Resolution 2024-XX Page 1 of 4 RESOLUTION NO. 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FREMONT DELEGATING AUTHORITY TO THE CITY MANAGER OR
DESIGNEE TO AWARD CONTRACTS AND TO EXECUTE
AGREEMENTS ON BEHALF OF THE CITY OF FREMONT DURING
THE CITY COUNCIL'S ANNUAL SCHEDULED RECESS FROM
JULY 17, 2024 THROUGH SEPTEMBER 2, 2024
WHEREAS, Fremont Municipal Code Sections 2.10.080(p) and 3.20.070(b)(2) provide procedures by which the City Council may delegate authority to the City Manager to approve contracts and administrative matters otherwise within the authority of the City Council during the City Council’s scheduled recess; and
WHEREAS, City Council will be in recess from July 17, 2024 through September 2, 2024; and
WHEREAS, City staff is aware of specific actions that will be needed for ongoing projects and programs during the Council recess.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FREMONT RESOLVES AS FOLLOWS:
SECTION 1. The City Manager or designee is hereby authorized to consider, approve, and execute contracts and other administrative matters needed for the on-going operation of the City within existing budgetary appropriations during the City Council’s scheduled recess, including the following:
1. A. Authorize the City Manager or designee to execute a Master Service Agreement with Consultant 1 (not yet selected) for on-call utility location consultant services, in the amount not to exceed $1,250,000 for a five-year period.
B. Authorize the City Manager or designee to execute a Master Service Agreement with Consultant 2 (not yet selected) for on-call utility location consultant services, in the amount not to exceed $1,250,000 for a five-year period.
2. Authorize the City Manager or designee to approve the Plans and Specifications, and accept the bid, award and execute the construction contract (including a 10% contingency) with the lowest responsive and responsible bidder. Lowest responsive and responsible bidder is to be determined.
3. Authorize the City Manager or her designee to execute an agreement with Oracle America, Inc., for the annual software support and maintenance of the databases, PeopleSoft HR/Payroll system, and User Productivity Kit for one year and execute any implementing documents and take any necessary implementing actions in an amount not to exceed $385,281.68.
Resolution 2024-XX Page 2 of 4
4. Authorize the City Manager or her designee to issue a purchase order to CentralSquare Technologies, LLC., in the amount of $298,707.31, to execute implementing documents for the annual software support and maintenance of the Tiburon CAD/RMS software system for one year.
5. Authorize the City Manager or her designee to issue purchase orders in the amount not to exceed $607,413 for Computer Equipment and Related Peripherals and Services to Participate in the Minnesota NASPO ValuePoint Master Agreement number 23026, State of California Participating Addendum number 7-23-70-55-01, with Dell Marketing L.P., and execute any implementing documents and take any necessary implementing actions, including the option to extend up to 36 months, upon agreement by both parties.
6. Authorize the City Manager or her designee to execute an agreement and issue purchase orders in the amount not to exceed $250,000 for Computer Equipment and Related Peripherals and Services to Participate in the Minnesota NASPO ValuePoint Master Agreement number 23015, with Microsoft Corporation and execute any implementing documents and take any necessary implementing actions, including the option to extend up to 36 months, upon agreement by both parties.
7. Authorize the City Manager or designee to participate in the National Cooperative Purchasing Alliance (NCPA) Master Agreement 01-164 with DLT Solutions, LLC//TD SYNNEX Public Sector, a division of TD SYNNEX Corporation, and issue purchase orders for Amazon Web Services (AWS) GovCloud storage in an amount not exceeding $168,000 annually, execute any implementing documents, and take any necessary implementing actions, including the option to extend up to 36 months, upon agreement by both parties.
8. Authorize the City Manager or her designee to execute an agreement with Environmental Systems Research Institute, Inc., for the annual software support and maintenance of the ESRI Small Government Enterprise Agreement Annual Subscription, execute any implementing documents, and take any necessary implementing actions, in an amount not to exceed $525,300 for a 3-year term.
9. Authorize the City Manager or her designee to issue a purchase order to Saitech, Inc., for $120,742.10, for the purchase of Cisco Catalyst 9500 network switches awarded via BID 24-028, execute any implementing documents, and take any necessary implementing actions.
10. Authorize the City Manager or her designee to execute an agreement with Partner Vantage Point LLC (PartnerVP) and Halo Service Solutions Ltd, for the implementation and annual software support and maintenance of HaloITSM Solution, execute any implementing documents, and take any necessary implementing actions, in an amount not to exceed $533,368 for a 5-year term.
11. Authorize the City Manager or designee to approve the plans and specifications for the Booster Neighborhood Park Playground Upgrades and Replacement Project; and accept the bid, award a construction contract with the lowest responsive and responsible bidder.
Lowest responsive and responsible bidder is to be determined.
Resolution 2024-XX Page 3 of 4
12. Authorize the City Manager or designee to enter into an agreement with Tri-City Volunteers, in an amount not to exceed $143,270, effective July 1, 2024, through June 30, 2025.
13. Authorize the City Manager or designee to enter into an agreement with Abode Services, in an amount not to exceed $162,806, effective July 1,2024, through June 30, 2025.
14. Authorize the City Manager or designee to enter into an agreement with Health Care Services Agency, in an amount not to exceed $199,245, effective July 1, 2024, through June 30, 2025.
15. Authorize the City Manager or designee to enter into a Task Order with Fremont Unified School District in an amount not to exceed $48,000 for Youth and Family Services Division to provide School-Based Mental Health Counseling; Why Try Cognitive Behavioral Groups as an Alternative to Suspension Program for At-Promise (At-Risk Youth); Substance Use Disorder Treatment Services for Adolescents at Robertson and Kennedy High Schools; and the Family Resource Center Division to provide Family Support Services (Case Management) for the 2024-2025 school year (August 14, 2024 through May 30, 2025).
16. Authorize the City Manager or designee to execute an amendment to the Master Contract with Alameda County Behavioral Health Care Services to provide outpatient substance use disorder treatment services to adolescents and transitional age youth/young adults.
The term of the Amendment shall be from July 1, 2024 through June 30, 2027.
17. A. Authorize the City Manager or designee to execute a task order to the existing Joint Powers Agreement with the City of Newark for the provision of FY 2024/25 case management services in the amount of $5,000.
B. Authorize the City Manager or designee to execute a task order to the existing Joint Powers Agreement with the City of Newark for the provision of FY 2024/25 paratransit services in an amount not to exceed $310,500.
18. Authorize the City Manager or designee to execute a Memorandum of Understanding with the Alameda County Health for Fremont Human Services FY 2020/21 Medi-Cal Administrative Activities.
19. Authorize the City Manager or designee to Execute an agreement with BACS for Fremont Homeless Wellness Center Services for FY 2024/25 and up to two additional years for a total of 3 service years.
20. Authorize the City Manager or designee to execute a service agreement with Zero Foodprint for the Compost Connector service in an amount not to exceed $200,000.
21. Authorize the City Manager or designee to execute a service agreement with Agromin for SB 1383 compost broker services in an amount not to exceed $200,000.
Resolution 2024-XX Page 4 of 4 SECTION 2. The City Manager shall report to the City Council regarding the actions taken under this Resolution at the September 3, 2024 City Council Meeting.
ADOPTED, ____________ by the City Council of the City of Fremont by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________
Mayor
ATTEST:
__________________________________
City Clerk
APPROVED AS TO FORM:
________________________________
City Attorney