Fremont City Council Meeting: 09/03/24 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Public Projects
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5244) DOC ID: 5244
Updated: 8/28/2024 8:32 AM by Susan Gauthier Page 1
FIRE STATIONS BACKUP GENERATOR REPLACEMENT PROJECT - Approval of Plans and Specifications; Award of Contract to James Day Construction, Inc., dba Coastal Mountain Electric in the Amount of $873,997.70 (including 15% Contingency) for the Fire Stations Nos. 4 & 10 Generator Replacement Project (PWC8393); Make Findings of CEQA Exemption
Contact Persons:
Name: Adrian Simoes Hans Larsen
Title: Facilities Design & Constr. Project
Supervisor
Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4769 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to facilitate the replacement of the existing back-up power generators at Fire Stations Nos. 4 and 10 to provide reliable power to the facilities and in a manner that complies with updated Bay Area Quality Management District Permit requirements.
BACKGROUND: Fire Station No. 4, located at 1000 Pine Street, is an approximately 7800 square-feet building constructed in 1990, and Fire Station No. 10, located at 5001 Deep Creek Rd, is an approximately 6100 square-feet building constructed in 1991. The fire stations are used 24 hours a day by Fire Department staff to provide timely emergency response services to the local community. The existing emergency generators were installed when the buildings were originally constructed and have reached the end of their life cycle and must be replaced.
The proposed emergency generator replacements are needed to provide a reliable source of emergency power to the Fire Stations during power outages. The new generators are modern, with new technology for more efficient operation and will comply with the Federal Emergency Management Agency’s (FEMA) 72 hours of run-time requirements and Bay Area Air Quality Management District (BAAQMD) air pollution requirements. The current and new generators are fueled using renewable diesel made from biomass (not petroleum). The project will also include replacing associated supporting systems for the generators including the automatic transfer switches (ATS). The ATS transfers the source of power provided to the Fire Stations from the typical land-based transformers to the standby generator. The ATS is an essential element of the generator, repair parts are difficult to procure and require long lead times, and therefore its replacement is included in the generator replacement contract.
The proposed schedule for construction includes a long lead time to procure new generators and obtain permit approval from the Bay Area Air Quality Management District, with the project completion expected by May 2025.
Council Staff Report (ID # 5244) Meeting of September 3, 2024 Updated: 8/28/2024 8:32 AM by Susan Gauthier Page 2
DISCUSSION/ANALYSIS: The Fire Stations Nos. 4 and 10 Emergency Generator Replacement project was recently advertised for construction bids, and four bids were received on August 6, 2024. The bidders with their respective bid amounts are shown below. The Engineer’s Estimate is $915,000.00.
Bidder Bid Amount
James Day Construction, Inc., dba Coastal Mountain Electric $ 759,998.00 PC Inc. $ 775,500.00
ELECCO $ 897,300.00
Calstate Construction, Inc. $ 939,777.00
The low bidder, James Day Construction, Inc., dba Coastal Mountain Electric, is a responsive bidder and all documents are in order. The contractor is experienced in this type of work and has satisfactorily completed contracts of a similar nature with other nearby agencies.
Project Cost & Funding
Estimated Project Costs:
Design Consultant and Project Administration $ 98,000.00 Construction Contract - Low Bid 759,998.00
Construction Contingency (15%) 113,999.70
Project Contingency (10%) 75,999.80
Total Estimated Project Costs: $ 1,047,997.50
Source of Funding
PWC8393-501 – Building Capital Replacement $ 1,047,997.50
Based on the contract amount and the project cost estimates, there are sufficient funds budgeted for this project.
FISCAL IMPACT: The estimated project cost of $1,047,997.50 will be funded from sources in the adopted Capital Improvement Program (PWC8393). The appropriation for the Building Capital Replacement (PWC8393) has a current available budget amount of $3.9 million for various projects.
ENVIRONMENTAL REVIEW: Action on this item is exempt from environmental review.
The project is categorically exempt from environmental review based on, without limitation, CEQA Guidelines Sections 15301, 15302(c), 15303(e), 15269(c) and 15183. The replacement of the outdated generator system and mechanical equipment involves negligible or no expansion of use or capacity and constitutes installation of a small accessory/structure, which does not involve significant new environmental effects or changed circumstances. The project also involves generating power during short time periods when necessary to prevent or mitigate emergencies caused by power outages. Each of the cited CEQA exemptions provide a separate and independent basis for CEQA clearance.
ATTACHMENTS: None.
Council Staff Report (ID # 5244) Meeting of September 3, 2024 Updated: 8/28/2024 8:32 AM by Susan Gauthier Page 3
LINKS:
• Fire Station #4 Plans:
https://www.fremont.gov/home/showdocument?id=16174&t=638592406117483427 • Fire Station #10 Plans:
https://www.fremont.gov/home/showdocument?id=16172&t=638592405675718917 • Project Specifications:
https://www.fremont.gov/home/showdocument?id=16176&t=638592406698013797
RECOMMENDATION: Approval of the following actions related to the Fire Stations Nos. 4 and 10 Generator Replacement Project (PWC8393):
1. Approve Plans and Specifications for the project.
2. Accept the Bid and award the construction contract to the lowest responsive and responsible bidder, James Day Construction, Inc., dba Coastal Mountain Electric, in the amount of $759,998.00 and allocate a 15% contingency in the amount of $113,999.70 for a total construction contract amount of $873,997.70 and authorize the City Manager or designee to execute the contract.
3. Find the project is exempt from the CEQA review pursuant to CEQA Guidelines pertaining to the replacement of an existing generator system involving negligible or no expansion of capacity.