Fremont City Council Meeting: 09/03/24 07:00 PM
3300 Capitol Avenue Div/Dept: City Clerk's Office
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5127) DOC ID: 5127
Updated: 8/28/2024 4:57 PM by Susan Gauthier Page 1
REPORT OF ACTIONS TAKEN DURING COUNCIL RECESS - Report of Actions Taken by the City Manager during Council Recess, July 17, 2024 through September 2, 2024
Contact Persons:
Name: Susan Gauthier Allen DeMers
Title: City Clerk Deputy City Manager
Div/Dept: City Clerk's Office City Manager's Office
Phone: 510-284-4076 510-494-4651
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to notify City Council of the administrative actions taken by the City Manager or her designee during the Council recess of July 17, 2024 through September 2, 2024.
BACKGROUND: On July 16, 2024, the City Council adopted Resolution No. 2024-31 authorizing the City Manager or designee to approve administrative matters specified in the resolution during the legislative recess period. All but one of the contract awards were at or below the budgeted amount and engineers’ estimated amounts, which are shown below.
Following is the status of items specified in Resolution No. 2024-31:
1. Title: Utility Location Consultant Services
Staff Contact: Jason Liu, Associate Civil Engineer, 510-494-4793 Name of Contracting Party: Bess Testlab, Inc. and
Exaro Technologies Corporation
Budgeted Amount: $1,250,000 each agreement
Fund/Account Code: All task order work issued and work performed by consultants under the on-call Master Service
Agreements will be funded by projects which require
utility location consultant services.
Action Taken: A. The City Manager or her designee executed a Master Service Agreement with Bess Testlab, Inc for
on-call utility location consultant services, in the
amount not to exceed $1,250,000 for a five-year
period.
B. The City Manager or her designee executed a
Master Service Agreement with Exaro Technologies
Corporation for on-call utility location consultant
services, in the amount not to exceed $1,250,000 for
a five-year period.
2. Title: Centerville Soil Remediation Completion
Staff Contact: Jeanne Suyeishi, Principal Civil Engineer, 510-494-4728
Name of Contracting Party: No Bids Received
Budgeted Amount: $300,000
Council Staff Report (ID # 5127) Meeting of September 3, 2024 Updated: 8/28/2024 4:57 PM by Susan Gauthier Page 2
Fund/Account Code: PWC8812, Fund 551
Action Taken: No action taken.
3. Title: Oracle Databases and PeopleSoft HR/Payroll System Annual Support Renewal
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Oracle America, Inc.
Budgeted Amount: $385,281.68
Fund/Account Code: 620.17020 ($169,871.48), 620.17021
($215,410.20)
Action Taken: An amendment to the Oracle Public Sector Technical Support Agreement for the Oracle Databases and
PeopleSoft HR/Payroll System Annual Support in the
amount of $385,281.68 was signed and executed
with Oracle America, Inc.
4. Title: Tiburon CAD/RMS Software System Annual Software Support and Maintenance Renewal
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: CentralSquare Technologies, LLC.
Budgeted Amount: $298,707.31
Fund/Account Code: 620.17021
Action Taken: The City Manager or her designee issued a purchase order in the amount of $298,707.31 for the annual
software support for the Tiburon CAD/RMS Software
System, executed implementing documents, and
took necessary implementing actions.
5. Title: Approval of annual purchase order to participate in the Minnesota NASPO ValuePoint Master Agreement
number 23026, State of California Participating
Addendum number 7-23-70-55-01, with Dell
Marketing L.P. for the purchase of computer
equipment (desktops, laptops, tablets, servers, and
storage, including related peripherals & services).
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Dell Marketing L.P.
Budgeted Amount: $700,000
Fund/Account Code: 625.93000
Action Taken: The City Manager or her designee issued a purchase order in an amount not to exceed $700,000 annually
for the purchase of computer equipment and took
necessary implementing actions.
6. Title: Approval of annual purchase order to participate in the Minnesota NASPO ValuePoint Master Agreement
number 23015, with Microsoft Corporation for the
purchase of computer equipment (desktops, laptops,
tablets, servers, and storage, including related
peripherals & services).
Council Staff Report (ID # 5127) Meeting of September 3, 2024 Updated: 8/28/2024 4:57 PM by Susan Gauthier Page 3
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Microsoft Corporation
Budgeted Amount: $150,000
Fund/Account Code: 625.93000
Action Taken: The City Manager or her designee entered into an agreement with Microsoft Corporation in an amount
not to exceed $150,000 annually for the purchase of
computer equipment and took necessary
implementing actions.
