Fremont City Council Meeting: 12/03/24 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5315) DOC ID: 5315 C
Updated: 11/27/2024 11:52 AM by Dina Lewis C Page 1
ALAMEDA COUNTY PROBATION DEPARTMENT (ACPD) MASTER CONTRACT FOR JUVENILE JUSTICE CRIME PREVENTION ACT (JJCPA) - Authorization to Execute a Fifth Amendment to Service Agreement with Alameda County Probation Department for Juvenile Justice Crime Prevention Act (JJCPA) Programs Supporting At-Risk Youth and Families, through June 30, 2025, and a Third Amendment to a Subcontract with Seneca Family of Agencies (Seneca); Authorization for Associated Appropriation Actions; and Make Findings of CEQA Exemption.
Contact Persons:
Name: Annie Bailey Christina Briggs
Title: Youth and Family Services
Administrator
Assistant City Manager
Div/Dept: Human Services Department Human Services Department Phone: 510-574-2111 510-284-4022
E-Mail: [email protected] [email protected]
Executive Summary: Since 2019, the Alameda County Probation Department (ACPD) has contracted with the City to provide services funded by the Juvenile Justice Crime Prevention Act (JJCPA) for youth in ACPD’s Community Supervision Program (Program). This Program serves at-promise (at-risk) youth who are on formal Probation and under Community Supervision, as well as the parents of these youth. The City partners with Seneca Family of Agencies (Seneca) to provide Trauma Focused Cognitive Behavioral (TF-CBT) Groups and Parenting Classes in the South County service area (Fremont, Union City, Newark, and San Leandro) to youth in the Program. ACPD has requested to extend its current agreement with the City through June 30, 2025.
The purpose of this report is to recommend that the City Council:
1. Authorize the City Manager to execute a Fifth Amendment with ACPD to extend the term through June 30, 2025, and for the additional amount of $56,268, increasing the total not-to-exceed amount from $397,179 to $453,447.
2. Authorize the City Manager or her designee to execute a Third Amendment to a sub-contract with Seneca to extend the term through June 30, 2025, for the additional amount of $36,451, increasing the total not-to-exceed amount from $191,449 to $227,900.
3. Appropriate an additional $56,258 to the Alameda County Probation Youth Diversion Fund (Fund 133).
BACKGROUND: For many years, ACPD has contracted with the City’s Human Services Department (HSD) Youth and Family Services (YFS) Division to provide counseling, case management and truancy intervention services under a Delinquency Prevention Network (DPN) contract, to Juvenile Justice involved youth and their families.
Since 2019, ACPD has also contracted with the City for YFS to provide Juvenile Justice Crime Prevention Act (JJCPA) funded services, including Trauma Focused Cognitive Council Staff Report (ID # 5315) Meeting of December 3, 2024 Updated: 11/27/2024 11:52 AM by Dina Lewis C Page 2
Behavioral (TF-CBT) Groups and Parenting Classes, for youth in ACPD’s Community Supervision Program (Program). This Program serves at-promise (at-risk) youth who are on formal Probation and under Community Supervision and the parents of these youth.
Due to the broad scope of JJCPA funded services being provided, the higher-level needs of youth in this specialized Program, and the large service area, the City currently partners with Seneca to deliver services in the South County service area, which includes Fremont, Union City, Newark and San Leandro. In 2022, Seneca absorbed Girls, Inc., the City’s original partner.
Since their original Agreement, the City and ACPD have executed four amendments over the years, extending the term of the agreement through December 31, 2024, and increasing the not-to-exceed amount to $397,179.
Concurrently, the City and Seneca have executed two amendments to their agreement, extending the term of the agreement through December 31, 2024, and increasing the not-to-exceed amount to $191,449.
DISCUSSION/ANALYSIS: The goal of the services provided through the Program is to help youth successfully complete Probation requirements, gain life skills, reduce symptomatic behaviors, improve social relationships and prevent youth recidivism. Most youth in ACPD’s Community Supervision Program have experienced traumatic events and, as a result, have negative symptomatic behaviors that contribute to their social, emotional and educational instability. The parents of these youth have also faced many challenges and need significant support.
The proposed Fifth Amendment with ACPD will extend the term of the Agreement through June 30, 2025, and increase the not-to-exceed amount by additional $56,268 to support existing counseling and administrative positions across the two partner agencies, including City staff. It also covers all non-personnel and operating costs associated with running the Program. The City, as the primary contractor, will collect all administrative overhead costs.
The proposed Third Amendment to the sub-contract with Seneca will extend the term through June 30, 2025, and increase the not-to-exceed amount by an additional $36,451.
FISCAL IMPACT: There will be no impact to the General Fund. As part of the FY 2024/25 Adopted Operating Budget, the City Council appropriated $55,479 in the ACPD Probation JJCPA account of Alameda County Probation Youth Diversion Fund (Fund 133). Staff recommend an additional appropriation of $56,268 to Fund 133 to reflect the additional funding authorized in the Fifth Amendment.
ENVIRONMENTAL REVIEW: This action is not a project subject to California Environmental Quality Act (CEQA) review pursuant to, without limitation, CEQA Guidelines section 15378 as it is an administrative governmental activity that will not result in direct or indirect physical change in the environment.
ATTACHMENTS: None.
RECOMMENDATIONS:
Council Staff Report (ID # 5315) Meeting of December 3, 2024 Updated: 11/27/2024 11:52 AM by Dina Lewis C Page 3
1. Authorize the City Manager, or her designee, to execute a Fifth Amendment with ACPD for the additional amount of $56,268, increasing the total not-to-exceed amount from $397,179 to $453,447, for the City to continue to provide youth groups and parenting programs through June 30, 2025.
2. Authorize the City Manager, or her designee, to execute a Third Amendment to a sub-contract with Seneca, for the additional amount of $36,451, increasing the not-to-exceed amount from $191,449 to $227,900, through June 30, 2025.
3. Appropriate an additional $56,258 in FY 24/25 to the AC Probation JJCPA account in Fund 133.