*Consent Items
MINUTES
FREMONT CITY COUNCIL MEETING
OCTOBER 8, 2024
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
7:00 P.M.
1. PRELIMINARY
A. Call to Order: Mayor Mei called the mee ting to order at 7:01 p.m.
B. Flag Salute: Councilmember Shao led the salute to the flag.
C. Roll Call: Mayor Mei, Vice Mayor Campbell , Councilmembers: Keng, Kimberlin, Shao, and Salwan. Councilmember Cox arrived at 7:08 p.m.
D. Announcements by Mayor/City Manager/City Attorney
Mayor Mei announced the Boards and Commissions vacancies.
City Manager Shackelford shared information regarding items of Council/community interest and introduced colleagues.
E. Report Out of Closed Session – None.
2. CONSENT CALENDAR
* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.
On a motion by Councilmember Salwan, seconded by Councilmember Keng, the City Council waived further readings of proposed ordinances.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* B. Mayor Mei opened consideration of Approval of Minutes for the Regular Meeting of September 3, 2024, the Regular Meeting of September 10, 2024, the Special and Regular Meetings of September 17, 2024, and the Special and Regular Meetings of October 1, 2024.
*Consent Items
See Green Sheet on file regarding correction to the staff report formal title. City Attorney Alvarado also provided an administrative correction to agenda item 7.A.1 on the September 17, 2024 minutes.
On a motion by Councilmember Salwan, seconded by Councilmember Keng, the City Council approved minutes as corrected.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* C. Mayor Mei opened considerati on of Authorizing the City Manager to Execute an Agreement with Bay Area Community Services for the Wellness Center.
On a motion by Councilmember Salwan, seconded by Councilmember Keng, the City Council authorized the City Manager, or her designee, to enter into an agreement with Bay Area Community Services from July 1, 2024 to June 30, 2027, for a total amount not to exceed $1,431,939, to allow BACS to continue operating the Wellness Center, which serves people experiencing homelessness as described in this report.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* D. Mayor Mei opened consideration of Adopting Resolution of Project Compliance to Support Receiving $1,078,000 in Regional Measure 3 Grant Funds from the Metropolitan Transportation Commission for the Dumbarton Bridge to Quarry Lakes Trail – Phase A Segment Project (PWC9026); Appropriate the Grant Funds, and Make Findings of CEQA.
On a motion by Councilmember Salwan, seconded by Councilmember Keng, the City Council:
1. Adopted Resolution No. 2024-41 of project compliance to support receiving $1,078,000 in Regional Measure 3 grant funds from the Metropolitan Transportation Commission for the Dumbarton Bridge to Quarry Lakes Trail – Phase A Segment Project (PWC9026).
2. Appropriated $1,078,000 of Measure 3 grant funds to PWC9026-571 in the Miscellaneous Capital Grants Fund.
3. Found the action is exempt from CEQA review per CEQA Guidelines, section 15061 9(b)(3).
*Consent Items
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* E. Mayor Mei opened consideration of Adopting Resolution of L ocal Support for the Submittal of Project Applications to the Alameda County Transportation Commission (ACTC) for their 2026 Comprehensive Investment Program Call for Projects for the Following Three Projects: 1) Fremont Boulevard Multimodal Corridor (Downtown to Irvington) Project, 2) Centerville Quiet Zone/Railroad Crossing Safety Improvement Project, and 3) South Grimmer/Osgood Road Intersection Improvement Project; and Make Findings of CEQA Exemption
On a motion by Councilmember Salwan, seconded by Councilmember Keng, the City Council:
1. Adopted Resolution No. 2024-42 of Local Support for the Fremont Boulevard Multimodal Project (Downtown to Irvington);
2. Adopted Resolution No. 2024-43 of Local Support for the Centerville Quiet Zone/Railroad Crossing Safety Improvements Project;
3. Adopted Resolution No. 2024-44 of Local Support for the South Grimmer/Osgood Road Intersection Improvement Project; and
4. Found the action is exempt from CEQA review per CEQA Guidelines, section 15061 9(b)(3).
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* F. Mayor Mei opened consideration of Approval of Funding Agreement with the Alameda County Transportation Commission for the Design Phase of the I-880/Decoto Road Interchange Modernization Project (PWC9022); Accept and Approve Appropriation of Measure BB Funds in the Amount of $2,400,000 to the Project; Approve a Professional Services Agreement with Mark Thomas & Company, Inc. in the Amount of $2,425,000 (Including 10% Contingency) for Project Design Services; Other Appropriation Actions; and Make Finding of CEQA Exemption.