7. Title: Approval to participate in the National Cooperative Purchasing Alliance (NCPA) Master Agreement 01-
164 with DLT Solutions, LLC//TD SYNNEX Public
Sector, a division of TD SYNNEX Corporation, and
issuance of annual purchase orders for Amazon Web
Service (AWS) GovCloud storage in an annual
amount not to exceed $168,000.
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: DLT//TD SYNNEX Public Sector, a division of TD SYNNEX Corporation
Budgeted Amount: $168,000
Fund/Account Code: 620.17016
Action Taken: The City Manager or her designee issued a purchase order in an amount not to exceed $168,000
annually, for Amazon Web Service (AWS) GovCloud
storage, executed implementing documents, and
took necessary implementing actions.
8. Title: ESRI Small Government Enterprise Agreement
Annual Subscription Renewal
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Environmental Systems Research Institute, Inc.
Budgeted Amount: $525,300
Fund/Account Code: 620.17024
Action Taken: No action taken.
9. Title: Purchase of Cisco Catalyst 9500 network switches Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Name of Contracting Party: Saitech, Inc
Budgeted Amount: $120,742.10
Fund/Account Code: 625.93000
Action Taken: The City Manager or her designee issued a purchase order in an amount of $120,742.10, for the purchase
of Cisco Catalyst 9500 network switches.
10. Title: HaloITSM - Helpdesk and Asset Management
Solution Implementation and Annual Software
Support and Maintenance
Staff Contact: Sanford Taylor, IT Services Director, 510-494-4802 Council Staff Report (ID # 5127) Meeting of September 3, 2024 Updated: 8/28/2024 4:57 PM by Susan Gauthier Page 4
Name of Contracting Party: Partner Vantage Point LLC (PartnerVP) and Halo Service Solutions Ltd
Budgeted Amount: $533,368
Fund/Account Code: 625.93000 ($125,680 for Implementation and Year 1 of annual software support and maintenance),
Funding for the annual software support and
maintenance will be requested as part of the City’s
annual budget process ($407,688 for a 4-Year term).
Action Taken: The City Manager or her designee entered into two agreements with Partner Vantage Point LLC
(PartnerVP) and Halo Service Solutions Ltd, for the
implementation and software licenses of a new
Helpdesk and Asset Management Solution for the
City.
11. Title: Booster Neighborhood Park Playground Upgrades and Replacement
Staff Contact: Connie Chao, Landscape Designer II, 510-494-4742 Name of Contracting Party: TBD
Budgeted Amount: $648,835
Fund/Account Code: PWC9051-541
Action Taken: No action taken.
12. Title: Approval of Social Service Grant Agreement with Tri- City Volunteers
Staff Contact: Marisha Engineer, Management Analyst,
510-574-2087
Name of Contracting Party: Tri-City Volunteers
Budgeted Amount: $143,270
Fund/Account Code: 102.53140
Action Taken: The City Manager or her designee executed an agreement with Tri-City Volunteers in the amount of
$143,270 to provide emergency food for low/zero
income families and individuals, seniors and the
homeless in Fremont, effective July 1, 2024, through
June 30, 2025.
13. Title: Approval of Social Service Grant Agreement with Abode Services
Staff Contact: Marisha Engineer, Management Analyst,
510-574-2087
Name of Contracting Party: Abode Services
Budgeted Amount: $162,806
Fund/Account Code: 102.53140
Action Taken: The City Manager or her designee executed an agreement with Abode Services in the amount of
$162,806 to provide emergency shelter and services
to homeless individuals and families in Fremont,
effective July 1, 2024, through June 30, 2025.
Council Staff Report (ID # 5127) Meeting of September 3, 2024 Updated: 8/28/2024 4:57 PM by Susan Gauthier Page 5
14. Title: Approval of Health Care Services Agency Grant for Health Promotion
Staff Contact: Karen Grimsich, Administrator Human Services Department, 510-574-2062
Name of Contracting Party: Health Care Services
Budgeted Amount: $199,245
Fund/Account Code: 104.53310
Action Taken: The City Manager or her designee executed an agreement with Alameda Health Care Services in the
amount of $206,217 (includes COLA) for health
promotion services, effective July 1, 2024, through
June 30, 2025.
