Agenda packet, first session — Fremont City Council, April 1, 2025

City Council Chambers
3300 Capitol Avenue
Fremont, CA

Fremont City Council

Raj Salwan, Mayor
Teresa Keng, Vice Mayor
Desrie Campbell, District 2
Kathy Kimberlin, District 3
Yang Shao, District 4
Yajing Zhang, District 5
Raymond Liu, District 6

City Staff

Karena Shackelford, City Manager
Rafael E. Alvarado, Jr., City Attorney
Christina Briggs, Assistant City Manager
Brian Stott, Assistant City Manager
Allen DeMers, Deputy City Manager

Kim Beranek, Community Services Director
Geneva Bosques, Communications and
Legislative Affairs Director
Arquimides Caldera, Human Services Director
Zoraida Diaz, Fire Chief
Tina Gallegos, Human Resources Director
Susan Gauthier, City Clerk
Kelly King, Maintenance Operations Director
Hans Larsen, Public Works Director
Donovan Lazaro, Economic Development Director
David Persselin, Finance Director
Dan Schoenholz, Community Dev. Director
Sanford Taylor, Information Technology Director
Sean Washington, Chief of Police
Fremont City Council Agenda and
Report
April 01, 2025

General Order of Business

1. Preliminary
• Call to Order
• Salute to the Flag
• Roll Call
• Announcements-Mayor and/or City Manager
• Report Out of Closed Session (if applicable)

2. Consent Calendar

3. Ceremonial Items

4. Public Communications

5. Scheduled Items
• Public Hearings
• Appeals
• Reports from Commissions, Boards and
Committees

6. Other Business

7. Items Referred by Councilmembers
• Council Referrals
• Appointments to Boards, Commissions,
Committees
• Legislative Actions
• Report on Committee Assignments

8. Adjournment

Order of Discussion
Generally, the order of discussion after introduction of an item by the Mayor will include comments and
information by staff followed by City Council questions and inquiries. The applicant, or their authorized
representative, or interested citizens, may they speak
on the item; each speaker may only speak once to each
item. At the close of public discussion, the item will be considered by the City Council and action taken. Items
on the agenda may be moved from the order listed.

Consent Calendar
Items on the Consent Calendar are considered to be
routine by the City Council and will be enacted by one
motion and one vote. There will be no separate
discussion of these items unless a Councilmember or
citizen so requests, in which case the item will be
removed from the Consent Calendar and considered
separately. Additionally, other items without a “Request to Speak – Speaker Card” card in opposition may be
added to the consent calendar. The City Attorney will
read the title of ordinances to be adopted.

Spoken Public Communications and/or
Public Comment is limited to speakers
attending the meeting in-person in
City Council Chambers.

Agenda and Report - Fremont City Council Meeting - April 01, 2025

April 1, 2025 Fremont City Council Page 2
IMPORTANT NOTICE REGARDING THE CITY COUNCIL MEETING.

The live stream of the meeting may be viewed on the City of Fremont’s website at www.Fremont.gov/Channel27, which provides a link to the live stream; or, via Comcast Channel 27.

Please note at this time, Channel 27 is only available to Comcast cable subscribers. The public may also view the meeting via Zoom, or attend in-person in the Council Chamber. The lobby doors open approximately 15 minutes prior to the start of the meeting. The public is strongly encouraged but not required to wear masks.

Attending April 1, 2025, City Council meeting online via Zoom https://us06web.zoom.us/j/83889542843
Webinar ID: 838 8954 2843

Addressing the Council

Spoken Public Communications / Public Comment is limited to persons attending the Council Meeting in the City Council Chambers.

How to submit Public Communications / Public Comment by email prior to the meeting:

Send an email to [email protected] before 4:00 p.m. the day of the meeting. Please identify the agenda item number & letter, and meeting date in the subject line of your email or specify that it is not related to an agenda item. Emails will be compiled into files by agenda item number/letter, distributed to the City Council and staff, and published in the City's Agenda Center on www.fremont.gov. If you wish to share an attachment/exhibit, submit the pdf formatted document(s) to the email above by the noted deadline.

Electronic comments on agenda items for the City Council meeting may only be submitted by email. Comments via text and social media (Facebook, Twitter, etc.) will not be accepted.

How to provide Spoken Public Comment during the meeting for items on the agenda:

Attend meeting in-person in the Council Chamber, fill out a “Request to Speak – Speaker Card” with the agenda item number & letter, and submit to the City Clerk. When the Mayor calls for the item on which you wish to speak, step to the podium to address the City Council. Please limit your remarks on matters related to the agency and to the time limit allotted.

How to provide Spoken Public Comment during the meeting for items not on the agenda (Oral Communications):

Any person desiring to speak on a matter which is not scheduled on this agenda may do so under the Oral Communications section of Public Communications. Attend the meeting in-person in the Council Chamber and submit your speaker card to the City Clerk prior to the commencement of Oral communications. Only those who have submitted cards prior to the beginning of Oral Communications will be permitted to speak. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item which does not appear on the agenda, unless the item meets stringent statutory requirements. The Mayor may limit the time allotted for public speakers, and each speaker may only address the Council once on each agenda item.

The City Council Agendas may be accessed online: https://www.fremont.gov/government/agenda-center

Availability of Public Records
All disclosable public records relating to an open session item on this agenda that are distributed by the City to all or a majority of the City Council less than 72 hours prior to the meeting will be available for public inspection in specifically labeled binders located in the lobby of Fremont City Hall, 3300 Capitol Avenue during normal business hours, at the time the records are distributed to the City Council.

Information about the City or items scheduled on the Agenda and Report may be referred to:

Address: City Clerk
City of Fremont
3300 Capitol Avenue, Bldg. A
Fremont, California 94538
Telephone: (510) 284-4060

If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act, or if you do not have access to email or the internet, please contact the City Clerk’s Office at (510) 284-4060 or [email protected] at least two working days prior to the meeting for assistance.

Your interest in the conduct of our City’s business is appreciated.

April 1, 2025 Fremont City Council Page 3
Agenda
Fremont City Council Regular Meeting
April 01, 2025
City Council Chambers, 3300 Capitol Avenue, Building A
7:00 PM

TELECONFERENCE NOTICE

Pursuant to Government Code Section 54953(b), the following meeting will include teleconference participation by Councilmember Shao from:

Sheraton Grand Taipei Hotel
Business Center
No. 12 Section 1 Zhongxiao East Road
Zhongzheng District, Taipei City, Taiwan, 10049

1. Preliminary
A. Call to Order
B. Salute the Flag
C. Roll Call
D. Announcements-Mayor and/or City Manager
E. Report Out of Closed Session (if applicable)

2. Consent Calendar
Items on the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Calendar and considered separately. Additionally, other items without a “Request to Address Council” card in opposition may be added to the consent calendar. The City Attorney will read the title of ordinances to be adopted.

A. Motion To: Waive Further Reading of Proposed Ordinances (This permits reading the title only in lieu of reciting the entire text.) B. Approval of Minutes - None.

C. LEASE AGREEMENT BETWEEN THE CITY OF FREMONT AND FREMONT CULTURAL ARTS COUNCIL - Authorize City Manager, or her Designee, to Execute a Lease Agreement for Use of the Fremont Community Activities Center
Contact Persons:

Name: Irene Jordahl Michael Sa
Title: Recreation Superintendent II Deputy Director of Community Services
Dept: Community Services Community Services
Phone: 510-494-4322 510-494-4372
E-Mail: [email protected] [email protected]

April 1, 2025 Fremont City Council Page 4
RECOMMENDATION: Authorize the City Manager, or her designee, to execute a new 5-year lease agreement with two, 5-year renewal options with the Fremont Cultural Arts Council for the use of the Fremont Community Activities Center, 3375 Country Drive.

D. EAST BAY GREENWAY (IRVINGTON TO FREMONT BART) - Approve a Professional Services Agreement with Kimley-Horn and Associates, Inc., in the Amount of $1,365,309 (including 15% Contingency) for Design Services for the East Bay Greenway Trail Segment from Irvington to the Fremont BART Station (PWC9101); Appropriation Actions; and Make Findings of CEQA Exemption.

Contact Persons:

Name: Mirabel Aguilar Hans Larsen
Title: Senior Civil Engineer Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4761 510-494-4722
E-Mail: [email protected] [email protected]

RECOMMENDATION: Approval of the following actions related to the East Bay Greenway (Irvington to Fremont BART) Project (PWC9101):

1. Authorize the City Manager, or her designee, to execute a Professional Services Agreement with Kimley-Horn and Associates, Inc., in an amount not-to-exceed $1,365,309 for design services.

2. Authorize the City Manager, or her designee, to conduct all negotiations and execution of all documents related to the federal earmark funds.

