $700,000 over a five-year agreement term.

Contact Persons:

Name: Jared Morrison Lance Brede
Title: Special Operations Division
Lieutenant
Deputy Chief
Div/Dept: Police Department Police Department
Phone: (510) 790-6906 (510) 790-6930
E-Mail: [email protected] [email protected]

Executive Summary: Since 2014, the Fremont Police Department has utilized Serological Research Institute (SERI) to extract, process, and analyze DNA evidence. The current contract with SERI will expire on June 30, 2024. Staff is recommending that the City Council authorize the City Manager to enter into a new five-year agreement with SERI for a total amount not to exceed $700,000.

BACKGROUND: SERI, located in Richmond, is a fully equipped and staffed forensic serology/DNA laboratory specializing in the analysis of blood and other body fluids encountered as evidence in criminal and civil matters. Information derived from serological evidence possesses the potential to eliminate suspects on a scientific basis or to include a particular individual as a possible perpetrator through genetic evidence. Information derived from blood and other body fluid evidence can aid in the reconstruction of events pertinent to a crime as well. SERI’s serologists are court qualified and one is Board Certified by the American Board of Criminalistics (ABC) in Forensic Biology.

DISCUSSION/ANALYSIS: The Police Department recently conducted a comparison of local forensic serology/DNA laboratories. Due to the need to have evidence physically transported back and forth from the lab, only labs in the immediate area were compared.

One of the labs is utilized for cold cases but is cost prohibitive for DNA processing. While several County labs can be used for DNA processing, they service other county agencies and results are often significantly delayed. Additionally, many of these labs do not possess the equipment needed to process specialty type DNA. SERI is the Police Department’s preferred lab for its ability to process all specialty-type DNA evidence and provide the quickest turnaround time. SERI also uses techniques like the M-Vac Trace DNA Sampling System that is able to use a small, sterile solution-vacuum to extract DNA trapped within cloth over a wide area and receive results where traditional methods have failed. This process is often used in high profile cases such as cold cases, homicides, robberies, and aggravated assaults. County labs do not possess such equipment and they are typically not able to consult, analyze, and provide results in a similar time frame. SERI remains the only lab to consistently provide results in as little as 48 hours on rush orders. Consequently, contracting with SERI is a sole source under Fremont Municipal Code section 3.20.300 and would not require competitive bidding.

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Based on the current level of usage, staff projects expenditures of approximately $140,000 per year over the five-year term of the recommended agreement, for a total amount not to exceed $700,000.

FISCAL IMPACT: Funding for forensic examination and DNA evidence analysis was included in the FY 2024/25 Proposed Operating Budget.

ENVIRONMENTAL REVIEW: The contract for lab services is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS: None.

RECOMMENDATION: Authorize the City Manager or her designee to enter into a service agreement with Serological Research Institute for a five-year term in an amount not to exceed $700,000.

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Fremont City Council Meeting: 06/18/24 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5187) DOC ID: 5187
Updated: 6/13/2024 9:48 AM by Dina Lewis Page 1
ALAMEDA COUNTY PROBATION DEPARTMENT CONTRACT - Authorization to execute a two-year service contract with Alameda County Probation Department for Programs Supporting At-Promise Youth and Families from FY 2024/25 through FY 2025/26.

Contact Persons:

EXECUTIVE SUMMARY: Alameda County Probation Department (ACPD) has contracted with the City’s Human Services Department for many years to provide delinquency intervention and prevention programs to at-promise (formerly referred to as at-risk) youth and their families. After the most recent Request for Proposal (RFP) process, ACPD has awarded a new contract to the City to continue these services, in the amount of $1,124,189, for a two-year term from July 1, 2024, through June 30, 2026, including $553,788 for FY 2024/25, and $570,401 for FY 2025/26.

The purpose of this report is to recommend that the City Council authorize the City Manager or her designee to execute a two-year agreement with Alameda County for a total not to exceed amount of $1,124,189, for delinquency intervention and prevention programs provided through the Human Services Department’s Youth and Family Services Division and the Fremont Family Resource Center Division.

BACKGROUND: Alameda County through its Probation Department has contracted for delinquency intervention and prevention services with the City through the Human Services Department’s Youth and Family Services (YFS) Division and the Family Resource Center (FRC) Division for many years. The purpose of these services is to provide at-promise (formerly referred to as at-risk) youth and youth on probation with early intervention counseling, case management, and truancy intervention services and to provide family support services to parents and caregivers. Since the inception of the original contract, the agreement has been renewed each year.

In February 2023, the City successfully responded to a three-year RFP to provide Youth Service Center (YSC) services in the Fremont and Newark combined service area, and subsequently received an award letter to continue providing services for FY 2023/24 through FY 2025/26. A protest of the County’s RFP decision, unrelated to the City’s award, delayed the completion of the RFP process for the first year (FY 2023/24). In light of the delay, the Alameda County Probation Department (ACPD) asked that the City execute amendments to its existing agreement with the City to ensure that services would continue uninterrupted.

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In March 2024, upon resolution of the bid protest, the City was advised that ACPD wished to proceed with the new YSC contract for a two-year term, FY 2024/25 and 2025/26.

DISCUSSION/ANALYSIS: Through the proposed agreement, the Human Services Department’s YFS and FRC divisions will provide services for 245 at-risk and system- involved youth and their families residing in Fremont and Newark to reduce at-risk behavior.

The target population is youth who are habitual truants, runaways and/or youth at risk of becoming wards under California Welfare and Institutions Code Section 601 and youth described in California Welfare and Institutions Code Section 602. This target population includes the following: adjudicated youth on probation; youth who have had contact with the juvenile justice system (police, probation, or the courts); and at-promise (at-risk) youth referred by School Attendance Review Boards (SARBs), local schools, other community agencies, or parents. YFS and FRC will provide the following assessment driven services under this contract:

Youth Service Center: YFS assists youth from Fremont and Newark as part of a county- wide system of Youth Service Centers that are funded by Alameda County Probation Department to provide youth and family crisis intervention, youth assessment, short-term diversion counseling, parent education and support, and linkage to other needed resources.

Youth Service Center counselors work with youth who are on probation (Section 602 California Welfare and Institutions Code), youth who have committed status offenses (Section 601 California Welfare and Institutions Code, i.e., running away, truancy and refusing to follow parent’s or teacher’s direction), and first-time offenders through our diversion program located at Fremont Police Department.

Services for probation youth (California Welfare and Institutions Code Section 602) are coordinated with the Alameda County Probation Department. The goal is to divert youth from the juvenile justice system when possible and to assist youth to successfully complete probation requirements and prevent recidivism.

Services for at-promise (at-risk) youth (California Welfare and Institutions Code Section 601) are coordinated with Fremont and Newark Unified School Districts, Fremont Police Department, parents, and other community agencies. Youth who are truant, and/or cited for alcohol, marijuana, and other drug use, or school behavior problems are referred for counseling services through school and clinic-based programs.

Diversion services for first-time offenders are coordinated with the Fremont Police Department. Successful completion of the diversion services program allows youth to avoid receiving a criminal record. Typically, the requirements include an assessment, family and individual youth counseling, restitution for damages, and in some cases attendance at a Santa Rita Jail Youth Education Program. The goal, through early intervention, is to prevent youth from entering the juvenile justice system and to strengthen family relationships.

Family Support (Case Management): The Family Resource Center’s Family Support Coordinators serve as advocates to assist at-promise (at-risk) youth and their families in accessing and utilizing necessary community resources to address family problems that are contributing to the youth’s delinquent behaviors (i.e., homelessness, parental drug or alcohol abuse, health care access, cultural and language barriers). This is done in coordination with the Deputy Probation Officers (DPO’s) assigned to youth. FRC Fam ily

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Support Coordinators work with each family to develop a family case plan that will consider family concerns, priorities, and resources. The Case Manager works with the Probation staff in the development of an Intervention Plan and/or a Multi-Disciplinary Team to address minor’s risk factors and critical issues associated with probation failure and/or challenges.

Key components of Case Management services are Outreach, Assessment, Planning, Linkages, Monitoring, and Advocacy.

FISCAL IMPACT: ACPD has awarded the City a contract in the amount of $1,124,189, including $553,788 for FY 2024/25, and $570,401 for FY 2025/26. In anticipation of this funding, the City Council appropriated sufficient funding in the Alameda County Probation Youth Diversion Fund (Fund 133) as part of the FY 2024/25 Adopted Operating Budget. FY 2025/26 funding will be included in the City’s proposed FY 2025/26 Operating Budget

This funding does not impact the General Fund. Contract funding will support 2.82 full -time equivalent clinical counseling and case management positions. Funding through this contract is combined with Medi-Cal reimbursement, Targeted Case Management reimbursement, and fees to operate the programs described above.

ENVIRONMENTAL REVIEW: This action is not a project subject to California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines section 15378 as it is an administrative governmental activity that will not result in direct or indirect physical change in the environment.

ATTACHMENTS: None.

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Fremont City Council Meeting: 06/18/24 07:00 PM
3300 Capitol Avenue Div/Dept: Environmental Services
Fremont, CA 94538 Category: Fees & Rates

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5085) DOC ID: 5085
Updated: 6/14/2024 7:38 AM by Susan Gauthier Page 1
RENEWABLE 100 DEFAULT ELECTRICITY RATE CHANGE - Referral from the Environmental Sustainability Commission: Resolution Requesting Ava Community Energy to Enroll All Residential, Commercial, and Industrial Accounts in Renewable 100 (100% California-Based Wind and Solar) Electricity Service, with the Exception of Those Participating in Medical Baseline, California Alternative Rates for Energy (CARE), Family Electric Rate Assistance (FERA), Direct Access Electric Service Programs, or Those Who Have Previously Opted to a Specific Ava Service Level or Opted Out of Ava Service; Determine that Action is Exempt from CEQA.

Contact Persons:

Name: Allyn McAuley Dan Schoenholz
Title: Environmental Specialist II Community Development Director Div/Dept: Environmental Services Community Development
Phone: 510-494-4576 510-494-4438
E-Mail: [email protected] [email protected]

Executive Summary: The Fremont City Council unanimously adopted Fremont’s updated Climate Action Plan (CAP) on October 10, 2023. The CAP’s “Game Plan” designates priority actions to implement within the first three years. The Game Plan action of adopting Ava Community Energy’s (Ava) “Renewable 100” as the default electric service plan throughout Fremont is the primary driver to achieve the transition to clean electricity, which accounts for 18% of the total 2030 greenhouse gas (GHG) reductions quantified. This action involves enrolling existing customers in Renewable 100, with exceptions as stated in this report.

Changing the default service plan does not change the plans available to Fremont customers. Customers have the same choice of rate plans regardless of which plan is set as the default service. Ava estimates that if Renewable 100 becomes the default service for all Fremont customers in 2025, electric bills for those remaining on the plan will increase by

3.1%-4.3%. Data from other Alameda County communities has shown that 90 -95% of customers have remained on the Renewable 100 rate plan after its adoption as the default.

That high retention rate is the basis for the substantial GHG reductions projected for this action in the CAP.

Consistent with the Climate Action Plan, and due to the considerable GHG reduction benefit anticipated while still retaining customer choice, staff recommends that the Fremont City Council adopt a resolution choosing Ava’s Renewable 100 service level as the default for all Fremont electric energy accounts, with the exceptions stated in this report, beginning in March 2025.

BACKGROUND:

Implementing Climate Ready Fremont
On October 10, 2023, the Fremont City Council adopted the City’s updated CAP, titled Climate Ready Fremont. The plan establishes a goal of reducing community-wide GHG

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emissions by 30% below 2018 levels (or 55% below 2005 levels) by the year 2030. In order to quickly transition from the planning stage to implementation, Climate Ready Fremont identified key objectives in the Game Plan, to be accomplished within the first three years, that could help the City make significant progress towards achieving the CAP’s ultimate goals. The transition to clean electricity is projected to reduce community-wide GHG emissions by 51,370 metric tons of carbon dioxide equivalent (MTCO2e), or 18% of the total 2030 reductions identified, and adopting Ava’s Renewable 100 as the default electric service plan throughout Fremont is the highest priority action to help achieve that goal .

Ava Community Energy
Ava (formerly East Bay Community Energy) is a Community Choice Energy entity that began providing cleaner electric service to Fremont customers in 2018. Ava's 2030 Clean Energy Goal is to provide all of its customers with 100% carbon-free energy by 2030. Ava partners with Pacific Gas & Electric (PG&E), which delivers electricity and natural gas, maintains the power lines, responds to outages, and provides billing and customer service.

Ava purchases electricity from clean, renewable sources such as solar and wind on behalf of customers.

When the program began in 2018, the default electric service plan for all Fremont residents and businesses was “Bright Choice,” which cost less than PG&E while emitting less GHGs.

Customers have always had the option to opt out of Ava service and remain solely with PG&E. To date, 3.9% of Fremont customers have opted out.

Ava Service Plan Options
Ava offers two electric service plan options: Bright Choice and Renewable 100. These two service plans have the following attributes:

Service Plan Renewable Energy
Content*
GHG Emissions* Cost (in relation to
PG&E)
Bright Choice 49.4% 496 lbs CO2e/MWh 5% less
Renewable 100 100% 0 lbs CO2e/MWh 1.6% more
*According to the 2022 Power Content Label filed with the CA Energy Commission

Renewable 100’s energy is sourced entirely from California wind and solar. All of Fremont’s municipal accounts are now enrolled in Renewable 100 service, as directed by the Fremont City Council on March 15, 2022.

Many other Ava member agencies have taken action to establish Renewable 100 as the default service level for their residents, businesses, or both:

City/County Residential* Commercial Date of Renewable 100 Default Service Selection
Albany Renewable 100 Renewable 100 June 7, 2021
Berkeley Renewable 100 Renewable 100 June 29, 2021
Dublin Renewable 100 Renewable 100 January 12, 2021
Emeryville Renewable 100 Renewable 100 March 15, 2022
Hayward Renewable 100 Renewable 100 July 6, 2021
Piedmont Renewable 100 Bright Choice May 21, 2018

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City/County Residential* Commercial Date of Renewable 100 Default Service Selection
Pleasanton Renewable 100 Renewable 100 July 20, 2021
San Leandro Renewable 100 Renewable 100 September 7, 2021 * Excludes customers on CARE, FERA, and/or Medical Baseline, who were defaulted to Bright Choice

DISCUSSION/ANALYSIS:

Ava Default Product Change Policy
In March, Ava adopted a policy which states that after a city or cities request that Ava make a default product change, Ava considers the proposal(s) for approval only once per year.

Proposals are considered annually at Ava’s May Board meeting, for implementation ten months later, in March of the following year. However, Ava and the City have been working on this default product change item since before this policy change, so Ava staff will recommend to the Ava Board that they consider Fremont’s default product change outside of the normal schedule. Therefore, Fremont’s proposed schedule is as follows:

City Council Approval Ava Board Approval Customer Enrollment By June 18, 2024 July 17, 2024 March 31, 2025

Community Outreach and Education
If approved by the Fremont City Council and then the Ava Board, this would be the City of Fremont’s first default product change, so Ava would cover the cost of the required customer notices and Ava’s operational adjustments associated with the transition of customer accounts.

Ava will work closely with the City to develop a comprehensive outreach campaign that best meets the needs of the Fremont community. Due to Ava’s extensive experience publicizing default product changes in other communities, they have developed the following outreach methods:

• Customer Notices: Multiple mail and email notices, co-branded with the city, sent to all customers before and during implementation to alert them of the change and explain their choices. This mass customer outreach begins 1-2 months before the implementation month.
• Events/Webinars: Community events and informational webinars to connect with the community and educate customers on their choices, including specialized outreach to large commercial/industrial customers.
• Advertising: Digital ads in relevant, local media outlets before and during default transitions to let the community know about the upcoming change. • Social Media/Website: Digital resources including a city-specific webpage and a social media and newsletter toolkit.

In addition, the City will utilize a variety of communication channels to inform the community about the upcoming change, including the City website, newsletters, local news publications, social media, email and text notifications, and community events.

