Fremont City Council Meeting: 01/07/25 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts
SCHEDULED
Sponsors:
COUNCIL STAFF REPORT (ID # 5338) DOC ID: 5338
Updated: 1/2/2025 11:56 AM by Dina Lewis Page 1
2025 PAVEMENT CRACK SEAL PROJECT - Approval of Specifications and Award of Contract to Graham Contractors, Inc. in the Amount of $187,470 (Including 20% Contingency) for the 2025 Citywide Pavement Crack Seal Project (PWC8195-X1); Make Findings of CEQA Exemption.
Contact Persons:
Name: Edward Nakayama Hans Larsen
Title: Senior Civil Engineer Public Works Director
Div/Dept: Public Works Purchasing
Phone: 510-494-4775 510-494-4722
E-Mail: [email protected] [email protected]
Executive Summary: The purpose of this report is to initiate the construction of a project to seal cracks in the roadway pavement at various locations citywide, consisting of 10 street segments and totaling seven miles in length.
BACKGROUND: The City’s Public Works and Maintenance Operations departments monitor the pavement condition of all streets and annually perform three types of pavement treatments:
• Pothole repairs – Treatment includes the patching of holes in the pavement to address immediate safety concerns. Work is performed as needed by City Maintenance staff. Community requests for pothole repairs can be implemented most efficiently by using the “Fremont App”.
• Preventive maintenance treatments – Treatments include cape seals, slurry seals, and crack seals, which involve the application of sealant materials over pavements to extend the pavement life at a relatively low cost. City Public Works staff annually implements construction contracts for preventative pavement maintenance. • Rehabilitation treatments – Treatments include pavement overlays and pavement base repairs, which involve the replacement of all or portions of pavements at a relatively high cost. Rehabilitation treatments are typically implemented at the end of the pavement’s useful life. City Public Works staff annually implements construction contracts for pavement rehabilitation.
The City’s Public Work staff uses a computerized pavement management system and street inspections to monitor the condition and guide the improvement of the City’s paved street system, which includes over 500 miles of streets.
Sealing cracks is the first step in the City’s pavement preventive maintenance program.
Crack sealing extends the life of asphalt pavement by filling in cracks greater than ¼” in width with a modified asphalt material, which prevents water intrusion into the pavement structure.
DISCUSSION/ANALYSIS: This project will seal pavement cracks along 10 street segments consisting of seven centerline miles of roadway. The streets included in this crack seal project are also planned to be included in subsequent pavement improvement projects.
Council Staff Report (ID # 5338) Meeting of January 7, 2025 Updated: 1/2/2025 11:56 AM by Dina Lewis Page 2
Bid Results: Bids were received on December 10, 2024. The bidders with their respective bid amounts are shown below. The Engineer’s Estimate is $200,000.00.
Bidder Bid
1. Graham Contractors, Inc. $156,470
2. Pavement Coatings Co. $181,100
3. Bond Blacktop, Inc. $286,750
The low bidder, Graham Contractors, Inc., submitted a responsive bid and all documents are in order. The contractor is experienced in this type of work and has satisfactorily completed contracts of similar nature with the City and other public agencies.
Project Costs and Funding:
Estimated Project Costs:
Construction Contract – Low Bid $156,470
Construction Contract Contingency 31,000
Construction Inspection and Administration 23,000
TOTAL ESTIMATED PROJECT COSTS $210,470
Source of Funding:
PWC8195-501 Capital Improvements Fund $2,280,000
Based on the contract amount and project cost estimates, there are sufficient funds budgeted for this project. The budget appropriation used for the Pavement Crack Seal Project will also support other upcoming pavement maintenance projects.
Traffic Control: During implementation of the Pavement Crack Seal Project, City residents and the traveling public will experience some inconvenience during construction. To minimize exposure of vehicles to the pavement work, staff and the contractor will need to limit access and use of the roadways during construction. Individual traffic lanes and, if necessary, project street sections will be closed to traffic briefly in order to perform the pavement work. To mitigate the impact of traffic delays on the public, any lane or street closures will only be allowed during specified hours outside of the morning and evening peak commute hours. The contractor is required to prepare traffic control plans. City staff will review and approve all traffic control plans prior to construction and will monitor traffic control work during construction to minimize the impact to the public. Nearby businesses and residences will also receive notices informing them of the work and any parking restrictions that may be implemented. The contractor will be required to post signs for parking restrictions on project streets no less than 72 hours before the start of work. For locations near schools the contractor will be required to perform the work when school is either not in session or during periods outside of the peak hours when the school pick up or drop off is occurring.
FISCAL IMPACT: This project will be funded through the Pavement Maintenance account (PWC8195) appropriated for this purpose through the Capital Improvement Program process.
Council Staff Report (ID # 5338) Meeting of January 7, 2025 Updated: 1/2/2025 11:56 AM by Dina Lewis Page 3
ENVIRONMENTAL REVIEW: This project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301 as the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently exists.
ATTACHMENTS: None.
LINKS:
1. Project Location Map:
https://www.fremont.gov/home/showdocument?id=17073&t=638696248365834983
2. Specifications:
https://www.fremont.gov/home/showdocument?id=17071&t=638696246480770902
RECOMMENDATION: Approval of the following actions related to the 2025 Citywide Pavement Crack Seal Project (PWC8195-X1):
1. Approve the specifications for the project.
2. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, Graham Contractors, Inc. in the amount of $156,470 and allocate a 20% construction contingency in the amount of $31,000 for a total construction contract amount of $187,470 and authorize the City Manager, or her designee, to execute the contract.
3. Find the project is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301 as the maintenance, repair or minor alteration of existing facilities involving negligible or no expansion of use beyond that presently exists.