On a motion by Councilmember Salwan, seconded by Councilmember Keng, the City Council approved the following actions related to the I-880/Decoto Interchange Modernization Project (PWC9022):
1. Authorized the City Manager or her designee to execute a funding agreement with ACTC.
2. Appropriated $2,400,000 in ACTC Measure BB funds to PWC9022-504.
*Consent Items
3. Reallocated $25,000 in State Gas Tax (SB1) funds from PWC8234-134 to PWC9022-134.
4. Authorized the City Manager or designee to execute a Professional Service Agreement with Mark Thomas & Company, Inc., in an amount not to exceed $2,425,000 for design services.
5. Found that the actions are exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061 (b) (3).
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* G. Mayor Mei opened consideration of Approval of Agreements f or On-Call Geotechnical Peer Review Services with Cotton, Shires and Associates, Inc. and Ninyo & Moore Geotechnical & Environmental Sciences Consultants in the amount of $1,250,000 per Agreement; Make Finding of CEQA Exemption.
On a motion by Councilmember Salwan, seconded by Councilmember Keng, the City Council approved and authorized the City Manager or her designee to execute a Master Service Agreement with the following consultants:
1. Cotton, Shires and Associates, Inc. for on-call geotechnical peer review services for a total not-to-exceed compensation of $1,250,000 for five years.
2. Ninyo & Moore Geotechnical & Env ironmental Sciences Consultants for on-call geotechnical peer review services for a total not-to-exceed compensation of $1,250,000 for five years.
3. Found that the actions are exempt from environm ental review, each as a separate and independent basis for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment).
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
*Consent Items
* H. Mayor Mei opened consideration of Accept the Report; Find that the Emergency Continues; Make Findings of CEQA Exemption. (Emergency Plumbing Repair at Police Center)
On a motion by Councilmember Salwan, seconded by Councilmember Keng, the City Council:
1. Accepted the staff report.
2. Reviewed the conditions of the emergency and make a finding, by a four-fifths vote, that the emergency continues until the work on the Emergency Plumbing Repair at Police Center Project has been completed.
3. Found that the action is exempt from CEQA review pursuant to CEQA Guidelines Section 15269(b), as emergency repairs needed to maintain essential services.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* I. Mayor Mei opened consideration of Revisions to the Council Handbook to Update the Procedure for Requests for Ceremonial Recognition, Add a Handbook Acknowledgement Form, and Make Minor Clerical Corrections to the Document.
This item was removed from the Consent Calendar by Mayor Mei. Mayor Mei requested additional language be added to the section of Processing of Requests. This was followed by questions and comments from Councilmembers.
On a motion by Councilmember Salwan, seconded by Vice Mayor Campbell, the City Council adopted a Resolution No. 2024-45 amending the City Council Handbook of Rules and Procedures, and included in the amended language for Processing of Requests: “No individual Council member or group of Council members shall submit requests for ceremonial items…”
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, and Salwan.
Noes: Councilmember Cox
Absent: None
Abstain: None
3. CEREMONIAL ITEMS – None.
*Consent Items
4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications
Mayor Mei opened the public comment period. The following people commented: Omar Abubakar, Sameer Nagwekar, Peter Hansen, Katy Polony, May Kwan, Saeed Qazi, Krysten Laine, Noor Bilbeisi, Patricia Mason, Mary (Molly) Shirk, Sharat Lin, Joanna Lai, Margaret (Peggy) Sheehan-Rahman, Theresa DeAnda, Kelly Abreu, Samantha Villafuente, Malaika Wahid, Falsestine Hurrieh, and Mark Rahman. There being no additional speakers, Mayor Mei closed the public comment period.
5. SCHEDULED ITEMS
A. Mayor Mei opened consideration of Referral from the Recreat ion Commission and the George W. Patterson House Advisory Board to Amend the Composition of the Patterson House Advisory Board.