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The following provides a timeline for implementation, as currently proposed by Ava staff:
• June 18: City Council decision
• July 17: Ava Board decision. If the Ava Board does not consider the item at their July meeting, they can consider it at their September meeting after their recess and still have enough time for March 2025 implementation.
• August: Monthly meetings begin between City staff and Ava's marketing/outreach team to develop the outreach campaign
• December 2024-March 2025: Community outreach and events • January/Early February 2025: First round of email/print notices sent to customers letting them know the deadline to take action • Late February 2025: Last opportunity for customers to take action (e.g., choose Bright Choice or opt out to PG&E) before being enrolled in Renewable 100 (Note:
they can still take action after being enrolled in Renewable 100, but related charges may appear on their bill)
• March 2025: Second round of email/print notices sent to customers alerting them of the change and how they can still take action. Accounts will be transitioned to Renewable 100 on a rolling basis throughout March, based on each customer’s meter-read date.
• March 31, 2025: Implementation period concludes
• April 2025: Renewable 100 charges begin appearing on customer bills • June 2025: Ava adopts new rates through their annual rate review process • July 2025: New rates begin appearing on customer bills

Customer Choice
Changing the default plan will both enroll existing customers in Renewable 100, with the exceptions stated in this report, and set the default to Renewable 100 for new customers.

During the implementation period or afterwards, Fremont customers defaulted to Renewable 100 can instead elect Bright Choice or opt out of Ava service to PG&E. There is no fee for electing Bright Choice, but customers who opt out to PG&E are assessed a nominal fee ($5 for residential or $25 for commercial).

Projected Cost Premium for Renewable 100
The following table provides estimated monthly price premiums by account type for Renewable 100 over Bright Choice for the future service period starting in July 2025. These estimates include two scenarios: one in which all Fremont accounts default to Renewable 100 in March 2025; and a second scenario in which residential accounts are switched in 2025 and commercial accounts are switched in 2026. In both scenarios, Ava expects the premium for Renewable 100 to increase due to the cost of procuring additional renewable energy to serve Fremont customers.

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Estimated Monthly Renewable 100 Premium Versus Bright Choice Starting July 2025

Category kWh Usage %* Avg. Cost Bright Choice 2025 Renewable 100 Premium (April 2024) No Action
Transition All
in 2025
Residential 2025
Commercial 2026
Residential 26.8% $160.31 $3.98 (2.5%) $5.06 (3.2%) $4.30 (2.7%) Small
Business 12.7% $617.70 $15.16 (2.5%) $19.32 (3.1%) $16.41 (2.7%) Medium
Business 15.9% $6,543 $195 (3%) $246 (3.8%) $210 (3.2%) Large
Business 44.5% $71,363 $2,373 (3.3%) $3,042 (4.3%) $2,574 (3.6%) *does not include municipal accounts

Customers will pay the 2024-25 rates for March to June 2025, then will begin paying the new rates. The estimated cost premiums apply to all customers in Ava’s service territory, not just Fremont customers.

If the City Council takes no action, it is anticipated that Renewable 100 customers will pay a premium of 2.5%-3.3% over Bright Choice customers. Under this scenario, Fremont would not realize the GHG reductions quantified for this action in the CAP.

If the City Council elects to default residential and commercial customers to Renewable 100 in March 2025 and the Ava Board approves, it is anticipated that Renewable 100 customers will pay a premium of 3.1%-4.3% over Bright Choice customers. Under this scenario, Fremont would benefit from the full GHG reductions quantified for this action in the CAP.

If the City Council elects to default residential customers to Renewable 100 in March 2025 and commercial customers to Renewable 100 in March 2026, and the Ava Board approves, it is anticipated that Renewable 100 customers will pay a premium of 2.7%-3.6% over Bright Choice customers. Under this scenario, it would take longer for Fremont to realize the GHG reductions quantified for this action in the CAP.

Staff is recommending that all accounts be defaulted to Renewable 100 in March 2025 due to the significant GHG reduction benefits compared to the phased approach; to the relatively small cost impacts of defaulting all accounts in 2025; and to the fact that all customers will have the choice to revert to the less expensive Bright Choice product.

It should be noted that the Ava Board has final decision-making authority regarding changes in default service, and that it is possible they will choose to phase implementation of the Fremont default service change over two years (2025 and 2026). Because of that possibility, staff is recommending that the resolution adopted by Council state that a phased implementation, while not the preferred option, is acceptable to the City if selected by the Ava Board.

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Recommendation from the Environmental Sustainability Commission On June 13, 2024, the Environmental Sustainability Commission recommended that the Fremont City Council adopt a resolution choosing Ava’s Renewable 100 service level as the default for all Fremont electric energy accounts beginning in March 2025, with exceptions for CARE, FERA, Medical Baseline, and Direct Access customers, as well as those who have already opted out of Ava service or elected a specific Ava service. The Commission also recommended that Council authorize phased implementation if that option is selected by the Ava Board.

Exemptions
Staff and the Commission recommend that, consistent with the approach taken by all other cities that have adopted Renewable 100 as the default service, that the change not apply to the following customers:
• Discounted service programs: Any customer participating in the CARE, FERA, or Medical Baseline program (14% of Fremont residential accounts). • Direct Access Service: Any customer that contracts directly with an Electric Service Provider, typically large industrial users.
• Prior customer enrollment/opt-out actions: Any customer that has already affirmatively taken action to change its rate product or opt out of Ava service.

FISCAL IMPACT: For Fremont residents and businesses who remain on the Renewable 100 rate plan after the default switch, electric rates are estimated to increase as described in the body of the report.

All municipal accounts are currently enrolled in Renewable 100, so the City’s projected expenditures for electricity in FY 2024/25 will not be impacted by the proposed change .

However, as previously discussed, Ava expects that the premium for Renewable 100 will increase due to the cost of procuring additional renewable energy to serve Fremont customers, and staff estimates City electric bills will increase in FY 2025/26 as a result of this action by about 1%, or $30,000.

ENVIRONMENTAL REVIEW: Enrollment in the proposed electric utility rate plan is exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to, without limitation, (1) CEQA Guidelines Section 15378(b)(3), (4) &/or (5), as it is a fiscal or administrative activity that will not result in any direct physical impacts to the environment; (2) Section 15273(a)(2), as CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, or other charges by public agencies for the purpose of purchasing or leasing supplies, equipment, or materials, (3) 15183, as the project is consistent with the previously-circulated Fremont General Plan EIR (SCH#2010082060) and the 2023 EIR Addendum prepared for the Climate Ready Fremont (qualified Climate Action Plan), under which the proposed project was a recommended community-level strategy action item in the plan, and/or (4) 15061(b)(3), in that the proposed action would not have the potential to cause a significant effect on the environment, and is not subject to CEQA review. Each of the foregoing provides a separate and independent basis for CEQA exemption.

ATTACHMENTS:
• Draft Resolution Ava Renewable 100 Plan

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RECOMMENDATIONS:

2. Find the proposed action exempt from CEQA under guidelines 15378(b)(3), (4) &/or (5); 15273(a)(2); 15183; and/or 15061(b)(3); as detailed in the staff report.

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Resolution 2024-XX Page 1 of 3

RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT

REQUESTING AVA COMMUNITY ENERGY TO ENROLL ALL

RESIDENTIAL, COMMERCIAL, AND INDUSTRIAL ACCOUNTS IN
RENEWABLE 100 ELECTRICITY SERVICE, WITH THE EXCEPTION

OF THOSE PARTICIPATING IN MEDICAL BASELINE, CALIFORNIA

ALTERNATE RATES FOR ENERGY (CARE), FAMILY ELECTRIC

RATE ASSISTANCE (FERA), DIRECT ACCESS ELECTRIC SERVICE

PROGRAMS, OR THOSE WHO HAVE PREVIOUSLY OPTED TO A
SPECIFIC AVA SERVICE LEVEL OR OPTED OUT OF AVA SERVICE;

DETERMINE THAT ACTION IS EXEMPT FROM CEQA

WHEREAS, on November 18, 2008, the Fremont City Council (City Council) adopted a goal of reducing community-wide greenhouse gas (GHG) emissions by 25 percent below 2005 levels by 2020; and

WHEREAS, on November 13, 2012, the City Council adopted its first Climate Action Plan (CAP) for reducing greenhouse gas (GHG) emissions 25 percent by 2020 in alignment with its adopted target, directed staff to begin implementation of the CAP, and established an Environmental Sustainability Commission (ESC) to advise the City Council on CAP updates; and

WHEREAS, on October 10, 2023, the City Council adopted an updated CAP with the goal of reducing community-wide GHG emissions by 30% below 2018 levels or 55% below 2005 levels by the year 2030; and

WHEREAS, Community Choice Aggregation (CCA) programs enable cities and counties to aggregate the buying power of individual customers within their jurisdictions in order to secure more renewable energy; and

WHEREAS, the City Council adopted Ordinance No. 23-2016 on November 15, 2016, joining the Ava Community Energy (formerly East Bay Community Energy) CCA program in furtherance of the 2012 CAP’s stated goal to prioritize renewable energy; and

WHEREAS, all residential, commercial, and industrial accounts were enrolled in Ava’s “Bright Choice” electric service plan by default; and

WHEREAS, Ava’s “Renewable 100” service offers 100% California-based wind and solar-generated power at a price premium of 2.5-4.5% over Bright Choice service; and

WHEREAS, on March 15, 2022, the City Council approved enrollment of all municipal accounts in the Renewable 100 electric service plan; and

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Attachment: Draft Resolution Ava Renewable 100 Plan (5085 : RENEWABLE 100 DEFAULT ELECTRICITY RATE CHANGE)

Resolution 2024-XX Page 2 of 3

WHEREAS, the 2023 CAP identified a priority action to establish Ava’s Renewable 100 as the default electric service plan throughout Fremont, contributing to Fremont’s transition to clean electricity, which accounts for 18% of the entire 2030 GHG reductions quantified; and

WHEREAS, this change will exempt customers participating in income-qualified programs (California Alternate Rates for Energy/CARE and Family Electric Rate Assistance/FERA), those on Medical Baseline service, those enrolled in Direct Access Service, those who have made a service level election with Ava, and those who have opted out of Ava; and

WHEREAS, this action does not commit customers to remaining on Renewable 100, as customers retain the option to switch back to Ava’s Bright Choice or opt out to PG&E service; and

WHEREAS, according to Ava’s timeline for processing changes to default service, this change would go into effect in March 2025; and

WHEREAS, prior to the implementation of the change, Ava with assistance from the City will conduct extensive outreach to customers explaining the change and providing information regarding options; and

WHEREAS, on June 13, 2024, the ESC recommended that the City Council adopt a resolution choosing Ava’s Renewable 100 service level as the default for all Fremont electric energy accounts, with the exceptions noted in this Resolution.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Fremont hereby requests that, effective March 2025, Ava enroll all electric service accounts within Fremont in Renewable 100 as the default electricity product, except for customers participating in income-qualified programs (California Alternate Rates for Energy/CARE and Family Electric Rate Assistance/FERA), customers on Medical Baseline service, customers enrolled in Direct Access Service, customers who have made a service level election with Ava, and customers who have opted out of Ava.

BE IT FURTHER RESOLVED that the Ava Board of Directors has final decision- making authority regarding changes to default service, and while it is not the preferred option, the City Council of the City of Fremont authorizes a phased implementation over two years (2025 and 2026) if that option is selected by the Ava Board of Directors.

BE IT FURTHER RESOLVED that this enrollment in the proposed electric utility rate plan is exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to, without limitation: (1) CEQA Guidelines Section 15378(b)(3), (4) &/or (5), as it is a fiscal or administrative activity that will not result in any direct physical impacts to the environment; (2) Section 15273(a)(2), as CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, or other charges by public agencies for the purpose of purchasing or leasing supplies, equipment, or materials, (3) Section 15183, as the project is consistent with the previously-circulated Fremont General Plan

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Attachment: Draft Resolution Ava Renewable 100 Plan (5085 : RENEWABLE 100 DEFAULT ELECTRICITY RATE CHANGE)

Resolution 2024-XX Page 3 of 3

EIR (SCH#2010082060) and the 2023 EIR Addendum prepared for the Climate Ready Fremont (qualified Climate Action Plan), under which the proposed project was a recommended community-level strategy action item in the plan, and/or (4) Section 15061(b)(3), in that the proposed action would not have the potential to cause a significant effect on the environment, and is not subject to CEQA review. Each of the foregoing provides a separate and independent basis for CEQA exemption.

ADOPTED ______________, 2024, by the City Council of the City of Fremont by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

_________________________________
Mayor
ATTEST:

__________________________________
City Clerk
APPROVED AS TO FORM:
_________________________________
City Attorney

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Attachment: Draft Resolution Ava Renewable 100 Plan (5085 : RENEWABLE 100 DEFAULT ELECTRICITY RATE CHANGE) Fremont City Council Meeting: 06/18/24 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5188) DOC ID: 5188
Updated: 6/13/2024 3:28 PM by Dina Lewis Page 1
FY 2024/25 ACTION PLAN AMENDMENT AND FINAL CDBG FUNDING RECOMMENDATIONS - Public Hearing (Published Notice) On the Allocation of Federal Community Development Block Grant FY 2024/25 Funds, Amending the FY 2024/25 Action Plan, and Final Approval of CDBG Funding Recommendations; Adopting a Resolution Approving the FY 2024/25 Annual Action Plan; and Authorizing the City Manager to Execute Agreements with the U.S. Department of Housing and Urban Development and CDBG Grantees and Programs Contact Persons:

Name: Robert Lopez Suzanne Shenfil
Title: CDBG Administrator Director
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2043 510-574-2051
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to complete regulatory requirements associated with the Federal Department of Housing and Urban Development (HUD) funding received by the City, including Community Development Block Grant (CDBG) funds and Emergency Solution Grant (ESG) funds.

The City has received its final annual allocations for CDBG and ESG Funds from the Department of Housing and Urban Development (HUD), which will affect the final numbers of the 2024/25 Action Plan. The City has also received a repayment of $109,298 from a CDBG single family rehabilitation loan that will need to be programmed into the FY2024/25 Action Plan, which will adjust the City’s CDBG Public Service cap and create additional funds for public services.

Staff recommends that the Council approve the amendments and final CDBG funding recommendations to the FY2024/25 Action Plan to reflect the final CDBG and ESG entitlement allocations and additional program income, and appropriate additional funding to FY 2024/25 CDBG and ESG budgets.

BACKGROUND: On May 7, 2024, the City Council approved the Citizens Advisory Committee (CAC) and staff’s funding recommendations for FY 2024/25 CDBG funded projects. At the time of Council approval of these CDBG funding recommendations, HUD had not released the FY 2024/25 CDBG formula allocations and instead staff relied on a conservative estimate. Staff advised Council should the actual FY 2024/25 CDBG funding allocation be higher or lower than staff’s estimate, staff would return to demonstrate how the allocations have affected the previous CDBG and ESG estimates and seek final approval for any changes.

On May 7, 2024, the U.S. Department of Housing and Urban Development announced the FY 2024 CDBG and ESG allocations. The City’s CDBG allocation is $1,663,572, 0.6% more than anticipated. The City’s ESG allocation is $152,943, 4.73% more than anticipated. Due to the higher than anticipated allocation and unanticipated program income, the City now has additional CDBG and ESG funds available for allocation to eligible projects.

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Council Staff Report (ID # 5188) Meeting of June 18, 2024 Updated: 6/13/2024 3:28 PM by Dina Lewis Page 2

DISCUSSION/ANALYSIS:

Community Development Block Grant Program

Staff originally estimated a 5% decrease in CDBG and ESG funding for FY 2024/25 and because of the conservative estimate, changes to the FY 2024/25 Action Plan are very minimal. The higher than anticipated CDBG allocation along with the unanticipated program income changes the Administration and Public Service caps as allowed by HUD.

Staff administration cost is capped by HUD at 20% of the sum of the entitlement grant and projected program income each fiscal year. The new entitlement amount affects the original administration budget cap of $334,633. Staff recommends allocating an additional $2,081, for a total of $336,714 in FY 2024/25.

Public services are capped by HUD at 15% of the sum of the entitlement grant and any program income received in the current (FY 2023/24) fiscal year. The City received $109,298 in unanticipated program income due to the repayment of a CDBG low-income single-family home rehabilitation loan with interest. With the change of the entitlement allocation and addition of unanticipated program income, the City has an additional $17,956 to allocate for public services. Staff recommends allocating the additional funding to the Youth and Family Services Counseling contract, which provides family and individual counseling to help improve family relationships in times of stress or crisis.