3. Reallocate $200,000 from PWC9041-136 to PWC9101-136.

4. Find that the actions are exempt from environmental review as a separate and independent base for CEQA compliance, under CEQA Guidelines, Section 15378 (administrative and funding activity not a “project” under CEQA) and Section 15061 (no possibility the activity may have significant effect on the environment).

E. TRANSPORTATION SERVICES FOR OLDER ADULTS AND PEOPLE WITH DISABILITIES (RIDE-ON TRI-CITY!) – Authorization to Execute an Amendment with Lyft, Inc. for Ride-On Tri-City’s Ride-Hailing Service; Appropriation of additional funds to Measure BB Paratransit Fund; and Making Finding of CEQA Exemption
Contact Persons:

Name: Shawn Fong Arquimides Caldera
Title: Paratransit Program Manager Human Services Director Dept: Human Services Department Human Services Department Phone: 510-574-2033 510-574-2056
E-Mail: [email protected] [email protected]

RECOMMENDATIONS:

1. Authorize the City Manager, or her designee, to execute an amendment to the current agreement with Lyft, Inc. to increase the not to exceed amount for FY 2024/25 services from $270,000 to $380,000.

2. Appropriate an additional $110,000 in the Measure BB Paratransit Fund (Fund 252).

3. Make a finding of CEQA exemption.

April 1, 2025 Fremont City Council Page 5
F. 2025 PAVEMENT REHABILITATION PROJECT - Approve Plans and Specifications, and Award a Contract to O’Grady Paving, Inc. in the Amount of $2,963,125.80 (Including 5% Contingency) for the 2025 Pavement Rehabilitation Project (PWC8234-Y); Make Findings of CEQA Exemption.

Contact Persons:

Name: Edward Nakayama Hans Larsen
Title: Senior Civil Engineer Public Works Director
Dept: Public Works Public Works
Phone: 510-494-4775 510-494-4722
E-Mail: [email protected] [email protected]

RECOMMENDATION: Approve the following actions related to the 2025 Pavement Rehabilitation Project (PWC8234-Y):

1. Approve the plans and specifications for the project.

2. Accept the bid and award the construction contract to the lowest responsive and responsible bidder, O’Grady Paving, Inc. in the amount of $2,822,125.80, plus a 5% construction contingency in the amount of $141,000.00 for a total construction contract amount of $2,963,125.80 and authorize the City Manager, or her designee, to execute the contract.

3. Find this project exempt from environmental review pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15301 (repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently existing) and Section 15302 (replacement or reconstruction of existing structures/facilities).

G. TEAMSTERS, LOCAL 856 MOU – Authorize the City Manager to amend the Memorandum of Understanding with Teamsters, Local 856
Contact Persons:

Name: Tina Gallegos
Title: Human Resources Director
Dept: Human Resources
Phone: 510-494-4652
E-Mail: [email protected]

RECOMMENDATION: Authorize the City Manager, or her designee, to enter into a side letter agreement with the Teamsters, Local 856 Union, amending the current Memorandum of Understanding (MOU) between the two parties to adjust base compensation for Police Communications Dispatcher Supervisors by 4% and Police Communications Dispatchers by 2% effective as soon as administratively feasible.

H. WEED ABATEMENT BY GOATS AT SABERCAT HISTORICAL PARK - Approval of 5-year, $450,000 Contract, with a $175,000 Option to Extend for Two Years, between City and Living Systems Land Management for Weed Abatement and Fire Fuel Management at Sabercat Historical Park and Making Findings of CEQA Exemption
Contact Persons:

Name: Jamie Cooley Kathleen Cote-Guarnieri
Title: Environmental Specialist I Environmental Services Manager Dept: Community Development Environmental Services
Phone: (510) 494-4573 510-494-4583
E-Mail: [email protected] [email protected]

RECOMMENDATION: Authorize the City Manager, or her designee, to execute a contract with Living Systems Land Management for Weed Abatement by Goats at Sabercat Historical Park in the amount of $450,000 for five years with the option to extend for an additional two years in an amount not-to-exceed $175,000.

April 1, 2025 Fremont City Council Page 6
I. INVESTMENT ADVISORY SERVICES – Authorization to Execute a Five Year Agreement for Investment Advisory Services with PFM Asset Management for an annual not-to-exceed amount of $350,000
Contact Persons:

Name: David Persselin
Title: Finance Director
Dept: Finance Department
Phone: 510-494-4631
E-Mail: [email protected]

RECOMMENDATION: Authorize the City Manager, or her designee, to execute an agreement with PFM Asset Management, a division of U.S. Bancorp Asset Management, Inc., to provide investment advisory services at an annual not-to- exceed amount of $350,000 for a term beginning when the previous agreement expires and ending on June 30, 2030.

3. Ceremonial Items
A. Proclamation: Arts, Culture, and Creativity Month (April 2025) B. Proclamation: Earth Day 55th Anniversary (April 22, 2025) C. Recognition for the Santa Clara County 2024 Synopsys Championship Science Fair Winners from Fremont

4. Public Communications
A. Oral and Written Communications
INDUSTRIAL DEVELOPMENT AUTHORITY - None.

PUBLIC FINANCING AUTHORITY - None.

CONSIDERATION OF ITEMS REMOVED FROM CONSENT CALENDAR

5. Scheduled Items - None.

6. Other Business
A. CAPITAL IMPROVEMENT PROGRAM - Receive Presentation and Provide Input to Staff on the Preparation of the City’s Five-Year Capital Improvement Program (CIP) for Fiscal Years 2025/26 through 2029/30 Contact Persons:

Name: Hans Larsen Kim Beranek
Title: Public Works Director Community Services Director Dept: Public Works Community Services
Phone: 510-494-4722 510-494-4330
E-Mail: [email protected] [email protected]

RECOMMENDATION: Receive presentation and provide input to staff on the preparation of the City’s Five-Year Capital Improvement Program (CIP) for Fiscal Years 2025/26 through 2029/30 and find that the action is exempt from CEQA review per CEQA Guidelines Section 15378.

April 1, 2025 Fremont City Council Page 7

7. Items Referred by Councilmembers
A. Councilmember Referrals - None.

B. Appointments to Boards, Commissions, Committees - None.

C. Legislative Actions - None.

D. Report on Committee Assignments

8. Adjournment
April 1, 2025 Fremont City Council Page 8

April 1, 2025 Fremont City Council Page 9

ACRONYMS

ABAG Association of Bay Area Governments GIS Geographic Information System ACE Altamont Commuter Express GPA General Plan Amendment ACFCD Alameda County Flood Control District HARB Historical Architectural Review Board ACTC Alameda County Transportation
Commission
HBA Home Builders Association
HRC Human Relations Commission
ACWD Alameda County Water District ICMA International City/County Management Association ARB Art Review Board
BAAQMD

BART
Bay Area Air Quality Management
District
Bay Area Rapid Transit District
JPA Joint Powers Authority
LLMD Lighting and Landscaping Maintenance
District
BCDC Bay Conservation & Development
Commission
LOCC League of California Cities
LOS Level of Service
BMPs Best Management Practices MOU Memorandum of Understanding BMR Below Market Rate MTC Metropolitan Transportation
Commission
CALPERS California Public Employees’ Retirement
System
NEPA
NLC
National Environmental Policy Act
National League of Cities
CBC
CDD
California Building Code
Community Development Department
NPDES National Pollutant Discharge Elimination
System
CC & R’s Covenants, Conditions & Restrictions NPO Neighborhood Preservation Ordinance CDBG Community Development Block Grant PC Planning Commission CEQA California Environmental Quality Act PD Planned District CERT Community Emergency Response Team PDA Priority Development Area CIP Capital Improvement Program PUC Public Utilities Commission CNG Compressed Natural Gas PVAW Private Vehicle Accessway COF City of Fremont PWC Public Works Contract
COPPS Community Oriented Policing and Public
Safety
RFP Request for Proposals
RFQ Request for Qualifications
CSAC California State Association of Counties RHNA Regional Housing Needs Allocation CTC California Transportation Commission ROP Regional Occupational Program dB Decibel RRIDRO Residential Rent Increase Dispute
Resolution Ordinance DEIR Draft Environmental Impact Report DU/AC Dwelling Units per Acre RWQCB Regional Water Quality Control Board EBRPD East Bay Regional Park District SACNET

Southern Alameda County Narcotics
Enforcement Task Force EDAC Economic Development Advisory Commission (City)
EIR
EIS
Environmental Impact Report (CEQA)
Environmental Impact Statement
STIP State Transportation Improvement
Program

ERAF
(NEPA)
Education Revenue Augmentation Fund
TCRDF Tri-Cities Recycling and Disposal Facility
TOD Transit Oriented Development
EVAW
FAR
Emergency Vehicle Accessway
Floor Area Ratio
TS/MRF Transfer Station/Materials Recovery
Facility
FEMA Federal Emergency Management Agency UBC See CBC
FFD Fremont Fire Department VTA Santa Clara Valley Transportation Authority
FMC Fremont Municipal Code WMA Waste Management Authority FPD Fremont Police Department
FRC Family Resource Center ZA Zoning Administrator
FUSD Fremont Unified School District ZTA Zoning Text Amendment

