Fremont City Council Meeting: 12/03/24 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5314) DOC ID: 5314
Updated: 11/27/2024 11:40 AM by Dina Lewis Page 1
CONCRETE REPAIRS AND INTERSECTION RAMPS PROJECT - Approval of the Plans and Specifications and Award of Contract to Terocons, Inc. in the Amount of $2,828,653 (Including 12% Contingency) for the 2025 Citywide Concrete Repairs and Intersection Ramps Project (PWC8483-I); Make Findings of CEQA Exemption.
Contact Persons:
Name: Edward Nakayama Hans Larsen
Title: Senior Civil Engineer Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4775 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to initiate the construction of a project to: perform concrete repairs to damaged curbs, gutters, sidewalks, and driveways; and install curb ramps at various locations citywide.
BACKGROUND: The five-year Capital Improvement Plan (CIP) includes funds for concrete repairs in the City. Typically, these repairs have included replacement of sidewalk, curb, gutter, and driveway approaches as well as tree root pruning and tree replacements (as needed).
Under the current program, the Maintenance Operations Department receives and addresses citizen requests for sidewalk area repairs. When the issue is deemed to be a significant safety concern, the Maintenance Operations Department can then make temporary repairs with either an asphalt patch or by concrete grinding, or in select cases, make permanent repairs by replacing the sidewalk. Property owners have the option of performing sidewalk repairs at their own cost with permits from the City and can benefit from incentives offered by the City’s 50-50 reimbursement programs. As enabled by State law, the City’s Municipal Code designates responsibility for sidewalk and street tree conditions to the adjoining property owner. The areas with the most serious or highest concentration of problems, which demand more resources to address, become candidates for contractual concrete repair projects, implemented by the Public Works Department.
The City of Fremont Capital Improvement Program also includes funds to construct intersection curb ramps in compliance with the Americans with Disabilities Act (ADA). Ramp locations are determined from a combination of citizen requests, pavement work that requires new ramps to be installed, and safety needs identified by the Safe Routes to School program.
DISCUSSION/ANALYSIS: The project scope includes:
• Concrete repairs to 136 locations consisting of street segments where concrete damage is highly concentrated and individual citywide locations where damage is especially severe.
• Construction of 200 ramps at 97 locations throughout the City. The project will install ramps at intersections where none currently exist or where existing ramps, built Council Staff Report (ID # 5314) Meeting of December 3, 2024 Updated: 11/27/2024 11:40 AM by Dina Lewis Page 2
under an old standard, need to be replaced with new ramps that conform to current accessibility requirements.
• Upgrades to parking lots at the Niles Community Park (at School Street) and the Warm Springs Community Center involving concrete repairs and ramp installations that comply with current ADA requirements.
Bid Results: Bids were received on October 29, 2024. The bidders with their respective bid amounts are shown below. The Engineer’s (Base Bid) Estimate is $2,700,000.
Bidder Base Bid Amount
1. Terocons, Inc. $2,528,653.00
2. Spencon Construction $2,682,449.00
3. JJR Construction, Inc. $2,778,735.65 *
4. Rosas Brothers Construction $3,215,608.50
5. Sposeto Engineering, Inc. $3,218,898.00 *
6. Kerex Engineering, Inc. $3,399,338.00
7. FBD Vanguard Construction, Inc. $3,481,461.00
* mathematically corrected
The low bidder, Terocons, Inc. submitted a responsive bid and all documents are in order.
The contractor is experienced in this type of work and has satisfactorily completed contracts of similar nature.
Project Costs and Funding:
Estimated Project Costs:
Construction Contract – Base Bid $2,528,653
Construction Contract Contingency (12%) 300,000
Construction Administration and Inspection 380,000
Project Contingency 200,000
TOTAL ESTIMATED PROJECT COSTS $3,408,653
Source of Funding:
PWC8195-501 Capital Improvements Fund $2,350,000
PWC8239-514 ACTC-VRF Local Streets 420,000
PWC8239-515 ACTC Measure BB 510,000
PWC8444-515 Measure BB Local Streets & Roads 100,000
PWC8483-515 Measure BB Local Streets & Roads 100,000
TOTAL FUNDS AVAILABLE $3,480,000
Based on the contract amount and the project cost, there are sufficient funds budgeted for the project. Remaining funds in each of the PWCs listed above will be used for future concrete repair and curb ramp projects.
FISCAL IMPACT: The base bid portion of this project will be funded through the Concrete Repair, Curb and Gutter Repair, and Intersection Ramps programs (PWCs 8239, 8483, and 8444) appropriated for this purpose through the CIP process. Additionally, this project is further funded through the Pavement Maintenance program (PWC8195) for those locations where concrete repairs and intersection upgrades are necessitated by pavement work.
Council Staff Report (ID # 5314) Meeting of December 3, 2024 Updated: 11/27/2024 11:40 AM by Dina Lewis Page 3
ENVIRONMENTAL REVIEW: This project is exempt from California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines section 15301 as the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of the use beyond that presently existing.
ATTACHMENTS: None.
LINKS:
1. Project Plans:
https://www.fremont.gov/home/showdocument?id=16855&t=638671824510589841
2. Project Specifications:
https://www.fremont.gov/home/showdocument?id=16857&t=638671824523580333
RECOMMENDATION: Approval of the following actions related to the 2025 Citywide Concrete Repairs and Intersection Ramps Project (PWC8483-I):
1. Approve the plans and specifications for the project.
2. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, Terocons, Inc. in the amount of $2,528,653 and allocate a 12% construction contingency in the amount of $300,000 for a total construction contract amount of $2,828,653 and authorize the City Manager or designee to execute the contract.
3. Find this project is exempt from CEQA review pursuant to CEQA Guidelines section 15301 as the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of the use beyond that presently existing.