Based on this unanticipated program income, staff also recommends allocating an additional $20,000 to the Fremont Family Resource Center Sparkpoint Family Economic Success Program, which provides financial education and technical assistance to clients with goals of developing their own micro-enterprise. A summary of all additional allocations can be found below in Table 1.

Table 1: FY 2024/25 CDBG Proposed Projects Funding Increase Proposed Projects
Previous Funding
Recommendation
Additional
Allocation
Updated Funding
Recommendation
2024/25 2024/25

Administration

$334,633

$2,081 $336,714
Public Services -
Youth and Family
Services Counseling
provided by the City’s
Human Services
Department
$32,029 $17,956 $49,985
Micro-enterprise -
Fremont Family
Resource Center
SparkPoint Family
Economic Success
$50,000 $20,000 $70,000

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Council Staff Report (ID # 5188) Meeting of June 18, 2024 Updated: 6/13/2024 3:28 PM by Dina Lewis Page 3
Emergency Solutions Grant Program

Similar to CDBG, the higher than anticipated ESG allocation also changes the amount the City can allocate for administration. HUD allows for 7.5% of the ESG allocation to be allocated for administration. Staff recommends increasing the previously estimated administration allocation of $10,927 by $543 for a total of $11,470 in FY 2024/25. Staff recommends the remaining $6,707 be allocated toward the Fremont Family Resource Center’s Housing Stability/Homelessness Prevention program.

Table 2: FY 2024/25 ESG Proposed Funding Increase
Additional ESG Allocation Previous Funding
Recommendation
2024/25
Additional
Allocation
Updated Funding
Recommendation
2024/25
Administration $10,927 $543 $11,470
Housing Stability –
Homelessness Prevention
(Family Resource Center)
$134,766 $6,707 $141,473
Total $145,693 $7,250 $152,943

All updates will be reflected in the Final FY 2024-25 CDBG and ESG Program Final Statement of Community Development Objectives and Use of Funds (Attachment 1), as well as in the FY 2024-25 Action Plan (Attachment 2).

FISCAL IMPACT: There is no fiscal impact to the General Fund and no match requirement for this funding. On June 11, 2024, the City Council adopted the City’s FY 2024/25 Operating Budget. Staff recommends the City Council appropriate an additional $40,037 to CDBG Fund 105 and an additional $7,250 to ESG Fund 191.

ENVIRONMENTAL REVIEW: All CDBG and ESG -funded projects listed in this staff report are subject to environmental review procedures pursuant to the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA).

Consistent with NEPA regulations, funding will not be distributed to a project until appropriate NEPA review and clearance is completed for that project.

All of the projects being recommended are exempt from review under the California Environmental Quality Act (CEQA) as the repair, maintenance or minor alteration of existing facilities involving negligible or no expansion of use pursuant to CEQA Guidelines Section 15301, and as replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site and have substantially the same purpose and capacity as the replaced structure pursuant to CEQA Guidelines Section 15302.

ATTACHMENTS:
• Draft Resolution FY 24-25 CDBG Funding Recommendations • Exhibit 1 - FY 2024-25 Proposed Final Statement Final

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Council Staff Report (ID # 5188) Meeting of June 18, 2024 Updated: 6/13/2024 3:28 PM by Dina Lewis Page 4
• Exhibit 2 - Fremont - 2024-2025 Annual Action Plan Draft

RECOMMENDATION: Staff recommends that the City Council:

1. Hold a public hearing on the proposed amendments and final CDBG funding recommendations for the FY 2024/25 Action Plan

2. Adopt a resolution approving the following actions:
a. Approve and authorize the City Manager or designee to amend the FY 2024/25 Action Plans as described in this staff report.
b. Approve the FY 2024-25 CDBG Program Final Statement of Community Development Objectives and Use of Funds, and the FY 2024/25 Annual Action Plan.
c. Authorize the City Manager or her designee to enter into agreements with HUD and nonprofit grantees.
d. Appropriate an additional $40,037 to Fund 105 (CDBG). e. Appropriate an additional $7,250 to Fund 191 (ESG).

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Page 1 of 3 ends

DRAFT

RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FREMONT APPROVING AND AUTHORIZING THE SUBMITTAL OF THE FY 202 4- 2025 FINAL STATEMENT OF CDBG AND ESG COMMUNITY

DEVELOPMENT OBJECTIVES AND PROJECTED USE OF FUNDS AND
THE ANNUAL ACTION PLAN; AND AUTHORIZING THE EXECUTION

OF CDBG AND ESG AGREEMENTS WITH THE UNITED STATES

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND
GRANTEE AGENCIES; AND MAKING FINDINGS OF CEQA

EXEMPTION

WHEREAS, the City of Fremont (City) is estimated to be allocated $1,663,572 in Community Development Block Grant (CDBG) entitlement funding and $152,943 in Emergency Solutions Grant (ESG) entitlement funding from the United States Department of Housing and Urban Development (HUD) for FY 2024-2025; and

WHEREAS, Fremont residents have been afforded an adequate opportunity to participate in an advisory role in planning the federal funding programs as City staff held a public workshop on the federal fund process on January 11, 2024, and the Citizens Advisory Committee held public hearings on February 21, 2024, and March 7, 2024, and March 28, 2024 where the public had an opportunity to be heard; and

WHEREAS, on May 7, 2024, the City Council conducted a public hearing on the proposed FY 2024-25 CDBG and ESG Programs Statement of Community Development Objectives and projected Use of Funds and the FY 2024-25 Annual Action Plan, afforded the public an opportunity to be heard, and considered the staff report including the staff recommendations therein; and

WHEREAS, on June 18, 2024, the City Council conducted a public hearing on the final FY 2024-25 CDBG and ESG Programs Statement of Community Development Objectives and projected Use of Funds and the FY 2024-25 Annual Action Plan, afforded the public an opportunity to be heard, and considered the staff report including the staff recommendations therein.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES AS FOLLOWS:

SECTION 1. The City’s Final Statement of Community Development Block Grant (CDBG) And Emergency Solutions Grant (ESG) Objectives and Projected Use of Funds FY 2024-25, attached as Exhibit 1 (“Final Statement), and the FY 2024-25 Annual Action Plan, attached as Exhibit 2 (“Action Plan”) are approved, and the City Manager or designee is authorized to submit the approved Final Statement and Action Plan to HUD and to

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Attachment: Draft Resolution FY 24-25 CDBG Funding Recommendations (5188 : FY 2024/25 ACTION PLAN AMENDMENT AND FINAL CDBG

Page 2 of 3 ends

execute assurances of compliance with applicable laws and regulations, and to take all other necessary actions for implementation of the FY 2024-2025 Annual Action Plan and the CDBG and ESG programs.

SECTION 2. CDBG Funds for FY 2024-25 are allocated as specified in Exhibit 1 (“Final Statement”).

SECTION 3. The City Manager or designee shall take such actions necessary to:
a. Appropriate an additional $40,037 to Fund 105 (CDBG); b. Appropriate an additional $7,250 to Fund 191 (ESG);
c. Allocate additional funds to public service projects should the City receive additional program funds in FY 2024-25 or a greater entitlement allocation from HUD in FY 2024-25; and
d. Reserve unallocated funds to provide gap funding or fund projects that meet emerging needs.

SECTION 4. CDBG-funded capital projects are exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to, without limitation, CEQA Guidelines Section 15301 as the repair, maintenance or minor alteration of existing facilities involving negligible or no expansion of use, and/or CEQA Guidelines Section 15302 as replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site and have substantially the same purpose and capacity as the replaced structure. Each of the foregoing provides a separate and independent basis for CEQA exemption. Funding will not be distributed for a project until appropriate National Environmental Policy Act (“NEPA”) review and clearance is completed.

SECTION 5. The City Manager or designee is hereby authorized to execute the CDBG and ESG entitlement funding agreements with HUD.

SECTION 6. The City Manager or designee is hereby authorized to execute CDBG agreements effective July 1, 2024 with the grantees recommended for funding in the amounts set forth in the FY 2024-25 Annual Action Plan contingent upon a finding of no significant impact in the corresponding environmental assessments, and contingent upon adoption of the budget.

ADOPTED, , 2024, by the City Council of the City of Fremont, by the following vote:

AYE:

NOES:

ABSENT:

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Attachment: Draft Resolution FY 24-25 CDBG Funding Recommendations (5188 : FY 2024/25 ACTION PLAN AMENDMENT AND FINAL CDBG

Page 3 of 3 ends

ABSTAIN:

Mayor

ATTEST: APPROVED AS TO FORM:

City Clerk City Attorney

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Attachment: Draft Resolution FY 24-25 CDBG Funding Recommendations (5188 : FY 2024/25 ACTION PLAN AMENDMENT AND FINAL CDBG Exhibit 1

PROPOSED FINAL STATEMENT OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND

EMERGENCY SOLUTIONS GRANT (ESG)

OBJECTIVES AND PROJECTED USE OF FUNDS

Proposed FY 2024-2025 Community Development Block Grant Objectives:

1. To make available public services designed primarily to address the most critical needs of low - and moderate-income households.

2. To promote the rehabilitation of homes occupied by low and moderate -income households in order to eliminate conditions that threaten the health and safety of occupants including accessibility improvements for disabled renters .

3. To provide grants for emergency home repairs to correct health and safety problems and facilitate access in housing occupied by low -income elderly, disabled or single parent homeowners.

4. To provide fair housing services to investigate and resolve complaints of illegal discriminatory practices; provide educational outreach to discourage and prevent illegal housing practices; and increase public awareness of fair housing laws and services available to detect and challenge illegal practices.

CDBG Projected Use of Funds:

Project FY 2024-
2025
Afghan Coalition:

Build and expand microenterprise program for women with the objective of increasing self-sufficiency. (570.201 (o)(1)(ii))
$50,000
Community Child Care Coordinating Council (4Cs):

Maintain family childcare development program with the goal of providing childcare and small business training to potential family child providers. (570.201(o)(1)(ii) $50,000
Fremont Family Resource Center, SparkPoint Program:

Provide technical assistance, advice, and support services to clients with the goals of developing micro-enterprises or attaining homeownership. (570.201(o) and 570.201(n))
$70,000
Habitat for Humanity
Provide Housing Rehabilitation Loan, Minor Home Repair and Emergency Repair Program for low-income single-family home owners and mobile home owners. (citywide activity) ((570.202(a)(1) & 570.202(b))
$300,000
Safe Alternatives to Violent Environments (SAVE) :

Shelter and assistance for victims of domestic violence . $65,000
Project Sentinel:

Administer the fair housing and landlord/tenant program. The program provides counseling, and information and referral to all rental housing providers and rental housing consumers. (570.201(e))
$98,111
Youth and Family Services Counseling: Funds to support the City’s Social Service grant funding to provide basic needs services, crisis intervention services and prevention and enabling services to people with the fewest resources and who are most in need. (570.201(e))
$49,985

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Attachment: Exhibit 1 - FY 2024-25 Proposed Final Statement Final (5188 : FY 2024/25 ACTION PLAN AMENDMENT AND FINAL CDBG FUNDING Exhibit 1

Senior Peer Counseling: Funds to support the City’s Social Service grant funding to provide basic needs services, crisis intervention services and prevention and enabling services to people with the fewest resources and who are most in need. (570.201(e)) $60,997
Fremont Family Resource Center Lease Buydown:

CDBG funds will be used to buydown one year of FRC lease debt service to lessen the FRC’s payment commitment to 3 years, bringing the FRC one year closer to being able to use that funding for expanded services.
$547,000
Fremont Family Resource Center – Enhancing Navigation Project:

CDBG funds will be used to redesign and replace signage at the Family Resource Center to better assist clients in navigating the FRC.
$130,000
MidPen Housing Corporation – Pickering Oroysom Resyndication Rehabilitation:

CDBG funds will be used to preserve affordable housing by rehabilitating individual units at Pickering and Oroysom Village family apartment complexes. $697,859
Safe Alternatives to Violent Environments - Playground Renovation:

CDBG Funds will be used to renovate the children’s playground at SAVE’s shelter for victims of domestic violence.
$121,715
CDBG Program Administration:

Administer new and existing projects for compliance with CDBG regulations (570.206(a)).
$337,714
Total Uses: $2,578,381

General Administration and Public Service Cap Calculations:

FY 2024/25
Public Service Cap: ($1,663,572 +$163,712) x.15 = $274,092 CDBG Administration Cap: ($1,663,572 + $25,000) x .20 = $337,714

It is projected that at least 80% of the CDBG funds allocated to the above projects will benefit low and moderate-income households. The City will appropriate any additional income received during FY 20 24- 2025 to eligible CDBG projects.

Proposed FY 2024-2025 Emergency Solutions Grant (ESG) Objectives:

1. Address the needs of homeless people in emergency or transitional shelters to assist people to quickly regain stability in permanent housing after experiencing a housing crisis and/or homelessness.

2. ESG funds must be used for activities which primarily benefit individuals and families that meets HUD’s “homeless” and “at-risk of homelessness” definitions in accordance with 24 CFR 576 .

ESG Projected Use of Funds:

Project FY 2024-
2025
Housing Stability – Homelessness Prevention:

Provide housing stability services for individuals at -risk or in danger of falling into homelessness.
$141,473

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Attachment: Exhibit 1 - FY 2024-25 Proposed Final Statement Final (5188 : FY 2024/25 ACTION PLAN AMENDMENT AND FINAL CDBG FUNDING Exhibit 1

ESG Program Administration (7.5% Cap):

Administer new and existing projects for compliance with ESG regulations. $11,470
Total Uses: $152,943

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Attachment: Exhibit 1 - FY 2024-25 Proposed Final Statement Final (5188 : FY 2024/25 ACTION PLAN AMENDMENT AND FINAL CDBG FUNDING

2024-2025
Annual Action Plan
Draft

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Attachment: Exhibit 2 - Fremont - 2024-2025 Annual Action Plan Draft (5188 : FY 2024/25 ACTION PLAN AMENDMENT AND FINAL CDBG City of Fremont
Human Services Department
2024-2025 Annual Action Plan

City of Fremont 2024-2025 Annual Action Plan
AP-05 Executive Summary Page 3
PR-05 Lead & Responsible Agencies Page 9
AP-10 Consultation Page 10
AP-12 Participation Page 19
AP-15 Expected Resources Page 23
AP-20 Annual Goals and Objectives Page 26
AP-35 Projects Page 29
AP-38 Project Summary Page 31
AP-50 Geographic Distribution Page 42
AP-75 Barriers to Affordable Housing Page 45
AP-85 Other Actions Page 46
AP-90 Program Specific Requirements Page 54
Appendix A – Public Comments from Open Comment Period Final Draft Only Appendix B – Public Comment Period Notices Final Draft Only Appendix C – Survey Final Draft Only
Appendix D – SF 424’s Final Draft Only
Appendix E – Certifications Final Draft Only

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Attachment: Exhibit 2 - Fremont - 2024-2025 Annual Action Plan Draft (5188 : FY 2024/25 ACTION PLAN AMENDMENT AND FINAL CDBG 2024-25 Annual Action Plan
OMB Control No: 2506-0117 (exp. 06/30/2018)
FREMONT 3

AP-05 Executive Summary – 24 CFR 91.200(c), 91.220(b)

1. Introduction

The City of Fremont is the second most populous city in Alameda County, with an estimated population of approximately 227,514 based on the 2020 United States Census. The southernmost City in the County, Fremont also covers the second largest geographic area (approximately 92 square miles) of any city in the Bay Area behind San Jose. It has a diverse racial and ethnic population, with persons identifying as Asian making up 61 percent of the population and persons identifying as Latino making up 12.8 percent of the population. People of color, non-White persons, make up approximately 77.8 percent of Fremont’s population.

The City has a mixed economic base, with 4.5 percent of individuals living below the poverty level. The median household income in 2020 was $142,374. The City also has a relatively high homeownership rate at 61.4 percent. By comparison, the percentage of homeownership units in Alameda County was 53.3 percent and 54.6 percent in all of California.

The City of Fremont is a Community Development Block Grant (CDBG) entitlement jurisdiction that receives annual CDBG funds directly from the U.S. Department of Housing and Urban Development (HUD). The primary objectives of the CDBG program are to develop viable urban communities, principally for low- and moderate-income households, through the provision of decent housing, a suitable living environment, and economic opportunity. CDBG funds may be used for public service activities, public facilities improvement projects, economic and community development activities, and rehabilitation of housing. The City will be receiving $1,663,572 for the 2024-25 program year (PY).