April 1, 2025 Fremont City Council Page 10

UPCOMING MEETING AND CHANNEL 27

BROADCAST SCHEDULE
Date Time Meeting Type Location
Cable
Channel
27 April 1, 2025 5:45 p.m. City Council Closed Session Council Chambers Live
April 1, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
April 8, 2025 CANCELLED: City Council
Meeting
Council
Chambers
April 15, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
April 22, 2025 5:30 p.m. CANCELLED: CC/FUSD
Liaison Committee Meeting FUSD Hosts Live
April 29, 2025 No 7PM City Council Meeting
(5th Tuesday)
Monday,
May 5, 2025 5:30 p.m. CC/FUSD Joint Meeting FUSD Hosts Live May 6, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
May 13, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
May 20, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
May 27, 2025 5:30 p.m. CC/FUSD Liaison
Committee Meeting City Hosts Live
June 3, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
June 10, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
June 17, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
June 24, 2025 5:30 p.m. CC/FUSD Liaison
Committee Meeting FUSD Hosts Live
July 1, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
July 8, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
July 15, 2025 7:00 p.m. City Council Meeting Council
Chambers Live
July 22, 2025 CANCELLED: CC/FUSD
Liaison Committee Meeting
July 29, 2025 No 7PM City Council Meeting
(5th Tuesday)

Fremont City Council Meeting: 04/01/25 07:00 PM
3300 Capitol Avenue Div/Dept: Community Services
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5366) DOC ID: 5366
Updated: 3/28/2025 9:40 AM by Dina Lewis Page 1

LEASE AGREEMENT BETWEEN THE CITY OF FREMONT AND FREMONT CULTURAL ARTS COUNCIL - Authorize City Manager, or her Designee, to Execute a Lease Agreement for Use of the Fremont Community Activities Center Contact Persons:

Name: Irene Jordahl Michael Sa
Title: Recreation Superintendent II Deputy Director of Community Services
Div/Dept: Community Services Community Services
Phone: 510-494-4322 510-494-4372
E-Mail: [email protected] [email protected]

Executive Summary: The Fremont Cultural Arts Council (FCAC) has leased the Fremont Community Activities Center, 3375 Country Drive, in Centerville Community Park from the City of Fremont since 1994. The current agreement is month-to-month following the expiration of a 3-year agreement on August 31, 2024. Staff recommends that City Council authorize a new 5-year lease agreement with two, 5-year renewal options.

BACKGROUND: On June 6, 1994, the City of Fremont and FCAC first entered into a lease agreement for 3375 Country Drive, Fremont, California. The agreement enabled the creation of the Fremont Community Activities Center, which provides much needed office, meeting and storage space for a variety of community organizations including Bay Philharmonic, Fremont Bridge Club, and Tri City Ecology Center. The Fremont Cultural Arts Council is comprised entirely of volunteers and serves as the community’s largest cultural arts networking organization.

The FCAC exists to coordinate and promote cultural arts activities in the City of Fremont; to serve as a collective voice in matters of public policy affecting the cultural arts; to research grants available for the arts and to disseminate this information to the community; to promote the public image of Fremont as a balanced community, and to otherwise support the cultural arts.

DISCUSSION/ANALYSIS: The City of Fremont and FCAC have worked collaboratively for many years in support of visual and performing arts in the community. The Fremont Community Activities Center provides office space, storage for valuable program materials, common meeting and workroom facilities, and a promotional center for publicizing cultural arts events and activities to the community.

In exchange for the use of the Fremont Community Activities Center building, the FCAC provides the following services to the community:

• coordinates, promotes, and publicizes cultural arts activities in the City of Fremont, • serves as an arts information clearinghouse for its member organizations, • supports matters of public policy affecting the cultural arts, • research grants available for the arts and disseminates this information to the community,

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Council Staff Report (ID # 5366) Meeting of April 1, 2025 Updated: 3/28/2025 9:40 AM by Dina Lewis Page 2
• acts to promote the public image of Fremont as a balanced community and otherwise supports the cultural arts,
• provides direct program services to the community through activities & events:
o annual Juried Photographic Exhibition,
o annual Flash Fiction Contest,
o All Arts Summit,
o Arts Intern Program,
o financial support to the City’s Recreation Services Division Arts programs through its recreational arts scholarships.

The lease provides the use of the Fremont Community Activities Center building rent-free to FCAC in exchange for the above referenced community arts services and programs. FCAC and its member organizations share the responsibility for routine maintenance of the building interior and bear all direct costs associated with their use of the building including janitorial services, utilities, telephone and building alarm system. City maintains the building exterior and major support systems as well as all landscaping and grounds.

The City of Fremont and FCAC have successfully partnered in providing a valued cultural arts resource to the community since 1994. Staff recommends that this partnership continue through City Council approval of a new 5-year lease agreement, with two, 5-year renewal options.

FISCAL IMPACT: N/A

ENVIRONMENTAL REVIEW: The renewal of a lease for an existing building is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5) and as it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment per CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS: None.

RECOMMENDATION: Authorize the City Manager, or her designee, to execute a new 5-year lease agreement with two, 5-year renewal options with the Fremont Cultural Arts Council for the use of the Fremont Community Activities Center, 3375 Country Drive.

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Packet Pg. 12
Fremont City Council Meeting: 04/01/25 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5394) DOC ID: 5394
Updated: 3/28/2025 9:22 AM by Dina Lewis Page 1
EAST BAY GREENWAY (IRVINGTON TO FREMONT BART) - Approve a Professional Services Agreement with Kimley-Horn and Associates, Inc., in the Amount of $1,365,309 (including 15% Contingency) for Design Services for the East Bay Greenway Trail Segment from Irvington to the Fremont BART Station (PWC9101); Appropriation Actions; and Make Findings of CEQA Exemption.

Contact Persons:

Name: Mirabel Aguilar Hans Larsen
Title: Senior Civil Engineer Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4761 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to facilitate the design of pedestrian and bicycle trail improvements connecting the Irvington District to Central Park and the Fremont BART Station.

BACKGROUND: The East Bay Greenway (Irvington to Fremont BART) Project proposes to construct a segment of the East Bay Greenway regional trail, extending from Irvington District to Fremont’s Central Park, and complete a trail connection between the East Bay Greenway and the Fremont BART station. East Bay Greenway is a priority regional trail project in Alameda County connecting the cities of Oakland, San Leandro, Hayward, Union City and Fremont. In south Fremont, the East Bay Greenway connects with the Bay Trail and extends into the cities of Milpitas, San Jose, and Santa Clara. The East Bay Greenway alignment in the Fremont area links together the BART stations in Union City, Central Fremont, Irvington (planned), and Warm Springs/South Fremont. Due to the near-term development of nearly 900 units of affordable housing close to the Irvington BART station in advance of the completion of the Irvington BART Station, priority is being given to complete the East Bay Greenway from Irvington to the Fremont BART station so that the Irvington community has more convenient access to the BART system.

In September 2023, the City Council approved a Project Funding Agreement (PFA) for the project with the Alameda County Transportation Commission (ACTC) and approved the appropriation of $1,033,000 in ACTC Measure BB funds and a reallocation of $25,000 in State gas tax (SB-1) funds for the project. The PFA was executed in July 2024.

In May 2024, City Council approved the appropriation of federal earmark funding (in the amount of $37,433) and local matching funds (in the amount of $282,551) for the project.

The next steps for advancing the East Bay Greenway (Irvington to Fremont BART) Project include: 1) prepare the State and federal environmental clearances; 2) complete the project design; 3) obtain necessary right of way; 4) seek funding for construction of the project.

DISCUSSION/ANALYSIS: On November 15, 2024, the City issued a Request for Proposals (RFP) for design services for the East Bay Greenway (Irvington to Fremont BART Project).

Two proposals were received on December 17, 2024, from the following firms, listed

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Council Staff Report (ID # 5394) Meeting of April 1, 2025 Updated: 3/28/2025 9:22 AM by Dina Lewis Page 2
alphabetically: Kimley-Horn and Associates, Inc. and Mark Thomas & Associates, Inc. The proposals were evaluated by a selection panel comprised of City staff based on criteria that included relevant experience, project understanding, overall project approach, and project delivery schedule. The consultant team led by Kimley-Horn and Associates, Inc. was selected as the top-ranked firm based on qualifications and experience on similar projects.