Mayor Mei opened the public hearing. No public speakers. Mayor Mei closed the public hearing.
On a motion by Councilmember Salwan, seconded by Councilmember Keng, the City Council:
1. Waived the first reading and introduced the attached ordinance amending Section
2.20.560 of the Fremont Municipal Code.
2. Found that ordinance is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15601(b)(3), each as a separate and independent basis for CEQA compliance.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
6. OTHER BUSINESS
A. Mayor Mei opened consideration of Introducing an Ordinance Amending Section
10.05.550 and Adding Section 10.05.555 to the Fremont Municipal Code to Enhance Parking Enforcement Authority.
Deputy City Manager Allen DeMers and Deputy Police Chief Lance Brede provided a presentation. Mayor Mei opened the public comment period. The following people commented: Lisa Danz, Albert Tsui, Kelly Abreu, Krysten Laine, and Steve Skala. There being
*Consent Items
no additional speakers, Mayor Mei closed the public comment period. Staff responded to questions from Councilmembers. Councilmembers provided comments.
On a motion by Councilmember Salwan, seconded by Mayor Mei, the City Council:
1. Found that ordinance is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15601(b)(3), each as a separate and independent basis for CEQA compliance.
2. Waived the first reading and introduced the attached ordinance amending Section
10.05.550 and adding Section 10.05.555 to the Fremont Municipal Code.
3. Directed the City Clerk to post and publish the ordinance in accordance with Government Code Section 36933(c)(1).
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
7. ITEMS REFERRED B Y COUNCILMEMBERS
A. Council Referrals – None.
B. Appointments to Boards, Commissions, Committees
1. Mayor Mei Opened for considera tion of Mayor Mei Referral: Appointments and Reappointments to Advisory Bodies
Advisory Body Appointee Term Expires
Economic Development Advisory Commission Stephen Kapp 12/31/202 7 Commercial/Industrial Representative
On a motion by Councilmember Cox, seconded by Councilmember Keng, the City Council approved appointment.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
*Consent Items
C. Legislative Actions – None.
D. Report on Committee Assignments – None.
8. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 9:05 p.m.
A t t e s t : A p p r o v e d :
_____________________________ ___________________________ S u s a n G a u t h i e r , C i t y C l e r k L I L Y M E I , M a y o r
*Consent Items
MINUTES
FREMONT CITY COUNCIL MEETING
NOVEMBER 12, 2024
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
7:00 P.M.
TELECONFERENCE NOTICE
Pursuant to Government Code Section 54953(b), the following meeting will include teleconference participation by Councilmember Shao from:
Omni Hotel
251 S Olive St., Room 835
Los Angeles, CA 90012
1. PRELIMINARY
A. Call to Order: Vice Mayor Campbell called the meeting to order at 7:00 p.m.
B. Flag Salute: Councilmember Salwan led the salute to the flag.
C. Roll Call: Present: Mayor Mei (via Zoom), Vice Mayor Campbell, Councilmembers: Keng, Kimberlin, Shao (via Zoom), Salwan, and Cox
D. Announcements by Vice Mayor /City Manager/City Attorney
Vice Mayor Campbell announced the Boards and Commissions vacancies.
City Manager Shackelford shared information regarding items of Council/community interest and introduced colleagues.
E. Report Out of Closed Session – None.
2. CONSENT CALENDAR
* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council waived further readings of proposed ordinances.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
*Consent Items
* B. Approval of Minutes – None.
* C. Vice Mayor Campbell opened consideration of a Second Reading and Adoption of an Ordinance of the City of Fremont Amending Fremont Municipal Code Section 2.20.560 to Amend the Composition of the Patterson House Advisory Board
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council waived the second reading and adopted Ordinance No. 09-2024 amending Section 2.20.560 of the Fremont Municipal Code.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* D. Vice Mayor Campbell opened consideration of a Second Reading and Adoption of an Ordinance of the City of Fremont Amending Fremont Municipal Code Section 10.05.550 Restricting On-Street Parking to 72 Hours and Adding Section 10.05.555 Restricting Oversized Parking in Residential Areas
This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. The following person commented: Lisa Danz (FFE). There being no additional speakers, Mayor Mei closed the public comment period.