The City is also a member of the Alameda County HOME Consortium. The Consortium was formed so that participating jurisdictions could receive HOME funding from HUD. While the City is the lead agency for CDBG funds, the County is the lead agency for HOME funds. HOME

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Attachment: Exhibit 2 - Fremont - 2024-2025 Annual Action Plan Draft (5188 : FY 2024/25 ACTION PLAN AMENDMENT AND FINAL CDBG 2024-25 Annual Action Plan
OMB Control No: 2506-0117 (exp. 06/30/2018)
FREMONT 4
funds are dedicated to housing activities that meet local housing needs. HOME funds may be used for acquisition, construction, and rehabilitation of housing. They may also be used for tenant based rental assistance and homebuyer assistance. The City will be receiving $342,115 for the 2024-25 program year.

Lastly, the City is a new entitlement jurisdiction that receives annual Emergency Solutions Grant (ESG) funds directly from HUD. The primary objectives of the ESG program are to address the needs of homeless people in emergency or transitional shelters to assist people to quickly regain stability in permanent housing after experiencing a housing crisis and/or homelessness. ESG funds must be used for activities which primarily benefit individuals and families that meets HUD’s “homeless” and “at-risk of homelessness” definitions in accordance with 24 CFR 576.

The City will be receiving $152,943 in ESG funding for the 2023-24 program year (PY).

To receive funding each year, the City of Fremont, in conjunction with the Alameda County HOME Consortium, must complete a Five-Year Consolidated Plan. The Consolidated Plan is an assessment of the needs in the community relating to housing, social and public services, and public infrastructure. The analysis looks at the populations most affected by the current housing stock, state of the economy and the ability to meet daily living needs. The Consolidated Plan then outlines priorities and goals to address those needs. The Alameda County Consolidated Plan contains the full data analysis for the area and the Fremont Consolidated Plan contains an abbreviated data analysis. The two documents work together, along with Consolidated Plans from other Cities in the Alameda County HOME Consortium, to complete the full analysis and strategies for the area.

The City of Fremont completes an Action Plan on an annual basis to update the Consolidated Plan and to outline specific projects and funding resources that will meet the Consolidated Plan goals.

At the end of each year, the City of Fremont will write a Consolidated Annual Performance and Evaluation Report to report the progress towards each of the Consolidated Plan goals. These three documents enable the public, elected officials and HUD to understand the needs in the community, provide input and measure progress and investment in the community.

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Attachment: Exhibit 2 - Fremont - 2024-2025 Annual Action Plan Draft (5188 : FY 2024/25 ACTION PLAN AMENDMENT AND FINAL CDBG 2024-25 Annual Action Plan
OMB Control No: 2506-0117 (exp. 06/30/2018)
FREMONT 5

This program year 2024-25 Annual Action Plan represents the fifth and final year of the five-year Consolidated Plan period.

2. Summarize the objectives and outcomes identified in the Plan

The City’s PY 2024-25 Action Plan activities with priorities, goals, and objectives are described in detail in other parts of this Action Plan. All of the activities being proposed by the City of Fremont are consistent with its five-year Strategic Plan and HUD’s outcome performance measurement objectives:

• Promote Affordable Housing
• Support Community Development (non-housing) Needs
• Address Homelessness
• Increase Supportive Housing
• Reduce Lead Based Pant Hazards

The City proposes to use available CDBG resources to fund public facility improvements; public service; fair housing administration; microenterprise programs; and housing related activities, including affordable rental housing rehabilitation activities, single family housing rehabilitation, and minor home repair activities. ESG funds will be sued to support programs that address homelessness.

The City also proposes to allocate up to $337,714 to administration. Under CDBG rules, a maximum 20% of the sum of the City’s CDBG entitlement plus anticipated program income for the current program year, may be spent for CDBG program administration. In addition to developing and administering CDBG projects and providing technical assistance to grant recipients, staff monitors all ongoing projects for compliance with federal and other funding requirements and ensures submittal of CDBG program reports to HUD.

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3. Evaluation of past performance

In the 2021-2022 Action Plan, the City of Fremont addressed five different goals. The Plan focused on improving public facilities, homeownership creation, homeownership stabilization, fair housing and critical safety net services. Accomplishments from the second year of the 2020- 2024 Consolidated Plan include:

• Homeowner housing improved – 14 homes repaired or renovated • Support public services for those in need – 2,564 people served • Assist microenterprise businesses with startup costs – 19 businesses served

It should be noted that these accomplishments were from programs and projects funded July 1, 2022 through June 30, 2023.

The City is responsible for ensuring compliance with all CDBG rules and regulations. The City regularly meets performance and regulatory standards established by HUD. During the FY 2020- 2024 Strategic Plan period, the City had one monitoring visit by HUD. This visit concluded with one finding and two concerns, which were immediately addressed and resolved with HUD.

4. Summary of citizen participation process and consultation process

As a member of the Alameda County HOME Consortium, the City participates in the Consortium’s citizen’s participation process as well as its own public process for the purpose of developing the Strategic Plan.

Community Needs Survey: As part of developing the Strategic Plan, in November 2019 the City deployed a Community Needs Survey. The survey was sent to a wide group of residents, grantee agencies, city staff, public officials, and community organizations. The survey was also available on the City’s website. 457 responses were submitted. The data from these surveys were

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considered to help determine the priority needs stated in the strategic plan.

Public Hearings: The City held four public hearings, which resulted in projects proposed in this Action Plan. Utilizing these CDBG funds, in conjunction with local, state, and federal sources, the City will continue to meet the Affordable Housing Needs, Community Development (non- housing) Homeless Needs and Support Housing Needs priorities for low and moderate-income Fremont residents, as outlined in the City’s FY 20
20-2025 Strategic Plan.

On January 11, 2024, staff and the Citizens Advisory Committee (CAC) issued Request for Proposals (RFP) for projects beginning July 1, 2024. The availability of funds was advertised through the Tri-City Voice Newspaper, the City’s web page, the City’s cable channel and an extensive mailing to social service agencies serving Fremont residents. Staff also conducted a public meeting to determine funding priority. Nine (9) members of the public attended the in- person hearing. On February 21, 2024 the CAC and staff conducted a public hearing to develop questions for agencies regarding their proposals. On March 7, 2024 the CAC and staff interviewed applicants on their proposals. On March 28, 2024 the CAC and staff held a public hearing to develop funding recommendations to be forwarded to the City Council. The fourth hearing took place at the May 7, 2024 City Council meeting, which conditionally approved the FY 2024-2025 Action Plan. Staff will conduct an additional public meeting at City Council once HUD announces final entitlement allocations.

As a member of the Alameda County HOME Consortium, the City participates in the Consortium’s citizen participation process as well as its own public process for the purpose of development of this Action Plan. The County will publish all members’ Notice of Draft Action Plans for Review and the cities will post their action plan o their website for a period of 30 days.

The 30 day review period will be begin on May 16, 2024 and end on June 15, 2024 Comments from this 30-day comment period will be included in the final submission to HUD.

5. Summary of public comments

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No public comments were received.

6. Summary of comments or views not accepted and the reasons for not accepting them

No public comments were received.

7. Summary

This Action Plan and the Consolidated Plan are part of the efforts by the entire Consortium and community stakeholders to make the City of Fremont an affordable place to work and live for all households in the community. The document will outline the projects and programs receiving CDBG funding in FY 2024 to address the priorities and goals of the 2020 – 2024 Consolidated Plan.

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PR-05 Lead & Responsible Agencies – 91.200(b)

1. Describe agency/entity responsible for preparing the Consolidated and Action Plan and those responsible for administration of each grant program and funding source

The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
CDBG Administrator City of Fremont Human Services Department ESG Administrator City of Fremont Human Services Department Table 1– Responsible Agencies
The City of Fremont is the Lead Agency for the United States Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) Program. It is responsible for the development of Annual Action Plans and Consolidated Annual Performance Evaluation Reports (CAPER).

Consolidated Plan Public Contact Information
Robert Lopez
Community Development Block Grant Administrator
3300 Capitol Avenue, Building B | Fremont, CA 94538
email: [email protected]

phone: 510.574.2043

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AP-10 Consultation - 91.100, 91.110, 91.200(b), 91.300(b), 91.215(l) and 91.315(l)

1. Introduction
The structure through which the City of Fremont will implement its housing and community development plan consists of consultation and coordination with various public and private agencies. The following provides a brief outline of the delivery system.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)).

The City outreached to more than 250 agencies, interested residents, service providers (including health and mental health providers), a public agency or department, affordable housing providers, advocates, public officials, consumers of homeless services and family members or caregivers of homeless consumers. The primary service deliverers and managers of the varied housing and supportive housing programs mentioned above are nonprofit agencies serving the Fremont area. These agencies assist in implementing the City’s housing and community development priorities by expanding the supply of affordable housing, providing emergency housing and/or transitional housing, and meeting special (homeless and non-homeless) housing needs. There are many experienced and well-managed non-profit organizations providing services in the Fremont area.

The City also coordinates with the State Housing and Community Development (HCD). HCD provides oversight to the major state housing planning process, the Housing Element of a jurisdiction’s General Plan. HCD is responsible for an annual State Housing Element and provides technical assistance to and certification of the local Housing Elements. Each local government in the State is required to develop a Housing Element which includes a housing assessment including projected housing needs, a land inventory, an analysis of governmental and non-governmental constraints on housing and housing programs and quantified objectives

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that will be met over the Housing Element’s planning period.

The Alameda County Housing and Community Development (HCD) is the lead agency in implementing the Alameda County HOME Consortium and other County-sponsored programs around housing, homelessness, and community development. HCD administers several programs including Shelter Plus Care and Housing Opportunities for People with Aids (HOPWA), as well as two programs for the City of Fremont: Mortgage Credit Certificate (MCC) Program and the Housing Rehabilitation and Emergency Repair Grant Program.

Housing Authority of the County of Alameda (HACA) serves the City of Fremont. The Authority administers several county-wide programs designed to assist low and moderate– income households and those with special needs. These programs include the tenant-based Section 8 Existing Certificate and Voucher Program, the project-based Section 8 Moderate Rehabilitation and Rental Rehabilitation Program, and the Low Rent Housing Program.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness

Activities to address the housing needs of the homeless, extremely low-income persons with serious mental illness and/or those living with HIV/AIDS are based on the implementation of the EveryOne Home Plan to End Homelessness. The 2018 Strategic update to EveryOne Home Plan to End Homelessness calls for every member of the local Continuum of Care (CoC) in the community to act with renewed urgency in their efforts. The update was produced through a ye- long community process that include 25 key stakeholder interviews, six focus groups attended by 70 people currently homeless in the county, multiple community forums with over 200 participants, and a review of best practices and plans from community with similar homeless populations and housing markets. The update includes four broad strategies to expand capacity, increase investment, build stronger partnerships, and align public policies. The proposed five- year targets include:

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1. Reduce the number of people becoming homeless;

2. Increase the number of people returning to permanent homes;

Implementation of the EveryOne Home Plan is spearheaded by a community-based organization of the same name. The Leadership Board comprised of jurisdictional appointed members and key community constituencies such as consumers, cities, nonprofit service providers and housing developers, businesses, law enforcement, housing authorities and faith-based organizations guide this organization.

EveryOne Home envisions a system of housing and services in Alameda County that, by 2024, ensures all extremely low-income residents have a safe, supportive, and permanent place to call home along with services available to help them stay housed and improve the quality of their lives.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS

The Alameda County Housing and Community Development Department, through HMIS and participation in the EveryOne Home Results Based Accountability Committee, supports the EveryOne Home initiative to establish system wide outcomes and to evaluate effectiveness of programs against those outcomes. These outcomes include shortening the period of time homeless and reducing the recidivism rates for homeless people.

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implement the new ESG requirements in a way that would be consistent county-wide and would continue a collaboration, beginning in 2009 with American Recovery and Reinvestment Act (ARRA) Homelessness Prevention and Rapid Re-housing (HPRP) funds. This collaboration resulted in the creation of Priority Home Partnership (PHP), which was a single county-wide program to implement HPRP. EveryOne Home held a community-wide meeting at which additional consultation and public input into the use of ESG funds was solicited. A series of meetings with EveryOne Home and the ESG grantees continues through the year and a coordinated ESG program was established and began implementation in early 2013. This coordinated program will continue to use this same structure for the next five years.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities

1 Agency/Group/Organization Midpen Housing Corporation
Agency/Group/Organization Type Services - Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
The agency participated in the CDBG
Orientation and Community Needs
hearing and articulated the need for
Pickering Place rehabilitation, a 43-unit
affordable apartment complex.
2 Agency/Group/Organization ALZHEIMER'S SERVICES OF THE

EAST BAY
Agency/Group/Organization Type Services-Persons with Disabilities Neighborhood Organization
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs

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Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
The agency participated in the CDBG
Orientation and Community Needs
hearing and articulated the need for
support around their adult day-care
program.
3 Agency/Group/Organization ALAMEDA COUNTY HOUSING &

COMMUNITY DEVELOPMENT

Agency/Group/Organization Type Housing
Services - Housing
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Service-Fair Housing
Other government - County
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Annually consult with as part of the
City Action Plan Community Needs
Assessment.
4 Agency/Group/Organization Fremont Family Resource Center

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Agency/Group/Organization Type Housing
Services - Housing
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Service-Fair Housing
Other government - County
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homelessness Strategy

Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Annually consult with as part of the
City Action Plan Community Needs
Assessment.
5 Agency/Group/Organization City of Fremont – All Agencies Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Annually consult with as part of the
City Action Plan Community Needs
Assessment.

Table 2– Agencies, groups, organizations who participated

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Identify any Agency Types not consulted and provide rationale for not consulting The City strives to conduct a comprehensive outreach program and utilized a variety of outreach methods to solicit participation from a wide range of agencies and organizations involved in providing housing and community development services. No specific types of relevant agencies were excluded from the process.

Other local/regional/state/federal planning efforts considered when preparing the Plan

Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with
the goals of each plan?

Continuum of Care

EveryOne Home
The priority to create safer
communities through
stabilization of housing for
homeless families and services
for those at-risk matches those
of the CoC for the area.

Regional Analysis of
Impediments to Fair Housing
Choice

County of Alameda
The goals set by the City of
Alameda as part of the
Analysis of Impediments to
Fair Housing Choice have
been incorporated as part of
the goals of the Consolidated
Plan.

Table 3– Other local / regional / federal planning efforts

Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l))

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The City of Fremont Human Services Department was the lead agency in developing this Strategic Plan. It has worked to get the cooperation of input of various critical governmental and community- based agencies in developing the priorities discussed above.

The City of Fremont is a member of the Alameda County HOME Consortium and works with Alameda County and other jurisdictions in sharing data and resources and creating overall priority needs for the County of Alameda. The Consortium is also developing performance measures based on input from each jurisdiction’s individual public input processes.

The Human Services Department also worked with other City departments to get their input on priority needs. The Department worked with the Housing Department to create a comprehensive view of the needs found within the City of Fremont. The Housing Department is responsible for developing the City’s Housing Element. The Human Services Department assisted in the development of the City’s Housing Element and the ongoing implementation of the Housing Element’s Housing Program Strategy. The Housing Department was also consulted to determine progress made toward affordable housing goals.

The City also received input from the City’s Aging and Family Services Division in developing needs of youth, families, and seniors.

Narrative
The City of Fremont has partnered with the Alameda County HOME Consortium to complete the 2020 – 2024 Analysis of Impediments to Fair Housing (AI). The County of Alameda served as lead agency, and multiple participating jurisdictions, including the cities of Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City; the housing authorities for the cities of Alameda, Berkeley, Livermore, and Oakland; and the Housing Authority of the County of Alameda, formed a regional collaborative for the purpose of completing an Analysis of Impediments to Fair Housing Choice (Regional Analysis of Impediments) while meeting their goals and

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obligations under the fair housing rules to affirmatively further fair housing. The process for the development of the AI began in the fall of 2019 and wrapped up in winter 2020. The AI can be found on the Alameda Housing Authority website at
http://www.alamedahsg.org/cms/one.aspx?pageId=3760617. The City of Fremont must, and will, partner with the entire consortium to implement fair housing initiatives as part of the Consolidated Plan.