FISCAL IMPACT: The consultant fee for the design of the East Bay Greenway (Irvington to Fremont BART) Project is $1,160,513 with an additional $174,077 of contingency for a total fee amount of $1,334,590. In addition, at this time, staff recommends appropriating funds for staff management expenses by reallocating $200,000 in Fund 136 – State Gas Tax from Regional Projects Funding Match (PWC9041) to PWC9101. With the approval of the recommended reallocation of funds to the project, there will be sufficient funds for the ACTC grant, the design consultant contract, and to cover staff time for the East Bay Greenway (Irvington to Fremont BART) Project.

ENVIRONMENTAL REVIEW: Environmental review is not required because award of this agreement is not a project within the meaning of California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15061 (b)(3) and 15378(b) as it can be seen with certainty that there is no possibility that award of the contract will have a significant effect on the environment and the award is an administrative activity that will not result in an effect on the physical environment. Appropriate environmental review will be prepared for this project as part of the professional services provided with this service agreement.

ATTACHMENTS: None.

RECOMMENDATION: Approval of the following actions related to the East Bay Greenway (Irvington to Fremont BART) Project (PWC9101):

1. Authorize the City Manager, or her designee, to execute a Professional Services Agreement with Kimley-Horn and Associates, Inc., in an amount not-to-exceed $1,365,309 for design services.

2. Authorize the City Manager, or her designee, to conduct all negotiations and execution of all documents related to the federal earmark funds.

3. Reallocate $200,000 from PWC9041-136 to PWC9101-136.

2.D
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Fremont City Council Meeting: 04/01/25 07:00 PM
3300 Capitol Avenue Div/Dept: Human Services Department Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5399) DOC ID: 5399
Updated: 3/27/2025 4:36 PM by Dina Lewis Page 1

TRANSPORTATION SERVICES FOR OLDER ADULTS AND PEOPLE WITH DISABILITIES (RIDE-ON TRI-CITY!) – Authorization to Execute an Amendment with Lyft, Inc. for Ride-On Tri-City’s Ride-Hailing Service; Appropriation of additional funds to Measure BB Paratransit Fund; and Making Finding of CEQA Exemption
Contact Persons:

Name: Shawn Fong Arquimides Caldera
Title: Paratransit Program Manager Human Services Director Div/Dept: Human Services Department Human Services Department Phone: 510-574-2033 510-574-2056
E-Mail: [email protected] [email protected]

Executive Summary: The City of Fremont (City) provides a wide array of transportation services for older adults and people with disabilities living in the Tri-City area. As the needs of our community have changed, the City has developed new ways to address transportation service gaps and to ensure that older adults and people with disabilities have access to reliable and affordable modes of transportation to get to doctor’s appointments, grocery shop, run errands and engage in social and recreational activities that are essential to a high quality of life. The City’s program, known as Ride-On Tri-City!, provides subsidized rides on wheelchair accessible vans, taxis and ride-hailing services. Ride-On Tri-City! provides ride-hailing services through Lyft and has experienced a 135% increase demands for rides over the same period last year and is the program’s fastest growing service.

Staff recommends the City Council authorize the City Manager to:

1. Execute an amendment to the current agreement with Lyft, Inc. to increase the not-to-exceed amount from $270,000 to $380,000 for ride-hailing service services provided through Ride-On Tri-City! for FY2024/25.

2. Appropriate an additional $110,000 in the Measure BB Paratransit Fund.

BACKGROUND: The Alameda County Transportation Commission (Alameda CTC) administers Measure BB, the Alameda County transportation sales tax that provides direct local distribution payments to cities to implement special transportation services for older adults and people with disabilities.

With community input from older adults, people with disabilities, caregivers, community groups, health care professionals, and social service providers, the City has developed a comprehensive network of mobility and transportation services for residents of Fremont, Newark and Union City that includes mobility management, travel training and transportation services.

In the Fall of 2019, the City launched a pilot project to provide subsidized rides on ride - hailing platforms for older adults and people with disabilities in Fremont, Newark and Union City. Subsidized ride-hailing is available from 8 am to 6 pm, seven days a week. Participants in Ride-On Tri-City! (Program) pay for the first $4 of their ride and the City subsidizes up to an additional $16 of trip costs. Program participants are responsible for any additional fare above the City’s $16 subsidy. The pilot project also provides a limited number of subsidized

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Council Staff Report (ID # 5399) Meeting of April 1, 2025 Updated: 3/27/2025 4:36 PM by Dina Lewis Page 2
rides to Program participants who have medical appointments outside of the Tri-City area and who have no other means of transportation to and from those appointments.

The City contracts with Lyft to provide discounts on rides for Program participants who reserve trips directly on Lyft’s ride-hailing app on their smartphones. To accommodate program participants who do not have smartphones, the City also contracts with GoGo Technologies, Inc. to operate a call center to take ride reservations by phone and enter those reservations into web-based ride-hailing platforms.

DISCUSSION/ANALYSIS: Ride-On Tri-City! has seen significant increases in transportation service demand over the past five years. These increases have been most dramatic in the ride-hailing service through Lyft. The Program provided 2,002 Lyft rides in FY 2020/21; in FY 2023/24, the Program provided 27,293 rides. There are currently over 1,500 older adults and people with disabilities enrolled in the City’s ride-hailing service through Lyft.

To meet the unexpected increased service demand for the current fiscal year, staff recommends the City Council delegate authority to the City Manager to amend the current agreement with Lyft, Inc. to increase the not to exceed amount from $270,000 to $380,000 for ride-hailing services provided in FY2024/25.

FISCAL IMPACT: There is no fiscal impact on the City’s General Fund. Program costs and project staffing for all components of Ride-On Tri-City!, including the Ride-Hailing Services, are funded through the City’s Measure BB direct local distribution allocation or grant funding received from Alameda CTC.

The City has sufficient unallocated fund balance in the Measure BB Paratransit Fund (Fund 252) to cover the recommended appropriation increase, due in part to very low transportation demand and reduced expenditures during the COVID-19 pandemic. The City of Fremont receives reimbursement for transportation services provided to Newark and Union City as specified in the yearly Task Orders to the Joint Powers Agreements that the City of Fremont has executed with each city.

ENVIRONMENTAL REVIEW: The action is exempt from CEQA pursuant to, without limitation, CEQA Guidelines Section 15378(b)(2), (4) and/or (5), and/or 15061(b)(3) as an administrative or fiscal activity that has no potential to cause a significant effect on the environment, directly or indirectly, each of the foregoing providing a separate and independent basis for CEQA exemption.

ATTACHMENTS: None.

RECOMMENDATIONS:

2. Appropriate an additional $110,000 in the Measure BB Paratransit Fund (Fund 252).

3. Make a finding of CEQA exemption.

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Fremont City Council Meeting: 04/01/25 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5396) DOC ID: 5396
Updated: 3/28/2025 8:19 AM by Dina Lewis Page 1
2025 PAVEMENT REHABILITATION PROJECT - Approve Plans and Specifications, and Award a Contract to O’Grady Paving, Inc. in the Amount of $2,963,125.80 (Including 5% Contingency) for the 2025 Pavement Rehabilitation Project (PWC8234-Y); Make Findings of CEQA Exemption.

Contact Persons:

Name: Edward Nakayama Hans Larsen
Title: Senior Civil Engineer Public Works Director
Div/Dept: Public Works Public Works
Phone: 510-494-4775 510-494-4722
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to initiate the construction of a project to perform pavement rehabilitation work on approximately five miles of streets including portions of Alvarado Boulevard, Fremont Boulevard, Paseo Padre Parkway, Auto Mall Parkway, Mission Boulevard, and East Warren Avenue.

BACKGROUND: The City’s Public Works and Maintenance Operations departments jointly monitor the pavement condition of all streets and annually perform three types of pavement treatments:
• Pothole repairs – Treatment includes the patching of holes in the pavement to address immediate safety concerns. Work is performed as needed by City Maintenance staff. Community requests for pothole repairs can be implemented most efficiently by using the “Fremont App”.
• Preventive maintenance treatments – Treatments include cape seals, slurry seals, and crack seals, which involve the application of sealant materials over pavements to extend the pavement life at a relatively low cost. City Public Works staff annually implements construction contracts for preventative pavement maintenance. • Rehabilitation treatments – Treatments include pavement overlays and pavement base repairs, which involve the replacement of all or portions of pavements at a relatively high cost. Rehabilitation treatments are typically implemented at the end of the pavement’s useful life. City Public Works staff annually implements construction contracts for pavement rehabilitation.

Base repairs are performed on targeted areas of severe pavement distress and involve the dig-out and replacement of existing pavement with new asphalt. Roadways receiving only base repairs will often receive preventive maintenance surface treatment in a subsequent project to produce a finished appearance. Asphalt overlays either replace or add a layer of asphalt to a street segment, up to the entire width and length of the street. An overlay is normally recommended for streets that have extensive pavement distresses that cannot be addressed through preventive maintenance surface treatments. Overlay work may also be combined with base repairs to address streets with both extensive and severe pavement distresses.