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council waived the second reading and adopted Ordinance No. 10-2024 amending Section 10.05.550 and adding Section 10.05.555 to the Fremont Municipal Code.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
* E. Vice Mayor Campbell opened consideration of Approval of Agreements for On-Call Traffic Counting Services with All Traffic Data Services, Quality Counts, LLC, and Quality Traffic Data, LLC, each in the amount of $250,000; and Make Findings of CEQA Exemption
This item was removed from the Consent Calendar. Mayor Mei opened the public comment period. The following person commented: Kelly Abreu. There being no additional speakers, Mayor Mei closed the public comment period.
*Consent Items
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council Found that the action is exempt from CEQA review and authorize the City Manager, or her designee, to execute a Master Service Agreement with the following consultants:
1. All Traffic Data Services for on-call traffic counting services for a total not-to-exceed compensation of $250,000 for five years.
2. Quality Counts, LLC for on-call traffic counting services for a total not-to-exceed compensation of $250,000 for five years.
3. Quality Traffic Data, LLC for on-call traffic counting services for a total not-to-exceed compensation of $250,000 for five years.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* F. Vice Mayor Campbell opened consideration of Approval of Professional Services Agreement with WMH, Inc., in the Amount of $7,149,550.00 (Including 15% Contingency) for Environmental Clearance and Design Services for the I-680/North Mission Boulevard Interchange Modernization Project (PWC 9021); Appropriation Actions; Make Findings of CEQA Exemption
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council approved the following actions related to the I-680/North Mission Boulevard Interchange Modernization Project (PWC9021):
1. Authorized the City Manager, or her designee, to execute a Professional Services Agreement with WMH, Inc., in an amount not to exceed $7,149,550 for environmental clearance and design services.
2. Allocated $300,000 from unallocated Traffic Impact Fee fund balance – Fund 531 and appropriated it to PWC9021-531.
3. Found that the actions are exempt from environmental review, each as a separate and independent bases for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment).
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
*Consent Items
* G. Vice Mayor Campbell opened consideration of Approval of Plans and Specifications, and Award Contract to Bear Electrical Solutions, Inc. in the amount of $357,995 (includes 15% Contingency) for the Six Commercial Districts Wi-Fi Access Expansion Project (PWC9108); and Make Findings of CEQA Exemption
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council approved the following actions related to the Six Commercial Districts Wi-Fi Access Expansion Project (PWC9108):
1. Approved the Plans and Specifications for the Six Commercial Districts Wi-Fi Access Expansion Project.
2. Accepted the Bid and awarded the installation contract to the only responsive and responsible bidder, Bear Electrical Solutions, Inc. in the amount of $311,300 and allocated a 15% contingency in the amount of $46,695 for a total installation contract amount of $357,995 and authorized the City Manager, or her designee, to execute the contract.
3. Found the project is exempt from the CEQA review pursuant to CEQA Guidelines as the minor alteration of existing facilities involving no or negligible expansion of use beyond that presently exists.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
* H. Vice Mayor Campbell opened c onsideration of Authorize the City Manager, or Designee, to Issue a Purchase Order and to Execute Implementing Documents with DocuSign, Inc., for the Electronic Signatures Software License Renewal
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council authorized the City Manager, or her designee, to issue a purchase order and to execute implementing documents with DocuSign, Inc., for the Annual Electronic Signatures Solution Renewal in an amount not to exceed $131,171.30.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
* I. Vice Mayor Campbell opened c onsideration of Authorize the City Manager or their Designee to Execute Agreements with Motels for Temporary Use of Rooms for Winter Relief Program; Authorize the City Manager or their Designee to Execute an Agreement with the County of Alameda to Receive Grant Funding for the Winter Relief Program; and Making Findings of CEQA Exemption
*Consent Items
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council:
Communications submitted to the City Clerk were compiled, distributed to the City Council and staff, and published in the City’s Agenda Center on Fremont.gov, and were placed on file.
See Green Sheet on file that contains additional information not included with the staff report.
1. Authorized the City Manager to execute FY 2024/25 Agreements with selected hotel partners C & L Wu, LLC (Mission Peak Lodge) in the amount of $140,400, and Fremont North, LLC, Motel 6 Fremont North in the amount of $133,186 for temporary use of hotel rooms as non-congregate winter relief shelter.