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2022-2023 Annual Action Plan FREMONT 19

AP-12 Participation - 91.105, 91.115, 91.200(c) and 91.300(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal setting As a member of the Alameda County HOME Consortium, the City participates in the Consortium’s citizens’ participation process as well as its own public process for the purpose of developing the Strategic Plan.

Public Hearings: On January 11, 2024, staff and the Citizens Advisory Committee (CAC) issued Request for Proposals (RFP) for projects beginning July 1, 2024. The availability of funds was advertised through the Tri-City Voice Newspaper, the City’s web page, the City’s cable channel and an extensive mailing to social service agencies serving Fremont residents.

On January 11, 2024, staff conducted a public meeting to determine funding priority. Nine (9) members of the public attended the in-person hearing. On February 21, 2024 the CAC and staff conducted a public hearing to develop questions for agencies regarding their proposals. On March 7, 2024 the CAC and staff interviewed applicants on their proposals. On March 28, 2024 the CAC and staff held a public hearing to develop funding recommendations to be forwarded to the City Council. The fourth hearing took place at the May 7, 2024 City Council meeting. Staff will conduct an additional public meeting at City Council on June 18, 2024 for any changes to the conditionally approved Action Plan.

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Sort
Order
Mode of
Outreach
Target of
Outreach
Summary of
response/attendance
Summary of
comments received
Summary of
comments
not accepted
and reasons
URL (If
applicable)
1 Outreach
via Survey
Non-
targeted/
broad
community
In November 2019, the
City deployed a
Community Needs Survey
and received 457
responses to the survey.

The respondents feel that the highest
level of need in Fremont is for lower
income families, children from lower
income families, and lower income
individuals. Respondents felt that there
is a need for the creation of new,
affordable housing, housing with
supportive services, and rent assistance
for low income tenants.

There is also a need for social services,
including mental health services, health
services, and homeless programs.

Additionally, respondents felt there was
a need to maintain community centers
and address needs for upgrades and
rehabilitation.

All comments
accepted

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2 Public
hearing
Non-
targeted/
broad
community
January 11, 2024 -
Citizens Advisory
Committee Meeting to
provide an orientation to
the City’s Goals and
Strategies for the next five
years. Determine needs in
the community. Nine (9))
agencies participated in
the hearing
The following needs were identified:
● Maintain affordable housing
units
● Rehabilitation of community
facilities
● Social/mental health/health
service needs
● Housing with supportive
services
● Transitional housing
All comments
accepted

3 Public Non- February 21, 2024 – Initial review of applications from All comments hearing targeted/
broad
community
Citizens Advisory agencies and prepared a list of accepted Committee meeting to questions for each organization. prepare additional
questions for agencies
who submitted a proposal.
4 Public Non- March 7, 2024 – Citizens Interview of individual applicants about All comments hearing targeted/ Advisory Committee their application for CDBG funding. accepted broad meeting to interview
community applicants for CDBG
funding.

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5 Public
hearing
Non-
targeted/
broad
community
March 29, 2024 – Citizens
Advisory Committee
meeting to approve
applications and make
recommendations to the
City Council.

Meeting to approve applications and
make recommendations to the City
Council. 4 applications were
approved unanimously.

All comments
accepted

6 Thirty Day Non- For a thirty-day period
from May 16, 2024 to June
15, 2024.

A summary of comments will be
Comment targeted/ included as part of the final draft.

Period broad
community

Table 4– Citizen Participation Outreach

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AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)

In the upcoming fiscal year, the City will be receiving $1,663,572 in Community Development Block Grant (CDBG) entitlement funds. The City will also have approximately $1,221,315 in reprogrammed funds, which includes $163,711.71 in program income and $195,783.38 in repaid funds to the Local Account (LA) from a cancelled project. Lastly, the City anticipates $20,000 in PY 2024-25 program income. The City’s total CDBG program budget is $2,909,887. It is projected that at least 100 percent of residents benefiting from the CDBG program will be low- and moderate-income households as defined by the Department of Housing and Urban Development (HUD).

Table 5 - Program Year 2024-2025 CDBG Annual Budget

CDBG Program Year 2024-2025 Annual Budget
PY 2024-2025 Budget $2,909,887

Administration $337,714
Public Services $274,093
Homeless Services $65,000
Homelessness Prevention $50,111
Fair Housing $48,000
Safety Net $110,982
Community Development $2,298,080
Economic Development Support $170,000
Affordable Housing Preservation $300,000
Public Improvements including Project Reserve $1,828,080 Total $2,909,887

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In the upcoming fiscal year, the City will be receiving $152,943 in Emergency Solutions Grant (ESG) entitlement funds. It is projected that at least 100 percent of residents benefiting from the CDBG program will primarily benefit individuals and families that meets HUD’s “homeless” and “at-risk of homelessness” definitions.

ESG Program Year 2024-2025 Annual Budget
Administration $11,470
Homelessness Prevention – Housing
Stability Services $141,473
PY 2024-2025 ESG Budget $152,943

Table 6

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Expected Resources

Program Source
of
Funds
Uses of Funds Expected Amount Available Year 2 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$

CDBG

Public-
federal
Acquisition,
Admin and
Planning,
Economic
Development,
Housing, Public
Improvements,
Public Services

$1,663,572

$25,000

$1,221,315

$2,909,887

$2,572,173*
As a CDBG entitlement
jurisdiction, the City of
Fremont receives annual
CDBG entitlement allocations
from HUD. CDBG funds can
be used for a variety of housing
and community development
activities which benefit low- and
moderate-income persons.

ESG

Public-
federal
Administration,
Shelter,
Outreach,
Homelessness
Prevention,
HMIS, Rapid
Re-housing,
and Housing
Stability

$152,943

$141,473*
As an ESG entitlement
jurisdiction, the City of
Fremont receives annual ESG
entitlement allocations from
HUD.

Table 6 - Anticipated Resources

*Note: The Expected Amount Available Remainder of Con Plan includes the estimated allocation for years 2024-2025 plus the estimated program income, minus the amount the City expects to expend on Admin.

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Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied

The City of Fremont will seek all applicable state and federal funding sources that will support the activities outlined in the 5-year Strategic Plan. Leveraging of federal funds will be accomplished through the use of local funds such as those from public and/or private sources of affordable housing. In addition, the City uses leveraging ratios of its sub recipients as a criterion for funding. Matching requirements for HUD programs will be satisfied with acceptable sources of non-federal financing. Sources may include private donations, owner funds, state funds, city and foundation funds and other acceptable non- federal sources of financing.

If appropriate, describe publicly owned land or property located within the state that may be used to address the needs identified in the plan The City of Fremont does not anticipate using any publicly owned land for projects identified in this Plan.

Discussion

The primary activities the City of Fremont will fund in the next year are:

• Strong Public Services
• Increase economic opportunities
• Promote affordable housing;
• Non-Housing Community Development (Public Improvements) • Advocate for Fair Housing

Each of these activities and projects will require resources outside of the CDBG and ESG funding.

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Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information (One Year) - Table 7

Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome Indicator
1 Public Services
- Safety Net
2024 2025 Non-Housing
Community
Development
City-wide
initiatives
Strong Public
Services
CDBG:
$110,982
Public service activities for other than
Low/Moderate Income Housing
Benefit:
350 Persons Assisted
2 Homeless
Services
2024 2025 Non-Housing
Community
Development
City-wide
initiatives
Address
Homelessness
CDBG:
$65,000
Homeless Person Overnight Shelter –
Persons Assisted:
50 Persons Assisted
3 Homelessness
Prevention
2024 2025 Homeless City-wide
initiatives
Address
Homelessness
CDBG:
$50,111

ESG:
$141,473
Public service activities for
Low/Moderate Income Housing
Benefit:
50 Persons Assisted
4 Economic
Development
Support
2024 2025 Non-Housing
Community
Development
City-wide
initiatives
Economic
Development/
Microenterprise
Assistance
CDBG:
$170,000

Public service activities other than
Low/Moderate Income Housing
Benefit:
20 Businesses Assisted
5 Affordable
Housing
Preservation
2024 2025 Affordable
Housing
City-wide
initiatives
Promote
Affordable
Housing
CDBG:
$300,000
Homeowners Housing
Rehabilitated: 8 Units

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6 Public
Improvements
2024 2025 Non-Housing
Community
Development
City-wide
initiatives
Non-Housing
Public
Improvements
CDBG:
$1,828,080
Public Facility or Infrastructure
Activities: 300 persons assisted
7 Administration 2024 2025 Administration
and Fair
Housing
City-wide
initiatives
Administration
and Fair
Housing
CDBG:
$337,714
ESG:
$11,470

8 Fair Housing 2024 2025 Administration
and Fair
Housing
City-wide
initiatives
Administration
and Fair
Housing
CDBG:
$48,000
Public service activities for
Low/Moderate Income Housing
Benefit:
20 Persons Assisted

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Table 8 - Goal Descriptions

1 Goal Name Public Services - Safety Net
Goal
Description
Support programs for low income residents, preserving safety net services for families and individuals who are vulnerable or “in crisis.” 2 Goal Name Homelessness Services
Goal
Description
Maintain, improve, and expand (as needed) the capacity of the housing, shelter, and services for individuals and families, including integrated healthcare, employment services, and other services.
3 Goal Name Homelessness Prevention
Goal
Description
Maintain and expand activities designed to prevent those currently housed from becoming homeless.
4 Goal Name Economic Development – Support
Goal
Description
Fund economic development initiatives and support services that help job seekers to receive additional training or enter the job market, including microenterprise assistance.
5 Goal Name Affordable Housing Preservation
Goal
Description
Preserve existing affordable rental and ownership housing for low- and moderate-income households.
6 Goal Name Public Improvements
Goal
Description
Make improvements, including those for ADA accessibility, to public facilities, such as curbs and sidewalks, neighborhood parks and recreational improvements, tree planting, homeless facilities, and other public facilities/community centers.
7 Goal Name Administration
Goal
Description
Improve the administration of funding and coordination among project providers.
8 Goal Name Fair Housing
Goal
Description
Support fair housing efforts in the community, including providing assistance to individuals facing discrimination.

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AP-35 Projects - 91.420, 91.220(d)
Introduction
This Action Plan covers the period from July 1, 2024 through June 30, 2025. The City will be receiving $1,663,572 in CDBG entitlement funds for PY 2024-25. Other CDBG funds noted in the Plan for PY 2024 include reprogramming of $1,221,315 in reprogrammed funds that were not expended by projects. Lastly, the City anticipates $25,000 in PY 2024-25 program income. Public service and administration projects are funded at the maximum allowed by HUD.

The City of Fremont is one of eight members of the Alameda County HOME Consortium.

The Consortium was formed so participating jurisdictions could receive HOME funding from the U.S. Department of Housing and Urban Development (HUD). As the lead agency for the Consortium, the County of Alameda prepares and submits a Strategic Plan that describes the planned use of HOME funds by the Consortium. The City of Fremont expects to invest $342,115 of HOME funding from the Alameda County HOME Consortium within its borders.

Lastly, the City is a new entitlement jurisdiction that is estimated to receive $152,943 in Emergency Solutions Grant (ESG) fund for PY 2024-2025.

Additional federal, state, local, and grant resources expected to be leveraged and available during the planning period.

# Project Name
1 CDBG Administration
2 Community Child Care Coordinating Council (4C’s) Childcare Initiative Project 3 Afghan Coalition
4 SparkPoint Fremont Family Resource Center
5 Senior Peer Counseling
6 Youth and Family Services
7 Project Sentinel – Fair Housing Program
8 Project Sentinel – Landlord/Tenant Services

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9 Habitat for Humanity East Bay/Silicon Valley Housing Rehabilitation and Minor Home Repair Program
10 Safe Alternatives to Violent Environments Shelter Operation 11 Acquisition, Rehabilitation and Infrastructure for Affordable Housing Sites and Public Facilities 12 Safe Alternatives to Violent Environments – Shelter Playground Renovation 13 Mid-Peninsula Housing Corp. – Pickering-Oroysom Resyndication Rehabilitation Project 14 Fremont Family Resource Center – Debt Service Buydown 15 Fremont Family Resource Center – Enhancing Navigation project 16 ESG 2024
Table 9 – Project Information

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Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
In preparing the PY 2024-25 Action Plan, the City of Fremont consulted with many community-based service providers. Those open conversations about the continuing needs in the community are held throughout the entire year. This enables the staff responsible for implementing programs to remain connected to the community and not solely focused on the day-to-day implementation of grant regulations.

Recognizing the effect of the declining economy on low -income Fremont residents, the City Council also identified an increased need for public services and rent relief for families who have faced added stress from the COVID-19 pandemic.

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AP-38 Project Summary
Project Summary Information

1 Project Name CDBG Administration - 2024
Target Area City-wide
Goals Supported Administration
Needs Addressed Fair Housing and Administration
Funding CDBG: $337,714
Description Provide technical assistance to grantees, monitor all ongoing projects for compliance with federal and other funding
requirements and ensures submittal of CDBG reports to HUD.

This project is eligible under 24 CFR 570.206 (a). IDIS – 21A Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
3300 Capitol Avenue, Bldg. B, Fremont, CA 94538
Planned Activities Provide technical assistance to grantees, monitor all ongoing projects for compliance with federal and other funding
requirements and ensures submittal of CDBG reports to HUD. 2 Project Name Community Child Care Coordinating Council (4C's) Childcare Initiative Project
Target Area City-wide
Goals Supported Economic Development - Support

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Needs Addressed Economic Development/Microenterprise Assistance Funding CDBG: $50,000
Description The program provides home-based childcare microenterprise development assistance.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
The agency will use CDBG funds to support the creation and expansion of home-based child-care businesses in Fremont.

Participants will be low- and moderate-income residents of Fremont.

Location
Description
City-wide
Planned Activities The agency will use CDBG funds to support the creation and expansion of home-based child-care businesses in Fremont.

Participants will be at least 10 low- and moderate-income residents of Fremont.
3 Project Name Afghan Coalition – Microenterprise Assistance Target Area City-wide
Goals Supported Economic Development - Support
Needs Addressed Economic Development/Microenterprise Assistance Funding CDBG: $50,000
Description The program teaches refugees and other immigrants entrepreneurial skills with the objective of increasing self- sufficiency. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

Target Date 6/30/2025

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Estimate the
number and type of
families that will
benefit from the
proposed activities
The program teaches approximately ten refugees and other immigrants’ entrepreneurial skills with the objective of increasing self-sufficiency.

Location
Description
39155 Liberty Street, Ste. D460 Fremont, CA 94538
Planned Activities Afghan Coalition will use the CDBG funds to provide microenterprise technical assistance to ten low- and moderate- income residents who expressed interests in developing
microenterprise.
4 Project Name SparkPoint Fremont Family Resource Center Target Area City-wide
Goals Supported Economic Development - Support
Needs Addressed Economic Development/Microenterprise Assistance Funding CDBG: $70,000
Description The program provides technical assistance, advice and support services to clients with the goals of developing micro-enterprise.

The project is eligible under 24 CFR 570.201 (o) (1) (ii) and will have a low to moderate income clientele benefit.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
The Fremont Family Resource Center will use the CDBG funds to provide technical assistance to ten low- and moderate-income individuals who express interests in developing microenterprise.

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Location
Description
Fremont Family Resource Center 39155 Liberty Street, Ste. A 110, Fremont, CA 94538
Planned Activities The program provides technical assistance, advice and support services to clients with the goals of developing micro-enterprise. 5 Project Name Senior Peer Counseling
Target Area City-wide
Goals Supported Public Services - Safety Net
Needs Addressed Strong Public Services
Funding CDBG: $60,997
Description The program uses the skills and life experience of senior volunteers in self-help approach to meeting emotional needs of seniors. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 50 seniors will benefit from this proposed activity.

Location
Description
3300 Capitol Avenue, Bldg. B, Fremont CA 94538
Planned Activities The program uses the skills and life experience of senior volunteers in self-help approach to meeting emotional needs of seniors. 6 Project Name Youth and Family Services
Target Area City-wide
Goals Supported Public Services - Safety Net

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Needs Addressed Strong Public Services
Funding CDBG: $49,985
Description The Youth and Family Services Counselor will provide family and individual counseling to help improve family relationships in times of stress or crisis, with special attention to teen- related issues. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 25 youth and their families will benefit from this proposed activity.