DISCUSSION/ANALYSIS: The proposed 2025 Pavement Rehabilitation Project will perform pavement rehabilitation treatments to 18 street segments, consisting of

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approximately five centerline miles of roadway and covering 1.1 million square feet of pavement surface. The project will also adjust existing utilities and survey monument wells that are either low or buried at various citywide locations.

Bid Results: Bids were received on March 11, 2025. The bidders with their respective bid amounts are shown below. The Engineer’s Estimate is $3,300,000.

Bidder Base Bid Amount

1. O’Grady Paving, Inc. $2,822,125.80*

2. Rapid Services, LLC dba Rapid Grading Services $2,926,000.00

3. DeSilva Gates Construction, LLC $2,998,998.00

4. Radius Earthwork, Inc. $3,102,289.76

5. G. Bortolotto & Company, Inc. $3,194,544.25

* mathematically corrected

The low bidder, O’Grady Paving, Inc. is a responsible bidder and all documents are in order.

The contractor is experienced in this type of work and has satisfactorily completed contracts of a similar nature.

Project Costs and Funding:

Estimated Project Costs:

Construction Contract – Low Bid $2,822,125.80
Construction Contract Contingency (5%) 141,000.00
Construction Administration and Inspection 420,000.00
Construction Materials Testing 80,000.00
Project Contingency 280,000.00
TOTAL ESTIMATED PROJECT COSTS $3,743,125.80

Source of Funding:

PWC8234-134 SB1 – RMRA State Gas Tax 2030 $4,000,000.00 PWC8234-136 HUTA State Gas Tax 12,000.00
TOTAL FUNDS AVAILABLE $4,012,000.00

Based on the contract amount and project cost estimates, there are sufficient funds budgeted for this project. Any remaining local and state funds not used for this project will be used for subsequent pavement projects.

Traffic Control: Due to the size and scope of this project, City residents and the traveling public will experience some inconvenience during construction. To minimize exposure of vehicles to the work, staff and the contractor will need to limit access and use of the roadways during construction. One or more lanes are expected to be closed to traffic in order to perform the pavement work. To mitigate the impact of traffic delays on the public, any lane or street closures will only be allowed during specified hours outside of the morning and evening peak commute hours. The contractor is required to prepare traffic control plans. City staff will review and approve all traffic control plans prior to construction and will monitor traffic control work during construction to minimize the impact to the public. Nearby businesses and residences will also receive notices informing them of the work and any parking restrictions that may be implemented. The contractor will be required

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to post signs for parking restrictions on project streets no less than 72 hours before the start of work. During construction, electronic changeable message boards as well as temporary construction signs will be positioned in advance of the construction work zone at major cross streets alerting the public of the roadwork ahead and potential delays. For locations near schools the contractor will be required to perform the work when school is either not in session or during periods outside of the peak hours when the school pick up or drop off is occurring.

FISCAL IMPACT: The pavement rehabilitation work on public streets is funded by the Pavement Rehabilitation account (PWC8234). This funding source was appropriated for this purpose through the Capital Improvement Program.

ENVIRONMENTAL REVIEW: This project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301 as the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of use beyond that presently exists. It is further exempt under CEQA Guidelines, Section 15302, as a reconstructed structure that will have substantially the same purpose and capacity as the structure replaced.

ATTACHMENTS: None.

LINKS:

Project Plans:
https://www.fremont.gov/home/showdocument?id=17528&t=638772065400021225

Project Specifications:
https://www.fremont.gov/home/showdocument?id=17530&t=638772065628929524

RECOMMENDATION: Approve the following actions related to the 2025 Pavement Rehabilitation Project (PWC8234-Y):

1. Approve the plans and specifications for the project.

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Fremont City Council Meeting: 04/01/25 07:00 PM
3300 Capitol Avenue Div/Dept: Human Resources
Fremont, CA 94538 Category: Labor Relations

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5386) DOC ID: 5386
Updated: 3/28/2025 8:28 AM by Dina Lewis Page 1
TEAMSTERS, LOCAL 856 MOU – Authorize the City Manager to amend the Memorandum of Understanding with Teamsters, Local 856
Contact Persons:

Name: Tina Gallegos
Title: Human Resources Director
Div/Dept: Human Resources
Phone: 510-494-4652
E-Mail: [email protected]

Executive Summary: This report requests that the City Council authorize the City Manager, or her designee, to enter into a side letter agreement with the Teamsters, Local 856 Union to amend the current Memorandum of Understanding (MOU) between the two parties. The proposed amendments to the MOU include a 2% increase in base wage for Police Communications Dispatchers (Dispatchers) classification and a 4% increase in base wage for Police Communications Dispatch Supervisors (Dispatch Supervisors) classification.

The Police Communications Dispatch Unit has experienced a high turnover in personnel, which has contributed to the Unit having a current vacancy rate of 27%. This significant vacancy rate underscores the urgency of enhancing the City’s ability to fill these positions by ensuring salaries are competitive in a difficult talent market. The proposed wage increases are a key step in addressing this staffing challenge and ensuring that the City can continue to provide essential emergency services.

In addition, the structure of the City of Fremont’s Dispatch Center is unique because it serves both the residents of Fremont and Union City. The arrangement between the two cities for consolidated dispatch services has been in place since 2015 and the current high vacancy rates directly affect both cities. This also means that Dispatch Unit staff must be trained and gain expertise in two distinct dispatch processes. Therefore, in recognition of the distinct job duties of the Fremont Dispatch Unit staff and given the results of a recent compensation study of comparable positions, staff recommends the general wage adjustment described above.

BACKGROUND: The City of Fremont reached agreement in June 2022 with the Teamsters for a three-year Memorandum of Understanding (MOU) covering the period of July 1, 2022, through June 30, 2025. The Teamsters bargaining unit represents 95 current members, which includes 26 Dispatchers and 7 Dispatch Supervisors.

As mentioned, the City of Fremont’s Police Dispatch unit plays a critical role not only for the City of Fremont, but also for the City of Union City. This dual-city model requires a high level of coordination and integration to ensure effective service delivery for both communities.

Union City contributes to this model through a funding agreement and by providing resources that help maintain staffing levels and equipment necessary to run the consolidated dispatch center. This long-standing partnership has created some efficiencies in operations and cost-sharing, which was intended to ensure both cities could deliver a higher level of service than they might individually provide.

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Given the current vacancy rate of 27% in the Police Communications Dispatch unit, HR staff and Teamsters representatives have engaged in the meet and confer process to discuss and negotiate ways to more effectively recruit and retain employees. As part of this process, HR staff conducted a comprehensive salary survey, which indicates that total compensation (meaning salary plus benefits) for these two classifications is significantly below the labor market median amongst comparable cities. The Dispatchers are 4.08% below the market median and the Dispatch Supervisors are 8.78% below the market median. To address the results of the comprehensive salary survey, HR staff and Teamsters Union Representatives agree that a 2% and 4% salary adjustment would not only make the City’s compensation more attractive to candidates for these positions but would also assist the City in retaining trained and experienced staff.

This proposed 2% base wage increase for Dispatchers and 4% base wage increase for Dispatch Supervisors has been tentatively agreed upon by both parties and staff now seeks City Council approval.

DISCUSSION/ANALYSIS: The proposed side letter agreement with Teamsters includes revisions to the MOU to increase compensation. Specifically, the side letter agrees to amend Article 2, Section 1 of the Teamsters Memorandum of Understanding to include the following language:

Article 2, Section 1: Salaries

• Effective as soon as administratively feasible following Teamsters Union ratification and City Council authorization, Police Communications Dispatchers will receive a base wage increase of 2.0% and Police Communications Dispatch Supervisors will receive a base wage increase of 4.0%.

FISCAL IMPACT: The Fiscal Year 2024/25 financial impact of the proposed compensation increases is estimated to total $44,985. This total is partially offset by the consolidated dispatch services agreement with the City of Union City.

ENVIRONMENTAL REVIEW: The proposed union side letter is exempt from and not subject to review under the California Environmental Quality Act (CEQA) because, without limitation, it is not a “project” as defined in CEQA Guidelines Section 15378(b)(2) and/or 15378(b)(5), and it can be seen with certainty that there is no possibility that the action may have a significant effect on the environment as specified in CEQA Guidelines Section 15061(b)(3), each as a separate and independent basis for CEQA compliance.

ATTACHMENTS: None.

