Fremont City Council Meeting: 09/03/24 07:00 PM
3300 Capitol Avenue Div/Dept: Landscape Architecture
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5224) DOC ID: 5224 A
Updated: 8/26/2024 4:29 PM by Dina Lewis A Page 1
AWARD A CONSTRUCTION CONTRACT FOR CENTRAL PARK EXERCISE EQUIPMENT AND PATHWAY AT EAST MEADOW PROJECT (PWC 8872 | 9000 | 9003) – Approve the Plans and Specifications; award a Construction Contract in the amount of $1,697,847 to Guerra Construction Group, plus a 15% Construction Contingency in the amount of $254,677 for a total construction contract amount of $1,952,524; and find the project is exempt from review under the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15301 (Existing Facilities), 15304 (Minor Alterations to Land), Section 15303 (New Construction or Conversion of Small Structures), Section 15311 as a minor accessory structure appurtenant and Section 15183 (Projects Consistent with Community Plan or Zoning) per Environmental Impact Report SCH#2010082060.
Contact Persons:
Name: Jennie Suen Kim Beranek
Title: Landscape Architect II Community Services Director Div/Dept: Landscape Architecture Community Services
Phone: 510-494-4744 510-494-4330
E-Mail: [email protected] [email protected]
Executive Summary: Staff recommends that the City Council approve the plans and specifications for Central Park Exercise Equipment and Pathway at East Meadow Project; accept the bid of and award the construction contract to Guerra Construction Group for the Base Bid amount of $1,697,847, with 15% Construction Contingency amount of $254,677, for a total Contract amount of $1,952,524; and find the project is exempt from review under California Environmental Quality Act (CEQA) .
BACKGROUND: The proposed project will add a new amenity to Central Park consisting of an outdoor exercise equipment area located between Central Park’s Baseball Sports Complex and Lake Elizabeth. The existing site, Central Park’s East Meadow, is fallow land with several vehicular/pedestrian pathways that are in poor condition. The exercise equipment area will include a fitness rig, individual exercise stations, safety surfacing, synthetic turf exercise area, shade structures, site furnishings, trees, and planting area with new irrigation. The project scope will also include demolition, minor grading and conversion of the existing asphalt and gravel pathways surrounding the proposed exercise equipment area, to a vehicular rated and pedestrian friendly 12’ wide concrete pathways, improving the pedestrian experience, ADA access and connectively within Central Park.
DISCUSSION/ANALYSIS: The proposed addition of exercise equipment station will add a new amenity to Central Park which does not have a dedicated outdoor gym-grade exercise fitness area. Placement of the improved area at the west end of East Meadow positively activates and upgrades the unused portion of the park by turning fallow land into a usable fitness site with planting areas and trees. Pathway improvements adjacent to the exercise area support maintenance of the new site and provide for a vehicle rated surface that requires less maintenance and is durable and improves connectivity to the rest of the park.
Council Staff Report (ID # 5224) Meeting of September 3, 2024 Updated: 8/26/2024 4:29 PM by Dina Lewis A Page 2
The Central Park Exercise Equipment and Pathway at East Meadow Project is funded through combined projects, PWC 9000 Central Park Exercise Equipment and PWC 9003 Pathway at East Meadow. PWC 9000 was approved as a part of the of the 2019/20 – 2023/24 Capital Improvement Programs (CIP). Additional funds were added during the 2023/24 – 2027/28 CIP. PWC 9003 was also approved as a part of the 2019/20 – 2023/24 Capital Improvement Programs with additional funds added in both 2021/22 – 2025/26 and 2023/24 – 2027/28 CIPs. The project budget also adds a portion of funding from PWC 8872, Fund 502 to cover tree planting and irrigation support to trees.
The project was bid on and advertised on July 9, 2024 and July 16, 2024. The bids were opened on August 6, 2024.
Bid Results: The City received three (3) bids for the construction of the project on August 6, 2024. The apparent low bid was submitted by Guerra Construction Group. All bidders and their respective bid amounts are:
Contractor Rank Base Bid
Guerra Construction Group 1 $1,697,847*
Silicon Valley Paving, Inc. 2 $1,910,802*
Grade Tech Inc. 3 $2,602,161
*Mathematically Corrected - Corrected for computation errors pursuant to Instructions to Bidders Part 6.1(A)
The low bidder for the project, Guerra Construction Group, is a responsible bidder experienced in this type of work and has provided a responsive bid since all bid documents are in order. The low bidder’s price is 10.6 % below the Engineer’s Estimate of $1,900,000.
