Fremont City Council Meeting: 10/01/24 07:00 PM
3300 Capitol Avenue Div/Dept: Community Services
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5251) DOC ID: 5251 A
Updated: 9/27/2024 7:40 AM by Dina Lewis A Page 1
SERVICE AGREEMENT FOR AMERICAN SIGN LANGUAGE INTERPRETER SERVICES - Authorize the City Manager or Her Designee to Execute a Multi-year Service Agreement with Partners in Communication, LLC, through June 30, 2029, in an amount not to exceed $300,000.
Contact Persons:
Name: Michael Sa Kim Beranek
Title: Deputy Director of Community
Services
Community Services Director
Div/Dept: Community Services Community Services
Phone: 510-494-4372 510-494-4330
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to approve and authorize the City Manager or her designee to execute a service agreement with Partners in Communication, LLC for American Sign Language interpretive services for the City of Fremont Community Services Department in an amount not to exceed $300,000 through June 30, 2029.
BACKGROUND: The Recreation Services Division of the Community Services Department offers a variety of activities, programs, and events for the community. Providing access to these programs and events to all is required under the Americans with Disabilities Act. This includes but is not limited to providing American Sign Language interpreters to participants who require and request that accommodation.
DISCUSSION/ANALYSIS: A request for proposals (RFP #25-001) was publicly released in July 2024 to provide in-person American Sign Language interpretation services. Three vendors provided proposals -- Interpreters Unlimited, Linguabee, and Partners in Communication -- all three of which met the requirements of the RFP for as-needed interpretation services. The following are price submissions for all three companies:
Interpreters
Unlimited Linguabee Partners In
Communication
Price per hour $135 $156 $125
Minimum hours 2 2 2
Total for 2 hours $270 $312 $250
2 interpreters $540 $624 $500
Cancellation 24hrs+ 48hrs+ 48hrs
The Recreation Services Division recommends entering into an agreement with Partners in Communication as they proposed the best pricing and have familiarity with the City’s Recreation programming and events. Since all three vendors met the requirements of the RFP, other City departments may choose to enter into a separate agreement with any of the three vendors based on their own ASL interpretation needs.
Council Staff Report (ID # 5251) Meeting of October 1, 2024 Updated: 9/27/2024 7:40 AM by Dina Lewis A Page 2
Based on the Community Services Department demand, staff recommends that the City Council authorize the City Manager or her designee execute a service agreement with Partners in Communication LLC for a total compensation amount not to exceed $300,000 through June 30, 2029.
FISCAL IMPACT: American Sign Language interpretation services were included in the Recreation Services Cost Center (Fund 189) for the FY 2024/25 operating budget and there is no impact to the General Fund.
ENVIRONMENTAL REVIEW: The proposed action is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) and it has no possibility of a significant effect on the environment, as specified in CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.
ATTACHMENTS: None.
RECOMMENDATION: Authorize the City Manager or her designee to execute a multi-year service agreement with Partners in Communication, LLC, through June 30, 2029, in an amount not to exceed $300,000.