2. Authorized the City Manager to execute an Agreement with Alameda County to accept $230,500 in grant funding to support staffing and program maintenance and operations for the Winter Relief Program.
3. Found that the actions are exempt from review under the California Environmental Quality Act (CEQA) Guidelines, Section 15378(b) (administrative and funding activity not a “project” under CEQA) and Section 15061(b)(3) (no possibility the activity may have significant effect on the environment).
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
* J. Vice Mayor Campbell opened consideration of Authorize the City Manager, or her designee, to amend the Accela SaaS Agreement to include Open Counter services as part of its subscription services, extend the term of the agreement an additional two years through October 2029, and increase the not-to-exceed compensation to $3,928,395.94 for services provided over the new five-year term.
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council:
1. Authorized the City Manager, or her designee, to amend the Accela SaaS agreement to extend the term through October 2029, with annual renewals occurring each year, and to increase the not-to-exceed compensation for all Accela and Open Counter services through October 2029 to $3,928,395.94.
2. Authorized the use of PWC8746, Land Use and Permitting System, for the one-time and initial year of Open Counter subscription fees totaling $59,710.
3. Authorized the City Manager, or her designee, to execute any implementing documents and actions, as necessary.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
*Consent Items
* K. Vice Mayor Campbell opened consideration of Update the 2016 City of Fremont Local Hazard Mitigation Plan (LHMP) by adopting the 2024 Tri-Cities LHMP Update.
Authorize staff to make any interim updates.
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council:
1. Adopted Resolution No. 2024-46 to update 2024 Tri-City Multi-jurisdictional Local Hazard Mitigation Plan.
2. Authorized staff to make interim updates to the Plan, including the Plan’s City of Fremont Annex.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* L. Vice Mayor Campbell opened c onsideration of Amend Collection Agency Agreement with Financial Credit Network to Increase the Not-to-Exceed Amount to $180,000
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council authorized the City Manager, or her designee, to execute an amendment to the current agreement with FCN to increase the not-to-exceed amount by $81,000 for a total of $180,000.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
* M. Vice Mayor Campbell opened c onsideration of Authorize the City Manager, or Designee, to Enter into Agreements, Issue Purchase Orders, and Execute Implementing Documents with CivicPlus for Implementation Consulting Services and the Software Subscription (includes Maintenance and Support) of the NextRequest Software System
On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council:
1. Authorize the City Manager or designee to execute an amendment to the agreement with NextRequest (now part of CivicPlus) to provide implementation and subscription services for a dedicated Fremont Police Department public record request portal, increasing the not-to-exceed amount of the agreement by $30,449.47 to $127,945.96.
2. Authorized the City Manager, or her designee, to execute any implementing documents and take any implementing actions as necessary.
*Consent Items
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* N. Vice Mayor Campbell opened consideration of Receive Progre ss Report and Approve Continuation of the Emergency Plumbing Repair at Police Center Project On a motion by Councilmember Cox, seconded by Councilmember Salwan, the City Council Accepted progress report and determined by a four-fifths vote to continue the emergency action for the Emergency Plumbing Repair at Police Center Project.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
3. CEREMONIAL ITEMS - None
4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications
Vice Mayor Campbell opened the public comment period. The following people commented:
Joe Rose (NAMI), Katy Polony, Sameer Nagwekar, Lee Mason, Alison Monroe, Peggy Rahman, Joanna Lai, Suzanne Cameron, Kelly Abreu, and Salim Mastan. There being no additional speakers, Vice Mayor Campbell closed the public comment period.
5. SCHEDULED ITEMS
A. Vice Mayor Campbell opened con sideration of Public Hearing (Published Notice) to Consider Adopting a Resolution Amending the Master Fee Schedule for Various Public Works Engineering Fees to Reflect Current Cost of Services, Support Community Interest in Monthly Parking at Centerville Train Depot, and to Ensure Full Accurate Cost Recovery; Make Findings of CEQA Exemption
Management Analyst II, Tiffany Curotto and Public Works Director, Hans Larsen were present for discussion. Vice Mayor Campbell opened the public hearing. The following person commented: Kelly Abreu. Vice Mayor Campbell closed the public hearing. Director Larsen responded to questions from Councilmembers.