15. Title: FY 2024/25 Task Order with Fremont Unified School District
Staff Contact: Annie Bailey, Youth and Family Services Division Administrator, 510-574-2111
Name of Contracting Party Fremont Unified School District Budgeted Amount: $48,000
Fund/Account Code: 102.53410
Action Taken: Administrative correction, at the July 16, 2024, City Council Meeting, by memorandum (green sheet) to
remove item from consideration. The requested
dollar amount of $48,000 was within the City
Manager's independent contract approval authority
limit of $100,000.
16. Title: Adolescent and Young Adult Outpatient Substance Use Disorder Treatment Services Master Contract
Amendment
Staff Contact: Annie Bailey, Youth and Family Services
Administrator, 510-574-2111
Name of Contracting Party: Alameda County Behavioral Health Care Services Budgeted Amount: $516,881 (FY 2024/25). The amendment is for a multi-year term FY 2024/25 – FY 2026/27 and a not
to exceed amount $1,550,643. The amount for FY
2024/25 is included in the adopted budget. The
amounts for FY 2025/26 and 2026/27 will be
included in the proposed budgets for those years.
Fund/Account Code: 170.53430
Action Taken: The City Manager or her designee executed an amendment to a master contract with Alameda
County Behavioral Health Care Services in an
amount not to exceed $1,550,64, to provide
outpatient substance use disorder treatment
services to adolescents and transitional age
youth/young adults, effective July 1, 2024,
through June 30, 2027.
Council Staff Report (ID # 5127) Meeting of September 3, 2024 Updated: 8/28/2024 4:57 PM by Susan Gauthier Page 6
17. Title: FY 2024/25 Task Orders with the City of Newark Staff Contact: Shawn Fong, Management Analyst II, 510-574-2033 Name of Contracting Party: City of Newark
Budgeted Amount: $315,500
Fund/Account Code: 176.53520 (Paratransit), 102.53210 (Case Management)
Action Taken: 1. The City Manager or her designee executed a task order with the City of Newark in the amount of
$5,000 to provide older adult case management,
effective July 1, 2024 through June 30, 2025.
2. The City Manager or designee executed a task
order with the City of Newark in the amount of
$310,500 to provide paratransit services, effective
July 1, 2024 through June 30, 2025.
18. Title: FY 2024/25 Memorandum of Understanding with
Alameda County Heath Regarding Medi-Cal
Reimbursement for Medi-Cal Administrative Activities
(MAA) Program
Staff Contact: Leticia Leyva, Management Analyst II, 510-574-2072 Name of Contracting Party: Alameda County Health
Budgeted Amount: $900,000
Fund/Account Code: 255.53960 (MAA)
Action Taken: The City Manager executed a Memorandum of Understanding (MOU) with Alameda County Health in
the amount of $900,000 to enable the City of
Fremont to participate in the Medi-Cal Administrative
Activities (MAA) program in FY 2024/25.
19. Title: Approval of FY 2024/25 Fremont Homeless Wellness Center Grant Agreement with Bay Area Community
Services
Staff Contact: Robert Lopez, CDBG Administrator, 510-574-2043 Name of Contracting Party: Bay Area Community Services (BACS) Budgeted Amount: $477,313
Fund/Account Code: 112.53022 (Homeless Housing Fund)
Action Taken: No action taken.
20. Title: Compost Broker Services Agreement with Zero
Foodprint
Staff Contact: Allyn McAuley, Environmental Specialist II, 510-494-4576
Name of Contracting Party: Zero Foodprint
Budgeted Amount: $200,000
Fund/Account Code: 190.41093 (State grant)
Action Taken: The City Manager or her designee executed a service agreement with Zero Foodprint for the Compost
Connector service in an amount not to exceed
$200,000.
Council Staff Report (ID # 5127) Meeting of September 3, 2024 Updated: 8/28/2024 4:57 PM by Susan Gauthier Page 7
21. Title: Compost Broker Services Agreement with Agromin Staff Contact: Allyn McAuley, Environmental Specialist II, 510-494-4576
Name of Contracting Party: Agromin
Budgeted Amount: $200,000
Fund/Account Code: 190.41093 (State grant)
Action Taken: The City Manager or her designee executed a service agreement with Agromin for SB 1383 compost
broker services in an amount not to
exceed $200,000.
RECOMMENDATION: Receive report acknowledging actions taken by the City Manager or her designee during the recess.