FISCAL IMPACT:
Project Budget and Funding: The Central Park Exercise Equipment and Pathway at East Meadow project is funded with a total of $2,382,000 of 540 Park Facility Impact Fee 95 and was approved as part of the 2019/20-2023/24, 2021/22-2025/26 and 2023/24–2027/28 Capital Improvement Programs. An additional $20,000 will be allocated from the Central Park Trail/Loop Parking Lot PWC 8872, Fund 502 to cover a portion of the tree planting and associated irrigation cost. The amount of the combined funding will cover the design, consultant fees and the construction costs for the project.
1. Funds appropriated to the project:
PWC 9000 Fund 540 Park Facility Impact Fee 95 $1,147,000 PWC 9003 Fund 540 Park Facility Impact Fee 95 $1,235,000 PWC 8872 Fund 502 to PWC 9000 Fund 540 $ 20,000
FUNDS AVAILABLE: $2,402,000
2. Project Expenses to Date:
• Project Management, Design and Administration $ 256,027 • Other Contractual Services $ 39,610
3. Remaining Planned Expenditures (For Construction):
• Construction (Base Bid and Construction Contingency) $1,952,524 • Construction Administration and Management (Estimated) $ 153,839 Council Staff Report (ID # 5224) Meeting of September 3, 2024 Updated: 8/26/2024 4:29 PM by Dina Lewis A Page 3
TOTAL PLANNED PROJECT EXPENDITURES: $2,402,000
4. ESTIMATED PROJECT BALANCE AT END OF PROJECT: $ 0
ENVIRONMENTAL REVIEW: This project is exempt from the California Environmental Quality Act (CEQA), without limitation, pursuant to CEQA Guidelines Section 15301, Existing Facilities, as the project occurs within an existing area of an established park. The rough and fine grading of the site, installation of sanitary sewer and potable water line, development and paving of pedestrian walkways, and placement of exercise equipment do not expand the park’s boundaries and are typical upgrades to a park use. The area is regularly maintained as a park, which includes discing of the groundcover to maintain soil aeration and prevent habitat development for sensitive or invasive species.
Additionally, the grading and pedestrian pathway improvements qualify for a categorical exemption per CEQA Guidelines Section 15304, Minor Alterations to Land, as no grading is proposed on slopes greater than 10 percent and the proposed landscaping changes do not result in the removal of healthy, mature, scenic trees. Under CEQA Guidelines Section 15303, New Construction or Conversion of Small Structures, the utility extensions are minor modifications and are limited to supporting a new drinking fountain. Lastly, the exercise equipment installation is specifically exempt under CEQA Guidelines Section 15311 as a minor accessory structure appurtenant to an existing institutional facility.
Furthermore, the project is exempt under CEQA Guidelines 15183, Projects Consistent with a Community Plan or Zoning, as the project is consistent with the land use envisioned for the site as established by the General Plan for which an Environmental Impact Report (SCH#2010082060) was previously prepared and certified, and CEQA Guidelines Sections 15162 and 15163, as none of the circumstances requiring preparation of a subsequent or supplemental EIR have occurred. Each of the foregoing provides a separate and independent basis for exemption.
ATTACHMENTS: None.
LINKS: The bid plans and specifications are located on the City’s website for City Award reference only under https://www.fremont.gov/government/departments/parks-planning- design/design-projects/central-park-exercise-equipment-and-east-meadow-pathway.
RECOMMENDATIONS:
1. Find the project to be categorically exempt under California Environmental Quality Act (CEQA) Guidelines Section 15301 - Existing Facilities, Section 15304 - Minor Alterations to land, Section 15303 – New Construction or Conversion to Small Structure, Section 15311 as a minor accessory structure to an existing facility, and Section 15138 – Projects Consistent with Community Plan or Zoning per Environmental Impact Report (SCH#2010082060) with Section 15162 and 15163 which require no subsequent or supplemental EIR.
2. Approve the plans and specifications for the Central Park Exercise Equipment and Pathway at East Meadow, PWC 8872, 9000 and 9003.
3. Accept the bid, award and authorize the City Manager or her designee to execute the construction contract to Guerra Construction Group for the Bid of $1,697,847, plus 15% contingency in the amount of $254,677, for a total construction contract amount Council Staff Report (ID # 5224) Meeting of September 3, 2024 Updated: 8/26/2024 4:29 PM by Dina Lewis A Page 4
of $1,952,524 for the Central Park Exercise Equipment and Pathway at East Meadow Project, PWC 8872, 9000 and 9003.