Location
Description
39155 Liberty Street, Ste. E500 Fremont, CA 95438
Planned Activities The Youth and Family Services Counselor will provide family and individual counseling to help improve family relationships in times of stress or crisis, with special attention to teen-related issues. 7 Project Name Project Sentinel - Fair Housing
Target Area City-wide
Goals Supported Fair Housing
Needs Addressed Fair Housing and Administration
Funding CDBG: $48,000
Description Administer the City's fair housing program at the Fremont Family Resource Center. The project is eligible under 24 CFR 570.206 (c) and will benefit all protected classes.

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Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 24 households in Fremont will benefit from the proposed activities.

Location
Description
39155 Liberty Street, Ste. D440 Fremont CA
Planned Activities Administration of the City of Fremont's fair housing program. 8 Project Name Project Sentinel - Landlord Tenant Project Target Area City-wide
Goals Supported Homelessness Prevention
Needs Addressed Address Homelessness
Funding CDBG: $50,111
Description Provide housing search information and referral assistance. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 25 renters in Fremont will benefit from
the proposed activities.

Location
Description
39155 Liberty Street, Ste. D440 Fremont CA

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Planned Activities Administration of the City of Fremont's fair housing program. Provide landlord/tenant services at the Fremont Family Resource Center and housing search information and referral assistance.
9 Project Name Habitat for Humanity East Bay/ Silicon Valley Housing Rehabilitation and Minor Home Repair Program
Target Area City-wide
Goals Supported Affordable Housing Preservation
Needs Addressed Promote Affordable Housing
Funding CDBG: $300,000
Description Provide housing rehabilitation loan and minor home repair services to low income households. The project is eligible under 24 CFR 570.202 (a)(1) and will have a low to moderate income housing benefit.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
Six single family homeowners will receive minor home repair and emergency repair grants.

Location
Description
City-wide
Planned Activities CDBG funds will also be used to provide loans and repair grants to single family homeowners.
10 Project Name Safe Alternatives to Violent Environments Shelter Operation Target Area City-wide
Goals Supported Homeless Services

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Needs Addressed Address Homelessness
Funding $65,000
Description SAVE will provide bed nights of safe refuge for battered women and their children who have fled abusive and dangerous homes.

Services include emergency housing, counseling, case management and a 24-hour crisis hotline. The project is eligible under 24 CFR 570.201 (e) and will have a low to moderate income clientele benefit.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
Approximately 50 victims of domestic violence will benefit from these proposed activities.

Location
Description
Suppressed
Planned Activities SAVE will provide bed nights of safe refuge for battered women and their children who have fled abusive and dangerous homes.

Services include emergency housing, counseling, case management and a 24-hour crisis hotline.

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11 Project Name Acquisition, Rehabilitation and Infrastructure for Affordable Housing Sites and Public Facilities - Project Reserve
Target Area City-wide
Goals Supported Public Improvements
Needs Addressed Non-Housing Community Development
Funding $331,506
Description CDBG funds will be used to support the acquisition, rehabilitation, and infrastructure for affordable housing sites and public facilities.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
N/A
Planned Activities CDBG funds will be used to support the acquisition, rehabilitation, and infrastructure for affordable housing sites and public facilities.

8 Project Name Safe Alternatives to Violent Environments – Shelter Playground Renovation Project
Target Area City-wide
Goals Supported Public Improvements

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Needs Addressed Non-Housing Community Development
Funding CDBG: $121,715
Description CDBG funds will be used to replace aged and unsafe flooring in the food bank warehouse and office.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
1900 Mowry Ave. #201., Fremont ,CA 94538

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Planned Activities N/A
Project Name Mid-Peninsula Housing, Corp. – Pickering-Oroysom Resyndication Rehabilitation Project
Target Area City-wide
Goals Supported Affordable Housing Preservation
Needs Addressed Sustain Affordable Housing
Funding CDBG: $697,859
Description CBDG funds will be used to replace damaged roof at the Oroyson Village affordable housing complex.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
43280 Bryant Terrace, Fremont, CA 94539
Planned Activities N/A

10 Project Name Fremont Family Resource Center – Debt Service Buydown Target Area City-wide
Goals Supported Public Improvements

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Needs Addressed Non-Housing Community Development
Funding $547,000
Description CDBG funds will be used to buy down a year of the Fremont Family Resource Center Lease Debt Service.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
39155 Liberty St, Fremont, CA 94537
Planned Activities N/A

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11 Project Name Fremont Family Resource Enhancing Navigation Project Target Area City-wide
Goals Supported Public Improvements
Needs Addressed Non-Housing Community Development
Funding $130,000
Description CDBG funds will be used to replace the signage at the FRC with multi- language and technology assisted signage to help clients better navigate the Family Resource Center.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
39155 Liberty St, Fremont, CA 94537
Planned Activities N/A

12 Project Name ESG 2024
Target Area City-wide
Goals Supported Addressing Homelessness
Needs Addressed Homelessness Prevention

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Funding $152,943
Description ESG funds must be used for activities which primarily benefit individuals and families that meets HUD’s “homeless” and “at- risk of homelessness” definitions in accordance with 24 CFR 576. $141,473 of ESG funds may be used for shelter, outreach, rapid rehousing, homelessness prevention/housing stability, and HMIS. $11,470 (approximately 7.5%) will go towards ESG
administration.

Target Date 6/30/2025
Estimate the
number and type of
families that will
benefit from the
proposed activities
N/A
Location
Description
City-wide
Planned Activities ESG funds must be used for activities which primarily benefit individuals and families that meets HUD’s “homeless” and “at- risk of homelessness” definitions in accordance with 24 CFR 576.

Table 10: Project Summary Information

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AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed In general, the most common housing problem for low to moderate-income households in the City of Fremont is cost burden greater than 30 percent of income and/or overcrowding.

Renters struggle to afford rental rates and homeowners struggle to afford the cost of household maintenance and repairs for the aging housing stock. Poorly maintained homes in turn lead to additional repair problems, higher utility costs, etc., further restricting household funds and contributing to the deterioration of housing units. One persistent problem throughout the City is that 37.9 percent of the total renter households are cost burdened, and about 24.2 percent of owner households having cost burden. For severe cost burden, the proportions are 15.7 percent and 9.1 percent for renters and owners, respectively (2014-2018 ACS).

The City of Fremont has a diverse population with no one race comprising a majority in 2018.

White persons account for 24.1 percent of the population, Asian persons represent 58.4 percent and Hispanics and Latinos represent 13.4 percent of the population City-wide. Black or African American persons represent 3.1 percent of the population, followed by the remaining category of “other” which is at 14.4 percent.

Due to the City’s racial and ethnic diversity, mixed economic base and large geographic area, programs are primarily implemented on a community-wide basis unless otherwise noted. The City implements programs that meet the national objectives of serving low- and moderate- income clientele (LMC) or low- and moderate-income housing (LMH), with each activity benefitting low- and moderate-income individuals, families or households. The City may also undertake activities meeting the national objective of low and moderate area benefit (LMA) in eligible census tracts, using the upper-quartile exception approved by the Department of Housing and Urban Development. Certain projects, receiving funding, may be located in other jurisdictions if the agency receiving funding serves Fremont residents.

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Geographic Distribution

Target Area Percentage of
Funds
City-wide Initiatives 100%
Table 11 - Geographic Distribution

Rationale for the priorities for allocating investments geographically In making funding decisions, the City of Fremont will give priority to activities that:

• Meet a goal of the 2020-2024 Consolidated Plan
• Demonstrate a significance of need
• Serve an eligible area within Fremont
• Project or program is eligible under HUD rules
• Create a visual impact in the neighborhood, particularly if an infrastructure project • Participation in a larger revitalization project that includes new affordable housing opportunities

Discussion
Most of the programs the City of Fremont funds with its annual allocation directly benefit low or moderate-income individuals or households. Through programs like Project Sentinel, Youth and Family Services, the Afghan Coalition, 4C’s Child Care Initiative and Senor Peer Counseling, the City will focus resources on support services and empowerment services needed by the area’s residents.

At the same time, there are many low-income or disabled homeowners and renters who live in Fremont, and assistance will be provided home repair assistance to qualified households. The City works continuously with City departments, other public agencies, community-based organizations, and neighborhoods to identify and address obstacles to meeting underserved needs.

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AP-65 Homeless and Other Special Needs Activities - 91.420, 91.220(i)

Introduction

The City has been operating a number of programs and working with County and non-profit partners to address homeless within Fremont as well as within the Tri-cities (including the cities of Newark and Union City).

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including:

1.) Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs.

The Fremont Winter Shelter, operated by the City of Fremont’s Human Services Department, was open December 1, 2022 – April 20, 2023. The program sheltered 49 individuals, ranging in age from 17 – 70 years old. The City will continue to operate the winter shelter in FY 23-24 and FY24-25. The City of Fremont continued their partnership with the City of Newark and expanded service into the City of Union City in 2020. For FY 2022-23, the CleanStart program provided 1,676 showers and washed 860 loads of laundry. Meals, hygiene products, and clothing are available to participants. The unit has rotated between 5 Fremont sites, 1 Newark site, and 2 Union City sites. The CleanStart program continued services during the COVID-19 Shelter in Place order and will continue to outreach and serve unsheltered persons in FY 23-24 and FY24-25.

2.) Addressing the emergency shelter and transitional housing needs of homeless persons

SAVE received general funds in addition to CDBG funds to help finance their emergency shelter program for victims of domestic violence. The shelter program takes place at their Community Empowerment Center, and provides emergency housing, food, and on-site

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support services to women and children escaping family violence. In 2018, SAVE launched the Domestic Violence Housing First project, which helped stabilize housing for over 100 survivors through financial help with rent, move-in costs, car repairs, etc. Support services include case management, support groups, individual counseling, parenting education, life skills workshops, and assistance enrolling children in school. Services to children include psycho-educational groups, individual counseling, field trips, and special events. In addition, SAVE has a 24-hour domestic violence hotline. SAVE will continue their efforts in FY 24-25.

The City provided $150,000 of General Fund monies to Abode Services to help finance the operation of Sunrise Village, a 66-bed emergency shelter located in Fremont. In addition to providing shelter, Sunrise Village provides support services on site, which includes job counseling, life skills classes, counseling and case management, transportation, and medical care. This funding will continue in FY 24-25

3.) Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again

The City currently implements the Stay Housed Program, which helps families at risk of homelessness to stay housed. The program utilizes HOME funds under the Tenant Based Rental Assistance category, and provides temporary rental subsidies to qualified participants.

This program is continuing into FY 24-25.

4.) Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions) or, receiving assistance from public or private agencies that address

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housing, health, social services, employment, education, or youth needs.

EveryOne Home is building a Housing Crisis Response System in Alameda County that prevents homelessness whenever possible, provides dignified homeless safety net services, and maintains people in permanent homes with ongoing subsidies and services. Coordinated Entry is the front door and central organizing feature of the Housing Crisis Response System.

The purpose of Coordinated Entry is to quickly assess the needs of people in crisis, connect them to available support, and track the outcomes and performance of the system. Coordinated Entry provides a standard and transparent way for the Housing Crisis Response System to effectively identify people in Alameda County who are experiencing a housing crisis and assess their needs, then prioritize and match them to the most supportive services and housing programs for which they are eligible. To do this, EveryOne Home manages a Countywide By- Name-List, which is maintained in HMIS and governed by all applicable privacy and security policies. Coordinated entry is the Continuum’s primary focus for bringing an end to chronic homelessness.

Discussion
N/A

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AP-75 Barriers to Affordable Housing

Introduction
The development, preservation, and availability of affordable and market-rate housing is an important goal for the City. The City continues to proactively support and implement programs that will facilitate affordable housing and also programs that would help to eliminate barriers and constraints to housing development. A variety of factors can inhibit or constrain housing development, including environmental and market conditions, and government regulations.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment:

The development, preservation, and availability of affordable and market-rate housing is an important goal for the City. The City continues to proactively support and implement programs that will facilitate affordable housing and also programs that would help to eliminate barriers and constraints to housing development. A variety of factors can inhibit or constrain housing development, including environmental and market conditions, and government regulations.

The City took action to remove or ameliorate the following negative effects of public policies that serve as barriers to housing, including affordable housing:
- Modify the density ranges used in residential development. - Modify parking requirements.
- Allow for mixed-use development.
- Continue to zone land to maintain a land inventory capable of meeting regional needs. for lower income households.
- Amend the City's ordinances and policies to conform to SB-2.

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Discussion
The City also has the following programs/ policies/ ordinances in place to facilitate the preservation and creation of affordable housing:
- Preserve, Maintain, and Improve the Existing Affordable Housing Supply to provide loans and grants to eligible rental property owners and homeowners through the Housing Rehabilitation Loan and Grant Program.
- Continue to monitor affordable housing developments that could be at risk for converting to market rate. There are four developments at risk during the 2015-2023 timeframe representing 165 total units.
- Continue to require long-term affordability restrictions for existing and new housing units assisted with public funds.
- Continue to work with affordable housing developers to acquire and rehabilitate multifamily rental units at risk of conversion to market rate housing. - Preserve existing mobile homes and continue to enforce the City’s Mobile Home Space Rent Stabilization Ordinance.
- Continue to encourage development of second units
- Continue to operate “Stay Housed” Self Sufficiency Program to prevent households from becoming homeless
- Adopted the Rent Review Ordinance to allow tenants the right to have their rent increase to be heard before the Rent Review Board if the proposed rent is more than 5%.
- Adopted a Commercial Linkage Fee to support the development of affordable housing.

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AP-85 Other Actions - 91.420, 91.220(k)

Introduction
The City’s strategies in meeting underserved needs and promoting and maintaining affordable housing are described in detailed in the sections below.

Actions planned to address obstacles to meeting underserved needs Over the past few years, the City has made substantial changes to its zoning and land use controls to remove or ease these governmental constraints. In particular, the City acted to:

• Zone land in excess of that required to meet the regional housing needs allocation • Adopt a conforming density bonus ordinance
• Create a new multi-family zoning district with improved flexibility in setbacks, increased height allowance and open space requirements
• Update the City’s Second Unit ordinance to make development of second units more feasible; and eliminate impact fees on second units to encourage their construction Modify parking requirements to link the number of spaces to bedroom count and create findings for parking reductions (e.g., reductions near transit, services or need of residents).

Allowing for mixed-use development in a variety of commercial districts, has expanded opportunities for new housing. In the fall of 2017, the State of California adopted a package of fifteen bills aimed at increasing the production of new housing. Many of the bills impose new requirements on local governments. In March 2018, the City Council adopted amendments to Title 17 (Subdivisions) and Title 18 (Planning and Zoning) of the Fremont Municipal Code (FMC) for conformance with the 2017 housing legislation. The code amendments clarified or created new definitions, procedures and required findings, and standards. In addition, amendments to the Multifamily Design Guidelines were adopted to add new design rules which are intended to be supplemental objective design standards for new multifamily projects.

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Actions planned to foster and maintain affordable housing

The City was awarded a $5 million grant from the State of California’s Local Housing Trust Fund Program in 2021. The City’s Affordable Housing Ordinance provides for the production and preservation of affordable housing through requirements for market rate housing to mitigate its impact on the need for affordable housing. The ordinance provides various incentives and options for developers to meet the requirements under the ordinance; these include, but are not limited to, partnership with non-profit developers to produce affordable rental units, land dedication, preservation of units at-risk of loss, and payment of affordable housing fee. The City is in the process of updating its affordable housing ordinance from 2015 to continue to stimulate the production and preservation of affordable housing and incentivize market rate developers to incorporate affordable housing into their projects.