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Fremont City Council Meeting: 04/01/25 07:00 PM
3300 Capitol Avenue Div/Dept: Community Development
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5395) DOC ID: 5395 A
Updated: 3/28/2025 9:41 AM by Dina Lewis A Page 1
WEED ABATEMENT BY GOATS AT SABERCAT HISTORICAL PARK - Approval of 5-year, $450,000 Contract, with a $175,000 Option to Extend for Two Years, between City and Living Systems Land Management for Weed Abatement and Fire Fuel Management at Sabercat Historical Park and Making Findings of CEQA Exemption
Contact Persons:

Name: Jamie Cooley Kathleen Cote-Guarnieri
Title: Environmental Specialist I Environmental Services Manager Div/Dept: Community Development Environmental Services
Phone: (510) 494-4573 510-494-4583
E-Mail: [email protected] [email protected]

Executive Summary: Staff is recommending approval of a five-year contract with Living Systems Land Management in the amount of $450,000 for weed abatement and fire fuel management at Sabercat Historical Park. Staff is also recommending the contract include a City option to extend for two additional years in an amount not to exceed $175,000, for a total maximum contract amount of $625,000. This service is necessary for fire fuel management and weed abatement at Sabercat Historical Park. The contractor was selected as a result of a competitive procurement process.

In compliance with water quality permit requirements, the City is using goats rather than cattle for fire fuel management and weed control. Funding for this work is through the Urban Runoff Fund.

BACKGROUND: Sabercat Creek Historical Park is one of the last natural riparian corridors in Fremont and provides urban open space with a large portion of the park publicly accessible by trail. The park is characterized by grassland, tree-lined riparian corridors, and gullies traversing portions of the site. Slopes in the majority of the park generally exceed 30%, with the slopes on the northern and southern boundaries exceeding 50%. This makes it difficult to manage the fire fuel load by means other than livestock. Prior to the goats, the City utilized cattle.

In 2012, the City completed grant funded biotechnical bank stabilization, habitat restoration, and trail improvements within Sabercat Creek Historical Park. As part of the project permitting, the City must conduct ongoing monitoring and meet performance standards for channel stability, riparian habitat cover, invasive weed management and creek hydrology. Due to the negative impacts cattle cause to the restoration areas and the creek, the City transitioned from cattle to goats for weed abatement and fire fuel load management.

The City's previous goat weed abatement contract expired in 2024, and an RFP process was conducted to procure services for a base contract term of five years with a City option to extend for two additional years. Out of two proposals received, Living Systems Land Management was selected as the best alternative for the City given their familiarity with the grazing area and staff oversight and training anticipated to conduct the work.

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DISCUSSION/ANALYSIS: As a result of the RFP process, staff is recommending continuing to use Living Systems Land Management to provide weed abatement and fire fuel reduction by goats. The contract includes labor, materials, tools, equipment, personnel, animals, transportation, supervision, and housing for the goat herder, and quality control necessary for goats to graze Sabercat Historical Park. The contract contains performance standards regarding:

• Grazing area
• Vegetation removal
• Number of goats allowed
• Containment of goats with electrical fencing
• Prohibition of grazing or drinking within the creek and adjacent sensitive riparian areas
• Presence of livestock handler
• Provision of water for livestock

Staff is recommending approval of a five-year contract with the City option to extend for an additional two years.

The contractor has performed reliably and has met the contract performance standards in prior years.

FISCAL IMPACT: The initial contract value is $450,000, which includes annual CPI adjustments and an approximately $50,000 contingency, plus a potential two-year extension not to exceed $175,000, for a total potential value of $625,000. Funding for this contract will be from the Urban Runoff Fund (Fund 123).

ENVIRONMENTAL REVIEW: The proposed grazing of the site as a park is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15304 in that the project consists of minor alterations to land or vegetation.

ATTACHMENTS: None.

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Fremont City Council Meeting: 04/01/25 07:00 PM
3300 Capitol Avenue Div/Dept: Finance Department
Fremont, CA 94538 Category: Agreements and Contracts

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5397) DOC ID: 5397
Updated: 3/28/2025 9:08 AM by Dina Lewis Page 1
INVESTMENT ADVISORY SERVICES – Authorization to Execute a Five Year Agreement for Investment Advisory Services with PFM Asset Management for an annual not-to-exceed amount of $350,000
Contact Persons:

Name: David Persselin
Title: Finance Director
Div/Dept: Finance Department
Phone: 510-494-4631
E-Mail: [email protected]

Executive Summary: To assist with purchasing appropriate investment instruments, monitoring the credit quality of City investments, and achieving a market rate of return, the City engages an investment advisory firm to manage the portion of the City’s investment portfolio that exceeds its near-term liquidity needs.

Staff recently conducted a request for proposals (RFP) process to solicit proposals from qualified investment advisory firms. Having reviewed and evaluated the proposals based on criteria outlined in the RFP, staff recommends that the City Council authorize the City Manager, or her designee, to execute an investment advisory agreement with PFM Asset Management, a division of U.S. Bancorp Asset Management, Inc. (PFM).

BACKGROUND: The City’s Investment Policy specifies that “the City’s investment portfolio shall remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated.” Accordingly, the City has divided its investment pool into a portfolio of highly liquid and short-term investments managed by City staff (the “Liquidity Portfolio”) and a “Core Portfolio” of longer-term investments managed by an investment advisory firm.

The Core Portfolio, currently at approximately $320 million, has been actively managed by PFM since 2013 against a benchmark index consistent with the City’s Investment Policy.

DISCUSSION/ANALYSIS: In FY 2018/19 the City issued an RFP for Investment Advisory Services and selected PFM to serve as its investment advisor. As the investment advisory agreement with PFM ends in the current fiscal year, staff issued a new RFP for Investment Advisory Services on February 11, 2025. Five firms responded to the RFP, and staff reviewed the proposals based on criteria outlined in the RFP. After evaluating the proposals, staff has determined that continuing with PFM as investment advisor best meets the City’s needs.

Accordingly, staff recommends that the City Council authorize the City Manager , or her designee, to execute an agreement with PFM to provide investment advisory services for a term beginning when the previous agreement expires and ending on June 30, 2030.

FISCAL IMPACT: PFM has proposed a fee schedule covering all normal costs for services provided, including travel and out-of-pocket expenses:

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• 7 basis points (0.07%) per year for the first $50 million of assets under management;
• 6 basis points (0.06%) per year for assets between $50 million and $150 million; and
• 5.5 basis points (0.055%) per year for assets greater than $150 million.

The actual amount of the fee will depend on the size of the City’s portfolio under management. At the current managed portfolio size of approximately $320 million, the annual fee would be $188,500. However, staff recommends an annual not-to-exceed amount of $350,000 to accommodate portfolio growth over the term of the investment advisory agreement.

The investment advisory fees will be deducted from investment earnings each month before they are allocated to each City fund on the basis of average cash balance. In this way, each fund “pays” its fair share of the investment advisory fees.

ENVIRONMENTAL REVIEW: The proposed recommendation is exempt from the requirements of the California Environmental Quality Act (CEQA) in that it is not a project which has the potential for causing a significant effect on the environment.

ATTACHMENTS: None.

RECOMMENDATION: Authorize the City Manager, or her designee, to execute an agreement with PFM Asset Management, a division of U.S. Bancorp Asset Management, Inc., to provide investment advisory services at an annual not-to-exceed amount of $350,000 for a term beginning when the previous agreement expires and ending on June 30, 2030.

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Fremont City Council Meeting: 04/01/25 07:00 PM
3300 Capitol Avenue Div/Dept: Public Works
Fremont, CA 94538 Category: Presentations

SCHEDULED
Sponsors:

COUNCIL STAFF REPORT (ID # 5383) DOC ID: 5383 B
Updated: 3/28/2025 12:14 PM by Dina Lewis B Page 1
CAPITAL IMPROVEMENT PROGRAM - Receive Presentation and Provide Input to Staff on the Preparation of the City’s Five-Year Capital Improvement Program (CIP) for Fiscal Years 2025/26 through 2029/30
Contact Persons:

Name: Hans Larsen Kim Beranek
Title: Public Works Director Community Services Director Div/Dept: Public Works Community Services
Phone: 510-494-4722 510-494-4330
E-Mail: [email protected] [email protected]

Executive Summary: The purpose of this report is to inform the City Council about the preparation of the City’s five-year CIP and to receive input from Council. A draft CIP is proposed to be brought back to the City Council on May 13, 2025, for review and comment.

Adoption of the final CIP is planned for June 2025.

BACKGROUND: The City’s Capital Improvement Program addresses the City’s infrastructure needs and investments, primarily in the areas of Transportation, Parks, Building Facilities, Capital Maintenance, and General Government. The CIP includes a five-year program of planned investments, with the first two years representing a two-year Capital Budget. The CIP is updated every two years. The City’s current CIP approved in June 2023 included investments totaling $296 million over five years.

DISCUSSION/ANALYSIS: At the City Council meeting, staff will present an introduction to the Capital Improvement Program (CIP), including fund sources, projected revenue, and a review of current projects and programs. Preliminary revenue estimates for the new CIP cycle are projected to be $175 million, significantly lower than the current CIP due to a combination of factors including lower private development activity, uncertainty related to future grant funding (particularly from federal sources), and assumption of no new one -time funding from the General Fund.

