Fremont City Council Meeting: 10/01/24 07:00 PM
3300 Capitol Avenue Div/Dept: Information Technology Services Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5262) DOC ID: 5262
Updated: 9/27/2024 7:44 AM by Dina Lewis Page 1
CITY NETWORK INFRASTRUCTURE UPGRADE - Authorize the City Manager, or Designee, to issue a purchase order to Saitech Inc. in the amount of $197,699.77 for the purchase of Cisco FirePower 3140 and Catalyst 9300 network equipment.
Contact Persons:
Name: Rahman Abdul Sanford Taylor
Title: IT Director
Div/Dept: Information Technology Services Information Technology Services Phone: 510-494-4826 510-494-4802
E-Mail: [email protected] [email protected]
Executive Summary: The City standardizes with Cisco equipment for computer network infrastructure and needs to replace certain components due to aging equipment and /or because the vendor no longer supports the equipment or has issued notice of end of support. The City issued a Request for Bid on August 14, 2024, and received twelve responses.
Staff is recommending that the City Council authorize the City Manager, or her designee, to issue a purchase order and to execute implementing documents with Saitech Inc., for the purchase of Cisco FirePower 3140 and Catalyst 9300 network equipment in the amount of $197,699.77.
BACKGROUND: The City has standardized on Cisco equipment for its computer network consisting of switches, firewalls, and wireless access points. Several components of the network are outdated and require replacement.
DISCUSSION/ANALYSIS: The Information Technology Services Department is responsible for providing computer network infrastructure that departments use to access software applications and systems for conducting City business and communication, and to support free Wi-Fi planned in the six commercial districts infrastructure. The typical useful life of network equipment components ranges from 5 to 10 years. The equipment being replaced at this time includes a switch and firewalls that protect the City’s system from outside threats such as cyber-attacks, switches for the City’s primary data center, and wireless access points. The current equipment can no longer effectively and efficiently provides network connectivity needed for City services or the planned free Wi-Fi in commercial districts.
The existing firewall continues to effectively block illegitimate traffic from the network; however, Cisco has announced that it will no longer support the current firewall after September 2025. The replacement network switches will increase the speed to transmit data between computers, servers, and switches from 1 gigabit per second to 10 gigabits per second to accommodate the increasing use of electronic data and online web applications to conduct City business, deliver services, and free internet access for constituents.
Council Staff Report (ID # 5262) Meeting of October 1, 2024 Updated: 9/27/2024 7:44 AM by Dina Lewis Page 2
On August 14, 2024, the City issued a Request for Bid (Bid# 25-008) for the purchase of Cisco FirePower 3140 and Catalyst 9300 network equipment. The City received a total of twelve responses as follows:
Supplier Total Bid*
SAITECH INC $192,757.28
Axelliant LLC $194,020.51
AMS.NET INC $201,818.67
Tech Network Supply LLC $270,289.46
A3 Communications, Inc., DBA
Blue Violet Networks
$271,228.80
Iron Bow Technologies $325,747.65
Acachi LLC $329,617.08
vCloud Tech Inc. $354,939.77
IBILOA OGUN DBA ICT
RESOURCES
$358,131.61
Civvy Streets Distribution $404,134.18
Windham's Tech Firm $411,134.19
Southern Cal Telecom, Inc. $695,978.87
*Include local-owned business deductions, if applicable.
Saitech Inc. is the lowest responsible bidder [with local-owned business deduction, as per FMC 3.20.210(f)(2)] and is a Cisco registered partner to provide the Cisco network equipment and related support.
On September 4, 2024, the City issued the intent to award contract to Saitech Inc, in the amount of $197,699.77.
FISCAL IMPACT: The one-time purchase of the Cisco FirePower 3140 and Catalyst 9300 network equipment is $197,699.77, including applicable sales tax and shipping charges.
Funding is appropriated in the Information Technology Services Capital Replacement Fund (Fund 625).
ENVIRONMENTAL REVIEW: The proposed action is not a project under the California Environmental Quality Act (CEQA) as defined in CEQA Guidelines Section 15378(b)(3) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that the there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. The purchase of computer hardware and software maintenance services will clearly not have a significant effect on the environment and is not a project under CEQA.
ATTACHMENTS: None.
RECOMMENDATION: Authorize the City Manager, or designee, to issue a purchase order to Saitech Inc. in the amount of $197,699.77 (including applicable sales tax and shipping charges) for the purchase of Cisco FirePower 3140 and Catalyst 9300 network equipment, execute any implementing documents, and take any implementing actions as necessary.