In November 2016, Alameda County voters enacted the Measure A1 affordable housing bond, which provided more than $50 million in funding for five new affordable rental housing projects in Fremont. In June 2017, the City Council considered and approved a new fee on non-residential development to support affordable housing. These continued efforts to generate resources for affordable housing have resulted in numerous projects that are recently completed, underway or in the planning stages, including:

• Innovia—a 290-unit transit-oriented mixed-use affordable housing development near the South Fremont/Warm Springs BART Station, which opened for service in March 2017. Innovia was fully leased up at the end of 2020 • Central Commons – a 30-unit Habitat for Humanity townhome project for low- income homebuyers broke ground in March 2017. The first phase of construction which produced 11 units was completed in January 2019 and the second phase which produced 19 units was completed in the fall of 2020.
• Pauline Weaver Apartments – a 90-unit affordable senior apartment project that began construction in mid-201, was completed in Spring 2019. • Stevenson Family Apartments – an 80-unit affordable housing project that has

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received a funding award from the City. The developer began construction in early 2017, with construction completed in Spring 2019.
• Fairfield Residential Geo Apartments—102-unit (Fairfield Geo Apartment) transit-oriented affordable projects near the new South Fremont/ Warm Springs BART station was completed in the late summer of 2020.
• Reilly Station and Canyon Flats (Toll Brothers /Eden Housing) 132-unit transit- oriented affordable projects also near the new South Fremont/Warm Springs BART Station. Reilly Station, a 61-unit development was completed in the fall of 2020 and Canyon Flats, a 71-unit development was completed in the spring of 2021. • City Center Apartments - 60 unit affordable and supportive housing development on 1.1 acres in the Centerville district of Fremont. Construction on the project has begun and is anticipated to be completed in the summer of 2021. • Irvington Senior Apartments – 89-unit affordable and supportive development for seniors with units set-aside for formerly homeless veterans in the Irvington district of Fremont. The developer will begin construction at the end of April 2021 and is anticipated to be completed in late 2022.
• Granite Ridge Apartments – 73-unit affordable development for low income families located in the Northgate neighborhood of Fremont. The developer will start construction in May 2021 and the development is anticipated to be completed in late 2022.

In addition to these new affordable housing projects, the City of Fremont has established other creative approaches to increase affordable housing. The City offers a home sharing program that creates affordable housing options from the existing housing stock by matching people who have spare bedrooms available with those seeking a place to reside, resulting in a mutually beneficial solution for the community.

The Housing Element also reports that the high cost of acquiring land and construction is a major nongovernmental constraint towards the production of housing, especially affordable housing. There is very little the City can do to affect the cost of land or construction because

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they are the result of private market forces; however, the City’s overall strategy to produce affordable housing helps mitigate these constraints by making land available at higher densities, providing financial assistance to affordable housing developments, and working with motivated and experienced developers to better contain project costs.

Actions planned to reduce lead-based paint hazards:

The Alameda County Lead Poisoning Prevention Department (ACLPPD) is an integrated health, environmental, and housing program. It provides case management of lead poisoned children throughout Alameda County and property owner services, education, and lead hazard remediation within a County Service Area which includes the HOME Consortium cities of Alameda and Emeryville. The Alameda County Environmental Health Services Department provides compliance and enforcement support for properties related to a lead-poisoned child.

Primary Prevention Education/Services

Property owner services and public education provided in the four -city County Service Area for Lead Poisoning Prevention are focused on raising awareness of the sources of lead in residential buildings and helping property owners to address hazards in a lead- safe manner with the goal of exposing fewer children, property owners, and workers to lead.

Case Management/Secondary Prevention

The ACLPPD receives State of California Department of Public Health funds for Public Health Nursing case management services to lead poisoned children and their families, advocacy for blood lead screening, and marketing and consultations to the medical provider community and Medi-Cal Managed Care Organizations.

Environmental Investigations are conducted in the homes of children with elevated blood lead levels. A Registered Environmental Health Specialist provides property owners with a risk assessment report detailing the environmental test results and recommendations for addressing the lead hazards.

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Training

Trained contractors and workers are needed to ensure that renovation and remodeling of housing is done lead-safely. The ACLPPD provide State accredited classes and the HUD/EPA- approved Lead Safety for Remodeling, Repair and Painting class since the standardized class materials became available in 2004. The ACLPPD offers a 2 -hour Lead Safe Work Practice class for homeowners.

Compliance/Enforcement

Effective January 2003, the State of California Health and Safety Code was amended to include lead hazards as a violation of State housing code and to clarify the authority of local code compliance, public health, and environmental health agencies to investigate and require treatment of lead hazards.

In addition to the above programs, the City of Fremont will use CDBG funds to undertake lead- based paint hazard mitigation when required by the housing rehabilitation regulations. This can include inspection, risk assessment, specification writing, abatement, clean up, disposal work and clearance testing. This assistance will be in accordance with 24 CFR 35, et al. (9/15/99). A clearance test is performed after all lead paintwork is completed.

Actions planned to reduce the number of poverty-level families The City expects to allocate approximately $1,021,492 in FY 204-25 from the general fund to nonprofit public service agencies or programs. The grants to the public service agencies are designed to foster the independence of service recipients and prevent the need for services in the future, while also providing support to those organizations that assist persons in crises and those who lack the basic necessities of life. All the funded agencies provide services primarily to extremely low to moderate income clients.

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Actions planned to develop institutional structure
The entities comprising the institutional structure through which the City of Fremont will carry out its housing and community development plan are detailed in the City’s Strategic Plan. The strengths of this institutional delivery system include the City’s coordination with and between the numerous nonprofit agencies providing housing and services to Fremont residents. Several agencies have multiple partnership or funding relationships with the City.

The City's Fremont Family Resource Center houses over 22 City, County, State and non-profit agencies. Approximately 21 agencies will receive Social Service Grant funding from the City in FY 2024. Over 7 agencies will also receive CDBG capital, administration or public service funding. In addition to receiving City funding, agencies also partner with the City to provide direct services.

Gaps within the delivery system include limited public and private resources available to address affordable housing and supportive services. The dissolution of redevelopment agencies and state takeaways have negatively affected the City's ability to fund affordable housing projects in the City, and local budget cuts have affected the City's ability to fund the Social Service Grants Program at levels sufficient to keep pace with increased costs of service delivery.

Actions planned to enhance coordination between public and private housing and social service agencies
The City of Fremont has continued to encourage the coordination of activities between various housing and social services agencies. As stated above, the City promotes collaboration and coordination between social services agencies to reduce duplication of services and maximize the use of public resources available to fund these types of services.

A prime example of collaboration is the FRC. The FRC houses approximately 24 City, County, state and non-profit social service agencies. The goal of the FRC is to create a “one- stop shopping” center for people in need of social services and encourage mutually beneficial relationships between agencies. For the HOME Program, the City will continue to administer

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its local HOME-funded activities with Alameda County HCD.

Historically, the City has participated in Participating Public Jurisdiction (PPJ) Agreements to provide greater efficiency in activities such as monitoring and disbursement of funds. PPJ Agreements outline the various responsibilities of local public entities involved in jointly funded projects serving residents of many cities. In the past, the City has entered into PPJ Agreements for various projects with the cities of Hayward, San Leandro, Union City, Livermore, Milpitas, and the County. The City will continue to utilize PPJ Agreements for jointly funded projects.

Discussion:

As a recipient of HUD funds, the County of Alameda and City of Fremont certifies it will affirmatively further fair housing choice by conducting an analysis of impediments to fair housing choice, take appropriate actions to overcome the effects of any impediments identified, and maintain records reflecting the analysis and actions taken in this regard. The County of Alameda, as lead agency, and multiple participating jurisdictions, the cities of Alameda, Albany, Berkeley, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark, Oakland, Piedmont, Pleasanton, San Leandro, and Union City; the housing authorities for the cities of Alameda, Berkeley, Livermore, and Oakland; and the Housing Authority of the County of Alameda, have formed a regional collaborative for the purpose of completing an Analysis of Impediments to Fair Housing Choice (Regional Analysis of Impediments) while meeting their goals and obligations under the fair housing rules to affirmatively further fair housing.

Each jurisdiction set goals to address during the fiscal years 2020-2024. Some initiatives from the 2020 Analysis of Impediments to Fair Housing that will be implemented include:
• Allocate approximately $35,000 of CDBG funds annually over the next five-year AI period to fund one or multiple agencies to provide these services. • Meet with fair housing organization(s) annually to evaluate program effectiveness and determine any changes/ improvements.

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• Allocate resources (as available) to support agencies such as CRIL and DCARA that help people with disabilities locate housing. Funding resources are allocated through the City ’s Social Service grant funding process.
• Continue to implement and enforce mobile home stabilization ordinance. • Provide information on AB 1482 and other applicable housing legislations to the extent practicable, on City’s website.
• The City will periodically review existing inclusionary housing in-lieu fees to produce affordable units in a manner consistent with current housing market conditions and applicable law.
• Aim to implement the programs described in the City ’s Housing Element within the current Housing Element cycle.
• Continue to work together with other jurisdictions to fund a study to seek adjustments to the FMRs as needed.
• Continue to educate landlords and tenants on the requirements through workshops, website and other marketing materials, consistent with applicable state/local source of income discrimination requirement.
• Continue to fund minor home repair program and rehabilitation loan program.

Support Renew AC program through advertising and referrals. • Continue to administer the City’s Affordable Housing Ordinance and provide local funding support to affordable housing developments subject to funding availability. • Continue to administer the BMR program and promote AC Boost. The City may consider funding homeownership projects if need and if funding is available. • Continue to fund home-based childcare projects and microenterprise projects with CDBG funds, as long as same levels of funding continue. • Subject to funding availability, the City will continue to support the operation of the local year-around homeless shelter and homeless wellness center. Continue to operate a seasonal shelter during the winter months. Continue to operate a mobile hygiene unit.

Continue to
have a mobile evaluation team to provide mental health support. Operate a homeless navigation center for at least one year.
• Continue to assist affordable housing developers in advertising the availability of BMR units via the City website, email interest lists, other media outlets, and community

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centers.
• Continue to provide General Fund support to 2-1-1 as funding is available. The City will also advertise 2-1-1 on its website. Continue to require Social Service and CDBG to promote 211 on their website.
• Continue to provide key information on programs in multiple languages.

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AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4)

Introduction
This Action Plan covers the period from July 1, 2024 through June 30, 2025 (PY/FY 2024).

The City of Fremont will receive an allocation of $1,663,572 in Community Development Block Grant (CDBG) entitlement funds. The City will also have approximately $1,221,315 in reprogrammed funds. Lastly, the City anticipates receiving $25,000 in PY 2024-25 program income. The City’s total CDBG program budget is $2,909,887.

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed $0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan
$0

3. The amount of surplus funds from urban renewal settlements $0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan $0

5. The amount of income from float-funded activities $0 Other CDBG Requirements

1. The amount of urgent need activities $0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low-and moderate-income 100%

3. Overall Benefit – A consecutive period of one, two, or three years may be used to determine that a minimum overall benefit of 70 percent of CDBG funds is used to benefit persons of low-and moderate-income. Specify the years that include this Annual Action Plan.
7/1/2024-
6/30/2025

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Emergency Solutions Grant (ESG)
Reference 91.220(l)(4)

1. Include written standards for providing ESG assistance (may include as attachment) See attachment.

2. If the Continuum of Care has established centralized or coordinated assessment system that meets HUD requirements, describe that centralized or coordinated assessment system.

Consultation with EveryOne Home, the Alameda Countywide Continuum of Care, on the use of Emergency Solutions Grant (ESG) funds, began in early 2012, when representatives from the City of Berkeley, the City of Oakland, Alameda County Housing and Community Development Department (Urban County grantee), and EveryOne Home worked together to implement the new ESG requirements in a way that would be consistent county-wide and would continue a collaboration, beginning in 2009 with American Recovery and Reinvestment Act (ARRA) Homelessness Prevention and Rapid Re-housing (HPRP) funds.

This collaboration resulted in the creation of Priority Home Partnership (PHP), which was a single county-wide program to implement HPRP. EveryOne Home held a community-wide meeting at which additional consultation and public input into the use of ESG funds was solicited. A series of meetings with EveryOne Home and the ESG grantees continues through the year and a coordinated ESG program was established and began implementation in early 2013. This coordinated program will continue to use this same structure for the next five years.

3. Identify the process for making sub-awards and describe how the ESG allocation available

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to private nonprofit organizations (including community and faith-based organizations).

The City issues a Request for Proposals for all federal funds every 2 to 3 years. The RFP outlines the funding available and specificies what the funding can provide as far as programs and services. Applications are ranked and reviewed by a public City committee (Citizens Advisory Committee), and the Department makes funding recommendations to the City Council for approval and input into the Annual Aciton Plan. We have a list of non- profits and community and faith based organizations that we notify when an RFP released.

The City also publishes RFP information in the local Fremont newspaper, Tri-City Voice, as well as the City and Humans Service Department newsletters.

4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under ESG.

Not applicable. The jurisdiction is able to meet the requirement.

5. Describe performance standards for evaluating ESG.

The City is responsible for ensuring compliance with all ESG rules and regulations. The City regularly monitors subrecipients and performs desk reviews of documents provided for financial reimbursement.

Discussion
7/1/2024-6/30/2025

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3300 Capitol Avenue Div/Dept: Community Development
Fremont, CA 94538 Category: Code Adoptions & Amendments

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5190) DOC ID: 5190
Updated: 6/14/2024 7:25 AM by Dina Lewis Page 1
PAD-MOUNTED TRANSFORMER URGENCY ORDINANCE - (Citywide) - PLN2024- 00194 - Public Hearing (Published Notice) to consider an Uncodified Urgency Ordinance to Temporarily Allow Pad-Mounted Transformers to be Installed for Specified Development Projects in Residential Districts Pursuant to Government Code Section 36934 and 36937, to Take Effect Immediately Upon a Finding and Declaration that it is Required for the Immediate Preservation of the Public Peace, Health or Safety, and Passed by a Four-Fifths Vote of the City Council and Making Findings of CEQA Exemption
Contact Persons:

Name: Joel Pullen Anne Quasarano
Title: Planning Manager Principal Civil Engineer
Div/Dept: Community Development Public Works
Phone: 510-494-4436 510-494-4767
E-Mail: [email protected] [email protected]

Executive Summary: Developments located in residential zoning districts are currently required to place utility transformers underground when located in the front yard per the City’s Zoning and Utility Undergrounding Ordinances. There is currently a shortage of these underground transformers due to a supply chain issue, while above-ground pad-mounted transformers are more readily available. This problem is preventing the finalizing of permits on a number of additions, accessory dwelling units (ADUs) and rebuilds. Staff is proposing this uncodified urgency ordinance to temporarily allow residential developments to place utility transformers above ground in the front yard when there are no other feasible options and they are safely placed and appropriately screened from view. This urgency ordinance would sunset in two years. Within the next two years, staff would evaluate the status of the supply chain issue and return to council with a permanent resolution.

BACKGROUND:

When Transformers are Required
The City currently receives a steady number of residential permit applications for additions, ADUs, and rebuilds. Many of these projects require upgraded electrical service to accommodate building code requirements. Older homes generally included more gas appliances and were built with a 100-amp or 200-amp service. Those properties often now require a service upgrade to accommodate an ADU and/or home addition with all the requisite electrical circuits required in modern codes, and to serve current trends in electrification. When the amperage exceeds what is currently being provided by the utility, a transformer is required. Some older neighborhoods have overhead electrical service, while some have service installed underground. For overhead service, transformers are placed on an existing power pole. For neighborhoods built after 1961 with underground service, a new transformer that can’t practically be placed in a rear/side yard easement is required to be placed underground. These requirements come from the City’s zoning and utility undergrounding ordinances, which are intended to preserve aesthetics of the utility infrastructure.

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Impacts of the Current Underground Transformer Shortage Individual homeowners have contacted the city expressing concerns about long delays from the utility to get underground transformers installed. Supply chain issues are limiting the availability of these underground transformers. Without a transformer, a building permit cannot be made final. This situation delays issuance of a certificate of occupancy indefinitely. For individual homeowners, this can result in potential additional interim housing costs, financing complications, and prolonged household uncertainty about their living situation. The delays quoted, as verified by Pacific Gas and Electric (PG&E) Service Planning in numerous discussions and correspondence, vary from 18 months to over four years. No such delays are currently occurring with installation of above-ground transformers, which are more readily available. Staff is proposing this urgency ordinance in order to allow residential additions, ADUs, and new individual homes, as well as infill projects with permits pulled and construction started, to move forward during the effective term of this ordinance.

DISCUSSION/ANALYSIS:

Project Description:

Staff recommends that the City Council adopt an urgency ordinance to temporarily allow certain development projects in residential zoning districts to install screened and safely - located pad-mounted transformers in the front yard rather than underground transformers, when other compliant locations are not feasible. This solution would allow the impacted projects with permits described above to move forward in the process and be occupied. The urgency ordinance would apply to homeowners doing additions, ADUs, and rebuild s, as well as infill developments which have already begun construction based on permits issued before the effective date of this ordinance. The urgency ordinance would not apply to developments of more than one units that have not yet secured building permits, since larger projects can typically avoid delays through early service planning.