*Consent Items
On a motion by Councilmember Salwan, seconded by Councilmember Keng, the City Council:
1. Held a Public Hearing; and
2. Approved Resolution No. 2024-47 amending the Master Fee Schedule to reflect the changes in the proposed updated Master Fee Schedule (Exhibit A to Resolution) for Public Works Fees, effective as of January 11, 2025.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
6. OTHER BUSINESS
A. Vice Mayor Campbell opened con sideration of Informational Report and Presentation of Year-End Results for FY 2023/24
Finance Director, David Persselin shared a presentation and responded to questions from Councilmembers. Vice Mayor Campbell opened the public comment. The following people commented: Kelly Abreu (provided a handout), John Hinds, and Salim Mastan. Vice Mayor Campbell closed the public comment period. Director Persselin responded to questions from Councilmembers.
The City Council accepted the report and presentation.
7. ITEMS REFERRED B Y COUNCILMEMBERS
A. Council Referrals – None.
B. Appointments to Boards, Commissions, Committees
1. Vice Mayor Campbell opened for consideration of Mayor Mei Referral: Appointments and Reappointments to Advisory Bodies
Appointments:
Advisor
y Bodies Appointee Term Expires
Building Appeals Board
Kurt Fuller 12/31/2026
Building Appeals Board
Arun Shah 12/31/2028
Building Appeals Board
Kurt Hereld 12/31/2028
*Consent Items
Advisory Bodies Appointee Term Expires
George W. Patterson House Advisory Board
At-Large Representative
Lauren Teixeira 12/31/2025
Human Relations Commission
Rocio Keul 12/31/2027
Library Advisory Commission
At-Large Representative
Thomas Krum 12/31/2026
Library Advisory Commission
At-Large Representative
Edilberto Aguilera 12/31/2026
Planning Commission
Mufaddal Ezzy 12/31/2025
Rent Review Board
Tenant
Representative
Maria Caluag 12/31/2027
On a motion by Councilmember Cox, seconded by Councilmember Keng, the City Council approved appointments.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, an
d Cox
Noes: None
Absent: None
Abstain: None
C. Legislative Actions – None.
D. Report on Committee Assignments – None.
8. ADJOURNMENT: There being no further business, Vice Mayor Campbell adjourned the meeting at 8:50 p.m.
A t t e s t : A p p r o v e d :
_____________________________ ___________________________ Susan Gauthier, City Clerk D ESRIE CAMPBELL, Vice Mayor
MINUTES
FREMONT CITY COUNCIL SPECIAL MEETING
NOVEMBER 19, 2024
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
5:45 P.M.
Call to Order: Mayor Mei called the mee ting to order at 5:45 p.m.
Roll Call: Present: Mayor Mei, Vice Mayor Campbell, Councilmembers: Keng, Kimberlin, Salwan, and Shao
Councilmember Cox arrived at 5:51 p.m.
Public Comment: None.
CONVENED TO A CLOSED SESSION at 5:46 p.m.
CONFERENCE WITH LABOR NEGOTIATOR
(California Government Code 54957.6)
City Designated Representatives: Karena McGee Shackelford, City Manager; Rafael E. Alvarado Jr., City Attorney; Brian Stott, Assistant City Manager; Christina Briggs, Assistant City Manager; Allen DeMers, Deputy City Manager; Sean Washington, Police Chief; Elana Rivkin-Haas, Senior Deputy City Attorney; Charles Sakai, Designated Representative; and Allyson Hauck, Designated Representative
Organization Representing Employees:
• Fremont Police Association
The Special Meeting of the Fremont City Council adjourned at 6:15 p.m.
A t t e s t : A p p r o v e d :
_____________________________ ___________________________ S u s a n G a u t h i e r , C i t y C l e r k L I L Y M E I , M a y o r
*Consent Items
MINUTES
FREMONT CITY COUNCIL MEETING
NOVEMBER 19, 2024
FREMONT CITY HALL AND
VIRTUAL MEETING VIA ZOOM
7:00 P.M.