The CIP process has included an opportunity for community input through an on-line survey that was available on the City’s MyFremont community engagement webpage during the months of December 2024 and January 2025. A total of 414 community members participated in the survey with a summary of the results included as an Attachment. Some notable input from the community related to new capital projects included: more pickle ball courts, build a new community center, improve traffic safety in the area Scott Creek Road and Zinfandel Street, and expand the Railroad Quiet Zone program to include the area of Gomes Park and Walnut Avenue.

Based on the projection of limited new revenues for the CIP, staff suggests a “status quo” approach that continues past investment levels for capital maintenance (pavement, sidewalks, parks, and buildings) and continues to deliver projects with past funding allocations. The following is a summary of the outcomes from a “status quo” investment approach:

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• Build new community center in Central Park. The Phase 1 community center project is fully funded and planned to start construction in 2026. Other planned but unfunded parts of the project include a new Event Hall (Phase 2), and new Gymnasium (Phase 3).

• Replace or upgrade old park restrooms at Irvington, Northgate, Central Park (seven locations), Nordvik, Sylvester Harvey, Niles Community Park, Niles Town Plaza, Old Mission, Mission, and Los Cerritos.

• Provide various park improvements at Vallejo Mill, Centerville Community Park, Niles, and at Lake Elizabeth (Central Park). New pickleball courts to be provided at Vallejo Mill Park and Centerville Community Park, with lighting being added to the existing pickleball courts at Central Park. New dog parks will be added at Vallejo Mill and Patterson Ranch Parks. Cricket batting cages would be installed at some community parks and saving for the future Hetch Hetchy Trail (Warm Springs portion) project will resume.

• In alignment with the City’s Climate Action Plan, provide electric vehicle charging at City facilities to support conversion of fleet to electric vehicles, and replace old heating and air conditioning systems in City buildings with “clean energy” systems.

• Install median landscaping along Auto Mall Parkway (partly funded by a federal grant).

• Deliver traffic safety and multimodal transportation improvements along Fremont Boulevard corridor (Centerville, Downtown, and Irvington areas), Decoto/Dumbarton corridor, and Paseo Padre Parkway (Driscoll Road to Washington Avenue). Continue funding for pedestrian, bicycle, ADA curb ramps and neighborhood traffic calming improvements, using dedicated funds from Measure BB and grant programs, with priorities to be determined by new Active Transportation Plan.

• Continue to modernize traffic signals and coordinate traffic flow along major corridors.

• Continue to advance the planning and design of major transportation and trail projects and seek construction funding opportunities for: new Irvington BART Station; I-880/Innovation Bridge (part of East Bay Greenway Trail near Warm Springs BART Station); I-680/Sabercat Bridge (part of Sabercat Trail); Niles Canyon Trail; freeway interchange upgrades at 880/Decoto and 680/Mission North; safety improvements along State Route 262/Mission Blvd; and the Centerville Railroad Quiet Zone corridor.

• Continue current investment levels for the capital maintenance of street pavement, sidewalks, parks, and buildings. Current funding for pavement maintenance would provide for an average Pavement Condition Index (PCI) of 70 (a “good” condition). Current resources for sidewalk repairs are focused on City funding for severely damaged sidewalks and safety issues, and with 50/50 grants available for other sidewalk improvements.

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Consideration of Revenue Enhance Opportunities - The City’s needs and interests for capital investments to address aging infrastructure (parks, streets and buildings) and new improvements desired by City residents is significantly higher than can be funded with existing revenue sources. It is common for local agencies to seek additional revenue opportunities from ballot measures approved by local voters. Over the past decade, new funding for capital investments has been generated for projects for Fremont Unified School District, Ohlone College, Union City, Newark, Hayward, Oakland and San Jose. Investment types have included upgraded and new buildings, street repairs, park facilities, and support for affordable housing. If the City Council is interested in exploring opportunities for revenue enhancement, staff recommends that the City Council provide direction to staff to explore the feasibility of a revenue measure.

FISCAL IMPACT: None.

ENVIRONMENTAL REVIEW: The recommended actions are exempt from the California Environmental Quality Act (CEQA) because they are an administrative fiscal activity and not projects pursuant to CEQA Guidelines section 15378.

ATTACHMENTS:
• MyFremont Community Survey Summary on CIP

RECOMMENDATION: Receive presentation and provide input to staff on the preparation of the City’s Five-Year Capital Improvement Program (CIP) for Fiscal Years 2025/26 through 2029/30, and find that the action is exempt from CEQA review per CEQA Guidelines Section 15378.

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MyFremont Community Survey Input Summary
For 5-Year Capital Improvement Program (CIP)
March 2025

BACKGROUND

During December 2024 and January 2025, the City’s MyFremont webpage included informa�on and a survey to support prepara�on of an updated 5-year CIP and two-year Capital Budget with a focus on capital projects related to parks, transporta�on and building facili�es. htps://www.my.fremont.gov/capital-improvement-plan.

The survey was promoted through social media and ar�cles in The Fremont Connec�on appearing on December 6, 2024 and January 24, 2025. The survey asked for residents to provide input on three topics which included 1) a priority ranking of Infrastructure maintenance services, 2) a priority ranking of infrastructure investment categories, and 3) open-ended input on speciﬁc priority projects.

The MyFremont webpage received 1201 visitors and 414 submited survey responses. The following is summary of the survey results. Addi�onal informa�on is atached regarding summary results and survey ques�ons.

SUMMARY OF SURVEY RESULTS

Community Ranking of Infrastructure Maintenance Services (4 items)

1. Pavement Maintenance (avg rank 2.31)

2. Park Facili�es Maintenance (avg rank 2.39)

3. Sidewalk and Street Tree Maintenance (avg rank 2.43)

4. Building Maintenance (avg rank 2.87)

Community Ranking of Infrastructure Investment Categories (11 items)

1. Trails, Bikeways, Sidewalk Improvements (avg rank 4.56)

2. Traﬃc Calming and Safety Improvements (avg rank 5.29)

3. New Park Loca�ons (avg rank 5.31)

4. Traﬃc Signal Moderniza�on (avg rank 5.65)

5. Homelessness and Aﬀordable Housing (avg rank 5.68)

6. New Central Park Community Center Phase 2 (avg rank 5.79)

7. Street Tree Plan�ng and Median Island Landscaping (avg rank 5.99)

8. Modernize and Expand Public Safety Buildings (avg rank 6.57)

9. Climate Ac�on Plan Projects (avg rank 6.91)

10. Local Storm Event Management Improvements (avg rank 7.11)

11. Broadband and Technology Improvements (avg rank 7.13)

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Attachment: MyFremont Community Survey Summary on CIP (5383 : CAPITAL IMPROVEMENT PROGRAM) Community Input on Speciﬁc Capital Project Priori�es

Parks and Recrea�on
The following two requested projects generated the strongest interest:
- Build more pickleball courts with 26 survey responses and with 5 responses reques�ng ligh�ng at the Central Park (Knoll) courts
- Build a new community center had 17 responses with a par�cular interest in a gymnasium and youth ac�vi�es. 7 addi�onal responses requested swimming facili�es and 3 addi�onal responses requested a community/senior center in North Fremont.

6 survey responses requested new parks with the following loca�ons iden�ﬁed: Palm Avenue Park (4 responses), near planned Irvington BART sta�on, Warm Springs, and Downtown area.

Other topics in the survey with one to 3 responses included: build more trails, restore boa�ng to Central Park, add park ligh�ng (Central Park, Karl Nordvik, Marshal Park), improve exis�ng parks (Centerville, Paterson, and California Nursery), provide an outdoor track, and install exercise/stretching areas.

Transporta�on and Traﬃc
The following two requested projects generated organized community support:
- Install new traﬃc signal at Scot Creek Road and Zinfandel Street area with 25 survey responses
- Provide a railroad quiet zone in the Walnut Ave/ Gomes Park corridor with 3 survey responses and a link to a Change.Org pe��on with 139 signatures

Residents expressed diﬀering views about Fremont’s eﬀorts to improve traﬃc safety (“Vision Zero” program) and provide a mul�modal transporta�on system (“complete streets”.) - 16 survey responses cited support for improved traﬃc safety, traﬃc calming, speed management, protected bike lanes and beter sidewalks, with the following loca�ons iden�ﬁed for improvement: Fremont Blvd, Paseo Padre Pkwy, Mission Blvd, Central Ave, and the Warren/Fernald intersec�on (at James Leitch Elementary School) - 15 survey responses expressed concern or opposi�on to Vision Zero program, slowing traﬃc, restric�ng right turns, bike lanes and plas�c bollards, with several comments expressing concern with severe traﬃc conges�on at the Fremont Blvd/Mowry intersec�on.

6 survey responses advocated for investment to improve pavement condi�ons, with 3 responses speciﬁcally men�oning the Peralta/Mowry corridor (former State Route 84).