General Plan Conformance:

The following General Plan Community Character and Housing Element Policies are applicable to this project:

Community Character Policy 4-5.3. Undergrounding Utility Lines. Reduce the visual impacts of utility lines and poles along corridors by continuing to underground overhead lines within existing development, and by requiring underground utilities in new development.

Community Character Implementation 4-5.3.A. Place utility distribution lines, electrical boxes and transformers underground in new development and substantial redevelopment of existing properties consistent with the City’s Utility Undergrounding Ordinance.

Housing Element Program 22. Continue to Coordinate Development Review with Outside Agencies. Outside agencies such as the Alameda County Water District, Union Sanitary District, Pacific Gas and Electric, and the Regional Water Quality Control Board have requirements that must be considered and incorporated into the development review process. Continue to work with outside agencies to establish standards, share information, and provide coordinated information.

Housing Element Program 30. Provide Resources to Encourage Development of Accessory Dwelling Units. ADUs are predominantly constructed within the City’s highest -resource

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neighborhoods. They provide a lower-cost rental housing option in neighborhoods that would be otherwise unaffordable to people with lower-incomes.

General Plan Analysis: The General Plan requires undergrounding in accordance with the Utility Underground Ordinance, which provides within it more specific procedures.

This action reflects ongoing City coordination with PG&E to identify and resolve challenges during the development review process. Both the preservation of the city’s existing housing stock and the production of additional dwellings, such as ADUs, are supported by providing feasible electrification options in line with city goals as proposed herein.

Utility Undergrounding Ordinance and Zoning Ordinance:

The City’s Utility Undergrounding Ordinance (UUO) in Fremont Municipal Code (FMC) Chapter 12.35 establishes the city’s 38 undergrounding districts that cover the majority of the City, and, along with Chapter 8.90 of the Zoning Ordinance, generally specifies that utility structures must be placed underground, with limited exceptions. For locations with existing underground service, screened transformers are permitted subject to locational requirements. That is, in residential districts the undergrounding ordinance allows pad- mounted transformers to be screened and located within a utility easement away from streets and open areas at rear/side yard locations. No above-ground transformers are currently permitted within front yards in residential districts.

Code Analysis:

As noted above, above-ground transformers are not permitted in residential zones, and few existing properties could be feasibly served by a new easement that traversed the depth of the parcel to allow placement of a screened transformer in the rear/side yard to satisfy the provisions of the undergrounding ordinance. Practically, these homes would need to have a pad-mounted transformer permitted in the front yard as proposed to be allowed through this urgency ordinance. These transformers are typically a cube shape with a three foot height, depth, and width on single family residential lots, and may be somewhat larger for new subdivisions (see typical details in Informational Enclosure 1, PG&E Landscape Screen for Pad-Mounted Transformers). The urgency ordinance proposed highlights what would be a significant but needed departure from current practice in order to facilitate electrification of the housing stock given the challenges described herein.

Urgency Ordinance Evaluation:

As stated, supply chain interruptions are currently causing an estimated eighteen months to four years delay. Consequently, City staff recommend the adoption of a provision that would allow installation of pad-mounted transformers as follows:

“When placement of a transformer within a preferred location as prescribed under City ordinances is not technically or financially feasible in the discretion of the Public Works Director or designee, above-ground, pad-mounted transformers will be permitted when properly screened and safely located within front yards for: (1) residential building permits for all home additions and remodels, single family demolitions and rebuilds, and ADUs, and; (2) developments with multiple dwelling units in residential districts for which a building permit has been issued as of the effective date of this ordinance.”

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Council Staff Report (ID # 5190) Meeting of June 18, 2024 Updated: 6/14/2024 7:25 AM by Dina Lewis Page 4

This urgency ordinance would remain in effect for two years, which is a typical duration within which to evaluate the impact of urgency ordinance procedures. During that time, staff would continue to encourage early service planning and communicate with permittees and the utility to keep abreast of changes in the situation. Staff recommends two years given current information regarding the supply chain. This will also provide sufficient time for staff to evaluate the issue further and return to Council with a longer-term recommendation.

FISCAL IMPACT: None. Allowing development to be finalized and be occupied would, broadly, allow earlier realization of associated taxes and fees associated with development and occupancy of that housing.

ENVIRONMENTAL REVIEW: The proposed amendments to the Fremont Municipal Code are exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to, without limitation, each as a separate and independent basis, CEQA Guidelines §15061(b)(3) [Review for Exemption] in that it can be seen with certainty that there is no possibility that the proposed text amendments would have the potential for causing a significant effect on the environment, §15301 [existing facilities] in that the actions herein relate to individual projects otherwise already approved by the city and subject to standard building permitting, including for electrical service, and §15303 [small structures] in that the temporary allowance for pad-mounted utility transformers in safe and screened locations above ground in front yards within existing residential districts does not otherwise have the potential to cause a significant impact on the environment.

ATTACHMENTS:
• Draft Urgency Ordinance Above Ground Transformers
• Informational Enclosure 1. Pacific Gas and Electric Company - Landscape Screening

RECOMMENDATIONS:

1. Adopt an urgency ordinance to temporarily allow pad-mounted transformers to be installed for specified development projects in residential districts, until June 18, 2026.

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Ordinance XX-2024 Page 1 of 3

ORDINANCE NO. XX- 2024

AN UNCODIFIED URGENCY ORDINANCE OF THE CITY OF

FREMONT TO TEMPORARILY ALLOW PAD -MOUNTED

TRANSFORMERS TO BE INSTALLED FOR SPECIFIED

DEVELOPMENT PROJECTS IN RESIDENTIAL DISTRICTS
PURSUANT TO GOVERNMENT CODE SECTIONS 36934 AND 36937,
TO TAKE EFFECT IMMEDIATELY UPON ADOPTION BY A 5/7

VOTE OF THE CITY COUNCIL, AND REMAIN IN EFFECT FOR A

PERIOD OF TWO YEARS UPON A FINDING AND DECLARATION

THAT IS REQUIRED FOR THE IMMEDIATE PRESERVATION OF
THE PUBLIC PEACE, HEALTH OR SAFETY (PLN2024-00194), AND

MAKING FINDINGS OF CEQA EXEMPTION

THE CITY COUNCIL OF THE CITY OF FREMONT DOES ORDAIN AS FOLLOWS:

SECTION 1. FINDINGS

The City Council makes the following findings and determinations as part of this urgency ordinance:

A. The City’s Utility Undergrounding Ordinance (UUO) codified in Fremont Municipal Code (FMC) Chapter 12.35 establishes the City’s 38 undergrounding districts, and, along with Chapter

8.90 of the Zoning Ordinance, generally specifies that utility structures must be placed underground, with limited exceptions.

B. For locations with existing underground service, screened transformers are permitted subject to locational requirements. In residential districts, the UUO allows pad-mounted transformers to be screened and located within a utility easement away from streets and open areas at rear/side yard locations. However, no above-ground transformers are currently permitted within front yards in residential districts.

C. There currently exists a shortage of available underground mounted transformers and without a transformer a building permit cannot be made final and this indefinitely delays the issuance of a certificate of occupancy.

D. The City has become aware of this supply shortage of underground mounted transformers based on information received from public utility representatives, multiple news sources, and parties issued building permits.

E. The City continues to experience strong permitting activity for home remodels, accessory dwelling units (ADUs), demolition and rebuilds.

F. There are multiple permits that require unavailable underground mounted transformers to complete their permitted work and occupy a residence, and there is no certainty as to when this supply shortage will subside.

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Attachment: Draft Urgency Ordinance Above Ground Transformers (5190 : Pad-mounted Transformer Urgency Ordinance)

Ordinance XX-2024 Page 2 of 3

G. The lack of availability of underground mounted transformers creates an urgent situation due to the inability to finalize permits for home additions and remodels, ADUs, and infill developments, and places households at risk of severe financial loss, loss of housing, and creates delays in construction projects that may become a nuisance if not completed.

H. Above-ground, pad-mounted transformers are readily available and authorizing their use will alleviate delays in completion of permitted work and building occupancy.

I. Allowing the use of above-ground, pad-mounted transformers aligns with the objective of the City’s Housing Element of its General Plan to encourage actions to facilitate housing production, including ADUs, home remodels, and infill development.

J. This ordinance authorizing the use of above-ground, pad-mounted transformers in specific circumstances will provide necessary relief to building permit holders by facilitating the completion of permitted work during the shortage of underground mounted transformers, and allows sufficient time for the City to evaluate this shortage and propose a longer-term solution.

K. California Government Code Sections 36934 and 36937 allow a city council to adopt an ordinance as an urgency measure that takes effect immediately in order to preserve and protect the public peace, health, safety or welfare, where said ordinance contains a declaration of facts constituting the urgency and is passed by a four-fifths vote of a city council, or five affirmative votes of a seven-member city council.

L. Based upon the above-described facts and circumstances, the City Council finds that this ordinance is necessary as an urgency measure for preserving the public peace, health and safety, and therefore it may be introduced and adopted at the same meeting and shall take effect immediately if passed by at least five (5) affirmative votes.

SECTION 2. PROVISIONS

The City Council of the City of Fremont ordains that, for the duration of this ordinance, notwithstanding existing local law including but not limited to the Zoning Ordinance and Utility Undergrounding Ordinance, the following shall control:

“When placement of a transformer within a preferred location as prescribed under City ordinances is not technically or financially feasible in the discretion of the Public Works Director or designee, above- ground, pad-mounted transformers will be permitted when properly screened and safely located within front yards for: (1) residential building permits for all home additions and remodels, single family demolitions and rebuilds, and ADUs, and; (2) developments with multiple dwelling units in residential districts for which a building permit has been issued as of the effective date of this ordinance.”

SECTION 3. CEQA

The City Council of the City of Fremont finds that the proposed amendments to the Fremont Municipal Code are exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to, without limitation, each on a separate and independent basis, CEQA Guidelines §15061(b)(3) [Review for Exemption] in that it can be seen with certainty that there is no possibility that the proposed text amendments would have the potential for causing a significant effect on the environment, §15301

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Attachment: Draft Urgency Ordinance Above Ground Transformers (5190 : Pad-mounted Transformer Urgency Ordinance)

Ordinance XX-2024 Page 3 of 3

[existing facilities] in that the actions herein relate to individual projects otherwise already approved by the city and subject to standard building permitting, including for electrical service, and §15303 [small structures] in that the temporary allowance for pad-mounted utility transformers in safe and screened locations above ground in front yards within existing residential districts does not otherwise have the potential to cause a significant impact on the environment.

SECTION 4. SEVERABILITY

If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held by a court of competent jurisdiction to be invalid, such a decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Fremont hereby declares that it would have passed this ordinance and each section or subsection, sentence, clause, and phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared invalid.

SECTION 5. EFFECTIVE DATE

This ordinance shall take effect immediately upon adoption by the affirmative vote of at least five members of the City Council.

SECTION 6. DURATION

This ordinance shall remain in place for a period of two years from the date of passage.

SECTION 7. PUBLICATION AND POSTING

The City Clerk shall publish a notice indicating the adoption of this ordinance as required by law.

The foregoing ordinance was introduced and adopted by the City Council of the City of Fremont at the regular meeting of the City Council, held on the 18th day of June, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayor

ATTEST: APPROVED AS TO FORM:

City Clerk City Attorney

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5.C.b
Packet Pg. 113
Attachment: Informational Enclosure 1. Pacific Gas and Electric Company - Landscape Screening (5190 : Pad-mounted Transformer Urgency /0/1/2/2/3/4/5/5/6
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5.C.b
Packet Pg. 114
Attachment: Informational Enclosure 1. Pacific Gas and Electric Company - Landscape Screening (5190 : Pad-mounted Transformer Urgency /0/1/2/2/3/4/5/5/6
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5.C.b
Packet Pg. 115
Attachment: Informational Enclosure 1. Pacific Gas and Electric Company - Landscape Screening (5190 : Pad-mounted Transformer Urgency /0/1/2/2/3/4/5/5/6
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5.C.b
Packet Pg. 116
Attachment: Informational Enclosure 1. Pacific Gas and Electric Company - Landscape Screening (5190 : Pad-mounted Transformer Urgency /0/1/2/2/3/4/5/5/6
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5.C.b
Packet Pg. 117
Attachment: Informational Enclosure 1. Pacific Gas and Electric Company - Landscape Screening (5190 : Pad-mounted Transformer Urgency /0/1/2/2/3/4/5/5/6
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5.C.b
Packet Pg. 118
Attachment: Informational Enclosure 1. Pacific Gas and Electric Company - Landscape Screening (5190 : Pad-mounted Transformer Urgency /0/1/2/2/3/4/5/5/6
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5.C.b
Packet Pg. 119
Attachment: Informational Enclosure 1. Pacific Gas and Electric Company - Landscape Screening (5190 : Pad-mounted Transformer Urgency /0/1/2/2/3/4/5/5/6
/7/8/3/9/10/11/8/12/2/i255/14/11/1/2/2/3/i255/15/5/1/i255/16/8/9/17/18/5/19/3/20/2/9/i255/21/1/8/3/10/15/5/1/22/2/1/10 /23/24/25/26/i255/28/29/30/31/i255/i255/29/32/33/34/35/33/34/36/37/38/39/40/41/41/i255/16/8/42/2/i255/43/i255/5/15/i255/44/41 /45/46/47/48/49/i255/51/47/49/52/53/54/i255/55/56/52/i255/57/47/48/i255/58/52/47/48/59/53/60/59/56/61/i255/45/62/48/53/48/60/63/46/47/61/i255/47/48/64/i255/65/62/66/48/67/47/i255/65/53/68/53/60/53/56/48/60 /69/5/20/2/10
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5.C.b
Packet Pg. 120
Attachment: Informational Enclosure 1. Pacific Gas and Electric Company - Landscape Screening (5190 : Pad-mounted Transformer Urgency /0/1/2/2/3/4/5/5/6
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5.C.b
Packet Pg. 121
Attachment: Informational Enclosure 1. Pacific Gas and Electric Company - Landscape Screening (5190 : Pad-mounted Transformer Urgency /0/1/2/2/3/4/5/5/6
/7/8/3/9/10/11/8/12/2/i255/14/11/1/2/2/3/i255/15/5/1/i255/16/8/9/17/18/5/19/3/20/2/9/i255/21/1/8/3/10/15/5/1/22/2/1/10 /23/24/25/26/i255/28/29/30/31/i255/i255/29/32/33/34/35/33/34/36/37/38/39/40/41/41/i255/16/8/42/2/i255/43/37/i255/5/15/i255/43/41 /44/45/46/47/48/i255/50/46/48/51/52/53/i255/54/55/51/i255/56/55/51/48/57/i255/58/46/45/45/59/60/61/i255/62/52/59/51/51/46/61/i255/46/47/63/i255/62/46/64/51/46/65/59/47/48/55/i255/66/52/67/52/68/52/55/47/68 /69/5/20/2/10
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5.C.b
Packet Pg. 122
Attachment: Informational Enclosure 1. Pacific Gas and Electric Company - Landscape Screening (5190 : Pad-mounted Transformer Urgency /0/1/2/2/3/4/5/5/6
/7/8/3/9/10/11/8/12/2/i255/14/11/1/2/2/3/i255/15/5/1/i255/16/8/9/17/18/5/19/3/20/2/9/i255/21/1/8/3/10/15/5/1/22/2/1/10 /23/24/25/26/i255/28/29/30/31/i255/i255/29/32/33/34/35/33/34/36 /37/38/39/40/41/41/i255/16/8/42/2/i255/43/43/i255/5/15/i255/43/41 /44/45/46/47/48/i255/50/46/48/51/52/53/i255/54/55/51/i255/56/52/46/57/45/55/58/i255/50/52/59/59/52/55/47/58/i255/46/47/60/i255/61/46/59/48/i255/62/46/63/i255/56/52/64/52/59/52/55/47/59 /65/5/20/2/10
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5.C.b
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5.C.b
Packet Pg. 124
Attachment: Informational Enclosure 1. Pacific Gas and Electric Company - Landscape Screening (5190 : Pad-mounted Transformer Urgency

Fremont City CouncilJune 18, 2024

Fremont City Council
June 18, 2024