1. PRELIMINARY
A. Call to Order: Mayor Mei called the mee ting to order at 7:00 p.m.
B. Flag Salute: Councilmember Kimberlin led the salute to the flag.
C. Roll Call: Mayor Mei, Vice Mayor Campbell , Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
D. Announcements by Mayor/City Manager/City Attorney
Mayor Mei announced the Boards and Commissions vacancies.
City Manager Shackelford shared information regarding items of Council/community interest.
E. Report Out of Closed Session (if applicable)
City Attorney Alvarado reported that the Council conducted a conference in Closed Session took no reportable action.
2. CONSENT CALENDAR
* A. Waive Reading of Ordinances: The City Attorney read the titles of ordinances to be considered.
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council waived further readings of proposed ordinances.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* B. Approval of Minutes – None.
*Consent Items
* C. Mayor Mei opened consideration of Receiving Completion Rep ort and Terminate Emergency Action for Repair at Police Center Project
On a motion by Councilmember Salwan, seconded by Councilmember Cox, the City Council accepted completion report and terminated the emergency action for the Emergency Plumbing Repair at Police Center Project.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
* D. Mayor Mei opened considerati on of Authorizing the City Manager, or Designee, to Enter into a Service Agreement with Tyler Technologies, Inc. for Credit Card Payment Processing
This item was removed from the Consent Calendar. Finance Director Persselin responded to questions from Councilmembers.
On a motion by Councilmember Cox, seconded by Councilmember Keng, the City Council authorized the City Manager, or designee, to enter into an initial three-year agreement, with subsequent annual renewals, with Tyler Technologies, Inc. for services related to credit card processing through the Tyler Payments software solution.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
3. CEREMONIAL ITEMS – None.
4. PUBLIC COMMUNICATIONS
A. Oral and Written Communications
Mayor Mei opened the public comment period. The following people commented: Tiffany Hale (Reliance Machine Products), Yonggang Zhang, and Akshaya Krishna (Young Marines) There being no additional speakers, Mayor Mei closed the public comment period.
*Consent Items
5. SCHEDULED ITEMS
A. Mayor Mei opened consideration of a Public Hearing (Publish ed Notice) on amending the FY 2023/24 CDBG and ESG Action Plan and Authorizing the City Manager to Enter Into an Agreement with Abode Services for Emergency Solutions Grant (ESG) Funding for the Sunrise Village Shelter
No presentation was provided by staff. Mayor Mei opened the public hearing. There being no speakers, Mayor Mei closed the public hearing. Staff responded to questions from Councilmembers.
On a motion by Councilmember Cox, seconded by Councilmember Campbell, the City Council:
1. Held a public hearing on the Substantial Amendment to the FY 2023/24 CDBG and ESG Action Plan, adding a new activity to reallocate $89,000 in ESG funding for emergency shelter services.
2. Adopted a Resolution No. 2024-48 approving the following actions:
a. Approve and authorize the City Manager, or her designee, to amend the FY 2023/24 CDBG and ESG Action Plan as described in this staff report. b. Authorize the City Manager, or her designee, to execute a one-year agreement with Abode Services, retroactive to July 1, 2024, to support the operation of the Sunrise Village Emergency Shelter, in an amount not to exceed $89,000, contingent upon a finding of no significant impact in the corresponding NEPA environmental assessments and completion of the required public comment period.
Ayes: Mayor Mei, Vice Mayor C ampbell, Councilmembers: Keng, Kimberlin, Shao, Salwan, and Cox
Noes: None
Absent: None
Abstain: None
B. Mayor Mei opened considerati on of a scheduled Public Hearing titled “RENT REVIEW ORDINANCE ANNUAL REPORT AND PROGRAM FEE” has been continued to the December 17, 2024 City Council Meeting
No vote taken. Item continued to a date certain.
6. OTHER BUSINESS – None.
7. ITEMS REFERRED B Y COUNCILMEMBERS
A. Council Referrals – None.
B. Appointments to Boards, Commissions, Committees – None.
*Consent Items
C. Legislative Actions – None.
D. Report on Committee Assignments
Councilmembers reported on their various meetings.
8. ADJOURNMENT: There being no further business, Mayor Mei adjourned the meeting at 7:30 p.m.
A t t e s t : A p p r o v e d :
_____________________________ ___________________________ S u s a n G a u t h i e r , C i t y C l e r k L I L Y M E I , M a y o r