Other topics men�oned in the survey with one or two responses included: more sidewalk repair, improved street cleaning, traﬃc signal coordina�on, upgrading State Route 262 (I-680 to I-880), building new Irvington BART Sta�on, improving walking/biking access routes to transit, enhancing AC Transit service and reliability, and providing a local shutle between the Centerville Train Depot and Fremont BART Sta�on.

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Attachment: MyFremont Community Survey Summary on CIP (5383 : CAPITAL IMPROVEMENT PROGRAM) Homelessness, Public Safety, and Environment (Council Priori�es) Many of the survey responses did not cite speciﬁc capital projects as a priority but instead men�oned topics currently iden�ﬁed as Council priori�es. - 10 survey responses cited addressing homelessness as a top priority - 7 survey responses men�oned public safety as a priority with a focus on reducing crime and the�; one response suggested an increased use of monitoring cameras. - 4 survey responses supported City eﬀorts to reduce the environmental impacts of climate change with sugges�ons related to microgrids and convert to electrical energy systems in buildings. One survey response indicated opposi�on to green energy investments.

Other Topics
- 11 survey responses cited the topic of City beau�ﬁca�on and urban greening with advocacy for more street tree plan�ngs, tree trimming services, and atrac�ve median islands. San Ramon was men�oned as a good example. New street corridors men�oned for median island landscaping included the area of Alvarado Blvd and Deep Creek Rd. (In the past, community interest has been expressed for landscaping along Auto Mall Pkwy, Paseo Padre Pkwy (near Isherwood) and Grimmer Blvd.)
- 10 survey responses iden�ﬁed an interest in having a vibrant Downtown Fremont district for dining and shopping and cited desirable examples in Pleasanton, Livermore, Dublin, Danville, and Palo Alto. Addi�onal responses men�oned interest in more nightlife, a bowling alley and roller-ska�ng rink, along with eﬀorts to promote small businesses and ﬁll vacant retail spaces. 2 responses expressed opposi�on to high density development. - 4 survey responses men�oned improving the Animal Shelter and another 4 responses said the local libraries should be upgraded and expanded.
- Other miscellaneous survey responses included priori�za�on to: support the arts, improve storm management and ﬂood risk; address parking intrusion for EV charging at California School for the Deaf; and keep Fremont kid and family friendly.

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Attachment: MyFremont Community Survey Summary on CIP (5383 : CAPITAL IMPROVEMENT PROGRAM) Project Report
04 December 2024 - 31 January 2025
MyFremont
Capital Improvement Plan
Highlights

TOTAL VISITS

1.6 k

MAX VISITORS PER
DAY
140
NEW

REGISTRATI
ONS
2 ENGAGED

VISITORS
410

INFORMED

VISITORS
723

AWARE

VISITORS

1.2 k
Aware Participants
1,201
Aware Actions Performed
Participants
Visited a Project or Tool Page
1,201
Informed Participants
723
Informed Actions Performed
Participants
Viewed a video
0 Viewed a photo
0 Downloaded a document
76 Visited the Key Dates page
0 Visited an FAQ list Page
0 Visited Instagram Page
0 Visited Multiple Project Pages
303
Contributed to a tool (engaged)
410
Engaged Participants
410
Engaged Actions Performed
Registered
Unveriﬁed
Anonymous
Contributed on Forums
0 0
0 Participated in Surveys
10 1
399
Contributed to Newsfeeds
0 0
0 Participated in Quick Polls
0 0
0 Posted on Guestbooks
0 0
0 Contributed to Stories
0 0
0 Asked Questions
0 0
0 Placed Pins on Places
0 0
0 Contributed to Ideas
0 0
0 Visitors Summary
Pageviews Visitors
1 Jan '25
200
400

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Attachment: MyFremont Community Survey Summary on CIP (5383 : CAPITAL IMPROVEMENT PROGRAM) Visitors
822
Contributors
410

CONTRIBUTIONS
414
MyFremont
: Summary Report for
04 December 2024
to
31 January 2025
ENGAGEMENT TOOL: SURVEY TOOL
Capital Improvement Plan Survey
What neighborhood in Fremont do you live in?
25 (6.1%)
25 (6.1%)
55 (13.4%)
55 (13.4%)
24 (5.8%)
24 (5.8%)
31 (7.5%)
31 (7.5%)
38 (9.2%)
38 (9.2%)
17 (4.1%)
17 (4.1%)
30 (7.3%)
30 (7.3%)
8 (1.9%)
8 (1.9%)
31 (7.5%)
31 (7.5%)
14 (3.4%)
14 (3.4%)
14 (3.4%)
14 (3.4%)
6 (1.5%)
6 (1.5%)
8 (1.9%)
8 (1.9%)
2 (0.5%)
2 (0.5%)
23 (5.6%)
23 (5.6%)
6 (1.5%)
6 (1.5%)
2 (0.5%)
2 (0.5%)
11 (2.7%)
11 (2.7%)
5 (1.2%)
5 (1.2%)
4 (1.0%)
4 (1.0%)
20 (4.9%)
20 (4.9%)
6 (1.5%)
6 (1.5%)
10 (2.4%)
10 (2.4%)
18 (4.4%)
18 (4.4%)
3 (0.7%)
3 (0.7%)
Niles Warm Springs Ardenwood Irvington Central District Glenmoor Centerville Blacow Mission Valley Sundale Cherry-Guardino Cameron Hills Parkmont East Industrial Kimber-Gomes South Sundale Vineyards-Avalon Canyon Heights-Vallejo Mills Lakes and Birds 28 Palms Northgate Brookvale Weibel Cabrillo Grimmer Question options
Page
4 of
6 Optional question
(411 response(s), 3 skipped)
Question type:

Dropdown Question

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Attachment: MyFremont Community Survey Summary on CIP (5383 : CAPITAL IMPROVEMENT PROGRAM) MyFremont
: Summary Report for
04 December 2024
to
31 January 2025
Infrastructure Maintenance improves the condition of existing parks, streets, buildings and other facilities. Below is a short description of infrastructure maintenance that is managed by the City’s Maintenance, Community Services, and Public Works...

OPTIONS
AVG. RANK
Pavement Maintenance – Includes various sealing, repair and resurfacing treatments, typically done on City streets every 10 years to...

2.31 Park Facilities Maintenance - Includes upgrading playgrounds with new surfaces and equipment, replacing or remodeling old restrooms, and...

2.39 Sidewalk and Street Tree Maintenance – Includes the repair of damaged sidewalks and addressing shallow tree roots that cause sidewalk...

2.43 Building Maintenance - Includes replacing old building systems like roofs, ﬂooring, heating units, and air conditioning. The City’s...

2.87 Page
5 of
6 Mandatory Question
(414 response(s))
Question type:

Ranking Question

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Attachment: MyFremont Community Survey Summary on CIP (5383 : CAPITAL IMPROVEMENT PROGRAM) MyFremont
: Summary Report for
04 December 2024
to
31 January 2025
New Infrastructure provides new or enhanced elements related to the City’s parks, streets, buildings or other facilities. Below is a short description of new or enhanced infrastructure that has been identiﬁed as a future need by the City. Should f...

OPTIONS
AVG. RANK
Trails, Bikeways, Sidewalk Improvements – Expands network of trails, bikeways, and sidewalks to better accommodate walking, biking, and...

4.56 Traﬃc and Calming Safety Improvements – Includes projects like pedestrian ﬂashing beacons at crosswalks, new traﬃc signals, and...

5.29 New Park Locations - Includes acquiring land and building new parks to achieve an equity goal of having a park located within a 10-minute...

5.31 Traﬃc Signal Modernization – Includes investments in new traﬃc signal technologies that improve the eﬃciency of traﬃc ﬂow by...

5.65 Homelessness and Aﬀordable Housing – Includes construction of additional facilities to help temporarily or permanently house unsheltered...

5.68 New Central Park Community Center Phase II – Expands Phase I of the planned new community center at Central Park, to include a Phase II...

5.79 Street Tree Planting and Median Island Landscaping – Expands the City’s urban forest and beautiﬁes major street corridors with landscaped...

5.99 Modernize and Expand Public Safety Buildings – Expands or modernizes police buildings, the Tri-City Animal Shelter, and aging ﬁre stations...

6.57 Climate Action Plan Projects – Includes projects that reduce greenhouse gas emissions from City operations. Examples include installing EV...

6.91 Local Storm Event Management Improvements - Builds projects to reduce community impacts from local storm events related to ﬂooding and...

7.11 Broadband and Technology Investments – Includes building a Citywide ﬁber communications network for public and private use and other...

7.13 Page
6 of
6 Mandatory Question
(414 response(s))
Question type:

Ranking Question

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Attachment: MyFremont Community Survey Summary on CIP (5383 : CAPITAL IMPROVEMENT PROGRAM)

Fremont City CouncilApril 1, 2025

Fremont City Council
April 1, 2025